General Meeting / Election of Directors

Nov.5/18

Sherry Halls, President called meeting to order and introductions at: 7:10pm

House Rules: no interrupting, cells phones off or on vibrate

Members Attending: Ken Merritt, Kassandra Merritt, Kay Broadhead, Linda Bolstad, Ruth
Burzek, Cliff Halls, Niels Nielsen, Maureen Nielsen, , Willie McAuley, Pat Suter, Sherry Halls, Val
Merritt

Guests: Penny Hawkins, Bruce & Coraletta Brownscombe, Floyd Jackson

Adoption of Agenda: Motion made to accept by Maureen Nielsen. Seconded by Kay

Broadhead. Discussion. All in favor. Carried.

Adoption of minutes from October 2nd, 2018 : Discussion. Motion made by Maureen Nielsen.
Seconded by Kassandra Merritt. All in favor. Carried.

Treasurers Report: Pat Suter

 Discussion. Motion to accept Treasurers Report by Linda Bolstad. Seconded by Willie

McAuley. All in favor. Carried.
o Motion to pay Orkin yearly made by Kay Broadhead. Seconded by Cliff Halls. All
in favor. Carried.

Old Business:

 New Societies Transition: Sherry Halls

o Has been filed in Victoria and has been accepted.
o October 9th meeting addressed the elections. Executive board will be decided
within the board. Also 2/3 agreeing.
o Who can be suspended was dealt with and clarified.
 Artwork – Canvas: Val Merritt
o We are still working on getting prices due to different styles of what could work
when the hall is rented out.
 Cooler Repair: Sherry Halls
 o Waiting for quotes.
o Hopefully get a grant and have it fixed by the Bluegrass Festival.
 Motion to accept that we get it fixed by Kassandra Merritt. Seconded by Linda Bolstad.
All in favor. Accepted.

Committee Reports:

 Hixon Seniors Society: Niels Nielsen

o Going full blast Thursdays 1-4pm.
o Quesnel Fiddlers came and poor attendance by people from Hixon at Halloween
Dance on October 27th.
 Everything was by donation
 Sherry Halls thanked them for their donation to the hall.
 Hixon Hill Riders: Sherry Halls
o No one from there from club.
o Oct.13/18 very poor attendance from Hixon.
o Poor weather contributed.
 Fall Fair Committee: Sherry Halls
o Kristine Brownscombe agreed to run it again by paper.
o She asked for more volunteers and more help by paperwork and it was handed
out to everyone.
o She also made a list of supplies needed.
 Building Committee: Niels Nielsen
o Furnace inspected
 Canuck Mechanical in PG came out and found cracks in the heat
exchanger and recommended that the hall activities be curtailed until
fixed. Recommended that the main furnace be replaced.
o Cliff Halls
 Lee from Protec came and inspected. He said both furnaces should be
replaced, and ducting. Fresh air returns are too small. He will supply the
detectors. Recommended that only the 2 events planned should be
allowed to use the hall.
o Next Tuesday Brian Corin will give quote.
o Dec. 2/18 Fireman’s Christmas dinner & Dec. 15/18 wedding to go ahead. Put
heat on when event on only. Use detectors.
o Maureen Nielsen motioned the directors should deal with it without a meeting
to be more efficient. Seconded by Cliff Halls. All in favor. Carried.
o Art Kaehn is prepared to put in for a grant.

New Business:

 Co-op Grant Application: Pat Suter

 o Applied for a good covered bulletin board. Waiting to hear.
o Also Pat Suter said she would like to see it as a library of books for Hixon. Food
for thought for in the future. Mega Fuels has one.
 Adopt a Pole: Kassandra Merritt
o Would like the community to adopt a numbered pole to decorate.
o It is for making Hixon more festive for Christmas
o Discussion. Niels Nielsen said we need to check with hydro. Art Kaehn is checking
with them.
 Open House/Christmas Carol Sing/Play A-long: Kassandra Merritt
o Dec.23/18 starting at 1pm
o Early potluck dinner for those wishing to stay
o Plates, cutlery, cups provided
o Your partners, spouses and children welcome
o Acoustical instruments only please due to space
o At Hixon Music Studio; Lyn Vernon 359 Lienen Rd. beside Firehall Hixon, B.C.
 Annual General Meeting Date / Election of Four Directors
o Last year 8 directors were directed. Four were for 2 years and 4 for 1 year.
o This year will be for a 3 year term of four directors. This is so that there will
always be an overlap.
 Christmas Bazaar: Linda Bolstad
o Asked if having one.
 Due to furnaces situation no Christmas Bazaar stated Sherry Halls.
 Motion to adopt New Business Kassandra Merritt. Seconded by Kay Broadhead. All in
favor. Carried.

Next Meeting Date: December 4/18. At fire hall if furnaces not fixed by then.

Adjournment: 7:45pm
Elections of 4 Directors

Meeting called to order by Sherry Halls: 7:51pm

Scrutineers: Carole Fieguth, Wendy Haugan

Opened floor to nominations:

Pat Suter nominated Kristine Brownscombe – Letter read by Cliff Halls – Yes will let name stand

Ken Merritt nominated Kassandra Merritt – Yes will let name stand

Maureen Nielsen nominated Linda Bolstad – Yes will let name stand

Kassandra Merritt nominated Cliff Halls – No will not let name stand

Val Merritt nominated Kay Broadhead – Yes will let name stand

4 said yes and are elected for a 3 year term.

Congratulations to new directors.

Meeting finished at: 7:56pm.