SHIP INSPECTION RECORD

CONTENTS

SECTION Questions

cover INSPECTION DATA

1.1 SAFETY MANAGEMENT 1101-1145

2.1 SAFE NAVIGATION 2101-2139

2.2 COMMUNICATION 2201-2209

3.1 SAFETY FIRE FIGHTING EQUIPMENT 3101-3222

3.2 SAFETY LIFE SAVING EQUIPMENT 3201-3219

4.1 CREW MANAGEMENT 4101-4117

4.2 HEALTH & HYGIENE 4201-4215

5.1

5.2 DOCUMENTATION 5201-5222

5.3 PUBLICATIONS 5301-5325

6 MACHINERY SPACE OPERATIONS 6101-6207

7 ENVIRONMENTAL PROTECTION 7101-7117

8 MOORING 8101-8115

9 STRUCTURAL CONDITION 9101-9211

CARGO WORTHINESS 10001-10119

445251605.xls VER 1.0 February 2015 PAGE 1 of 11

 SHIP INSPECTION RECORD

Client Reference

Ship's Name:

IMO No:

Place/Date of build.

Flag.

Official Number.

Class Society.

Inspection Company.

Inspector's Reference.

Inspector's Name.

Date of inspection.

Place of Inspection.

Activity during inspection.

Date & place last dry-docking.

Date & place of last PSC.

Date of last SMC audit.

Date of last ISPS Audit.

Date of last Internal Audit.

Date of last Special Survey

Place of last Special Survey

Date of last tech. inspection.

Trading Area.

Name of DPA.
e-mail / tel number of DPA.

Vessel in OCIMF SIRE scheme

Vessel in CDI-m or CDI-mpc
Vessel in RIGHTSHIP
Condition Assessment Programme Rating: (if entered in a programme)
ISM Manager Details

445251605.xls VER 1.0 February 2015 PAGE 2 of 11

 SHIP INSPECTION RECORD

SAFETY MANAGEMENT
NA NI F X
1101 Are SMS Manuals and documents written in a language understood by the crew?
1102 Are the name, function and contact details of the DPA well known?
1103 Does the master understand his overriding authority?
1104 Are crew familiar with the company's safety and environmental policy?
1105 Are any Non Conformities properly cleared, verified and closed out?
1106 Are PSC inspections recorded and defects dealt with?
1107 Are accidents incidents and near misses recorded and reported to the company?
1108 Has an officer been designated as shipboard Safety Officer?
1109 Are safety committee meetings held regularly and records kept?
1110 Are safety bulletins and/or circulars onboard and available to the crew?
1111 Is Risk Assessment undertaken onboard?
1112 Are enclosed spaces entry permits used?
1113 Are hot work permits used?
1114 Are there generalised procedures for work permits other than those above?
1115 Is sufficient PPE provided and in use onboard?
1116 Are fire control plans posted throughout the ship & available externally?
1117 Is the handling use and storage of hazardous Chemicals controlled?
1118 Are MSDS for these chemicals available?
1119 Is there a plan for emergency drills and training?
1120 Is the plan being followed, the drills conducted and recorded as required?
1121 Are there Emergency Contingency Plans onboard?
1122 Are these drills exercised?
1123 Is an Emergency Command Structure in place?
1124 Is a Planned Maintenance System available, which is sufficient in scope?
1125 Is the Planned Maintenance System properly observed?
1126 Are bilge and tank soundings taken regularly and recorded?
1127 Is stability calculated on a regular basis, especially during critical periods?
1128 Are gangways and accommodation ladders in satisfactory condition?
1129 Are pilot boarding arrangements satisfactory?
1130 Are Emergency exits unobstructed?
1131 Does the SMS address the subject of Maritime Cyber Risk Management in accordance with Resolution MSC.428(98)?

445251605.xls VER 1.0 February 2015 PAGE 3 of 11

 SHIP INSPECTION RECORD

SAFE NAVIGATION
NA NI F X
2101 Are Company Bridge Procedures available?
2102 Are Company Standing Orders available?
2103 Are Master's Standing Orders available?
2104 Are the Master's Night Orders available and in regular use?
2105 Are all above countersigned as understood by all bridge officers?
2106 Are the occasions on when the Master is to be called specified?
2107 Is there Objective Evidence that Passage Planning is carried out? Berth to berth?
2108 Does Passage Planning conform to industry guidelines?
2109 Are Position fixing intervals clearly defined on the passage plan?
2110 Is there Objective Evidence that more than one position fixing system is being used?
2111 Is SQUAT understood?
2112 Is UKC understood, calculated for the voyage, and shown on the plan?
2113 Are radio navigation warnings filed and used (includes Navtex and EGC messages)?
2114 Are Temporary and Preliminary Notices properly, retrievable and used?
2115 Does the SMS document procedures for chart/publication correction/maintenance and
does this system function effectively?
2116 Does the company provide Notices to Mariners at regular intervals?
2117 Have charts and publications been corrected for latest NtM onboard?
2118 Is a copy of the deviation card available on the bridge?
2119 Are compass errors frequently taken at sea and recorded?
2120 Are navigation lights in a satisfactory condition?
2121 Are navigation shapes available?
2122 Navigation Equipment is checked prior departure/arrival each port & recorded?
2123 Astern propulsion tested prior entry into port?
2124 Regular steering and emergency steering tests conducted SOLAS V, 26?
2125 Are auto to manual and Emergency Steering changeover procedures displayed?

COMMUNICATIONS
NA NI F X
2201 Are navigating officers familiar with radio equipment and procedures?
2202 Is all radio equipment fully functional and regularly tested?
2203 Are GMDSS hand held VHFs available and emergency batteries within date?
2204 Is EPIRB in place, tested as required by shore technician and hydro release in date?
2205 Are SARTs in place and batteries within date?
2206 Safety net messages available and filed?
2207 Are GMDSS instructions posted?

445251605.xls VER 1.0 February 2015 PAGE 4 of 11

 SHIP INSPECTION RECORD

SAFETY - FIRE FIGHTING EQUIPMENT

NA NI F X
3101 Are fire fighting equipment and inspections covered by PMS?
3102 Is the fire detection system operational?
3103 Are fire pumps operational?
3104 Fire stations in condition of readiness?
3105 Self contained breathing apparatus in good condition and cylinders charged?
3106 EEBDs provided and ready for use?
3107 Fire extinguishers in satisfactory condition?
3108 Are fire hoses, nozzles and hydrants in satisfactory condition?
3109 Fixed fire extinguishing system in satisfactory condition, instructions posted?
3110 Fixed fire fighting system for E.R. in operable condition?
3111 Crew familiar in its operation?
3112 Are fire doors functioning correctly?
3113 Are fire dampers in operable condition?
3114 Are fire mains and isolating valves well maintained and in good condition?
3115 Is an International shore Connection available?
3116 Have weekly, monthly and quarterly tests of FFE been carried out and recorded?

SAFETY - LIFESAVING APPLIANCES & EQUIPMENT

NA NI F X
3201 Are weekly, monthly, quarterly & annual inspections & tests conducted & recorded?
3202 Are portable oxygen and gas analysers provided and regularly calibrated?
3203 Is adequate lighting provided throughout the vessel?
3204 Are lifeboat davits including MOB boat(s) in good condition?
3205 Has an approved service company surveyed the davit/winch systems?
3206 Are life rafts and hydrostatic releases properly secured/fitted and in good condition?
3207 Are lifebuoys of approved type properly stowed and sufficient ?
3208 Are life jackets of approved type properly stowed and sufficient in numbers?
3209 Are safety instructions written in the working language in place?
3210 Are photoluminescent emergency escape route markings in place?
3211 Are lifeboats swung out at required intervals?
3212 Are lifeboats lowered to the water and exercised?
3213 Has the Emergency generator been tested and found to function efficiently?
3214 Are pyrotechnics complete, in good order and within date?
3215 Are immersion suits in good order and fitted with the prescribed lights?
3216 Is the emergency lighting system fully functional?

CREW MANAGEMENT
NA NI F X
4101 Is the ship manned according to the Flag State Minimum Safe Manning Certificate?
4102 Is the ship sufficiently manned for its current trade?

445251605.xls VER 1.0 February 2015 PAGE 5 of 11

 SHIP INSPECTION RECORD

4103 Are crew in possession of valid medical examination certificates?

4104 Are records of hours of rest and work according STCW maintained?
4105 Are working hours and watch schedules posted up?
4106 Has a Working Language been established?…………..SOLAS V. Reg 14.3?
4107 Are all records maintained in the working language of the vessel?
4108 Is there a Drug and Alcohol policy in place?

HEALTH & HYGIENE

NA NI F X
4201 Is the accommodation well lit, clean and habitable?
4202 Are sanitary facilities adequate (sinks, toilets and showers clean etc.)?
4203 Are food storage facilities in good condition and adequate?
4204 Do cold store alarms work and can doors be opened from inside?
4205 Are the galley and food preparation areas clean, tidy and free from vermin?
4206 Are galley extractors and grease traps clean?
4207 Are first aid kits available at key locations?
4208 Is a system in place to ensure that potable water is maintained in a safe condition?

DOCUMENTATION
NA NI F X
PLEASE SELECT 3 OF THE FOLLOWING ITEMS FOR RANDOM CHECK: Are the
following onboard, approved and properly maintained:
5201 SOPEP
5202 SMPEP
5203 Oil Record Book part I
5204 Oil Record Book part II
5205 Garbage Management Plan
5206 Garbage Record Book
5207 Intact Stability Booklet
5208 Ballast Water Management Plan
5209 Cargo Securing Manual
5210 Lifting Equipment Register
5211 SOLAS Training manual and FSS Code (in language crew can understand)
5212 Safety Management manuals
5213 Official Log Book
5214 Deck Log Book
5215 Engine Room Log Book
5216 GMDSS Log Book

PUBLICATIONS
NA NI F X
PLEASE SELECT 3 OF THE FOLLOWING ITEMS FOR RANDOM CHECK: Are the
following onboard, approved and in the current edition:
5301 Are relevant IMO publications onboard (SOLAS, MARPOL, STCW, etc)
5302 IMDG Code
5303 Code of safe Practice for ships carrying Timber cargoes (IMO)
5304 International Maritime Solid Bulk Cargo Code (IMSBC Code)
5305 IMO Grain Rules
5306 International Bulk Chemicals Code
5307 International Regulations for the Prevention of Collisions at Sea.
5308 International Safety Management Code
5309 Loadline Regulations
5310 Code of Safe Working Practices
5311 Standard Marine Communication Phrases

445251605.xls VER 1.0 February 2015 PAGE 6 of 11

 SHIP INSPECTION RECORD

MACHINERY SPACE OPERATIONS

NA NI F X
6101 Is the status of the PMS up to date for the machinery spaces?
6102 Are the Chief Engineer's Standing Orders available?
6103 Are the Company Standing Orders available?
6104 Are machinery spaces well lit, clean, tidy and free from combustible material?
6105 Is the main engine free from oil and water leaks?
6106 Are machinery exhaust gas manifold and trunking in satisfactory condition?
6107 Are necessary machinery spare parts available?
6108 Are machinery HP pipes double walled ?
6109 Are machinery monitoring and control systems fully operational and tested?
6110 Is the main engine operating satisfactorily?
6111 Are boilers, exhaust gas economisers and associated equipment in good condition?
6112 Are boilers, piping and valves free from leakage?
6113 Are boiler safety devices in satisfactory operable condition?
6114 Are the auxiliary engines free from oil and water leaks?
6115 Are auxiliary engines operating satisfactorily?
6116 Self closing devices on E.R. sounding pipes operational?
6117 Are bilge and ballast pumps in operable condition?
6118 Are bilge and ballast pumps free from leakages and patches?
6119 Are F.O., L.O. pipes and flanges adequately shielded?
6120 Are F.O., L.O., purifiers, heaters and coolers in good condition?
6121 Are E.R. floor plates secured in place and clean?
6122 Are the bilges clean?
6123 Are bilge high level alarms operable?
6124 Is machinery guarded where appropriate (including coupling guards)?
6125 Are oxygen and acetylene bottles correctly stored in designated locations?
6126 Are E.R. pipe systems free from leaks, patches and temporary repairs?
6127 Are sea suction + overboard valves free from leaks, temp repairs & cement boxes?
6128 Self closing devices of sight glasses on all oil tanks fully operational?
6129 Is Main switchboard earth fault monitoring equipment operational -satisfactory status?
6130 Is deck insulation provided to the front and rear of switchboards (220v and above)?
6131 Is lifting gear (ER crane etc) tested and in good condition?
6132 Are ladders and guard rails in satisfactory condition?
6133 Are machinery guards in place in the workshop and PPE available?
6134 Have emergency remote stops and fuel oil shut-offs been tested?

445251605.xls VER 1.0 February 2015 PAGE 7 of 11

 SHIP INSPECTION RECORD

STEERING GEAR SYSTEM

NA NI F X
6201 Has the steering gear been tested and found to comply with SOLAS requirements?
6202 Is the steering linkage satisfactory?
6203 Is the hydraulic system free from any leaks?
6204 Does the communication system with the navigation bridge work?
6205 Are emergency change-over procedures posted?

ENVIRONMENTAL PROTECTION
NA NI F X
7101 Have all sources of pollution been identified?
7102 Are measures in place to control these sources?
7103 Are savealls in satisfactory condition?
7104 Are deck scupper plugs available?
7105 Is Oil Spill Equipment available and an inventory maintained?
7106 Are bunkering and oil transfer procedures available?
7107 Are bunkering and oil transfer procedures adhered to?
7108 Is the bunkering gauging system operational?
7109 Is the Oily Water separator functioning and 15ppm monitor calibrated?
7110 Is the overboard discharge valve secured in the closed position?
7111 Are Bunker Lines in a satisfactory condition?
7112 Does the ship have an operational incinerator?

MOORING
NA NI F X
8101 Are windlasses and winches in satisfactory condition?
8102 Are brake linings, drums and pins in satisfactory condition?
8103 If hydraulically powered, is the system free from leaks?
8104 Are rollers, fairleads and bollards in satisfactory condition?
8105 Are mooring ropes sufficient in number?
8106 Are mooring lines in satisfactory condition?
8107 Is there an inspection procedure for mooring equipment?
8108 Are the visible portions of anchor cables in satisfactory condition?
8109 Are moorings satisfactorily deployed and tended?
8110 Has non-slip paint been used in way of winches and bollards?

445251605.xls VER 1.0 February 2015 PAGE 8 of 11

 SHIP INSPECTION RECORD

STRUCTURAL CONDITION - HULL & DECK

NA NI F X
9101 Is the visible condition of shell plating and coatings satisfactory?
9102 Is the visible condition of the deck plating and coatings satisfactory?
9103 Are guardrails and bulwarks in good condition?
9104 Are hull markings legible (IMO # load line, draft marks, bulbous bow & thrusters)?
9105 Are vents and air pipes on deck in satisfactory condition?
9106 Are closing devices efficient on vents and air pipes?
9107 Are sounding pipes in satisfactory condition?
9108 Are weather tight doors and stores hatches fully operational and provide effective seal?

STRUCTURAL COND. - BALLAST TANKS & VOID SPACES

NA NI F X
9201 Are these tanks and spaces included in the Planned Maintenance System?
9202 Does the safety management system require these to be inspected?
9203 Are records of onboard inspections of tanks and void spaces maintained?
9204 Are tanks and void spaces inspected free from significant wastage, pitting and scale?
9205 Is the inspected structure free from buckling, fracture, doublers & temporary repairs?
9206 Are manhole covers in satisfactory condition?
9207 Is pipe work passing through tanks and void spaces in satisfactory condition?
9208 Are internal ladders in good condition?

CARGO WORTHINESS (BULK CARRIER ONLY)

NA NI F X
10001 Are cargo spaces suitable for the carriage of intended cargoes?
10002 Are bilge wells clean, non return valves and bilge pumps working satisfactorily?
10003 Are records maintained of pumping hold bilges?
10004 Is the steel structure of the holds satisfactory and well coated?
10005 Is the cargo ventilation system satisfactory? (incl vents & closing arrangements)
10006 Are hold hatch covers, coamings and access hatches structurally sound?
10007 Are the above free from signs of water ingress?
10008 Are rubber gaskets in good condition?
10009 Are access cover and door hinges in good condition?
10010 If fitted, is CO2 hold smothering pipe work inspected and tested regularly?
10011 Are hold ladders and platforms satisfactory?
10012 Is hold lighting satisfactory?
10013 Is the ship's loading computer functional and approved?
10014 Are stress and stability calculations performed and records maintained?
10015 Are crew aware of the dangers associated with cargoes which may liquefy?
10016 Are hold ladders adequate and in satisfactory condition?
10017 Are CO2 firefighting pipes/lines in satisfactory condition?

CARGO WORTHINESS (TANKER ONLY)

NA NI F X
10018 Are safe cargo operation policy statements, guidance and procedures available?
10019 Are maximum loading rates and ventilation capacities available?

10020 Are up to date cargo pipeline, inert gas and vent system diagrams available?
10021 Are stability and stress calculations carried out at various stages during loading?
10022 Are officers aware of the dangers of free surface effect?
10023 Are officers familiar with the cargo system?
10024 Has a cargo plan been prepared including a sequence of cargo/ballast transfer?

445251605.xls VER 1.0 February 2015 PAGE 9 of 11

 SHIP INSPECTION RECORD

10025 Has the plan been signed by officers?

10026 Are cargo operations recorded in a log book?
10027 Are officers aware of the emergency procedures to deal with a spillage or fire?
10028 Are Ship/Shore Safety Checklists completed and recorded?
10029 Are cargo, ballast and stripping pumps, eductors and instruments in good condition?
10030 Are cargo, crude oil washing, vapour and inert gas lines in good condition?
10031 Are cargo pump emergency shut down systems in good condition?
10032 Are cargo and ballast system valves in good condition?
10033 Are cargo system ullage gauges, vapour locks and UTI tapes in good condition?
10034 Are remote and local temperature and pressure sensors and gauges in good condition?
10035 Are cargo tank high level alarms in good condition?
10036 Is the cargo venting system including P/Vs in a satisfactory condition?
10037 Is the venting system being used correctly?
10038 Are these v\vs provided with positive locking arrangements?
10039 Is the IG system well maintained?
10040 Are IG alarms and monitoring systems tested regularly?
10041 Are static electricity precautions in place and being observed?
10042 Are manifold arrangements in good condition?
10043 Are pump rooms entry procedures, rescue appliances and coms to CCR satisfactory?
10044 Are all cargo lifting appliances properly marked, tested and in good condition?
10045 Are foam monitors operable and in good condition?
10046 Confirm no indication of oil leaks where deep well hydraulic pumps are fitted?
10047 Are shipboard checks of cargo tank structures carried out periodically?
10048 Is the pump room high level alarm tested regularly
10049 Is the pump room atmospheric monitoring system functional?
10050 Is the pump room generally well maintained and clean?

CARGO WORTHINESS (CONTAINER SHIP ONLY)

NA NI F X
10051 Are cargo spaces suitable for the carriage of containers?
10052 Are bilge wells clean, non return valves and bilge pumps working satisfactorily?
10053 Are records maintained of pumping hold bilges?
10054 Are water ingress alarms fitted and operational?
10055 Is the steel structure and coatings of the holds satisfactory?
10056 Is pipe work in satisfactory condition?
10057 Is the cargo space ventilation system satisfactory?
10058 Are hatch covers or pontoons in a satisfactory condition?
10059 Are these free from signs of water ingress?
10060 Are hatch cover panels correctly aligned?
10061 Are compression bars, landing pads and securing arrangements in a satisfactory condition?
10062 Are rubber gaskets, omega seals or lap and wipe seals in good condition?
10063 Are side and cross joint drain channels and non return devices in good condition?
10064 Are stacking stools clearly painted?
10065 Is any hydraulic system fitted for opening hatches in good condition?
10066 Are twistlocks of a single design?
10067 If manual twistlocks are provided, do they operate the same way (left locking?)
10068 Are fixed lashing points ( "D" rings, sockets, elephant feet, u frames) in good condition?
10069 Is portable lashing equipment in good condition?
10070 Are inventory, inspection and maintenance records of securing equipment kept?
10071 Are any spreaders carried in good condition?
10072 Are any strops and slings provided by the ship in good condition?
10073 Are there procedures to ensure positive stability is maintained? (no slack tanks)
10074 Is the ship's loading computer functional and Class approved?
10075 Are stability and stress records maintained and are these countersigned by the Master?
10076 Are there procedures to cover the handling of IMDG cargoes?

445251605.xls VER 1.0 February 2015 PAGE 10 of 11

 SHIP INSPECTION RECORD

10077 Is a copy of the DG manifest / outline stow plan kept on the bridge at sea?
10078 Does the loading computer have an IMDG facility?
10079 Are procedures in place for the carriage of integral reefer containers?
10080 Are spares carried for any reefer containers carried onboard?
10081 Are reefer power sockets in good condition?
10082 Are procedures in place to prevent stack weights being exceeded?
10083 Is hold lighting satisfactory?
10084 Are hold ladders adequate and in satisfactory condition?
10085 Are CO2 firefighting pipes/lines in satisfactory condition?

CARGO WORTHINESS (GENERAL CARGO ONLY)

NA NI F X
10086 Are cargo spaces suitable for the carriage of cargo?
10087 Are bilge wells clean, non return valves and bilge pumps working satisfactorily?
10088 Are records maintained of pumping hold bilges?
10089 Are the steel structure and coatings of the holds satisfactory?
10090 Is any pipe work in satisfactory condition?
10091 Is the cargo space ventilation system satisfactory?
10092 Are cargo hold temperatures taken and dew point calculated?
10093 Are hatch covers, coamings and hatches in satisfactory condition?
10094 Are these free from signs of water ingress?
10095 Are hatch cover panels correctly aligned?
10096 Are compression bars, landing pads, securing arrangements in good condition?
10097 Are rubber gaskets, omega seals or lap and wipe seals in good condition?
10098 Are side and cross joint drain channels and non return devices in good condition?
10099 If fitted, are opening and closing arrangements in good condition?
10100 Are stacking stools clearly painted (pontoon style hatch covers)?
10101 Are access cover and door hinges in good condition?
10102 Are twistlocks of a single design?
10103 If manual twistlocks are provided, do they operate the same way (left locking)?
10104 Are fixed lashing points("D" rings, sockets, elephant feet, u frames) in good condition?
10105 Is portable lashing equipment in good condition?
10106 Are records of securing equipment and its inspection and maintenance kept?
10107 Are any spreaders carried in good condition?
10108 Are any strops and slings provided by the ship in good condition?
10109 Are stability records maintained and are these countersigned by the Master
10110 Are there procedures to cover the handling of IMDG cargoes?
10111 Is a copy of the DG manifest / outline stow plan kept on the bridge at sea?
10112 Are there procedures for checking lashings of deck cargo?
10113 Are there procedures for ventilating cargo?
10114 Are any ventilation records kept?
10115 Are there any procedures for handling cargoes with special characteristics?
10116 Is the deck kept unobstructed from dunnage and lashing wire?
10117 Is hold lighting satisfactory?
10118 Are hold ladders adequate and in satisfactory condition?
10119 Are hatch cover 'securing in the open position' arrangements satisfactory?
10120 Are CO2 firefighting pipes/lines in satisfactory condition?

445251605.xls VER 1.0 February 2015 PAGE 11 of 11