Tourism Statistics Manual For Local Government Units (Revised Edition)

The Tourism Statistics Manual for Local Government Units is a publication of the
Department of Tourism in cooperation with the Japan International Cooperation Agency.
Please direct your subscription and inquiries to the:

Statistics, Economic Analysis and Information Management Division
Office of Tourism Planning, Research and Information Management
Department of Tourism
Room 415, 4th Floor, Department of Tourism Building
T.M. Kalaw Street, Rizal Park, Manila
Tel. Nos.:
(632) 523-7314
(632) 523-8411 local 287
Fax No.:
(632) 526-7657
E-mail address:
mysay@tourism.gov.ph
Copyright © 2012 Department of Tourism

Version 2.0.0.
ISBN 978-971-91303-6-9
Tourism Statistics Manual
for Local Government Units
(Revised Edition)
Japan International
Department of Tourism
Cooperation Agency
TABLE OF CONTENTS
PART 1 DATA COLLECTION, PROCESSING AND ANALYSIS 1
1. DATA COLLECTION ············································································································· 1

(1) GENERAL ·························································································································· 1
(2) CITIES AND MUNICIPALITIES ································································································· 1
(3) INDEPENDENT CITIES ········································································································· 12
(4) PROVINCES ······················································································································ 13
(5) DOT REGIONAL OFFICES ··································································································· 15
(6) DOT CENTRAL OFFICE ······································································································· 17
(7) REFLECTION····················································································································· 18
2. PROCESSING ·················································································································· 19
(1) GENERAL ························································································································ 19
(2) CITIES (INDEPENDENT CITIES), MUNICIPALITIES, AND PROVINCES·············································· 20
(3) DOT REGIONAL OFFICES ··································································································· 26
(4) DOT CENTRAL OFFICE ······································································································· 26
(5) REFLECTION····················································································································· 27
PART 2 VISITOR SURVEYS: THE QUESTIONNAIRE AND INTERVIEW SURVEYS FOR

PARAMETER ESTIMATION 28
1. INTRODUCTION ··············································································································· 28
2. CITIES AND MUNICIPALITIES – QUESTIONNAIRE SURVEY AT ACCOMMODATION ESTABLISHMENTS ········ 28
(1) OBJECTIVES ····················································································································· 28
(2) ORGANIZATION ················································································································ 29
(3) PLANNING ······················································································································· 29
(4) FORM AND MATERIAL USED ······························································································· 29
(5) PROCEDURE····················································································································· 30
(6) PROCESSING DATA ············································································································ 30
(7) RECORDS OF SURVEY IMPLEMENTATION ··············································································· 31
(8) ANALYSES ························································································································ 31
(9) DATA MANAGEMENT AT PROVINCIAL LEVEL ·········································································· 33
2. PROVINCES - INTERVIEW SURVEY AT PORTS OF ENTRY ······························································ 35
(1) OBJECTIVE······················································································································· 35
(2) ORGANIZATION ················································································································ 35
(3) PLANNING ······················································································································· 35
(4) FORM AND MATERIALS USED ····························································································· 36
(5) PROCEDURE····················································································································· 37
(6) DATA PROCESSING DATA ···································································································· 38
(7) GUEST-NIGHT ESTIMATION ································································································ 41
(8) ANNUAL VOLUME ESTIMATION ··························································································· 41
(9) EXPRESSING THE DATA BY PORTS ························································································· 43
(10) FILE MANAGEMENT ·········································································································· 43
3. DOT REGIONAL OFFICES ··································································································· 44
(1) MONITORING ACTIVITIES ··································································································· 44
(2) STORING THE DIGITAL DATA································································································ 44
(3) VISITOR SURVEY REPORT ··································································································· 44
i
4. DOT CENTRAL OFFICE ······································································································ 45
(1) STORING THE DIGITAL DATA································································································ 45
(2) STANDARDIZED PORT NAMES ····························································································· 45
(3) INFORMATION DISSEMINATION ··························································································· 45
PART 3 TRAINING MATERIALS 46
1. BASIC TOURISM STATISTICS TRAINING ·················································································· 46

(1) GENERAL ························································································································ 46
(2) BTST LIST OF PRESENTATION AND WORK FILES ····································································· 46
2. ADVANCED TOURISM STATISTICS TRAINING ············································································ 47
(1) GENERAL ························································································································ 47
(2) ATST LIST OF PRESENTATION AND WORK FILES······································································ 47
3. PROGRAM DETAILS ·········································································································· 48
PART 4 BASIC CONCEPTS - GLOSSARY 60
1. BASIC CONCEPTS ············································································································· 60

(1) UNITS USED IN TOURISM STATISTICS ···················································································· 60
(2) IMPORTANT FORMULAS ····································································································· 60
(3) AVERAGE OR MEDIAN IN DETERMINING THE CENTRAL TENDENCIES ·········································· 61
(4) DEFINITIONS OF TYPES OF ACCOMMODATION ESTABLISHMENTS ··············································· 61
2. GLOSSARY ····················································································································· 62
PART 5 APPENDICES 64
1. REVISION TO THE FIRST TOURISM STATISTICS MANUAL ····························································· 64

2. TRAINING MATERIALS ······································································································ 65
3. INTERVIEW SURVEY METHODS FOR INLAND AREAS ·································································· 65
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Tables
Table 1-1 Type and Classification of Accommodation Establishment .................................................... 3
Table 1-2 AE ID Management Sheet ..................................................................................................... 3
Table 1-3 Procedures of Data Collection from an AE Depending on a Situation ................................... 4
Table 1-4 DAE-3 Data Entry (Example) ................................................................................................. 8
Table 1-5 Month Entry Error (Example) ................................................................................................. 9
Table 1-6 The Forms in the Excel Template ........................................................................................ 19
Table 1-7 DAE-3_Errors (Example) ..................................................................................................... 24
Table 1-8 SAE-1 for the Region (Example).......................................................................................... 26
Table 1-9 DAE-3 for the Region (Example) ......................................................................................... 26
Table 2-1 Questionnaire Survey Data Consolidation Sheet by Provincial Tourism Office (Extract) ..... 33
Table 2-2 List of Files (Palawan, Extract) - QN Survey Monitoring by Province .................................. 34
Table 2-3 Interview Survey Monitoring Sheet (An Example of Region 4) ............................................ 44
Table 3-1 BTST: List of Training Materials (List of Files in CD-ROM) .................................................. 46
Table 3-2 ATST: List of Training Materials (List of Files in CD-ROM) .................................................. 48
Table 3-3 BTST Program Details ......................................................................................................... 49
Table 3-4 ATST 1 Program Details ...................................................................................................... 55
Table 3-5 ATST2 Program Details ....................................................................................................... 58
Table 4-1 Four Units on Tourism Statistics .......................................................................................... 60
Table 4-2 Definition of Accommodation Types ..................................................................................... 61
Table 5-1 Forms for Demand and Supply Data Management (Revision) ............................................ 64
Figures
Figure 1-1 General Image of Data Collection from Municipalities to DOT Central Office ...................... 1
Figure 1-2 SAE-1 (Example) ................................................................................................................. 2
Figure 1-3 AE Added Middle of a Year (Example) ................................................................................. 2
Figure 1-4 Paper Log System in Excel (Blank Example) ....................................................................... 5
Figure 1-5 DAE-1 (Analogue Form) ....................................................................................................... 6
Figure 1-6 DAE-2 FAX ........................................................................................................................... 7
Figure 1-7 Data Gathering Situations .................................................................................................... 8
Figure 1-8 Examples of Error Messages ............................................................................................... 9
Figure 1-9 An Error in Month (Example) ................................................................................................ 9
Figure 1-10 Error: Guest Checked In Larger than Guest Night ............................................................. 10
Figure 1-11 Demand Data Submission Management Sheet ................................................................. 14
Figure 1-12 Encoding using SAE-1 Form in Excel Template (Example) ............................................... 21
Figure 1-13 Summary of the Supply Data (Example)............................................................................ 22
Figure 1-14 SAE-1_Errors (Example) ................................................................................................... 22
Figure 1-15 DAE-2 Form (Example)...................................................................................................... 23
Figure 2-1 Visitor Survey Concept: Questionnaire Survey and Interview Survey ................................ 28
Figure 2-2 Questionnaire Survey Sheet .............................................................................................. 30
Figure 2-3 Encoding Sheet in an Excel Template ................................................................................ 31
Figure 2-4 An Example of Analysis Output (Purpose, Age Group, Sex) .............................................. 32
Figure 2-5 Interview Survey Form ....................................................................................................... 36
Figure 2-6 Interview Survey Encoding Sheet ...................................................................................... 38
Figure 2-7 Summary of Interview Survey by Port ................................................................................ 39
Figure 2-8 Estimation Table Data Input Form ...................................................................................... 40
Figure 2-9 Estimation Table from the Summary by Port ...................................................................... 41
Figure 2-10 Demand Seasonality.......................................................................................................... 42
Figure 2-11 Analysis Result Chart ......................................................................................................... 43
iii
List of Abbreviations and Acronyms
AE Accommodation Establishment
ATST Advanced Tourism Statistics Training

AVP Audio Visual Presentation
BTST Basic Tourism Statistics Training
CD-ROM Compact Disk Read Only Memory
DOT Department of Tourism
JICA Japan International Cooperation Agency
LGU Local Government Unit
No. Number
VFR Visiting Friends or Family
iv
Tourism Statistics Manual for Local Governments 2.0.0.
Preface
The Tourism Statistics Manual (TSM) for Local Government Units - 2012 Edition, is a joint
publication of the Department of Tourism (DOT) and the Japan International Cooperation
Agency (JICA).
The manual was produced under the DOT-JICA Technical Cooperation Program on the
Development of Tourism Statistics System for Local Government Units (LGUs) which was
undertaken from 2009 to 2012 in select LGUs in the Central Philippines. It provide a
documentation of the experiences and the process that 69 LGUs have embarked on successfully
complete the series of trainings and mentoring program by the DOT and JICA in the past three
years.
In the course of the project, the participant-LGUs queries, advices, inputs, interactions, and
recommendations have greatly contributed to the evolution, modification and refinement of the
basic tourism statistics concepts, data collection and report forms, and training module contained
in the first manual produced by the DOT and JICA in 2007 - through the latter expert dispatch
program.
The updated manual, therefore, aims to enhance not only the knowledge of the tourism and
planning offices at the local levels on basic tourism statistics concepts, but also their skills and
competencies to collect and report tourism statistics using a standard method and template. It
also seeks to provide a reference tool for LGUs in setting up their local tourism statistics system
and database, which will contribute to better decision-making in the preparation of tourism
development plans, formulation of policies, enforcement of regulations, conceptualization of
tourism programs, and implementation of marketing and promotion activities.
At the same time, the manual will assist the DOT regional offices to better monitor the tourism
performance of the LGUs as provided in Section 38 of Republic Act No. 9593, otherwise known
as the Tourism Act of 2009. This will also serve as input for the DOT and other national
government agencies at the local levels to plan and determine the necessary support which may
be extended to LGUs that have effectively organize, institutionalize and administer their system
of tourism statistics, in pursuit of building a strong, transparent and vibrant local economy.
The adoption by the LGUs and DOT regional offices of the standard local tourism statistics
system (SLTSS) as recommended in the TSM will provide the platform for the Philippines to
standardize its local tourism data collection and reporting in accordance with international norms
and practices.
Introduction
The Tourism Statistics Manual (TSM), 2012 Edition, has been developed for the Local
Government Units (LGUs) to address the need for a standard and a system in the collection and
generation of tourism statistics at the provincial, municipal and city levels. It modifies some of
the basic tourism concepts, methods and processes contained in the manual produced in 2007
by the DOT and JICA.
The manual has two major parts, namely: the basic and advance tourism statistics may be
applied by the LGUs at various stages of their statistical development and evolution.
The basic tourism statistics focuses on demand and supply data collection, which stems from the
understanding of fundamental tourism concepts, terminologies and processes. It identifies the
accommodation establishments (AEs) in the area of jurisdiction of each LGU as the primary, vital
and singular important source of data to determine the volume of foreign and local tourists,
quantity of rooms, and employment. The manual provides for data collection forms to be
accomplished and submitted by the AEs to the municipality or city, which in turn will be
summarized and transmitted to the province and DOT regional office.
The advance tourism statistics revolves on determining the profile and travel characteristics of
both foreign and local tourists in the LGU. It espouses for the regular conduct of similar but
differentiated surveys at entry points (interview survey) by the province and accommodation
establishments (questionnaire survey) by the city/ municipality to determine the tourist
demographic, travel habit, expenditure, length of stay, places visited during a trip, among others.
The availability of this information will assist the LGUs to ascertain the economic contribution of
tourism at the local level. This will also help in formulating tourism development plans and
programs.
More than imparting knowledge on basic and advance tourism statistics, appropriate forms are
prescribed in the manual to collect basic and advance tourism data. In addition, an Excel
template - using Microsoft product, is provided to ease the encoding and hasten the processing
of data collected by the LGUs. Of course, knowledge of information technology (IT) is
necessary to navigate and use the template.
As a reference kit, the manual also provides for an easy selection of topics corresponding to the
need and interest of particular LGU. Each section has also been divided to pertain to municipal,
city or provincial statistical discussion to accord greater focus on addressing specific data and
institutional requirement of LGU.
In addition, training modules which have been used throughout the project are included in the
manual to guide the conduct of future capacity building activities by the LGUs and DOT regional
offices. Trainers and training support are suggested to be secured from the DOT central office
or LGUs which have successfully installed their Standard Local Tourism Statistics System
(SLTSS) as espouse in the manual.
PART 1 DATA COLLECTION, PROCESSING AND ANALYSIS
1. Data Collection
(1) General
The supply data in this manual are the number of rooms available at a certain AE. The
demand data are the data about visitors and guests that stayed in AEs. The data come
from AEs; tourism officers at city and municipal levels collect the data; provincial tourism
office compile the data and send them to the DOT regional offices; the DOT regional
offices send the data to DOT Central Office.
Figure 1-1 General Image of Data Collection from Municipalities to DOT Central Office
Cities and Municipalities

(2) Cities and Municipalities
1) Supply Data (annually)

The data need to be collected annually. The data attributes are: name of AE; type; the
number of rooms the number of employees; year; province; and municipality (or city).
Get the data from business licenses, and submit them to respective provincial tourism
offices in a specified month every year. The Excel Template includes a sheet named
1
SAE-1. Use the form to fill out.
1 Do not worry if you cannot open the Excel Template. The Excel Template is a set of sheets, which generates summary tables.
The forms can be used and saved separately. Create a sheet in an Excel file; add the column names; and enter the data. It
would be the same thing. When the Template is available, copy and paste the data to the Template.
Page 1
Basic Tourism Statistics Training
Figure 1-2 SAE-1 (Example)
In the example,
most of the AEs
do not submit the
employee data.
The top portion of

the template is
designed for input
assistance.
When an encoder
is used to
inputting, he or
she can encode
without the
assisting form.
You do not have
to have the Excel

template to keep
track of the
supply data.
Just list the
names of the AEs,
abbreviation of
type, the total
number of rooms,
and the number
of employees,
year, the name of
province and the
name of municipality.
Among the data elements to be entered, "type" needs special attention. The type has
been classified by DOT in the process of accreditation process. The following table is
2
the classification of AEs.
SAE-1 is filled out and submitted only once in a year; however, there may be a case when
some new accommodation establishments may open in a middle of a year. If this is the
case, you need to update the SAE-1 data. Just add a month in numeral in the specified
3
column.
Figure 1-3 AE Added Middle of a Year (Example)
No. of Number of Municipality / City / *Municipality / City (For Added
No Name of Establishment Type Year Province / *Region
Rooms Employees *Province Region's Use Only) month
MH20100001 HTL 100 100 2010 Iloilo Iloilo City
MH20100004 HTL 150 200 2010 Iloilo Iloilo City 10
MH20100005 HTL 150 200 2010 Iloilo Iloilo City 11
MC20100001 CON 50 25 2010 Iloilo Iloilo City
Note: The example does not reflect the reality.
2 In the version 1 of the manual, the classification of AEs had two levels--major category and minor category. In this manual,
only one level which is used in the database system of DOT is listed. To include the minor level of AE classification, the new
coding system will become necessary.
3 This additional data will prevent possible error--"demand entry more than supply entry" in the estimation process. In other
words, if this additional supply entry is omitted, the estimation figure may show more than 100% demand data.
Page 2
Table 1-1 Type and Classification of Accommodation Establishment
Code Accommodation Type Do not change the abbreviations or create new

APA Apartel types. You may do so after you submit the
CON Condotel data in the standardized forms.
HSS Homestay
HTL Hotel 2) Demand Data (Monthly)
MOT Motel The demand data to be collected from AEs are:
PEN Pension House province; municipality; year; month; AE ID type;
RES Resort total rooms; the total number of guest
SER Serviced Residence checked-in, the number of total guest night; and
TIN Tourist Inn the total number of rooms occupied. A tourism
OTH Others officer collects the demand data monthly.
a. Preparatory Work: AE ID Assignment

ID or code of an AE shall be prepared in a separate sheet so that a tourism officer would
identify the AE-ID and the name of an AE.

Table 1-2 AE ID Management Sheet
Registration Date AE Name AE ID
11/11/2010 Kamimura Resort Quezon0001
12/12/2010 Mabuhay Hotel Quezon0002
etc. etc. etc.
The AE IDs are examples; you do not follow the pattern of the example or they do not
have to have any meaning as long as an AE ID is UNIQUE. Unique means exactly same
ID does not exist. Please make uniquely identifiable code. A tourism officer needs to
keep the AE-IDs in a safe place both physically and digitally.
==================================================================
Do not proceed, if you have not prepared the AE-ID Management Sheet, Do not send
any demand data with a real name of AE to provinces and DOT regional offices. You
may be liable of breaching confidential information.
==================================================================
b. Assisting Accommodation Establishment
DAE-1 is prepared for AEs for their convenience. If a manager of an AE has the means
of calculating the data, a tourism officer need not ask them to use the standardized form.
A tourism officer only needs to get the numbers on the data. The means is not the
objective; actual collection of the data is important in this process of data gathering. In
this sense, a systematic-form filling operation may not apply in a real data gathering
situation. Do not just give DAE-1 form and ask them to fill out. Understand their situa-
tion first; select the situation; and act according to the situation.
You select one of the following procedures depending on the situation of AEs.
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Table 1-3 Procedures of Data Collection from an AE Depending on a Situation

Level Situation of AEs If Then Do
I No help needed An AE has own Do not ask to use Ask them to submit
calculation system. DAE-1. the data by fax using
the fax form, phone
call, or e-mail.
(Use the DAE-2 form
to record what is
sent from an AE.)
II No System - An AE is willing to Provide the digital Ask them to submit
Digital System use the digital versions of DAE-1 the data by fax using
(Excel Template) version of the form, form ('Excel the fax form, phone
knowing that the Template). call, or e-mail (attach
template does not the digital DAE-1
have any technical form).
support.
III No System - Less An AE has no Prepare a log Collect the log sheet
Capacity (with or system of recording. organization sheet.

and encode using
without a PC) DAE1. If you do
not have an access
to a computer,
transfer the log data
to the provincial
tourism officer.
IV No System - No An AE does not have Provide the Ask them to submit
PC a PC or their own analogue DAE-1 the data by fax using
system does not form. the fax form, phone
generate the data call, or e-mail. The
required. DAE-2 form can be
filled out by an AE
manager or tourism
officer.
"No System" means that they do not generate monthly demand data by their own means.
Page 4
Figure 1-4 Paper Log System in Excel (Blank Example)

If a manager of an AE says that
she or he is busy, with permission,
Name of organize the log data manually or
Accommodation digitally with permission of the
Establishment
manager. Do not include the
Recording names of guests. If they are
Month/Year
included, erase or delete. Do
Number of Rooms use the AE-ID in this form also.
We have prepared a template to
4
Date of convert from a log file to DAE-2.
Submission If you have some knowledge of
Received by
Excel, use it. After you generate
DAE-2 from the log data, you can
Guest Name or Length of Stay Number of Country of Residence Room No. then encode the result to DAE-3
No.
Initial (Optional) Check IN Check OUT persons Other than Philippines (Optional) Form.
1
2
3
4
5
6

7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
4 A template to covert log data to DAE-2 is in a process of being developed. It shall be treated as a test version.
Page 5
Figure 1-5 DAE-1 (Analogue Form) DAE1 (a Paper

Form) is more
sophisticated way to
organize the log
data. Using the
form, a manager of
an AE can calculate
the number of
guest-checked in,
the number of guest
staying overnight,
and the number of
rooms occupied by
the guests. With
the numbers, the
manager can
calculate the
average guest-night,
average room
occupancy rate and
the average number
of guests per room.
You or a manager of
AE can use DAE-2
Form to record the
numbers by AE. As
stated, if an AE has
its own system of
summarizing the
data required for
DAE-2, this form is
not necessary.
c. Receiving and Processing Log Data

There may be AEs who may not be willing to spend time to fill out the form. If this is the
case and if the AEs are willing to provide the data, a municipal or city tourism officer may
collect the raw data from AEs in a form of log sheet or log file.
A tourism officer then uses either analogue DAE1 or digital DAE1 to calculate the data to
be encoded to DAE-2 Form then to DAE-3 Form.
A number of municipalities may NOT have the capacity to visit and explain the usage of
the DAE1 Form, and may not even have time to encode the log data for AEs. If that is
the case, and the number of AEs is small, then you may transfer the log files or data to the
provincial officer for processing. Otherwise, please use DAE-3 to submit the data. If
Page 6
you do not have a dedicated PC, prepare a hard copy (printout) of DAE-3. Write the
results from DAE-2 to DAE-3 manually with a pen or pencil.
d. DAE-2 Data Recording using Fax Form
Figure 1-6 DAE-2 FAX
An AE manager
or tourism officer
Forms: DAE-2
can use the
Monthly Reporting Format for Accommodation Establishment DAE-2 FAX form.
An AE manager
Add to the List may be busy.
He or she may
Name of Municipality just report to you
Name of Province by phone. If this
is the case, you
Month of Error Year Days need to record
what was said
Identification of the establishment onto the DAE-2
(1) Identification of Accommodation Establishment Fax or print out of
DAE-2. If an AE

(2) Type of Accommodation-Classification manager uses the
Mortel Fax form, all you
(3) Accommodation Type need is to encode
the data and file
(4) Total Available Rooms the Fax form
(5) Total Number of Guest Checked-in
(6) Total Guest-Nights During the Month
(7) Total Number of Rooms Occupied During the Month
(8) Room Occupancy Rate
(9) Total Foreign Guest Checked-In
(10) Total Foreign Guest Nights During the Month
This form may not be necessary if you become familiar with the operation.
If you can, use Form DAE-3 directly
Total Number of Rooms Occupied

Occupancy rate= Rooms available during the month (= No. of rooms x days of the
month)
3) Data Gathering Method

A manager of AE sends the data in different ways. Three methods of conveying the data
to you are: phone call, fax, and in-person. In these situations, use a printout of DAE-2 to
keep track of the data.
Page 7
Figure 1-7 Data Gathering Situations

Method Explanation
By phone A tourism officer makes a phone call to a manager of an AE, and
interview over the three numbers. The interviewed results shall be
recorded using DAE-2-FAX form for reference.
By FAX A manager of an AE faxes the information using the fax form
(DAE-2-FAX).
In-Person When a manager of an AE brings the fax form in-person, receive
and file.
Relatively larger AEs with higher IT skills with an access to the internet may send you the
data by email. You may visit AEs to collect the data as you appreciate their cooperation.
4) Data Transfer and Management

a. Entering the Data
Encoding the data from DAE-2 to DAE-3 is simple. Just type the required data into the
cells of an Excel sheet.
Table 1-4 DAE-3 Data Entry (Example)
Municipality / City / Total Guest Total Guest Total No. of Total Foreign Total Guest Nights *Municipality / City (For
Province / *(Region) Year Month AE-ID Type-Class Total Rooms
*(Province) Checked-In Night Rooms Occupied Visitor Arrival of Foreign Visitor Region's Use Only)
Bohol Dauis 2010 5 OV RES 30 101 179 61

Bohol Dauis 2010 5 DN RES 10 24 61 19
Bohol Dauis 2010 5 BP RES 94 1348 4978 1809
Bohol Dauis 2010 5 BBF RES 26 726 1334 451
Bohol Dauis 2010 5 LI TIN 28 167 344 184
Bohol Dauis 2010 5 CG TIN 12 75 109 68
Bohol Dauis 2010 5 PINR RES 68 344 722 685
Bohol Dauis 2010 5 BS RES 17 124 124 41
Bohol Dauis 2010 5 GL TIN 8 18 24 20
Bohol Dauis 2010 6 CG TIN 12 75 109
Bohol Dauis 2010 6 FM RES 97 1092 2194 547
Bohol Dauis 2010 7 BP RES 94 1.038 3851 1291
Bohol
Bohol Do not use a comma or period in the numbers. When mistyped, 1,000 (one thousand)
Dauis
Dauis
2010
2010
9
9
PINR
FM
RES
RES
68
97
305
596
664
1222
630
582
Bohol
Bohol
Bohol
may become 1.000 (one) which means 1. The use of commas is not recommended.
Dauis
Dauis
Dauis
2010
2010
2010
10
10
10
BP
BBF
LI
RES
RES
TIN
94
27
28
624
674
94
3,313
1,359
270
906
434
95
Bohol
Bohol
Bohol
Commas could be recognized as separator of fields in the processes of importing and
Dauis
Dauis
Dauis
2010
2010
2010
10
10
10
OV
CG
DN
RES
TIN
RES
30
12
10
54
129
29
54
234
97
24
99
35
Bohol 2010 10 GL TIN
exporting. The example has an error. It is most likely that this AE did not submit the
Dauis 8 26 47 36
Bohol
Bohol
data. Did they report the total number of rooms as 0? If this is the case, no record--do
Dauis
Dauis
2010
2010
11
11
BP
BBF
RES
RES
94
27
721
674
2,927
1233
978
408
Bohol
Bohol not enter any record. Do not wrongly report that they reported 0. Missing record and
Dauis
Dauis
2010
2010
11
11
DN
PINR
RES
RES
10
68
22
240
62
408
23
320
Bohol
Bohol
Bohol
“0” are different.
Dauis
Dauis
Dauis
2010
2010
2010
11
11
11
BS
LI
CG
RES
TIN
TIN
17
28
12
48
51
109
19
180
209
19
79
85
Bohol
Bohol
The LGUs need to understand the basic data types. Numerals are figures such as 1, 2,
Dauis
Dauis
2010
2010
12
12
BBF
OV
RES
RES
27
30
863
165
1653
165
526
60
Bohol
Bohol 40. These can be added or subtracted. "Text" include alpha-numeric characters.
Dauis
Dauis
2010
2010
12
12
PINR
FM
RES
RES
68
97
353
596
864
1222
710
582
Bohol
Bohol
Bohol
Names of province or municipalities are text data. MS Excel has limited functions in
Dauis
Dauis
Dauis
2010
2010
2010
12
12
12
LP
LI
CG
RES
TIN
TIN
10
28
12
10
49
86
44
120
151
23
51
12
Bohol
Bohol
Bohol
identifying data entry errors unlike MS Access. So you need to be very careful and
Dauis
Danao
Danao
2010
2010
2010
12
2
3
GL
DAP
DAP
TIN
OTH
OTH
8
8
8
67
222
264
95
222
264
72
85
80
Bohol
conscious what data type you are encoding.
Danao 2010 4 DAP OTH 8 245 245 72
Bohol Danao 2010 5 DAP OTH 8 227 227 83
Bohol
Bohol
Bohol
"Year" is number. "Month" is designed in this Manual as numeral, also, so that sorting
Danao
Danao
Danao
2010
2010
2010
9
10
11
DAP
DAP
DAP
OTH
OTH
OTH
8
8
8
142
163
112
144
169
112
47
51
38
Bohol
using Excel becomes simple. Following is an example of month data encoding error.
Danao 2010 12 DAP OTH 8 127 127 56
Page 8
Preparation of summary tables would become difficult, when there are different names of
months such "Jan" or "January." When data is consolidated at the provincial, regional or
central level, "month" as numerals as standards would be helpful for analyses.
Table 1-5 Month Entry Error (Example)
Total Total No Average Average

ovinc Type- Total Guest Total
Municipality Year Month AE-ID of Rooms Occupancy Length
e Class Rooms Checked- GuestNight Occupied Rate of Stay
In
Capiz Pontevedra 2010 Jan PON-RES1 OTH 21 344 364 87 13.36% 1.06
Capiz Pontevedra 2010 Feb PON-RES2 OTH 21 259 348 116 19.73% 1.34
Capiz Pontevedra 2010 Mar PON-RES3 OTH 21 257 306 66 10.14% 1.19
Capiz Pontevedra 2010 Apr PON-RES4 OTH 21 310 395 89 14.13% 1.27
Capiz Pontevedra 2010 May PON-RES5 OTH 21 280 450 123 18.89% 1.61
Capiz Pontevedra 2010 Jun PON-RES6 OTH 21 214 303 64 10.16% 1.42
Capiz Pontevedra 2010 July PON-RES1 OTH 21 192 247 84 12.90% 1.29
Capiz Pontevedra 2010 August PON-RES1 OTH 21 104 177 53 8.14% 1.70
Capiz Pontevedra 2010 September PON-RES1 OTH 21 94 121 56 8.89% 1.29
Capiz Pontevedra 2010 October PON-RES1 OTH 21 202 304 85 13.06% 1.50
Capiz Pontevedra 2010 November PON-RES1 OTH 21 185 202 78 12.38% 1.09

Capiz Pontevedra 2010 December PON-RES1 OTH 21 241 263 108 16.59% 1.09
Figure 1-8 Examples of Error Messages

Texts were entered instead of numerals in the The year entry exceeded the range.
month column.
b. Sending Data
Send the demand data every month or every quarter depending on your arrangement
with your respective province.
Check the data before you send. Items to be checked are:
 Name of your municipality
 Year and month
In the following example, the month is encoded as 10 (October) in 2011, but it was sent in
September 2011. It is an error.
Figure 1-9 An Error in Month (Example)
Page 9
The following example is an inconsistency error. The number of Total Guest Checked-in
is larger than the number of Total Guest Night.
Figure 1-10 Error: Guest Checked In Larger than Guest Night
E-mailing is one way of transferring data; other methods of data transfer would be
possible. You could send a CD-ROM or bring data in person. Before you give the data
to anyone, please make sure that real names of AEs are NOT included in the demand
data.
If you do not have an access to a PC and keeping the record onto a printout of DAE-3,
then please fax the hand-written sheets to your provincial tourism officer. Ask him or her
to type the data for you.
c. File Names
Both supply and data files are transferred from one government unit to another. In the
case of the demand data, a file from a municipality is reported every month. The file is
then consolidated at the provincial level, and then at the regional level; therefore, it is very
important that a data manager use a good file convention in a way everybody under-
stands and, at the same time, the file name needs to be unique.
Since there are same LGU names at the municipal level, the file name needs to include a
name of a province. With a year and month data by differentiating either demand or
supply, anyone could trace the file.
The file name of the demand data shall be:
Name of a Province + Name of Municipality + Month + Year + Demand or Supply
Examples:
PalawanElNido052011_Demand.xls
PalawanQuezon2011_Supply.xls
The file does have to be the Excel Template so long as your file includes the data on
SAE-1 or DAE-3.
d. Folders
If you have your original data organization system, use yours. Creation of “Send” and
“Receive” folders is also suggested to keep track of what file has been sent or received.
Page 10
Create sub-folders for specific recipients and senders. Although a file has a saved date
and time record, you may want to include the date information in a file because some of
your files can be automatically saved and the saved date can be changed without you
noticing the change.
Create “Demand” and “Supply” folders. Save all the incoming data to the demand folder
and/or the supply folder and save all the files you have sent to provinces.
e. Consolidating the data
Create a master file for demand and supply data. One sheet may be named Demand or
DAE-3 and another named Supply or SAE-1. You can use the forms in the Excel tem-
plate.
If you are in a municipality with less capacity in data processing, you could organize the
data on a sheet of paper. Keep adding the record on to the sheet of paper; you can do
the same operation using a calculator.
Every month, you have more demand data, and every year you will have supply data.
Please keep adding the data in the master file. If you do not know how to copy and paste

the incoming data to the master file, please ask your co-worker who knows how to copy
the incoming data to the master file.
The method is very simple. It is too simple that some people are tempted to show some
Excel skills. Please DON'T. It is recommended to keep the simple format of SAE-1 and
DAE-3. If you would like to analyze your own, please do so in a different file and keep
them with you. Do NOT send your analysis report; send the data only.
Page 11
(3) Independent Cities
1) Collecting Data
The method is the same as that of cities and municipalities.
2) Data Transfer and Management

The method is the same as that of cities and municipalities. The independent cities
should consolidate the data and send electronic files. Send the data to DOT Regional
Office.
Independent Cities
Page 12
(4) Provinces
1) General
The demand data collection is a monthly activity. Even though some of the municipali-
ties send the data quarterly, do organize your data every month on the same day if it is
possible. Do make phone calls and conduct follow-up activities to municipal/city tourism
officers every month.
2) Receiving Data
There are several situations of receiving data depending on the operational capacities of
cities and municipalities.
a. Receiving Paper
A municipality/city with less capacity may send you log data of AEs. If you receive a
paper copy with real names of AEs, please shred it, and ask them to send a copy with
AE-IDs. After checking there are no real names of AEs, you compile the data from
5
different municipalities and accumulate the data over time.
b. Receiving Electronic Files
A city or municipality may e-mail you the data. If it is the case, again, open the file--if it is
a demand data file, check if there is a real name of AE. If you find a real name, delete
the file from a city or municipality, and ask them to send a data file without real names.
Provinces
c. Saving
After you receive the demand or supply files, you need to keep the files in specific folders
named DAE-3 and SAE-1. If their file names do not have names of a city/municipality,
year and month, correct them and save them. The files are the proof that the cities and
municipalities have submitted the data.
Create master sheets for DAE-3 and SAE-1, and keep track of all the data into those two
sheets. Check the spelling on cities and municipalities--no extra white space without
omitting "city" if it is a city. 
Copy the incoming data and paste the data to the master sheets of SAE-1 and DAE-3.
Create an Excel sheet for every month; that would be the data to be appended at the
regional level.
d. Checking the Data
After receiving the data, check the error checking sheets on the demand data. If you find
an error, inform the tourism officer in charge to correct the errors and submit the data
again. Do not store the data with errors.
5 Using codes (AE-IDs) is to secure data security at the same time to avoid entry errors. The use of confidential AE-IDs is
strongly recommended; however, it is up to the policy of a city or municipality to use real names or AE-IDs. A space before or
after or in the middle of an AE name would make AEs different when summary sheets are prepared. Some encoders may use
common names; some may use official names. So to avoid entry errors, also, it is strongly recommended that a city or
municipality uses AE-IDs. Officers of cities and municipalities can assign the AE-ID as long as it is unique. When AE-IDs are
changed, or a city or municipality decided to AE-IDs from real names, the corresponding IDs or names need to be recorded to
trace which ones are created or changed when.
Page 13
3) Sending Data
A provincial tourism officer needs to send the appended part of the data for the month to
the DOT Regional Office by email or equivalent. The data can be a simple text data; use
the form included in the Excel Template.
You need to keep track of files you send every month. You may create an Excel sheet;
you may save text files in a specific folder by month.
Before sending the demand data, check if there is a real name of AE.
4) Data Management – File Names

Both supply and data files are transferred from one government unit to another. In the
case of the demand data, a file from a city/municipality is reported every month. This file
is then consolidated at the provincial level, and then at the regional level; therefore, it is
very important that a data manager uses a good file convention in a way everybody
understands and at the same time, the file name needs to be unique.
With a year and month data by differentiating either demand or supply, anyone could
trace the file.
Name of a Province + Month + Year + Demand or Supply
Examples:
Provinces
Palawan052011_Demand.xls
Palawan2011_Supply.xls
By organizing the files in, for example, a demand folder and supply folder, an officer at the
provincial level or regional level could find which city or municipality has or has not
submitted the data just by looking at the folder.
5) Checking Data Submission

A provincial tourism officer can monitor situations of demand data submission using
DAE-3 sheet and its pivot table. The following captured image is an example of Bohol
and partial view of Cebu. The figures represent the number of cities and municipalities
that submitted demand data during the month. A provincial tourism officer shall en-
courage those cities and municipalities that do not submit the data as much as they
should.
Figure 1-11 Demand Data Submission Management Sheet
Page 14
(5) DOT Regional Offices
1) Receiving Data
a. Supply Data
The supply data usually come from provincial tourism offices and offices of independent
cities in a specified month every year. If you have not received the data at the end of
January, you need to request the data to respective provincial tourism officers. If prov-
inces or independent cities use their original format, please advise them to send the data
in the Template.
b. Demand Data
The demand data come from provinces and independent cities every month or every
quarter depending on the arrangement with respective provinces and independent cities.
The major work on error collection is done at the provincial level. What the regional
officer needs to do is check the data from the independent cities of which provincial
tourism officers do not perform.
If the provincial officers or officers of independent cities do not send the data at the be-
DOT Regional Office

ginning of a month, please advise them to send the files. The data from the provincial
office need not be complete--late submission is expected. Save the files in a folder
named "received." This folder organizes the incoming data.
After saving the Excel files or equivalent from provinces and independent cities, you need
to append the master Excel template with the data received. If you have not received
the data from provincial tourism officers by the beginning of the second week of a month,
you should remind the provincial tourism officers to send the data.
Checking the data is the same as the items to be checked for by provincial tourism of-
ficers. When an error is found, you need to report the error to the concerned provincial
tourism officer. After collection, the "tourism officer" needs to send the data again to your
office. Do not collect the provincial data by yourself. It may create conflicting data at
the provincial level.
2) Consolidating the Data

The regional tourism officer consolidates the data from the provincial tourism officers
every month. The method of consolidation is the same as in the case of provinces;
however, the regional officer needs to encode the provincial name at the right most part of
the table DAE-3. Check the data for duplication; a provincial officer might mistakenly
paste the data twice. 
3) Sending Data
a. Supply Data
Every April of a year, a regional tourism officer should submit the supply data to the DOT
Central office.
b. Demand Data
Every month, a regional tourism officer sends the appended part of the demand data to
the DOT Central Office. By the end of the second week of every month, send the data to
the DOT Central Office. Do not delay the submission just because you are waiting for
data from provincial tourism offices. The delayed submission can be processed in the
following month. Do not send the same data twice or more.  Your act will create more
Page 15
confusion than solution. Send one file once in a month unless the file is misplaced or
lost on the way. Send only the difference from the previous month--only the data to be
appended at the central level.
Before sending the data, check if there is a real name of AE. If there is, advise provincial
tourism officer to advise a city or municipal tourism officer to prepare an AE-ID table to
keep confidentially the demand data. 
4) Data Management – File Names

Name of a Region + Name of City/Municipality + Month + Year + Demand or Supply
Examples:
Region IV_052011_DemandSupply.xls
Region IV_2011_Supply.xls
The names of sheets in the files shall be SAE-1 and/or DAE-3. Other sheets are not
necessary; you do not have to use the Excel Template with the set of sheets.
DOT Regional Office
Page 16
(6) DOT Central Office

The DOT Central Office receives the demand and supply data files from the DOT Re-
gional offices. Check if the data are complete. 
Receive the demand data from the DOT regional offices every month. If they have not
submitted the data, please remind. You need to keep one in your computer and another
in a data server. Please consult your system administrator where to securely save the
data.
DOT Central Office
Page 17
(7) Reflection
A tourism officer or data management operator who manages the data in SAE-1 and
DAE-3 needs to reflect and check his/her skill levels. The following list is a capacity
checking list which would evaluate one's own skill level. If you find that you cannot or do
not do some of the items, please be alert. You need to check what you have been doing
to collect the data.
 I read this manual and use it as reference when I am not sure of procedures.
 I do not have daily tasks other than work related to tourism.
 I am busy but I at least gather data from AEs.
 I know how to prepare DAE-3 from log files from AEs.
 I know that DAE-3 is a name of a form. It may or may not be included in the Excel
Template.
 I know that Excel Template is a set of sheet in a macro-enabled file with automated
functions to summarize data and to generate the initial estimate table.
 We have a PC with internet connection and I know how to use e-mail.
 In our office, the version of MS Excel is 2007 or newer.
Self-Reflection
 I have the AE-IDs to ensure confidentiality of the demand data.

 I can explain how to use DAE1 form to an AE.
 I know how to process the demand and supply data using Excel Template.
 I know how to process log data from AEs to DAE-2 and then to DAE-3.
 I can organize a private sector seminar on tourism data gathering.
 I have the audio-visual material for briefing the system of data gathering.
 I do not submit modified SAE-1. Modified forms are only for my own purpose.
 I do not submit modified DAE-3. Modified forms are only for my own purpose.
 I did not create my own accommodation types. I follow the standardized abbrevi-
ations. When I need detailed classification, I use a separate file for my own pur-
pose.
 I check spellings of cities and municipalities before sending the data.
 I check spellings of cities and municipalities when I receive the data.
 I know how to consolidate the monthly demand data into one sheet.
 I know how to use the annual output of the estimates.
 I know how to consolidate the supply data from different cities and municipalities. I
only send one file to the DOT Regional Office. (Provinces only)
 I know how to consolidate the demand data from different cities and municipalities.
I only send one file to the DOT Regional Office. (Provinces only)
 I only send the data to be added. I do not send everything (all files) every month.
Page 18
2. Processing
(1) General
Use the Excel Template to process the data. If you have completed the data entry using
6
the Excel Template, the most of the processing work is already completed. We pre-
pared the Excel Template for your convenience; however, you can create you summary
table with other Excel functions if analyses that are more detailed are necessary.
It is to note that we call the Excel Template as a set of sheets within an Excel file with
automated processing functions to generate summary tables and the demand estimate
table. The individual sheet included in the Excel Template such as SAE-1 or DAE-3 is a
template in a generic sense, but we do not call the individual sheet as the Excel Template.
They are standardized forms.
Table 1-6 The Forms in the Excel Template
Sheet Name
Role / Function User Input / Output
(Form)

Province, City,
SAE-1 Supply data input Input
Municipality
Province, City,
SAE-2 A summary sheet by accommodation type Output
Municipality
The demand data input--the data to be transferred to Province, City,
DAE-2 Input
DAE-3 form Municipality
Province, City,
DAE-3 The input form for the demand data Input
Municipality
Province, City,
DAE-4 A summary sheet by accommodation type Output
Municipality
Province, City,
DAE-Estimate A monthly demand estimate form Output
Municipality
Note: DAE1 is a form for an AE. The input form is not an output form; please do not add output functions in
the input forms.
6 The Excel Template is designed based on the specifications on the classification standards of AEs. When the coding system
or summary output design needs to be changed, the Excel Template needs to be revised.
Page 19
(2) Cities (Independent Cities), Municipalities, and Provinces
1) Supply Data Processing

7
Encode the supply data to SAE-1 form. Use AE-IDs mainly to avoid entry errors.
The top portion of the input form is designed for the first time operator. You can enter the
data directly once you are getting used to the operation.
8
Do not skip any line. Do not insert any summary functions. If you need to prepare
your own summary sheet, please copy the original SAE-1 data to another file and work
separately.
Do not create your own accommodation types. If you need to analyze more in details,
9
please copy the original SAE-1 data to another file and work separately.
Cities, Municipalities and Provinces
7 If you are a provincial tourism officer, consolidate the data from cities and municipalities.
8 The system generate the SAE2 automatically based on the SAE1 data. If there is a gap in data, the system may stop
selecting SAE1 as it recognizes the gap at the end of the data.
9 Some municipalities have more detailed classification such as RES1 and RES2. The system does not recognize such
classification which is not included in SAE2--summary form.
Page 20
Figure 1-12 Encoding using SAE-1 Form in Excel Template (Example)
Cities and Municipalities and Provinces

The example uses the real names, but using AE-IDs is recommended because sometimes
different encoders encode AE-IDs differently by adding unnecessary space or hyphen. He or
she may omit "Resort" or "Hotel" because AEs are known well in cities or municipalities.
Page 21
Figure 1-13 Summary of the Supply Data (Example)

After encoding the supply data in the SAE-1 sheet of the Excel Template, move to the SAE2.
Enter Year, Name of Municipality, and Name of Province and click the button; it generates the
summary report on the supply data for the year.
Zero Room Error, Zero Employee Error, AE-Type Error and Date Error are included in the
SAE_Error management sheet.
Figure 1-14 SAE-1_Errors (Example)
Copy of SAE 1 Error Type

No Name of Establishment Type No. of Rooms Number of Employees Year Province / *Region Municipality / City / *Province Added Month Zero Room Error Zero Employee Error AE-Type Error Date Error
Blank Bohol Plaza Resort and Restaurant RES 0 0 2010 Bohol Dauis Blank Zero Room Error Zero Employee Error
Blank Bohol Bee Farm RES 27 140 2010 Bohol Dauis Blank
Blank Olmans View RES 30 10 2010 Bohol Dauis Blank
Blank Dream Native Resort RES 10 4 2010 Bohol Dauis Blank
Blank Panglao Island Nature Resort RES 68 55 2010 Bohol Dauis Blank
Blank Flushing Meadows Resort and Playground
RES 97 61 2010 Bohol Dauis Blank
Blank Blue Sky Resort RES 17 9 2010 Bohol Dauis Blank
Blank La Pernela (temporarily closed) RES 5 2 2010 Bohol Dauis Blank
Blank Coco Grove Tourist Inn TIN 12 10 2010 Bohol Dauis Blank
Blank Ladaga Inn and Restaurant TIN 28 4 2010 Bohol Dauis Blank
Page 22
2) Demand Data Processing

Figure 1-15 DAE-2 Form (Example) 10
DAE-2 Form is an input form;
it does not process; it does not
summarize. You need to enter
the required data into the cells
highlighted by the pink color.
The data to be entered come

from AEs as explained in the
data collection section. Those
AEs may call or fax the data
every month or every quarter

depending on an agreement
with your municipality and AEs
in your jurisdiction.
Click "Add to the List" to add the

data to DAE-3 Form.
You can skip this process and

enter the data directly to DAE-3
Form once you get use to the
operation. DAE-2 Form in the
Excel Template is used to only
assist encoding the data to
DAE-3 Form.
DAE-3 Form is an input form; it does not process; it does not summarize the data. You encode
11
the types of data as specified at the top row of the form.
Do not skip any line. Do not insert any summary functions. If you need to prepare your own
summary sheet, please make a copy of the original and work separately.
Do not create your own accommodation classification. If you need to analyze more in details,
please copy the original SAE3 data to another file and work separately.
10 A provincial tourism officer may not use DAE-2 unless municipalities with less capacity send the log data directly to your office.
11 A provincial officer consolidates the demand data sent from cities and municipalities.
Page 23
Figure 1-16 DAE-3 Form (Example)

We have prepared an error check sheet. The typical errors the sheet and its function check are
(1) Total Guest Checked In Larger then the Total Guest-Nights, (2) Total No. of Rooms Occupied
is higher than the capacity, (3) Not a Specified Type-Class (4) Date Error.
Table 1-7 DAE-3_Errors (Example)
Copy of DAE3 Error Type

Total Guest
Total No. of *Municipality / City Total No. of Rooms
Total Guest Total Guest Total Foreign Total Guest Nights Checked In Larger Not a Specified Type-
Year Month AE-ID Type-Class Total Rooms Rooms (For Region's Use Occupied is higher Date Error
Checked-In Night Visitor Arrival of Foreign Visitor then the Total Class
Occupied Only) than the capacity
Guest Nights
2010 5 OV RES 30 101 179 61 Blank Blank Blank
2010 5 DN RES 10 24 61 19 Blank Blank Blank
2010 5 BP RES 94 1348 4978 1809 Blank Blank Blank
2010 5 BBF RES 26 726 1334 451 Blank Blank Blank
2010 5 LI TIN 28 167 344 184 Blank Blank Blank
2010 5 CG TIN 12 75 109 68 Blank Blank Blank
2010 5 PINR RES 68 344 722 685 Blank Blank Blank
2010 5 BS RES 17 124 124 41 Blank Blank Blank
2010 5 GL TIN 8 18 24 20 Blank Blank Blank
2010 6 BP RES 94 978 2559 847 Blank Blank Blank
2010 6 CG TIN 12 75 109 Blank Blank Blank Blank ERROR
2010 6 PINR RES 68 299 673 610 Blank Blank Blank
2010 6 FM RES 97 1092 2194 547 Blank Blank Blank
2010 6 GL TIN 8 13 20 17 Blank Blank Blank
2010 6 BS RES 17 64 64 26 Blank Blank Blank
2010 7 BP RES 94 1.038 3851 1291 Blank Blank Blank
2010 7 CG TIN 12 72 86 67 Blank Blank Blank
Page 24
Figure 1-17 DAE-4 Form (Example)

DAE-4 Form is an output
form; it searches the data in
DAE-3 and summarizes them
by type of AEs.
Enter the month and year you

would like to view. It
generates the report.

Your office might have done the encoding work for those less capacitated municipalities. Those
less capacitated municipalities may not keep nor process the data. Your office needs to provide
the data and summary reports for them.
Page 25
(3) DOT Regional Offices
If you have consolidated the data in the process of receiving and sending the data, you do not
need to do anything as far as the data are concerned. You generate monthly demand report or
annual supply report for your region.
DOT Regional Office uses the same Excel Template, but the entry columns are shifted as in the
following tables.
Table 1-8 SAE-1 for the Region (Example)

*Municipality / City
Name of No. of Number of Province / Municipality / City
DOT Regional and Central Offices, Reflection
No Type Year (For Region's

Establishment Rooms Employees *Region / *Province
Use Only)
BPH OTH 12 1 2011 Region 07 Bohol Buenavista
The region number is written in Arabic numbers so that they can be sorted according to the
numbers. If roman letters are used, IV would be after I.
Table 1-9 DAE-3 for the Region (Example)

Total
Total Total No. Total Guest- *Municipality /
Province Municipality Total
Type- Total Guest of Foreign Nights City (For
/ / City / Year Month AE-ID Guest
Class Rooms Checked- Rooms Visitor of Region's Use
*(Region) *(Province) Night
In Occupied Arrival Foreign Only)
Visitor
Region
Cebu 2011 5 MLIH HTL 16 186 269 83 Poro
07
(4) DOT Central Office
As far as processing, the DOT Central Office need not to do much other than consolidating the
supply and demand data. The Excel Template is not designed for the national level processing.
Please consult your system administrator or database manager how to manage and process the
data.
Page 26
(5) Reflection
In the processing, you use the Excel Template. The new version of the Excel Template
possesses a number of error correction functions. Use the error correction sheets for
SAE-1 and DAE-3. The following checklist would help to reflect your daily or monthly
work of data processing.
 I understand that AEs need not use DAE1 form to report their numbers monthly.
 I understand that I do not have to use the top portion of SAE-1 form to encode the
SAE-1 data.
 I understand that I do not have to use the DAE-2 form to encode the DAE-3 data.
 I understand that using a comma or period in the data may lead to an unexpected
result.
 I understand the difference between the value “0” and missing data. I do not en-
code "no data" for the data I do not have.
 I understand that the estimates in the Excel Template cannot be calculated without

the demand data.
 I understand that if city or municipality names were misspelled, the Excel Template
would give a wrong result.
 I understand that if I have entered my original accommodation-type abbreviations,
the Temple would not recognize the original accommodation-types.
 I understand the demand data are samples which need processing to estimate the
total demand.
 I know how to calculate annual occupancy rates.
 I know how to prepare an annual demand graph.
Page 27
Advanced Tourism Statistics Training
PART 2 VISITOR SURVEYS: THE QUESTIONNAIRE AND

INTERVIEW SURVEYS FOR PARAMETER ESTIMATION
1. Introduction
The visitor surveys give general ideas on volume and profile of visitors. Two types of visitor
surveys are introduced in this Manual—the Questionnaire Survey at Accommodation
Establishments and Interview Survey at Ports of Entry. In the interview survey sheet, the
expenditure question is included; however, questions on expenditure are so-called sensitive
questions which may not be answered within the ten to twenty seconds of the interview survey.
The result of expenditure needs to be treated accordingly. In the appendix, another method of
surveys is included when such surveys would be conducted in areas where entry points cannot
be controlled unlike the Central Visayas areas.
Figure 2-1 Visitor Survey Concept: Questionnaire Survey and Interview Survey
2. Cities and Municipalities – Questionnaire Survey at Accommodation

Establishments
(1) Objectives
The questionnaire survey at AEs conducted by cities and municipalities targets to identify:
 general characteristics visitors;
 attractions;
 visitors’ preferences to destinations; and
 expenditure.
Page 28
(2) Organization
Assign a person to distribute and collect the questionnaire sheets. The assigned person
needs to explain the purpose and method of the survey. If tokens for the guests who
answer the questionnaire are available, the assigned person needs to explain how the
token should be given to a guest. It is important to tell the manager to record the date on
the questionnaire sheet for it would be very difficult to do so afterwards.
(3) Planning
1) Selection of AEs
Upon selecting AEs, the sample sizes are about 10% of the total number of AEs. To
identify characteristics by size of AEs, AEs are categorized into large, medium and small.
The criteria of sizes of AEs are: the large has more than 60 rooms; the medium has the
total number of rooms between 20 to 59; the small AEs have a total number of rooms less
than 20.
The expected numbers of responses from visitors are also categorized by the size of an

AE. They are: 120 respondents for the large; 80 respondents for the medium; and 40
respondents for the small. When the number of AEs by category reached 10% of the
total number of AEs, at least one AE under the said category must be covered. For
example, if there are seven large AEs in a certain municipality, 0.7 is 10% of seven. If
this is the case, one shall select at least one large AE.
2) Frequency
The survey shall be conducted once every three years or when it is necessary. The
survey shall be conducted three times a year—Peak Season, Off-Peak, and ordinary
12
season . The timing of conducting the survey can be determined based on an analysis
from the demand data collected monthly. A tourism officer or an officer in charge collects
the survey sheets from AEs after about a month—which is a general survey period.
(4) Form and Material Used

The form used for the survey is included in the Training Material CD-ROM; the file name
is For_LGU_ QN SurveyAtAEsCodingVer12.xlsx.
12 A city or municipality may decide how many times the survey should be conducted based on capacity and needs.
Page 29
Figure 2-2 Questionnaire Survey Sheet

File name of the template: For_LGU_ QN SurveyAtAEsCodingVer12.xlsx
(5) Procedure
1) Activities of Tourism Offices

The city or municipal tourism officer needs to conduct the following activities:
 Select AE’s which accept the survey;
 Explain the method of QN survey and especially for the guest selection method;
 Leave the QN’s and giveaways based on the target number of respondents for QN;
 Collect filled-out QNs from AE’s;
 Check the filled-out QNs (reject incorrect info);
 Encode the Data from QN sheets; and
 Conduct preliminary data analyses.
(6) Processing Data

After collecting the survey sheets, an encoder needs to encode the data. Use the tem-
plate. If the template is not available, ask a provincial tourism officer. It is very impor-
tant that all cities and municipalities use the same template, so that the provincial tourism
officers would have easier time consolidating and organizing the data.
Page 30
Figure 2-3 Encoding Sheet in an Excel Template
File name of the template: For_LGU_ QN SurveyAtAEsCodingVer12.xlsx

1) Avoiding Encoding Errors
We have found encoding errors. Typical mistakes in encoding are:
 Wrong spelling of names of cities or municipalities--Skipping “City” for a city;
 Encoding the total amount in the currencies other than the Philippine peso;
 Entering “none” instead of “0”; and
 Spelling out the name of months.
Do not skip city if a name of a city is like Puerto Princesa City. Do not enter dollar or euro
amounts. The format of the date should be mm/dd/yyyy.
2) File Names
After encoding, the encoder shall save the file in accordance with the file name rules.
Since there are same LGUs names at the municipal level, one needs to include provincial
name to be unique. An example of naming would be:
QNatAE_Name of Province (No Space) + Name of Municipality or City (No Space) +
MonthYear
Example:
QNatAE_Palawan_ElNido_062011.xls
(7) Records of Survey Implementation

Records of conducting the Questionnaire Survey are very important. The tourism officer
in charge shall keep all the records on when, where and how many questionnaire sheets
have been distributed. When giveaways are given, the number of giveaways, date, the
name of a person who has received, and signature of reception shall be recorded for
reference.
(8) Analyses
Analyses can be carried out using functions of MS Excel. After conducting a simple
analysis for single variables, one would conduct cross-tabulation using functions of MS
Excel.
Page 31
Tabulation Examples
 The ratio of tourist arrival of resident and non-resident visitors of the province
 Average number of tourism attraction/ destination visited by resident and
non-resident visitors province
 The ratio of overnight resident visitors and non-resident visitors of the province
 The average Guest-Night(s) of overnight resident visitors and non-resident visitors
of the province
 The average expenditure of overnight resident visitors and non-resident visitors of
the province
 The average expenditure of same-day resident visitors and non-resident visitors of
the province
Figure 2-4 An Example of Analysis Output (Purpose, Age Group, Sex)
Page 32
(9) Data Management at Provincial Level
1) Collection
A provincial tourism officer collects the data from cities and municipalities. The data of
independent cities are submitted to the DOT Regional Office. Make a list of files and
save them in a secure computer.
Using the list of files, monitor the data submission by cities and municipalities.
2) Checking the Data

As well as during the encoding time, a different person needs to check the data after the
data are entered.
First, check spellings of geographic locations and names of administration units. Do not
omit "city" if it is a city--for example, write "Cadiz City" not "Cadiz" only. Check the space
between words also. It should be “Cadiz One Space City” not “Cadiz Two Spaces City.”
The date entry often has a different format. We recommend the use of mm/dd/yyyy
format. Check commas and periods in the expenditure section. Some encoders use
period instead of comma to separate the thousands.
3) Consolidation and Monitoring

Consolidate the data in one sheet of Excel. Keep the files submitted by cities and mu-
Provinces
nicipalities in specific folders as backup.
The provincial tourism offices monitor the questionnaire surveys conducted by cities and
municipalities. The "Consolidation_Island" is added to the "Real_Island" so that the data
can be consolidated by large islands such as Cebu, Panay, and Palawan.
Table 2-1 Questionnaire Survey Data Consolidation Sheet by Provincial Tourism Office (Extract)
Target
Large/ Actual No of
Real_ Consolidation Planned Actual Manager's Name No of
Region Province Name of LGU Medium/ Duration Date Respon
Island _Island Name Of AE Name Of AE (Contact Person) Respon
Small -dents
-dents
Dona Nela's
4 Palawan Palawan Palawan Roxas Small Aug 23 to Sept 23 /2010 20 8
Pension
4 Palawan Palawan Palawan Roxas Emerose Small Aug 23 to Sept 23 /2010 2
Retac Beach
4 Palawan Palawan Palawan Roxas Small Aug 23 to Sept 23 /2010 3
Resort
4 Palawan Palawan Palawan Roxas Pentino Lodge Small Aug 23 to Sept 23 /2010 5
Greenview
4 Palawan Palawan Palawan San Vicente Greenview Resort Small Aug 23 to Sept 23 /2010 20 20
Resort
4 Palawan Dumaran Palawan Araceli Small 20
Pem's Pension Pem's Pension
4 Palawan Palawan Palawan Taytay Medium Aug 23 to Sept 23 /2010 40 40
House House
Tay Lelong's Tay Lelong's
4 Palawan Palawan Palawan Taytay Small Aug 23 to Sept 23 /2010 20 20
Pension House Pension House
4 Palawan Palawan Palawan Brooke's Point Sunset Lodge Sunset Lodge Medium Aug 23 to Sept 23 /2010 40 6
Nikki's Lodging Nikki's Lodging
4 Palawan Cuyo Palawan Cuyo Small Aug 23 to Sept 23 /2010 10 6
House House
4 Palawan Cuyo Palawan Cuyo Feroland Hotel Feroland Hotel Small Aug 23 to Sept 23 /2010 5 3
PCAT Lodging PCAT Lodging
4 Palawan Cuyo Palawan Cuyo Small Aug 23 to Sept 23 /2010 7 5
House House
With the questionnaire survey monitoring sheet, the provincial tourism offices need to
keep track of the encoded files. Make a list of files received.
Page 33
Table 2-2 List of Files (Palawan, Extract) - QN Survey Monitoring by Province

Seasonality
Region Province Year Month QN_Round File Name (high, low or
ordinary) 13
Region 04 Palawan 2010 9 ATST1 ABORLAN_090810.xlsx
Region 04 Palawan 2010 9 ATST1 BATARAZA_082010.xlsx
Region 04 Palawan 2010 9 ATST1 CORON_2010.xlsx
Region 04 Palawan 2010 9 ATST1 CUYO_2010.xlsx
Region 04 Palawan 2010 9 ATST1 ELNIDO_2010.xlsx
Region 04 Palawan 2010 9 ATST1 NARRA_2010.xlsx
Region 04 Palawan 2010 9 ATST1 PuertoPrincesaCity_2010.xlsx
You need to make sure that all the municipalities that participated in the questionnaire
survey submit the data. If some of your municipalities do not submit the data, please
remind them to submit the results.
4) Submission
Submit the file(s) to the DOT Regional Office when requested.
Provinces
13 The questionnaire survey is conducted in peak, off-peak and ordinary seasons. Plan and conduct the surveys according to
the demand data analysis. When the annual demand data or equivalent is available, you may enter peak, off-peak or ordinary
seasons.
Page 34
2. Provinces - Interview Survey at Ports of Entry

This survey is designed to get the necessary information to set parameters for estimating the
number of visitor arrivals and expenditure. The survey should be conducted in coordination and
cooperation with the Port Authority.
Both the provincial tourism offices and DOT regional office coordinate and conduct the interview
survey at ports of entry.
(1) Objective
The objective of the survey is to find out:
 the total number of visitors to the island or province,
 the share of the overnight visitors using AE’s in the island or province; and
 the share of same day visitors.
(2) Organization
One survey team consists of four or five persons. Assign one team leader who will count
DOT Regional
or estimate the total number of visitors. The team leader collects the interview sheets
and submits them to the provincial tourism officer.
(3) Planning
Provinces
Ports of entries are easily identifiable, but where and when to survey may not. Finding a
place where tourists sit and wait for departure may be the best location. The exit-lounge
is another alternative. Get proper permission from respective port authorities.
1) Selection of Ports of Entry

The provincial tourism office shall consider following criteria in selecting ports of entry to
Offices
conduct the survey:
 Major entry/ departure point where majority of visitors use (1 to 3 points in one
province or 2 to 5 points for an island);
 Easy to identify passengers and others (Departure lounge is most appropriate);
 Most preferably where the record on total number of passengers is available;
and
 LGU can get permission of survey periodically.
2) Survey schedule
You need to:
 Implement the survey every three years;
 Conduct the survey three times a year in peak, off-peak and ordinal seasons; and
 Conduct two-one day survey--one weekday and one weekend.
A one-day-interview survey lasts 24 hours--from the first ship or flight to the last flight or
ship.
3) Sample Size
As for the sample sizes, you need to:
Page 35
 Get the minimum of 100 reliable respondents each interview survey at a point; if it is
possible, get a few hundred respondents;
 Get about 10% of the total passengers at large terminals at ports in Cebu Province
or in other large cities; and
 Instruct the surveyor to interview 25 records per interviewer per each departure of
vessel/ airplane.
4) Interview Locations
Conduct the survey at departure lounges of an airport or seaport.
(4) Form and Materials Used

Upon implementing the interview survey, the team of surveyors needs: a counter, pencil
or pen, copies of the interview form, and the translation sheet.
The counter is used to count the total passenger at the exit of a waiting lounge to estimate
the total number of passengers of a boat or plane. The surveyor needs the translation
card when encountering foreign tourists. Prepare sufficient copies of the interview sheet.
(c.f. ATST Interview Survey Input Form (ver10).xlsx in the training materials)
Figure 2-5 Interview Survey Form

Provinces
ATST Interview Survey Input Form (ver10).xlsx
Page 36
(5) Procedure
1) Step-1
Count or estimate the total number of passengers using the following methods:
 Passenger count by transport company (ticket counting);
 Sample survey by counting passengers at the entry point in selected days; and
 Estimate the total number of passengers.
Identify "Resident" or "Visitor."
 Interview item-1: "Are you resident of this island/ province?" (sampling survey)
 Find out % of resident at the departure points (% of residents)
2) Step-2
Identify domestic visitor or foreign visitor.
 Interview item-1: "Where is your province of residence or country" (sampling sur-
vey)
 Find out % of foreign visitor at the departure points (% of foreign visitors)
DOT Regional
3) Step-3
Find out the share of VFR by asking the purpose of the travel.
Provinces
 Interview item-2: "Have you come to this province/ island for leisure, business or
VFR?"
 Find out % of VFR in domestic and foreign visitors
4) Step-4
Find out share of same day visitor by night of stay: the total number of overnight. The
Offices
night of stay will be none or “0” for a same day visitor.
 Interview item-3: How many nights did you stay in this province/ island (sampling
survey at departure passengers),
 Find out share of same-day visitor out of total visitors
5) Step-5
Find out expenditure of a visitor (during the stay in the province/ island).
 Interview item-4: "How much have you spent in this province/ island?"
 Find out the total amount spent by one person or by group (family, couple, group
friends, etc), and record the number of persons included in the total expenditure.
6) Actual Questions by Surveyor

Do not spend longer than 60 seconds for one interview. Follow the following question
14
procedure:
 At first find out resident or non-resident “Are you resident of this province/ Island?” If
“Yes”, go to next interview. But record!
 If “No” ask “Where are you from?” (ask the province name or country of residence)
14 For more explanation with graphic presentation, please see the training material.
Page 37
 Then next question, “Do you come to this island for leisure, business, or VFR?”
 Next “How many nights have you stayed in this Island?
 "How much have you spent during your stay?" (record the currency explained)
(6) Data Processing Data

After the survey, an encoder encodes the data on to the Excel sheet. Enter the data as
in the eight (8) columns. This will be the most significant base data for the future
analysis. (ATST Interview Survey Input Form (ver10).xlsx)
Figure 2-6 Interview Survey Encoding Sheet
Provinces
Note: The same file includes “Report by Port,” which is the summary of result for a one-day-one-location survey.
 Encoded data automatically calculated and the results for reporting are filled out
 Coding the Data
 Identifying Overnight Visitor at AE
 Preliminary Reporting Form
 Data compilation and analysis
 Data to be compiled as a whole province/ island as illustrated in the figures shown
previously
Then encoding sheet is linked to the summary sheet. The result looks like as in the
following image captured:
Page 38
Figure 2-7 Summary of Interview Survey by Port
DOT Regional
Provinces
Offices
Use "ATST Interview Survey Input Form (ver10).xlsx."
Use the summarized data in the sheet "ReportByPort" in the Input Form and transfer the
data to the ATST Interview Survey Estimation Output Form(F.2).xlsx to get the estimates.
Each time you conduct the interview survey, you need to summarize the data and esti-
mation data sheet needs to be entered from the summary from the encoding sheet. (c.f.
ATST Interview Survey Estimation Output Form(F.2).xlsx) For a more detailed expla-
nation of the calculation, see ATST2 WS for Data Integration.pdf in the training manual.
Page 39
Figure 2-8 Estimation Table Data Input Form

Provinces
Page 40
Figure 2-9 Estimation Table from the Summary by Port
DOT Regional
Provinces
Offices
(7) Guest-Night Estimation
You can calculate the average guest nights from the survey results. Use the pivot table
function to filter out those who stayed longer than 60 days and residents. Use the file
(ATST Interview Survey Guest-night Calculation Form(F.1).xls) to calculate the average
guest-night by foreign and domestic and by weekdays and weekends. For detailed
explanation see the presentation file-ATST2 WS for Data Integration.pdf.
(8) Annual Volume Estimation

Use the annual demand data to create the following type of charts to determine peak,
off-peak and ordinary seasons.
Page 41
Figure 2-10 Demand Seasonality
You can estimate the annual volumes by using the following mode:
The base data of Off-Peak x 3 (2) months = the total of off-Peak
Provinces
The base data of ordinary season x 6 (8) months = the total of ordinary season
The base data of Peak Season X 3 (2) months = the total of peak season
The annual estimated volume = the totals of peak, off-peak and ordinary season.
In order to derive the base data, you need to conduct the interview survey three times a
year during peak, off-peak and ordinary seasons. You can use the demand data or
regional distribution data to determine which months fall into the year are peak, off-peak,
or ordinary season.
Page 42
(9) Expressing the Data by Ports

Figure 2-11 Analysis Result Chart
After you completed
the an-
nual-visitor-volume
estimation, you can
summarize the data
into a form of a map
by province.
Summarizing the
data by island would
be an effective way
of summarizing the
data especially for
those provinces that
share one island.
DOT Regional
Provinces
Offices
An analysis chart can be prepared by using base data compiled for the specific purpose
(for example, by purpose of visit, by residence, by duration of travel, etc.) Use pivot
table and pivot chart functions to create such charts. After creating those charts,
copy-and paste the charts to appropriate base maps.
(10) File Management

The file name of the interview survey by port shall be:
IS_"Region & Number"_"ProvinceName"_"PortNameDateWeekdayOrWeekend"_mmddyy
(An Example)
IS_Region7_Siquijor_SiquijorSeaportNov28WE_12062010
Use "WD" for weekday and "WE" for weekend. The date format is mmddyyyy.
Page 43
3. DOT Regional Offices
(1) Monitoring Activities

The DOT regional offices monitor the interview survey activities conducted by provinces.
Make a list of files by port, and consolidate the data received from provinces. Be careful
about the port names. There may be multiple Quezon Port, Buenavista Port, San Jose
Port. If the same municipality names exist in a region, the names of provinces need to
be added to the common municipality port names.
The DOT regional offices need to monitor place and date. It is the role of provincial
tourism offices to conduct analysis of the survey. The role of the region shall be limited
15
to monitoring.
Table 2-3 Interview Survey Monitoring Sheet (An Example of Region 4)
Province Port Name Date

Busuanga Airport 09/09/2010
Busuanga Airport 09/12/2010
DOT Regional
Puerto Princesa Airport 09/09/2010

Palawan
Puerto Princesa Airport 09/12/2010
Puerto Princesa Seaport 09/09/2010
Provinces
Puerto Princesa Seaport 09/12/2010
(2) Storing the Digital Data

The DOT regional offices are to receive all the files related to the Questionnaire Survey at
Accommodation Establishments and Interview Survey at Ports of Entry from Provincial
Offices
Tourism Offices and Tourism Offices of Independent Cities.
(3) Visitor Survey Report

After conducting a set of week-day and weekend surveys, a tourism officer may write a
visitor survey report. The visitor survey report may include dates, locations, sample
sizes and results. The results are the volume estimation conducted by the provincial
tourism offices.
15 The targets of the training are members of LGUs. If a regional tourism officer has some experience in Excel operation, he or
she may consolidate the data from the provincial tourism offices to conduct regional analysis.
Page 44
4. DOT Central Office
(1) Storing the Digital Data

The DOT Central Office receives the digital files related to the Interview Surveys con-
ducted by provinces from the DOT regional offices. Save the files in your computer and
back them up in a file server.
(2) Standardized Port Names

Ports are at times referred to in a different way, in a casual way. The casual way may
lead to confusion because there are municipalities with the same name. For example,
there would be multiple number of ports named Culasi Port or Buenavista Port. When
the data is organized at the provincial level, it would not create any problem. When the
data is analyzed at the regional and central levels of government, the vague port names
would create unexpected results. Add the name of a province to the name of a port, if
there are ports with the same municipality names. Adding the name of a municipality to
the name of a port is a temporary solution. Coordinating with port authority, provinces
and municipalities need to have official codes of ports that are uniquely identifiable.
(3) Information Dissemination
DOT Central Office

The DOT Central Office may create summary of interview surveys and publish them in
the DOT’s web site.
Page 45
Training Materials
PART 3 TRAINING MATERIALS
We attach all the training materials in a CD-ROM. The lists of the files include links so that
when corresponding files are clicked, training materials such as PowerPoint presentation or
Excel files open. The lists of files are as follows:
1. Basic Tourism Statistics Training
(1) General
The Basic Tourism Statistics Training has lecture and workshop covering the demand and
supply data collection and processing. General explanation of tourism policies and
situation at the national level and terms used are other introductory materials.
Read the presentation materials that correspond to the Parts of this Manual. The
presentation materials may have more charts and graphics that could not be included in
the Manual.
(2) BTST List of Presentation and Work Files

Training
The files are organized into two: BTST and ATST. The BTST section is organized into
Training
the private and public sectors. The private sector part of the folder is used to conduct
training only targeted to participants from the private sector. The folder for the public
sector is named "DOT Tourism Stats STANDARD FORMS."
Table 3-1 BTST: List of Training Materials (List of Files in CD-ROM)
Management
Code Title Subset File Name16

BT_LC_02 Fundamentals of Importance of Tourism 03_ImportanceOfTourismStatistics.pdf
Materials
Tourism Statistics
DOT- JICA Tourism Statistics Manual for LGUs 2012 (this
manual)
Fundamental Concepts 02_FundamentalTourismConcepts.pdf
in Tourism
BT_LC_03 Standard Local Tourism Supply and Demand 05_TourismStatistics101.pdf
Statistics System Data
(SLTSS): Part I
BT_LC_04 Standard Local Tourism Standard Tourism 06_TourismStandardFormsForDataSources.pdf
Statistics System Statistics Recording
(SLTSS): Part II and Reporting System
07_TourismStandardFormsForLGUs.pdf
StandardCodeForTouristAttractions.pdf
TouristAttractionInventoryForm.xlsx
TouristAttractionVisitorCount.xls
BT_WS_01 Tourism Statistics Tourism Statistics 04_CapacityAssessmentPublicPrivateSector.pdf
Assessment Assessment
BT_WS_02 Use of Standard Data Use of Excel -- File 08_UseOfStandardAutomatedForms.pdf
Form Management Rules -
SLTSS - Supply Data AE Guests Country Distribution REV3.xlsx
as a Trial DAE-2 for Print.xlsx
Manual Data Input
Forms(S) SAE 2.xls
SAE 1 ET Format (supply dataset).xlsx
16 Use only one period in a file name. In a computer world, it is usually used to separate a file name and extension. A
programmer may use the general knowledge to identify a file name and its extension. Avoid using a parenthesis, also. It
may be confusing, when the names may be used in SQL.
Page 46

DAE-3_Print.xlsx
SAE-1_Print.xls
Computer Setting 08.1 DAE1-A-DailyMatrix Manual.pdf
SLTSS
DAE1-A.xlsm
BT_WS_03 Assisting Getting Data from 09_ImplementingTheLocalStandardTourismStatisticsSystem.
Accommodation Accommodation pdf
Establishment Establishments
BT_WS_04 Receiving and Sending Receiving 091_AE_Monthly_Reporting_Request_Notice.pdf
Reporting Data in STAT Files (File
- STARRS Management)
BT_WS_05 Review Basic Demand Data 10_BTST_PointsToRemember.pdf
Calculation
SLTSS Operations
2. Advanced Tourism Statistics Training
(1) General
ATST covers the questionnaire survey and interview survey. In the first session, the
Training Materials
methods of the interview and questionnaire surveys were explained; then, LGUs conduct
actual surveys. In the second session, the data encoded were analyzed. The method
of creating charts from the data from both the interview and questionnaire surveys are
also included.
(2) ATST List of Presentation and Work Files

The folders for the interview surveys and questionnaire surveys are the two major
components.
Page 47
Training Materials
Table 3-2 ATST: List of Training Materials (List of Files in CD-ROM)

AT_LC_01 Introduction to the Advanced Introduction to the Advanced ATST1-LC1-2 Introduction of Advanced
Tourism Statistics Tourism Statistics Training Training Course.pdf
Training-Session 1 Session 1 (2)
Pretest_ATST_I ATST_I_Test.doc
AT_LC_02 Selection and Estimation Introduction to Selection and ATST1-LC02 Introduction of Selection and
Methods for Generation of Estimation Methods for AE Estimation Method for AE.pdf
Supply and Demand Data from Data
AEs
AT_LC_03 The Questionnaire Survey at The Questionnaire Survey at ATST1 LC3-5-QN Survey.pdf
Accommodation Accommodation Questionnaire AE Coverpage and Form.docx
Establishments by Cities and Establishments by Cities and Visitor Survey Forms.xlsx
Municipalities Municipalities
AT_LC_04 The Visitor Survey at the Entry The Interview Survey at ATST1 LC3-4-Interview Survey.pdf
Points by Provinces Entry Points by Province
Visitor Survey Forms.xlsx
Implementation Method of ATST2 Steps_Interview Survey Demand Data
the Interview Survey at the Data Integration.pdf
Entry Points by Provinces
Training
(PPT)
Training
AT_LC_05 Inventory of Tourist Attractions Inventory of tourist ATST1-LC5 Inventory of Tourism

/ Destinations attractions / Destinations Attractions.pdf
AT_WS_02 Selection and Estimation An Estimation Method using ATST1-WS02 Estimation Workshop.pdf
Method for AE Data the Excel Template
AT_WS_03 A Coding Method of the A Coding Method of ATST1 WS3-2 QN Survey Workshop.pdf
Questionnaire Survey at Questionnaire Survey at
Management
Accommodations Accommodations
Establishments by Cities and Establishments by LGUs
Materials
Municipalities
For_LGU_ QN SurveyAtAEsCodingVer12.xlsx
AT_LC_06 Introduction to the Advanced Introduction to the Advanced ATST2 Tourism Statistics System Points to
Tourism Statistics Tourism Statistics Training Remember.pdf
Training-Session 2 Session 2
Pretest_ATST_II ATST_ II_Test.doc
AT_LC_07 Data Elements for Marketing Data Elements for Marketing ATST2 LC Marketing and Promotion.pdf
and Promotion and Promotion
AT_LC_08 Data Integration Method Data Integration Method ATST2 LC Data Integration for Interview
(Interview and Questionnaire (Interview Survey) Survey and Demand Data.pdf
Surveys)
AT_WS_08 Compilation of Market Data Data Integration Method ATST2 WS Compilation of Market Data Using
and Presentation by City and (Interview and QA Survey QN Survey.pdf
Municipality using Excel)
AT_WS_09 Data Presentation Method Data Presentation Method ATST2 WS for Data Integration.pdf
(Excel Tables and Charts) (Excel Tables and Charts)
3. Program Details
During the JICA project, a four-day training for BTST, two-day training for ATST Session I and
ATST Session II were conducted. The following tables summarize the programs with brief
explanation of each module. The organizer of training shall arrange the contents of the lectures
and workshops to conduct the tourism statistics training.
17 Use only one period in a file name. In a computer world, it is usually used to separate a file name and extension. A
programmer may use the general knowledge to identify a file name and its extension. Avoid using a parenthesis, also. It
may be confusing, when the names may be used in SQL.
Page 48
Table 3-3 BTST Program Details

Day Title Code Subset Code Objective Abstract Duration Unit Equipment
Day One Opening BT Opening Introduction to the Basic To introduce the contents and (1) House Rules 30 m Presentation
Tourism Statistics Training schedule of BTST. (2) Invocation Set
Welcome Remarks - DOT Welcome remarks by DOT Regional Brief explanation of the regional tourism 5 m Presentation
Regional Director Director situations Set
Keynote To show commitment of JICA on the Significance and commitment of JICA can 5 m Presentation
project be expressed. The speaker can be Set
replaced when the training is initiated by
LGUs.
Training Materials
Inspirational Speech - DILG To show an overview of DILG's DILG has commenced its tourism related 5 m Presentation
involvement in tourism statistics data management system. How its Set
especially the supply data. system is related to and how the data
gathering system can be coordinated is
discussed.
“Welcome to our Place” - Host Welcome remarks by a This should be a brief greeting by a 5 m Presentation
City or Municipality representative from the hosting city hosting city or municipality. Set
or municipality
DOT-JICA Technical To promote and show how the The AVP has the objectives and necessity 20 m Presentation
Cooperation Program Info AVP project of tourism statistics of tourism statistics. It covers overall Set
contributes to tourism development contents of BTST.
in the Philippines.
Training Briefing BTST To explain the contents and (1) Overview of the Program 15 m Presentation
schedule of the training a. Objectives Set
b. Outline
(2) Schedule
Day Two Fundamentals of BT_LC_02 Importance of Tourism Statistics At the end of this lecture, the Tourism like any other fields and industry 45 m Presentation
Tourism participants should be able to: should give importance in developing a Set
reliable tourism database that can be use
(1) Be aware of important standard to optimize potential of tourism in
tourism concepts. destinations. Planners and managers
should not rely on historical and personal
accounts alone. Statistics gives them an
objective measure of what will happen
and what is happening with their tourism
enterprises and activities.
Page 49
Training Materials
Fundamental Concepts in At the end of this lecture, the To be able to have a reliable and 45 m Presentation
Tourism participants should be able to: comparable tourism database, tourism Set
professionals should understand
(1) Understand the importance of important tourism concepts uniform
tourism statistics in development, internationally including those that are
planning, monitoring and evaluation. operational in the Philippine setting.
Standard Tourism concepts level the field
amongst public and private stakeholders.
Introduction to BT_LC_01 Leveling Off To familiarize the contents and Leveling Off is an important stage in the 5 m Presentation
the Basic activities of the training for the training wherein both the participants and Set
Training Materials
Tourism Statistics participants. the training team clear out matters that
Training are expected to come up during the
training. Participants should be able to
realize the limit of the training at this stage
and expect nothing more than the
objectives stated.
Pretest BTST To assess knowledge on basic The Pre-test is to gauge the knowledge of 20 m Test Sheet
terms used in tourism statistics. the participant with basic tourism concepts
and statistical methodologies that will be
administered using a 1-page multiple
choice examination.
Tourism in the Philippines Introduction of tourism statistics at A speaker will present the Philippine 30 m Presentation
the national level tourism situation, the policies that support Set
tourism development and the impact of
tourism in the local destinations. It should
be implicitly implied that the analysis of
tourism development is not possible
without available reliable statistics.
Regional Tourism Statistics and Introduction of tourism planning The Regional Office shall discuss the 20 m Presentation
Development Planning situations at the regional level consolidated tourism development Set
planning and data gathering efforts in the
region highlighting the fact that the
Regional Offices of the Department of
Tourism remain the forefront of
coordination between the national agency
and the local government units.
Page 50
Provincial Tourism Statistics and Introduction of tourism planning A provincial tourism office may have 10 m Presentation
Development Planning situations at the provincial level policies regarding tourism development Set
planning with or without the data. A
provincial tourism officer is expected to
present the current situation of tourism
statistics in relation to tourism
development planning at the provincial
level.
Standard Local BT_LC_03 Supply and Demand Data To understand what the demand The demand and supply data discussed 45 m Presentation
Tourism Statistics and supply data mean in the during the training have specific Set
System (SLTSS): training. meanings. The participants are
Training Materials
Part I expected to learn what represent the
demand and supply data.
Data Flow To understand how and when and Cities and municipalities collect the 45 m Presentation
to send the demand and supply demand and supply data. The data Set
data to whom. need to be submitted to respective
provinces and the DOT regional offices.
The participants learn the procedure of
sending the data.
Tourism Statistics BT_WS_01 Tourism Statistics Assessment At the end of this workshop, the The tourism database system need not 60 m Presentation
Assessment participants should be able to: start from scratch. Recognizing available Set, PCs for
(1) Categorize available tourism local data as tourism-related data can the
data in their locality lessen the possibility of duplicate data Participants
(2) Identify tourism data that they gathering activities. An ideal tourism
need database building setup is to build from
(3) Discuss how data are gathered what they have and augment it with what
in their organization and how it is data stakeholders need.
transmitted to concerned offices and
other stakeholders.
Operational Design--Basic At the end of this workshop, the Development of a database system for 60 m Presentation
Concepts of Data Flow participants should be able to tourism will be an ideal for the purpose of Set, PCs for
understand basic concepts of analyzing data. In reality, data are not the
database; and understand basic handled by one person; different Participants
concepts of data flow. individuals and different organization
process tourism related data. In such
situations, data flow management would
become essential as well as developing
Page 51
Training Materials
tourism database itself. In this
workshop, participants learn basic
concepts of functional flow diagram.
The available data in a municipality are
organized in a meta database-the
specifications for the meta data will be
discussed.
Introduction to BT_OP_01 File Management Using Excel To familiarize operations of MS For those who do not use PCs daily basis, 60 m Presentation
Excel Excel for those who may not have an optional training is given. The Set, PCs for
enough experience extra-training is not mandatory, but the
Training Materials
encouraged to attend if one feels not too Participants

confident about the operations.
Day Three Standard Local BT_LC_04 Standard Tourism Statistics To understand the data flow of the The monthly data need to be consolidated 60 m Presentation
Tourism Statistics Recording and Reporting demand data to one sheet in the Excel Template. The Set
System (SLTSS): System participants learn the sheets in the Excel
Part II Template.
Use of Standard BT_WS_02 Use of Excel -- File To practice how to use the Excel The Excel Template file has sheets to 90 m Presentation
Data Form Management Rules - SLTSS - Template to organize the demand encode the demand and supply data. A Set, PCs for
Supply Data as a Trial and supply data. template for AEs was prepared. The the
participants learn how the sheets are Participants
organized and how to use the templates
for AEs and LGUs.
Manual Data Input To practice data encoding manually The standard forms are introduced. 60 m Presentation
Before learning how to use the Excel Set, PCs for
Template, the participants learn how to the
enter the data manually to ensure their Participants
understanding of the functions.
Computer Setting SLTSS To learn encoding the demand data (1) Existing Supply Data to STAT 45 m Presentation
and supply data using the Excel STARRS - Supply Data Set, PCs for
sheets in the Excel Templates (2) SLTSS - Demand the
a. Confirming Conceptual Understanding Participants
of Demand Data
b. Demand Data from Accommodation
Establishments
c. Demand Data Organization by Local
Governments and the DOT regional
offices
Page 52
SLTSS - Data Transfer To practice how the data will be The participants use dummy data to 45 m Presentation
submitted digitally from a city or consolidate and transfer the data from one Set, PCs for
municipality to provinces and PC to another PC to simulate the file the
regional offices of DOT transfer from one city or municipality to Participants
province or a regional office of DOT.
Day Four Assisting BT_WS_03 Getting Data from To simulate how to ask cooperation The suppliers of the data are AEs. The 45 m Presentation
Accommodation Accommodation Establishments for submitting the data LGUs with the knowledge of the tourism Set, PCs for
Establishment statistics system need to inform and the
encourage the accommodation facilities to Participants
submit the monthly demand data. In this
module, the participants are trained to
Training Materials
communicate with managers of AEs to
gather data. A role play is planned to
simulate the situation at AEs.
Assisting Accommodation To simulate how to act out in the A planning or tourism officer needs to 90 m Presentation
Establishments for Data real situation of supporting a have an orientation meeting for AEs. A Set, PCs for
Preparation - Role Playing manager in an AE. couple of representatives are given the
opportunities to have a mock seminar or Participants
orientation meeting to the private sector.
Field Work BT_FW_01 Supporting Accommodation To promote and support data Some of AEs may know the significance 240 m Presentation
Establishments for the Daily gathering activities from AEs of tourism statistics; others may not. A Set
Records tourism or planning officer in-charge is
expected to explain the significance of the
data from AEs and the method/procedure
of gathering the demand and supply data.
Data Organization To organize the data gathered from The data submitted by AEs are generally 90 m Presentation
AEs written on the analogue form. The Set
participants are expected to learn how to
encode the gathered data.
Receiving and BT_WS_04 Administration Procedure - To learn how the administration (1) Data Checking Procedure 45 m Presentation
Reporting Data in Sending and Receiving the Data functions in data transfer (2) Error Reporting Procedure Set, PCs for
STAT - STARRS (3) Role Playing the
a. Method of Role Playing Participants
b. Grouping
c. Changing Groups
Sending Receiving Files (File To learn how to send and receive A city or municipal tourism officer needs to 45 m Presentation
Management) the data send the demand data monthly to Set, PCs for
Page 53
Training Materials
provincial or regional tourism office. the
Some of AEs submit the data in The files Participants
need to have standardized file names.
Integration, BT_WS_06 Action Planning To determine who will responsible Action plans are prepared by the 90 m Presentation
Training to take actions by when in order to leadership of a provincial tourism officer Set
Debriefing and resolve issues or assignments with opinions by tourism and planning
Closing Program during the training officers from cities and municipalities.
(BTST) What and when to be done by whom are
(Session 1) clarified in the action plans.
Training Materials
Closing To sum up the training; to conduct During closing, the facilitator summarize 30 m Presentation
the evaluation what has been learned during the training. Set
If there are some assignments to be done,
the facilitator remind the contents and the
due date.
Review BT_WS_05 Basic Demand Data Calculation To review the basic concepts on the The average occupancy rate, average 45 m Presentation
demand data guest-night , average number of Set, PCs for
guest/room , the total number of the
guest-nights, the total number of Participants
over-night visitors , the total no. of rooms
occupied are the basic elements of
calculation covered.
STAT - STARRS Operations To review the functions of the The participants learned new encoding 45 m Presentation
templates and data flow associated systems. The workshop is to review the Set, PCs for
to the data operation. operations. the
Participants
Page 54
Table 3-4 ATST 1 Program Details

Day One Introduction to the AT_LC_01 Introduction to the Advanced To introduce the contents and (1) House Rules 15 m Presentation
Advanced Tourism Tourism Statistics Training schedule of ATST1. (2) Invocation Set
Statistics Session 1 (1) (3) Overview of the Program
Training-Session 1 a. Objectives
b. Outline
(4) Schedule
Introduction to the Advanced To clarify the position of ATST a (1) Accomplishment of the Basic Training 15 m Presentation
Training Materials
Tourism Statistics Training contest of tourism statistics. (2) Objectives Set
Session 1 (2) (3) Components of the Advanced Tourism
Statistics Training--Toward Tourism
Development Planning
(4) Position of the Advanced Tourism
Statistics Training
Pretest ATST_I Tourist Statistics Training. Ten multiple 20 m Test Sheet
To assess the level of
answer questions will be given to be
understanding
answered in about 15 minutes. The
before the
facilitator may call it a “questionnaire”
training.
since the contents of the pretest will have
been covered during the training.
Progress of Action AT_WS_01 Progress of Action Plan -- To demonstrate the progress of (1) Mentors’ Report 120 m Presentation
Plan - Presentation Presentation of Collected Data data collection from AEs; To (2) Filling out the presentation forms Set
of Collected Data present what was learned during (3) Presentation by Provinces
BTST (4) Presentation by Cities and
Municipalities
(5) Discussion (Open Forum)
The action plans had been prepared
during the Basic Training. How the cities
and municipalities have collected the data
and how the system of data gathering has
been functioning is the theme of the
module.
Visitor Surveys AT-FW Questionnaire Survey at To conduct the questionnaire Cities and municipalities conduct the 30 Days Questionnaire
Accommodation Establishments survey 1. questionnaire survey as in the action Sheet and
plans. Giveaways
Page 55
Training Materials
Interview Survey at Entry Points To conduct the interview survey Provinces conduct the interview surveys 30 Days Interview
1. at ports of entry as planned. Sheet
A Coding Method of AT_WS_03 A Coding Method of To learn how to use the Excel An encoding sheet is provided with 90 m Presentation
the Questionnaire Questionnaire Survey at encoding sheet for the functions of data analysis and example Set, PCs for
Survey at Accommodations questionnaire survey. charts. the
Accommodations Establishments by LGUs Participants
Establishments by
Cities and
Municipalities
Training Materials
Selection and AT_WS_02 An Estimation Method using the To learn how to use the The meaning and reasons of estimation 60 m Presentation
Estimation Method Excel Template estimation part of the Excel are clarified. The Excel Template Set, PCs for
for AE Data template. calculates the figures automatically. The the
facilitator shall present manual method of Participants
calculation so that the participants
understand the meaning of the automated
functions. This is an advanced topic
necessary for planning.
Selection and AT_LC_02 Introduction to Selection and To learn how to select samples Collecting the demand data from all the 45 m Presentation
Estimation Methods Estimation Methods for AE Data of AEs in LGUs. AEs may not be possible. Selecting AEs Set
for Generation of from different types is the strategy. It is
Supply and Demand a strategic selection, not a process of
Data from AEs random sampling.
The Questionnaire AT_LC_03 The Questionnaire Survey at To learn how to conduct the A city or municipality needs to select AEs 60 m Presentation
Survey at Accommodation Establishments questionnaire survey at AEs according to the size of the LGU. Set
Accommodation by Cities and Municipalities Give-aways are distributed to AEs to give
Establishments by some incentive for tourists to cooperate to
Cities and the questionnaire survey.
Municipalities
Day Two A Role Play of the AT_WS_04 Role Play of Interview Survey at To simulate what to be done to (1) Explanation of the Role Play 90 m Presentation
Visitor Survey at the Entry Points Material: PPT conduct the interview survey. (Demonstration) Set
Entry Points (2) Role Play
(3) Presentation of the Results
The Visitor Survey at AT_LC_04 The Interview Survey at Entry To learn how to conduct the (1) Objectives 90 m Presentation
the Entry Points by Points by Province interview survey at ports of (2) The Total Numbers of Visitors by Set
Provinces entry. Island or Province
(3) Selection of Survey Points
(4) Survey Schedule
Page 56
(5) Interview Method
(6) Encoding and Compilation
Implementation Method of the To learn how to conduct the (1) Survey Schedule 90 m Presentation
Interview Survey at the Entry interview survey at ports of (2) Procedure of Implementation Set
Points by Provinces (PPT) entry.
A Coding Method of AT_WS_05 A Coding Method of the To learn how to encode the (1) Confirmation of Files and Sheets 90 m Presentation
the Interview Survey Interview Survey at Entry Points interview survey data (2) Instruction of Coding Set, PCs for
at Ports of Entry by by Province (3) Demonstration the
Province (4) Exercise by Participants Participants
(5) Common errors and correction
Training Materials
Integration, Training AT_WS_06 Action Planning To determine who will Action plans are prepared by the 90 m Presentation
Debriefing and responsible to take actions by leadership of a provincial tourism officer Set
Closing Program when in order to resolve issues with opinions by tourism and planning
(ATST Session 1) or assignments during the officers from cities and municipalities.
training What and when to be done by whom are
clarified in the action plans.
PostTest ATST_I To assess level of The contents of the post test is the same 20 m Test Sheet
understanding during the as the pretest.
training.
Closing To sum up the training; to During closing, the facilitator summarize 30 m Presentation
conduct the evaluation what has been learned during the training. Set
If there are some assignments to be done,
the facilitator remind the contents and the
due date.
Inventory of Tourist AT_LC_05 Inventory of tourist attractions / To organize tourist attractions in (1) Confirmation of Files and Sheets 45 m Presentation
Attractions / Destinations a standardized format. (2) Types of Tourism Attractions Set
Destinations (3) The Standard Codes used for Tourism
Attractions and Destinations
(4) Location Maps (Examples)
Page 57
Training Materials
Table 3-5 ATST2 Program Details

Day One Assessment f the AT_WS_07 Presentation of Collected To present the results of the (1) Interview Survey (Accomplishments) 120 m Presentation
Results of the Survey by LGUs (Provinces, questionnaire and interview (2) Questionnaire Survey (Accomplishments) Set
Interview and Cities and Municipalities) surveys. (3) Demand Data
Questionnaire (4) Inventory List
Surveys and
Inventory of
Training Materials
Attractions
Introduction to the AT_LC_06 Introduction to the Advanced To introduce the contents and (1) House Rules 30 m Presentation
Advanced Tourism Tourism Statistics Training schedule of ATST2. (2) Invocation Set
Statistics Session 2 (3) Overview of the Program
Training-Session 2 a. Objectives
b. Outline
(4) Schedule
Pretest ATST_II To assess knowledge mainly on The pretest covers the subjects will have 20 m Test Sheet
the visitor surveys. taught during Session 2. Ten multiple
answer questions will be given to be answered
in about 15 minutes.
Compilation of AT_WS_08 Data Integration Method To analyze the data using charts (1) Presentation Methods: Questionnaire 90 m Presentation
Market Data and (Interview and QA Survey using and graphs Survey Result Set, PCs for
Presentation by City Excel) (2) Chart Preparation using an Excel function the
and Municipality of pivot graph Participants
(3) Hands on session
Data Elements for AT_LC_07 Data Elements for Marketing To understand the Visitor profile, volume and distributions are 60 m Presentation
Marketing and and Promotion characteristics of the collected important concepts in marketing and Set
Promotion data from marketing points of promotion. Participants are expected to
view. learn how the data analysis should be
conducted.
Day Two Data Integration AT_LC_08 Data Integration Method To learn how to get monthly and (1) Annual Data Analysis (Daily, Monthly, 45 m Presentation
Method (Interview (Interview Survey) annual estimate visitor arrivals Annual Estimate Analysis- Demand Data) Set
and Questionnaire from the interview surveys; (2) Data Analyses (Interview, Questionnaire,
Surveys) Demand, Supply)
Data Presentation AT_WS_09 Data Presentation Method To learn Excel chart functions. (1) Tabulation – preparation of the datasets 120 m Presentation
Method (Excel (Excel Tables and Charts) (2) Pivot Table and Pivot Charts Set, PCs for
Page 58
Tables and Charts) (3) Basic Statistics the

Participants
Planning Elements AT_LC_10 Planning Elements (Introduction To introduce some concepts of This in an introduction to tourism development 45 m Presentation
(Introduction to to Tourism Development tourism development planning planning to answer questions on use of data Set
Tourism Planning) the participants have been collecting.
Development
Planning)
Review of Marketing AT_LC_09 Review of Marketing and To give feedback on data A tourism or planning officer from an LGUs 45 m Presentation
and Promotion Promotion analysis using the charts and prepares and presents the results of data Set
graphs analysis. The facilitator ask the audience
effectiveness of the analysis and presentation.
Integration, Training AT_WS_10 Action Planning To determine who will Action plans are prepared by the leadership of 90 m Presentation
Training Materials
Debriefing and responsible to take actions by a provincial tourism officer with opinions by Set
Closing Program when in order to resolve issues tourism and planning officers from cities and
(ATST Session 2) or assignments during the municipalities. What and when to be done
training by whom are clarified in the action plans.
Post Test ATST_II To assess level of The contents of the post test is the same as 20 m Test Sheet
understanding during the the pretest.
training
Closing To sum up the training; to During closing, the facilitator summarize what 30 m Presentation
conduct the evaluation has been learned during the training. If there Set
are some assignments to be done, the
facilitator remind the contents and the due
date.
Page 59
Basic Concept/Glossary
PART 4 BASIC CONCEPTS - GLOSSARY
1. Basic Concepts
(1) Units Used in Tourism Statistics

Visitor, visitor day, visitor-night and visitor points are four units often used in tourism
statistics. We define the following four units in statistical computation:
Table 4-1 Four Units on Tourism Statistics
Unit Descriptions
I Visitor (person) It is the actual number of visitors to a designated area (Municipality/ Province/
Region), regardless of one-day trip or overnight trip.
To be used to estimate the traffic volume of the tourist, economic impact measurement
II Visitor Day It is the total number of visitor days in the designated area by daily base.
(For example, same-day visitor is counted as one person day, 1 night 2 days visitor is
counted as two person days, 3 night 4 days visitor is counted as 4 person days)
Basic Concepts/Glossary
Forecast/ estimate tax and fee revenue, employment generation, economic impact,
environment impact, and Infrastructure requirement determination
III Visitor-Night It is the total number of overnight visitor in the designated area by daily base.
(For example, 1 night 2days visitor is I Guest-Night, 2 nights 3days visitor is 2
If an AE generates the Guest-Nights and 3 nights 4 days visitor is counted 3 Guest-Nights)
data, Guest-Night is
applied The figures are used for development planning and management of AEs, infrastructure
development plan and implementation, and forecast/ estimate tax and fee revenue,
employment generation, economic impact and so forth.
IV Visitor Points It is the total number of tourism attractions/ destinations visited by visitors in
designated area.
For example, 1 visitor visits 3 tourism attractions, hence, equals 3 visitor points
The figures are used for: formulating facility development and operation planning;
Infrastructure development plan of each tourism attraction; and economic impact of each
tourism attraction.
A visitor may be an overnight visitor who may stay at friends or relatives’ places. So
when we talk about guest-night, we disregard those who may visit relatives and friends to
stay. The total number of guests who stayed overnight at an AE is expressed in a unit
called “guest-night.”
(2) Important Formulas

The concepts of the total number of guest-night, the number of overnight visitors and the
total number of rooms occupied are expressed in the following equations:
Total number of room available x Average Occupancy Rate x
(A) Total Number of Guest-Night =
Average number of Guest per Room
Total Number of Guest-Nights (A)
(B) No. of Over-Night Visitors =
Average Guest-Night
(C) Total No. of Rooms Occupied = Number of Rooms x Average Occupancy Rate
Occupied Rooms
(D) Room Occupancy Rate = X 100
Available Rooms
Page 60
(3) Average or Median in Determining the Central Tendencies

We are all familiar with averages; however, we need to be very careful when we use
averages. As we learned in school, there are three basic concepts in determining the
central tendencies: mean, median, and mode. A mean value is interchangeably used as
the average in everyday conversation.
In analyzing the night of stay or expenditure, which would be more appropriate to show
the central tendencies, mean or median? Often, median reflects the realistic values for
expenditure and night of stay figures because there may be extreme values within da-
tasets. Unless you treat the extreme data, the mean would not tell the central tenden-
cies.
The only reason a person tends to use averages is in the simplicity of its calculation.
Adding everything and divided by the total is easy, while finding the median seems to take
more time than the mean. If this is the case, use the Excel function MEDIAN.
The discrepancy in the mean values and median values would become noticeable in
small municipalities where the number of visitors is relatively small.
(4) Definitions of Types of Accommodation Establishments

The DOT accreditation system defines the types of AEs as follows:
Table 4-2 Definition of Accommodation Types

Accommodation
Term Definition
Type
Any building containing several semi or fully furnished
APA Apartel
apartments up for rent on a more or less long term basis
Condominiums offering its unit for rent, usually with front desk
CON Condotel
services similar to hotels
HSS Homestay Family houses that offer guest rooms to tourists
HTL Hotel Building used for regular reception for a fee
MOT Motel Any structure with several units primarily located in highways
Pension Private or family own tourist boarding house, guest house or
PEN
House tourist lodging house usually with common service facilities
Place with pleasant atmosphere, conducive to comfort, healthy

RES Resort
relaxation and rest, offering food and other stuff
Serviced Similar with condotels, and with services from third party
SER
Residence housekeepers. May not have full services of a front desk
Lodging establishments catering to transients which does not met

TIN Tourist Inn
the minimum requirements of an accredited economy hotel
OTH Others Accommodation establishments not accredited by DOT.
Page 61
Basic Concept/Glossary
2. Glossary
Term Definition
Apartel Any building containing several semi or fully furnished apartments up for rent
on a more or less long-term basis.
Condotel Condominiums offering its unit for rent, usually with front desk services
similar to hotels.
Data Refers to a collection of facts usually collected as the result of experience,
observation or experiment.
Domestic Same-day Visitors A domestic visitor who does not spend even a night in a collective or private
accommodation at the place of visit. More commonly referred to as
“EXCURSIONIST.”
Domestic Tourism Involving residents of the given country traveling only within this country.
Domestic Tourists Stay at least one night and not more than 365 days in a collective or private
accommodation in a place visited
Domestic visitors Any person regardless of nationality, resident of the Philippines and who
travels to a place in the Philippines other than his usual place of environment
for a period not more than 365 days for any reason other than following an
occupation remunerated at the place visited. The minimum distance of travel
covered is between municipality/city and with purposes of trip as any of the
following –pleasure (holidays, culture, active sports, visit to relatives &
friends other pleasure purposes), professional (events, official mission,
business), other purposes (short-term studies, health, pilgrimage).
Guest-Nights (Visitor Nights) The total number of overnight visitors counted by nightly basis (number of
overnights stay)
Homestay Family houses that offer guest rooms to tourists
Hotel Building used for regular reception for a fee
Inbound Tourism Involving non-residents traveling in a given country
Internal Tourism Comprises of domestic and inbound tourism
International tourism Consists of inbound and outbound tourism
Length of Stay The number of nights a visitor stayed plus one.
Motel Any structure with several units primarily located in highways
National tourism Comprises of domestic and outbound tourism
Night of Stay The number of nights a visitor stayed. The night of stay for the same-day
visitor is zero (0).
Outbound Tourism Involving residents traveling in another country
Pension House Private or family own tourist boarding house, guest house or tourist lodging
house usually with common service facilities
Resort Place with pleasant atmosphere, conducive to comfort, healthy relaxation
and rest, offering food and other stuff
Same-day visitor A visitor who does not spend the night in a collective or private
accommodation in the country visited; this definition includes cruise
passengers who arrive in a country on a cruise ship and return to the ship
each night to sleep on board even though the ship remains in port for several
days; also included in this group are owners or passengers of yachts and
passengers on a group tour accommodated in a train
Serviced Residence Similar with condotels, and with services from third party housekeepers.
May not have full services of a front desk
Statistics Pertains to the collection, analysis, interpretation or explanation, and
presentation of data. Also with prediction and forecasting based on data
Page 62
Term Definition
Tourism The activities of persons traveling to and staying in places outside their usual
environment for not more than one consecutive year for leisure, business
and other purposes not related to the exercise of an activity remunerated
from within the place visited”(UN World Tourism Organization)
Tourism A social, cultural and economic phenomenon related to the movement of

people to places outside their usual place of residence pleasure being the
usual motivation
Tourism Act of 2009 (Republic Act The State declares tourism as an indispensable element of the national
9593) economy and an industry of national interest and importance, which must be
harnessed as an engine of socioeconomic growth and cultural
Tourist (international) A visitor who stays at least one night in a collective or private accommoda-
tion in the country visited
Tourist Attractions Places of interests that tourists visit and experience. It maybe composed of
one or more attractions and activities within an area.
Tourist Inn Lodging establishments catering to transients which does not met the
minimum requirements of an accredited economy hotel
Travel “the act of moving from one place to another” (UN World Tourism
Organization)
Unclassified/Others Accommodations that are not yet accredited by DOT and thereby type and
category cannot be properly determine
Visitor Arrivals The actual number of visitor arrivals
Visitor Day The total number of visitor counted by daily basis
Visitor Point The total number of visitors to tourism spots/ destinations and tourism
facilities
Visitors (international) Any person who travels to a country other than that in which s/he has his/her
usual residence but outside his/her usual environment for a period not
exceeding 12 months and whose main purpose of visit is other than the
exercise of an activity remunerated from within the country visited.
Page 63
Appendices
PART 5 APPENDICES
1. Revision to the First Tourism Statistics Manual

It is important to note that the forms included the first version of the manual were reduced and
simplified. Tourism officers who use the old forms are urged to use the new forms. It should
be reiterated that the Excel Template includes forms with automated calculation and data error
notification functions. The forms (Excel sheets) included in the Excel Template may be used
separately to send and receive data. Table 5-1 summarizes the modification to the version of
the forms in the Manual.
Table 5-1 Forms for Demand and Supply Data Management (Revision)
Sheet
Form ID in Version 1 File Name Revision User Input/Output
Name
A data input function was Province, City,
FORM:SAE-1 DOT-ET-Ver2.0.xlsm SAE-1 Input
added. Municipality
Summary sheet of
Province, City,
FORM:SAE-2 DOT-ET-Ver2.0.xlsm SAE-2 SAE-1. The note part Output
Municipality
was deleted.
FORM:SAE-3 －－ Redundant (SAE-2) －－
The paper form to be
Accommodation
DAE-1 used for those without Input
Establishments
DOT-ET-DAE1-A-1.0. facilities.
Appendices
xlsm Automated the summary

DAE-2_A Accommodation
of DAE-1 entry to be Output
uto Establishments
submitted.
The paper form to be
FORM:DAE-1
used for those without
Accommodation
DAE-1 facilities. The template Input
Establishments
DOT-ET-DAE1-B-2.0. has an international
xlsm encoding function.
Automated the summary
DAE-2_A Accommodation
of DAE-1 entry to be Output
uto Establishments
submitted.
The demand data input
form--the data to be Province, City,
FORM:DAE-2 DOT-ET-Ver2.0.xlsm DAE-2 Input
transferred to DAE-3 Municipality
form.
Input form for the
demand data. (note
Province, City,
FORM:DAE-3 DOT-ET-Ver2.0.xlsm DAE-3 that the room data will be Input
Municipality
collected monthly using
this form.)
A summary sheet by Province, City,
FORM: DAE-4 DOT-ET-Ver2.0.xlsm DAE-4 Output
accommodation type Municipality
FORM: DAE-5 －－ Redundant (DAE-3) －－
FORM: DAE-6 －－ Redundant (DAE-4) －－
FORM: DAE-P －－ Redundant (DAE-4) －－
FORM: DAE-R －－ Redundant (DAE-4) －－
FORM: DAE-P (the DAE-Esti The bottom part of Province, City,
DOT-ET-Ver2.0.xlsm Output
bottom part) mate DAE-P is automated. Municipality
Page 64
2. Training Materials
One CD-ROM includes all the training materials including this Manual.
3. Interview Survey Methods for Inland Areas

In island areas, the survey methods we introduced in this Manual would be appropriate; however,
when the same type of interview survey is conducted in inland provinces, a different approach is
necessary. Please refer the previous edition of the Manual for the method.
Appendices
Page 65

Tourism Statistics Manual For Local Government Units (Revised Edition)

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PART 1 DATA COLLECTION, PROCESSING AND ANALYSIS 1

1. DATA COLLECTION ············································································································· 1

PART 2 VISITOR SURVEYS: THE QUESTIONNAIRE AND INTERVIEW SURVEYS FOR

PART 3 TRAINING MATERIALS 46

1. BASIC TOURISM STATISTICS TRAINING ·················································································· 46

PART 4 BASIC CONCEPTS - GLOSSARY 60

1. BASIC CONCEPTS ············································································································· 60

1. REVISION TO THE FIRST TOURISM STATISTICS MANUAL ····························································· 64

ATST Advanced Tourism Statistics Training

PART 1 DATA COLLECTION, PROCESSING AND ANALYSIS

Cities and Municipalities

1) Supply Data (annually)

Figure 1-2 SAE-1 (Example)

The top portion of

to have the Excel

Table 1-1 Type and Classification of Accommodation Establishment

Code Accommodation Type Do not change the abbreviations or create new

a. Preparatory Work: AE ID Assignment

Cities and Municipalities

Table 1-3 Procedures of Data Collection from an AE Depending on a Situation

Capacity (with or system of recording. organization sheet.

Figure 1-4 Paper Log System in Excel (Blank Example)

Cities and Municipalities

Figure 1-5 DAE-1 (Analogue Form) DAE1 (a Paper

c. Receiving and Processing Log Data

Cities and Municipalities

(5) Total Number of Guest Checked-in

(6) Total Guest-Nights During the Month

(7) Total Number of Rooms Occupied During the Month

(8) Room Occupancy Rate

(9) Total Foreign Guest Checked-In

(10) Total Foreign Guest Nights During the Month

Total Number of Rooms Occupied

3) Data Gathering Method

Figure 1-7 Data Gathering Situations

4) Data Transfer and Management

Bohol Dauis 2010 5 OV RES 30 101 179 61

Total Total No Average Average

Cities and Municipalities

Figure 1-8 Examples of Error Messages

Cities and Municipalities

(3) Independent Cities

2) Data Transfer and Management

4) Data Management – File Names

5) Checking Data Submission

(5) DOT Regional Offices

DOT Regional Office

2) Consolidating the Data

4) Data Management – File Names

(6) DOT Central Office

DOT Central Office

 I have the AE-IDs to ensure confidentiality of the demand data.

Cities and Municipalities

(2) Cities (Independent Cities), Municipalities, and Provinces

1) Supply Data Processing

Figure 1-12 Encoding using SAE-1 Form in Excel Template (Example)

Cities and Municipalities and Provinces

Figure 1-13 Summary of the Supply Data (Example)

Figure 1-14 SAE-1_Errors (Example)