Guidelines for the Grant of FY 2018

Performance-Based Bonus (PBB)

Memorandum Circular No. 2018-1: Guidelines on the Grant of the Performance-Based Bonus for
1 Fiscal Year 2018 under Executive Order No. 80 s. 2012 and Executive Order No. 201 s. 2012.

1. Coverage (PBB FY 2018)

All officials and employees of eligible departments/agencies holding regular Plantilla
positions.

Eligibility Criteria (PBB FY 2018)

USeP must satisfy the following conditions to be eligible for the grant of PBB:
1. Satisfy 100% of the Good Governance Conditions (GGCs) for FY 2018.
Maintain/Update Transparency Seal and Citizen’s Service Charter
Post/Update PhilGEPS Postings

2. Achieve each one of the Physical Targets, Support to Operations (STO) and General
Administration and Support Services (GASS) requirements for FY 2018.
Streamlining and Process General Administration and Support Services (GASS)
Improvement of the Agency’s Critical
 Budget Utilization Rate (BUR):
Services
Regular Agency Fund:
 Number of Steps - 100% Obligation/Allotment
 Transaction Costs 100% Disbursement/Obligation
 Substantive Compliance Costs  Sustained Compliance with Audit Findings
 Number of Signatures
 Compliance with Quarterly Submission of Budget and
 Number of Documents
Financial Accountability Reports (BFARs) Online Using
 Turnaround Time
the DBM’s Unified Reporting System (URS)
Support to Operations  Submission of Annual Procurement Plan (APP-non
 Target
ISO 9001: 2015 QMS Certification CSE)
 or Equivalent Certification/Attestation  Submission of FY 2019 Annual Procurement Plan-
Citizen/Client Satisfaction Common-Use Supplies and Equipment (FY 2019 APP-
CSE)
 Submission of Description of Methodology of the Survey
 Undertaking of Early Procurement for at Least 50% of the
 Agency’s Improvement Action Plan for FY 2019
value of goods and services based on the
Other cross-cutting requirements department’s/agency’s budget submitted to the congress
 Establishment and Conduct of Agency Review and consistent with the NEP
Compliance Procedure of SALN.  Submission of Results of FY 2017 Agency Procurement
 Comply with the Freedom of Information (FOI) Program. Compliance and Performance Indicators (APCPI) System.

3. Performance Rating of Employees.

Eligibility of Individuals Ranking of Delivery Units

The University President is eligible
only if the University is eligible. If
eligible, the maximum PBB rate
shall be equivalent to 65% of her
monthly basic salary as of
December 31, 2018. The SUC
President should not be included
in the Form 1-Report on Ranking
of Delivery Units.
Employees who transferred from
non-participating gov’t agencies
shall be rated where he/she served
the longest. Eligible employee shall
receive the PBB on pro-rate basis
corresponding to the actual length
of service to the participating
agency.
Employees belonging to the First,
Second and Third Levels should
receive a rating of at least
“Satisfactory” based on the
agency's CSC-approved Strategic
Performance Management
System (SPMS) or the
requirement prescribed by the
Career Executive Service Board
(CESB).
An official or employee of the Departments/Agencies and their corresponding
university who has rendered less offices/delivery units that meet the criteria and
than 9 months but minimum of 3 conditions in Section 4.1 are eligible to the FY
months of service and with at 2018 PBB. Bureaus, offices or delivery units
least Satisfactory rating shall be eligible to the PBB shall be forced ranked
eligible for the grant of PBB on a according to the following categories:
pro-rata basis corresponding to Ranking Performance Category
the actual length of service Top 10% Best Delivery Units
rendered, as follows: Next 25% Better Delivery Units
Length of Services % of PBB Next 65% Good Delivery Units
8 months but less than 9 months 90%
7 months but less than 8 months 80% Rates of PBB
6 months but less than 7 months 70%
5 months but less than 6 months 60% The rates of the PBB for each individual shall
be based on the performance ranking of the
4 months but less than 3 months 50%
individual’s bureaus or delivery units with the
3 months but less than 4 months 40%
rate of incentive as a multiple of one’s monthly
basic salary based on the table below:
An Employee or Official who is on
vacation or sick leave, with or
Performance Category Multiple of Basic Salary
without pay, for the entire year; who
Best Delivery Units 0.65
is found guilty of Administrative/
Better Delivery Units 0.575
Criminal cases; who failed to submit
Good Delivery Units 0.50
the 2017 SALN and their SPMS
Forms; who failed to liquidate all
cash advances within the
reglementary period and
responsible personnel who failed
to comply the PBB requirements
shall not be entitled to the FY
2018 PBB.

For inquiries, call us at (082) 227-8192 local 266 / (082) 224-6945 or email us at spms@usep.edu.ph.