PLANNING AND RECRUITMENT

Human resources Planning is the process for the development of strategies to arrange the size
and skills of the human resources as per the organizational needs. It helps the organizations to
forecast, recruit, retain, and optimize the deployment of the personnel needed to meet business
requirements, objectives and to respond to the changes in the external environment, such as
technology, competition etc.The process involves carrying out a competency and skills analysis
of the existing available human resources carry out human resources forecasting, and taking
actions to ensure the adequate supply of human resources. This may also include the individual
development, training and retraining strategies.The human resources planning system also helps
in increasing the efficiency of an employee by providing opportunity such as transfer, deputation,
rotation and promotion. The plan helps individual employee clear his roles and responsibilities in
order to achieve the goals of the organization. Recent growths witnessed by various sectors in
Indian industries have thrown lot of challenges. In order to meet the humanresources
requirement of the firm in present times of talent shortage, human resources planning become
more and more important.
Importance of Human resources planning
Human resources planning is very important as it helps in determining the future human
resources need of the organization. The effectiveness of human resources planning process
decides the adequacy of available manpower in the organization. In case the process of human
resources planning is not proper it may result in surplus or deficiency of manpower. This is one
of the reasons that most of the public sector enterprises are overstaffed now as they never had
any planning of their personnel requirements. The public sector started recruitment activities
which continued till late 1980s after that, recruitment and selection have been almost banned,
and since the ban came late the enterprises recruited more employees then their need. Even in
private sector is the organizations recruited human resources asper the plan which could not
materialize resulting in excess manpower.
Recruitment
The process involves carrying out a competency and the process of finding and hiring the best-
qualified candidate from within or outside of an organization for a job opening, in a timely
and cost effective manner. The recruitment process includes analyzing the requirements of a
job, attracting employees to that job, screening and selecting applicants, hiring, and integrating
the new employee to the organization. skills analysis of the existing available human resources
carry out human resources.

Recruitment plan
Recruitment plan refers to a prearranged strategy for hiring employees. It acts as a timeline for
companies to find qualified applicants without causing downtime for the company.
Recruitment plan identifies the goals for a particular position.

Steps and components of recruitment plans

Recruiment plan consists of five general steps:
1. Identifing the job opening
2. Deciding how to fill the job opening
3. Identifing the target group
4. Notifing the target group
5. Meeting with the candidates

The recruitment plan components include:

- announcement
- recruiting timeline
- advertising plan
- interview schedule
- assessment tools
- background checks
- interview plans
- references

Benefits of recruitment plans

Recruitment plans make the hiring process smoother and act as a qualifying guideline for
applicants. This helps employers to ensure that they are hiring individuals with the qualifications
and skills needed to do the job.
The biggest benefit is keeping the company on its course and running. With a good recruitment
plan companies are able to find qualified employees in a timely manner preventing lapses in
employment, such as having positions that need to be filled and no one able to do the work in the
meantime.

Recruitment Planning
Recruitment planning is the first step of the recruitment process, where the vacant positions are
analyzed and described. It includes job specifications and its nature, experience, qualifications
and skills required for the job, etc.
A structured recruitment plan is mandatory to attract potential candidates from a pool of
candidates. The potential candidates should be qualified, experienced with a capability to take
the responsibilities required to achieve the objectives of the organization.

Identifying Vacancy
The first and foremost process of recruitment plan is identifying the vacancy. This process begins
with receiving the requisition for recruitments from different department of the organization to
the HR Department, which contains −

 Number of posts to be filled

 Number of positions
 Duties and responsibilities to be performed
 Qualification and experience required
When a vacancy is identified, it the responsibility of the sourcing manager to ascertain whether
the position is required or not, permanent or temporary, full-time or part-time, etc. These
parameters should be evaluated before commencing recruitment. Proper identifying, planning
and evaluating leads to hiring of the right resource for the team and the organization.