HOSTEL MANAGEMENT SYSTEM

DBMS PROJECT REPORT

Submitted by:-

AAYOUSH (RA1611008010542)

AYUSH MISHRA (RA1611008010746)

B.TECH

IN

INFORMATION TECHNOLOGY

SRM UNIVERSITY

KATTANKULATHUR

OCTOBER 2018
SRM UNIVERSITY

KATTANKULATHUR

BONAFIDE CERTIFICATE

Certified that this project report “HOSTEL MANAGEMENT SYSTEM” is the bonafide

work of “AAYOUSH AND AYUSH MISHRA” who carried out the project work under my

supervision.

SIGNATURE SIGNATURE

Dr. SURESH SANKARNARAYANAN Dr. G. Vadivu

Assoc.Professor HEAD OF THE DEPARTMENT

INTERNAL EXAMINER
 DECLARATION

We Nikhil Gupta, Naman Bharti, Lakshit Arora, Somya Ranjan Sahani

studying in III year B.Tech Information Technology program at, SRM

University, Kattankulathur, Chennai, hereby declare that this project is an

original work of mine and I have not verbatim copied / duplicated any material

from sources like internet or from print media, excepting some vital company

information / statistics and data that is provided by the company itself.

Signature of the Student

Date:

Place:
 ACKNOWLEDGEMENT

The success and the final outcome of this project required guidance and

assistance from different sources and we feel extremely fortunate to have got

this all along the completion of our project. Whatever we have done is largely

due to such guidance and assistance and we would not forget to thank them.

We express our sincere thanks to the Head of the Department, Department of

Information Technology, Dr.G.VADIVU, for all the help and infrastructure

provided to us to complete this project successfully and his valuable guidance.

We owe our profound gratitude to our project guide MS. NITHIYA, who took

keen interest in our project work and guided us all along, till the completion of

our project work by providing all the necessary information for developing a

good system.

We are thankful to and fortunate enough to get constant encouragement, support

and guidance from all the Teaching staff of the Department of Information

Technology which helped us in successfully completing our minor project

work. Also, we would like to extend our sincere regards to all the non-teaching

staff of the department of Information Technology for their timely support.

 ABSTRACT
As the name specifies “HOSTEL MANAGEMENT SYSTEM” is software developed

for managing various activities in the hostel. For the past few years the number of
educational institutions is increasing rapidly. Thereby the number of hostels is also
increasing for the accommodation of the students studying in this institution. And hence
there is a lot of strain on the person who are running the hostel and software’s are not
usually used in this context. This particular project deals with the problems on
managing a hostel and avoids the problems which occur when carried manually.

Identification of the drawbacks of the existing system leads to the development of

computerized hostel management system that will be compatible to the existing system
with the system which is more users friendly and more GUI oriented. We can improve
the efficiency of the system, thus overcome the drawbacks of the existing hostel
management system. Less human error, Strength and strain of manual labour can be
reduced, High security, Data redundancy can be avoided to some extent, Data
consistency, Easy to handle, Easy data updating, Easy record keeping, Backup data can
be easily generated.

Objectives:

 The main objectives of this project work are that:




 Student will no longer apply for their hostels manually



 The warden can see and access the student’s data.



 This also will reduce the manual work of the persons in admin penal.
 It helps the admin to know the number of students that can leave in a room and a
block.









 To ensure that the number of student staying in a room does not exceed specified
limit.



 Help the admin to disseminate information to students without calling for a meeting
or moving room b room.

 To know the number of items (e.g. bed) given to student staying in the hostel



 To ensure that student remit the hostel property given to them before vacating the
hostel

This solution is developed on the plight of the hostel management team, through this
they cannot require so efficient person to handle and manage the affairs of the students
in the hostel, all you need to do is to login as administrator and you can see the
information of all the students who have obtained and registered their hostel form, click
verify to ascertain their eligibility and allocate them to the available hostel.
E-R DIAGRAM
ATTRIBUTES OF
REGISTRATION
DATABASE TABLE DESIGN
AND SQL QUERIES

USER QUERIES
ADMIN QUERIES
FRONT END SNAPSHOTS
 CONCLUSION

To conclude the description about the project developed using PHP and
MySQL is based on the requirement specification of the user and analysis of
the existing system with flexibility for future enhancement.

The expanded functionalities of today’s software require an appropriate

approach towards software development. This hostel management software
is designed for the people who wanted to manage various activities in the
hostel. For the past few years the numbers of educational institutions are
increasing rapidly. Thereby, the numbers of hostels are also increasing for
the accommodation of the students studying in the institution and hence
there is a lot of strain on the person who are running the hostel and softwares
are not yused in this context.This particular project deals with problems on
managing the hostels and avoids the problems which occur when carried
manually.

Identification of the drawbacks of the existing systems leads to the designing

of computerized system that will be compatible to the existing system with
the system which is more user friendly and more GUI oriented.