GOVERNMENT OF

BALOCHISTAN
COMMUNICATION, WORKS, PHYSICAL
PLANNING
& HOUSING
DEPARTMENT

REQUEST FOR PROPOSAL

( R F P )

Name of Project:-

CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT

WHYTE ROAD QUETTA,
Under PSDP.2016-2017.

May, 2017.

Office of the
Executive Engineer
Maintenance Division no.1,Quetta

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 SECTION – I

SUPPLEMENTARY INFORMATION FOR CONSULTANTS

1.1 The consultants are invited to submit an Architectural design Proposals, as

specified in the Data Sheet for consulting services required for the assignment
named in the Data Sheet.

1.2 The consultants must familiarize themselves with local conditions and take them
into account in preparing their proposals. To obtain first hand information on the
assignment and on the local conditions, consultants are encouraged to visit the
Client before submitting a proposal. The consultants' representative should contact
the officials named in the Data Sheet for a meeting or to obtain additional
information.

1.3 The Client will provide the inputs specified in the Data Sheet and make available
relevant data and reports.

1.4 Please note that;

(i) a nominal amount of Rs.5,000/- may be paid by the client as cost of
preparing the proposal to the shortlisted Firms only; and
(ii) A prize of one hundred thousand rupees would be awarded to the first
position holder declared by the jury panel.
(iii) The Client is not bound to accept any of the proposals submitted.

1.5 Client’s policy requires that consultants provide professional, objective, and
impartial advice and at all times hold the Client's interests paramount, without any
consideration for future work, and strictly avoid conflicts with the assignments or
their own corporate interests. Consultants shall not be hired for any assignment that
would be in conflict with their prior or current obligations to other clients, or that
may place them in a position of not being able to carry out the assignment in the
best interest of the Client.

1.5.1 Without limitation on the generality of this rule, consultants shall not be
hired under the circumstances set forth below:

(a) A firm which has been engaged by the Client to provide goods or works
for a project, and any of their affiliates, shall be disqualified from
providing consulting services for the preparation or implementation of a
project, and any of their affiliates, shall be disqualified from

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 subsequently providing goods or works or services related to the initial
assignment (other than a continuation of the firm's earlier consulting
services) for the same project.
(b) Consultants or any of their affiliates shall not be hired for any
assignment which, by its nature, may be in conflict with another
assignment of the consultants.

1.6 Consultants should observe the highest standard of ethics during the selection and
execution and execution of such contracts. In pursuance of this policy, the client:

(a) defines, for the purposes of this provision, the terms set forth below as
follows:

(i) "corrupt practice" means the offering, giving, receiving, or soliciting of

anything of value to influence the action of a public official in the
selection process or in contract execution; and

(ii) "fraudulent practice" means a misrepresentation of facts in order to

influence a selection process or the execution of a contract to the
detriment of the borrower, and includes collusive practices among
consultants (prior to or after submission of proposals) designed to
establish prices at artificial, noncompetitive levels and to deprive the
borrower of the benefits of free and open competition.

(b) will reject a proposal for award if it determines that the firm recommended
for award has engaged in corrupt or fraudulent activities in competing for
the contract in question;

2. Clarification and Amendment of RFP Documents

2.1 Consultants may request a clarification of any of the RFP documents up to the
number of days indicated in the Data Sheet before the proposal submission date.
Any request for clarification must be sent in writing by paper mail, cable, telex,
facsimile, or electronic mail to the Client's address indicated in the Data Sheet. The
Client will respond to such requests and will send written copies of the response
(including an explanation of the query but without identifying the source of
inquiry) to all invited consultants who intend to submit proposals.

2.2 At any time before the submission of proposals, the Client may, for any reason,
whether at its own initiative or in response to a clarification requested by an invited
firm, amend the RFP. Any amendment shall be issued in writing through addenda.

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 Addenda shall be sent by mail, cable, telex, facsimile, courier, or electronic mail to
all invited consultants and will be binding on them. The Client may at its discretion
extend the deadline for the submission of proposals.

3. Preparation of Proposal

3.1 Consultants are requested to submit a proposal (para 1.2) written in English
language.

Technical Proposal

3.2 In preparing the Technical Proposal, consultants are expected to examine the
documents constituting this RFP in detail. Material deficiencies in providing the
information requested may result in rejection of a proposal.

3.3 While preparing the Technical Proposal, consultants must give particular attention
to the following:

(i) If a firm considers that it does not have all the expertise for the assignment,
it may obtain a full range of expertise by associating with individual
consultant(s) and/or other firms or entities in a joint venture or sub-
consultancy, as appropriate. Consultants may associate with the other
consultants invited for this assignment only with approval of the Client as
indicated in the Data Sheet.

(ii) For assignments on a staff-time basis, the estimated number of professional

staff-months is given in the Data Sheet. The proposal shall, however, be
based on the number of professional staff-months estimated by the firm.

(iii) It is desirable that the majority of the key professional staff proposed be
permanent employees of the firm or has an extended and stable working
relationship with it.

(iv) Proposed professional staff must, at a minimum, have the experience

indicated in the Data Sheet, preferably working under conditions similar to
those prevailing in the country of the assignment.

(v) Alternative professional staff shall not be proposed, and only one
curriculum vitae (CV) may be submitted for each position.

(vi) Reports to be issued by the consultants as part of this assignment must be in

English Language. It is desirable that all the key staff have a working
knowledge of English Language.

3.4 The Technical Proposal shall provide the following information using the attached
Standard Forms (Section 3):

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 (i) A brief description of the firm's organization and an outline of recent
experience on assignments (Section 3B) of a similar nature. For each
assignment, the outline should indicate, inter alia, the profiles of the staff
proposed, duration of the assignment, contract amount, and firm's
involvement.

(ii) Any comments or suggestions on the Terms of Reference, data, services and
facilities to be provided by the Client (Section 3C).

(iii) A description of the methodology and work plan for performing the
assignment (Section 3D).

(iv) The list of the proposed staff team by specialty, the tasks that would be
assigned to each staff team member and their deployment schedule.
(Section 3E).

(v) CVs signed by the proposed professional staff are mandatory along with
countersigning by the head of the firms employed. CV’s should clearly
indicate whether a professional is presently employed or is proposed. and
the authorized representative submitting the proposal (Section 3F). Key
information should include number of years working for the firm/entity,
educational qualification, experience, age and degree of responsibility held
in various assignments etc.

(vi) Estimates of the total staff input (professional and support staff; staff time)
needed to carry out the assignment, supported by bar chart diagrams
showing the time proposed for each professional staff team member
(Sections 3E and 3G).

(vii) A detailed description of the proposed methodology, staffing, and

monitoring of training, if the Data Sheet specifies training as a major
component of the assignment.

(viii) Any additional information requested in the Data Sheet or deemed

necessary by the bidder.

3.5 The Technical Proposal shall not include any financial information.

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3.6 Award of Contract

1. The contract will be awarded to the Firm which stands first in Architecture
design Competition in accordance with BPPRA Rules 2014 Artical.69 (7).

2. The firm is expected to commence the assignment on the date and at the
location specified in the Data Sheet.

4 Confidentiality

4.1 Information relating to evaluation of proposals and recommendations concerning

awards shall not be disclosed to the consultants who submitted the proposals or to
other persons not officially concerned with the process, until the winning firm has
been notified that it has been awarded the contract.

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 INFORMATION TO CONSULTANTS

DATA SHEET

Clause
Reference

1.1 The name of the Client is KAMBIR KHAN BUGTI

Executive Engineer,
CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA, Communication and Works Department, Balochistan. Quetta
Phone # 081-9202438

The method of Technical evaluation shall be based on the rules specified by the
Pakistan Engineering Council and the award shall be based on the evaluated least
cost as per Public Procurement Rules (2004)

1.2 Technical and Financial Proposals are requested :

The name, objectives and description of the assignment is:

Name: Kambir Khan Bugti

Executive Engineer
CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA Communication and Works Department, Balochistan. Quetta
Phone # 081-9202438

1.3 Objectives

An architectural competition can have one of three objectives:

1. To select a design and an architect;

2. To select an architect;
3. To provide awards for design ideas and/or research.
Competitions typically provide a wide range of design solutions that would not be
possible by pre-selecting one architect.

Competitions are common in countries such as Finland, Ireland, the United Kingdom,
Australia, and New Zealand. These competitions have resulted in a high quality of design
as well as creating public interest in the role of architecture in national and community
life.

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However, competitions are not as common in North America. It is likely that
potential sponsors are not familiar with competitions or may consider the competition
process to be complicated, expensive, and time consuming.
But competitions need not be difficult. A well-planned competition should be
straightforward to manage and beneficial to the sponsor, the participants, and the
community.

1.4 Benefits

A. For sponsors:

Competitions provide options. For example, a sponsor can choose to select a design and
its architect, or the sponsor can obtain research or ideas through a creative process to
initiate a project or product. When a number of architects focus on a single problem, the
process contributes to design excellence and variety.

B. For architects:
Many competitions offer opportunities for young architects that are not always available
through other selection methods. Several significant architects have launched their
careers because their designs were selected as the winning schemes.

C. For the community:

Competitions can create community interest and/or involvement, and a successful

conclusion can contribute to community identity and pride.

D. For corporations/institutions:

Competitions can bring positive attention to a project and help promote and contribute to
corporate/institutional identity.

1.5 Design Brief:

The town planning have been Commissioned by the wide Architectural Design
Competition for the design of “Chief Engineer (Design) ,
CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA Communication and Works Department, Balochistan. Civil Secretariat, Zarghoon Road Quetta
Phone # 081-9202716
Cell #
.”

Theme:
Green lifestyle.

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Design Components:

 Offices for officers etc.

Construction of I.B. technical wing. 16360.00 Sft
350 Rft Boundary wall. 350.00 Rft
Land scraping works. 40000.00 Sft
Tuff paver works. 9000.00 Sft

 Plot Area: sft.

Building floor Provision:

o I.B. Technical Wing.

o Boundary wall

o Land scaping

o And other works,

 Method of Procurement:
Single stage, Design Proposal from intending firms must be sealed in two
separate envelopes.

 Submission of Entry forms:

Last date for submission entry forms is 11-05-2017. Short listed firms will
be invited for competition 11/05/2017.

 Jury and Presentation:

The Design Proposal will be present on 18-05-2017, at 9 am in the
presence of jury panel constitute by

 Jury panel:
 Chief Engineer,
 Executive Engineer,
 Sub Divisional Officer,

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  Place of issuance, submission, jury will be:
 Chief Engineer (Design) ,
 CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE
ROAD QUETTA Communication and Works Department, Balochistan. Civil Secretariat,
Zarghoon Road Quetta

 Award of Work:
The finalist of the Architectural Design Competition would be
award the complete Architectural and Construction work of the project @
rate of 2% of the total cost of the project. And the competitor will be
bound to provide all the consultancy service the Detail Architectural,
structural Design, BOQs, PC-1, Detail Estimates and Detail Supervision
for the construction of. CONSTRUCTION OF INTELLIGENCE BUREAU
TECHNICAL WING AT WHYTE ROAD QUETTA.

(iii) a nominal amount of Rs.5,000/- may be paid by the client as cost of

preparing the proposal to the shortlisted Firms only; and
(iv) A prize of rupees one hundred thousand will be awarded to the first position
holder declared by the jury panel.

Deliverables
1. One file containing one A1-sized layout (594mm x 841mm) in landscape format,
including (but not limited to) the following:

a. Location Plan/ Site Plan/ Block Plan/ Building Plans at appropriate scale;

b. Minimum one cross-section and or elevations at appropriate scale;

c. Diagram/ Sketches highlighting the design ideas and features;

d. Photomontages, Perspectives, and or other illustrations that can illustrate the ideas
and design concepts;

e. Animation is appreciated.

2. Design Statement of 500 words maximum (font size: 12) in .doc format to explain
the overall proposal, with proposal title.

3. Duly completed and signed Entry Form in .pdf format Anonymity and
Confidentiality of Entries

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Intellectual Property Rights

Intellectual Property Rights belong to the author(s), but upon submitting

an entry to the category, the participant declares, warrants, agrees and undertakes
that the submission (Intellectual Property Rights inclusive) would be used for
promotion/ publication of the event.

Assessment Guidelines

The selected entries will be judged in accordance with the broad

assessment guidelines (see below) by the Jurors. The decision of the Jury Panel
shall be final and binding on all parties concerned and decisions cannot be
appealed against. Participants do not have the right to request for access to the
Jurors’ comments or records on the adjudication.

1. How the identification of sites or green issues can reflect the special context
of their country;

2. How the proposed design can enlighten the understanding of green or

sustainable lifestyles.

3. All shortlisted entries will be showcased .

Exhibition and Publication of Entries:

The organizer is entitled to display or exhibit on any date and in any venue the entries or
any part thereof, and publish including the report of the category events together with any
selected entries.

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 Proposals must fully comply with the requirements laid out in the Request for
Proposal (RFP) and should meet detailed objectives of the Terms of Reference /
Scope of Works.

1.3 A pre-proposal conference will be held: If requested.

The name(s), address (es), and telephone numbers of the Client's official(s) are:

CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE

ROAD QUETTA.

1.4 The Client will provide the following inputs:

In preparation of technical proposal, C&W , as a courtesy, will share with the

consultants all existing data, information, studies and reports, available with
C&W.

During the execution of the services, C&W, wherever possible will provide
liaison and will ensure the consultants should have access to the relevant record
/data available with the C&W, for the completion of their assignment. C&W also
may assign qualified counterparts from its staff to work with personnel of the
consultants for the purpose of the liaison.

1.7 The clauses on fraud and corruption in the Contract are: Clause 1.7

2.1 Clarifications may be requested 07 days before the submission date.

The address for requesting clarifications is:

Chief Engineer (Design) ,

CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA Communication and Works Department, Balochistan. Civil Secretariat, Zarghoon Road Quetta
Phone # 081-9202716

3.1 Proposals should be submitted in English language

3.2 (i) The assignment is based on Man Months Prices in local currency i.e.
Pakistan rupees.

(ii) The minimum required experience of proposed professional staff is:

As mentioned in the criteria para 5.3 below.

(iii) Reports that are part of the assignment must be written in

ENGLISH

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3.3 Firm/entity may associate with other short listed firm:
YES

3.4 Training is a specific component of this assignment:

NO

3.6 Taxes: Taxes as per prevailing Laws of Government of Pakistan. Complete

information on taxes to be obtained by the Consultants from the Central Board of
Revenue. All prices/ rates quoted are to be inclusive of taxes. There is no separate
provision tax. Any add tax will not be considered and will be not taken into
account. Any tax rebate obtained later will be considered as rebate to C&W
Department.

3.7 Number of copies of technical and financial proposal:

Technical Proposal: Original + 1 Copy (Total 2 copies).

Financial Proposal: Original + 1 Copy (Total 2 copies).

3.8 The proposal submission address is:

Chief Engineer (Design) ,

CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA ,Communication and Works Department, Balochistan. Civil Secretariat, Zarghoon Road Quetta
Phone # 081-9202716

Information on the outer envelope should also include:

Name and Address of Consultant submitting proposal, and name of assignment,

with type of proposal as Technical or Financial:

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 APPOINTMENT OF CONSULTANTS

4.5 Proposals must be submitted no later than the following date and time:

11th May, 2017 by 1200 hrs.

5.1 The address to send information to the Client is:

Chief Engineer (Design) ,
CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA Communication and Works Department, Balochistan. Civil Secretariat, Zarghoon Road Quetta
Phone # 081-9202716

6.1 The number of points to be given under each of the evaluation criteria is:

Points
(i) Experience of the consulting firm related to the assignment [30]

(ii) Adequacy of the proposed work plan and methodology in responding

to the Terms of Reference [30]

(iii) Qualifications and competence of the key staff for the Assignment [40]

Total Points: 100

The minimum technical score required to pass is 75 points in each category.

The duration of assignment is 12 months for finalization and closing of the project
accounts. It is estimated that the following order of man-months of Services (Foreign
staff and local staff) will be required for the assignment, and the proposal should be
generally based on these guidelines:

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 PERSONNEL LIST

S. No Designation Man Months

Key Personnel
1. Team Leader 6
2. Architects and Landscaping Expert 12
3. Electrical System Expert 3
4. Water Supply System Expert 3
5. Sewerage & Surface Drainage System Expert 6
6. Gas Supply System Expert 3
7. Telecommunication System Expert 3
8. Environmental Specialist 3
9. Property Economics 3
10. Law and Regulation Expert 3
11. Social Sector Specialist 6
12. Sociologists 6
Support Staff
1. Office Assistants 12
2. Cad Operators 12
3. Data Entry Operators 6
4. Social Surveyors/ Field Data Collectors 12
5. Topographic Surveyors 6
6. Survey Helpers 6
TOTAL MAN MONTHS -----
Note:

1. Addition/ subtraction of in the quantity of man months and technical staff can
be adjusted by the bidder as per their own understanding with justifications.

Criteria for Technical Evaluation:

The criteria will be chalk out by the jury panel charted by C&W Department.

Note:

Supporting Staff including Technician C&W operator and office Staff.

8.1 The address for negotiations is:

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 DIRECTOR TOWN PLANNING
Chief Engineer (Design) ,
CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA, Communication and Works Department, Balochistan. Civil Secretariat, Zarghoon Road Quetta
Phone # 081-9202716
8.2 The assignment is expected to commence from May , 2017.

SECTION – III

TECHNICAL PROPOSAL STANDARD FORMS

3A. Technical proposal submission form.

3B. Firm’s references.

3C. Firm's comments and suggestions on the Terms of Reference and on data services,
and facilities to be provided by the Client.

3D. Approach paper on methodology and work plan for performing the assignment.

3E. Composition of the team and task(s) of each team member.

3F. Curriculum vitae of proposed professional staff.

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 3A. TECHNICAL PROPOSAL SUBMISSION FORM

[Location,
Date]

To:

Chief Engineer (Design) ,

CONSTRUCTION OF INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD
QUETTA Communication and Works Department, Balochistan. Civil Secretariat, Zarghoon Road Quetta
Phone # 081-9202716

We, the undersigned, offer to provide the consulting services for CONSTRUCTION OF
INTELLIGENCE BUREAU TECHNICAL WING AT WHYTE ROAD QUETTA in accordance
with our request for proposal.

We are hereby submitting our Proposal which includes this technical proposal, and a
financial proposal sealed under a separate envelope.

If negotiations are held during the period of validity of the Proposal (date), we undertake
to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and
subject to the modifications resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

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 Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

18
 3B. FIRM'S REFERENCES

Relevant Services Carried Out that Best Illustrate Qualifications.

Using the format below, provide information on each reference assignment for which
your firm/entity, either individually as a corporate entity or as one of the major
companies within an association, was legally contracted.

MAJOR WORK WHICH BEST

ILLUSTRATES QUALIFICATION
Project Name: Country:

Project Location Within Country: Professional Staff Provided

No. of Staff:

Name of Client: No. of Man Months:

Start Date (Month/year): Completion Date. Approx. Value of

(Month/year): Services:

Name of Associated Firm, if any: No. of Man-month of professional

staff provided by associated firm:

Senior Staff Involved and functions performed:

Detailed Narrative Description of Project & Services Provided:

Detailed Description of Actual Services provided by the Company:

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3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS
OF REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE
PROVIDED BY THE CLIENT

On the Terms of Reference:

1.

2.

3.

4.

5.

On the data, services, and facilities to be provided by the Client

1.

2.

3.

4.

5.

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3D. APPROACH PAPER ON METHODOLOGY AND WORK PLAN FOR
PERFORMING THE ASSIGNMENT

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3E. COMPOSITION OF THE TEAM (PERSONNEL) AND TASK(S) OF EACH
TEAM MEMBER

1. Technical/Managerial Staff

Name

Position

Task

2. Support Staff

Name

Position

Task

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3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED
PROFESSIONAL STAFF

Proposed Position:
________________________________________________________________________

Name of Firm:
________________________________________________________________________

Name of Staff:
________________________________________________________________________

Profession:
________________________________________________________________________

Date of Birth: Nationality:

________________________________________________________________________

Years with Firm/entity:

________________________________________________________________________

Membership in Professional Societies:

________________________________________________________________________

Detailed Tasks Assigned:

________________________________________________________________________

Key Qualifications:

[Give an outline of staff member's experience and training most pertinent to tasks on
assignment. Describe degree of responsibility held by staff member on relevant previous
assignments and give dates and locations.]
________________________________________________________________________

Education:
[Summarize college/university and other specialized education of staff member, giving
names of schools, dates attended, and degrees obtained. Use about one quarter of a page.]
________________________________________________________________________

Employment Record:
[Starting with present position, list in reverse order every employment held. List all
positions held by staff member since graduation, giving dates, names of employing
organizations, titles of positions held, and locations of assignments. Also give types of
activities performed and client references, where appropriate.]

________________________________________________________________________

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Signature of Staff in Original Ink with Date Countersigning by firm

Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking,
reading, and writing ]

________________________________________________________________________

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data
correctly describe me, my qualifications, and my experience.
________________________________________________________________________

[Signature of staff member ] Day/Month/Year

Full name of staff member: ______________________________________________

[Signature of Authorized Representative ] Day/Month/Year

Full name of authorized representative: __________________________________

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 SECTION – VI.

Contract and agreement

All the contracts and agreements would be made after finalization of result of
Architectural Design Competition for the . CONSTRUCTION OF INTELLIGENCE BUREAU
TECHNICAL WING AT WHYTE ROAD QUETTA,

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