BR100 IRecruitment Setup Draft

ORACLE IRECRUITMENT
IMPLEMENTATION
BR-100 APPLICATION SETUP
I-RECRUITMENT
Introduction
File Ref: 2
General
This document describes the setup of recruitment functionality, using the Oracle
iRecruitment (IRC) software.
In order to get iRecruitment access and a working environment, it is necessary to:
 Link a user to an employee (see defining a user in System Administration)
 Schedule the concurrent process “Synchronize WF Local tables” to run on a

regular base, matching your business requirements.
 All employees that have access to iRecruitment as a user must have a

supervisor.
Internet settings
For optimal use of i-Recruitment and other Self Service applications the following
internet options of Internet Explorer should be set.
File Ref: 3
System Profile Options
The following table contains a list of all profile options available within Oracle iRecruitment.
Profile
Applications Proxy Bypass Domain

Applications Proxy Port
Applications Server Side Proxy Host And Domain
Applications SSO Type
IRC: Accent Background Color
IRC: Anti Virus Server
IRC: Background Checking Vendor URL
IRC: Background Check Sender Credential
IRC: Core Background Color
IRC: Default Country
IRC: Document Upload Count Limit
IRC: Extract Skills
IRC: Geocode Host
IRC: Internal Posting Days
IRC: Installed
IRC: Job Notification Function
IRC: Monthly Document Upload Count Limit
IRC: Notification List Types
IRC: Proxy Authorization Password
IRC: Proxy Authorization User Name
IRC: Registration Business Group
IRC: Registration Responsibility
IRC: Resume Parsing Sender Credential
IRC: Resume Parsing Sender ID
IRC: Resume Parsing Vendor URL
IRC: Search Criteria Segment Matching
IRC: Suitable Seekers Function
IRC: Text Background Color
IRC: Text Foreground Color
IRC: Vacancy Approval Function
IRC: Vacancy Approval Transaction Type
IRC: Workflow Item Type
Guest User Password
Personalize Self-Service Defn
Disable Self-Service Personal
ICX: Language
File Ref: 4
Approvals in iRecruitment
Whenever a manager or recruiter makes a change to a vacancy, or creates a new
vacancy, iRecruitment checks to see if an approval is required for the action that has
been taken.
Configuring iRecruitment Approval Levels in AME
To meet your business needs, you may add additional rules, conditions, or attributes
within the delivered iRecruitment Vacancy Approval transaction type, or you can
define a custom transaction type.
For approvals setup with AME see the document:
AME Vacancy Creation solution design and setup.doc
File Ref: 5
User and Extensible Lookups
The following table contains a list of user and extensible lookups that are used within Oracle
iRecruitment.
Area Lookup Description Access level
Person MAR_STATUS The marital status of the User

person
Application REC_TYPE The recruiting source, for User
example "How did you hear about
us?"
IRC_CONSIDERATION Status for the consideration of a
candidate – for example
(Considered - No Interest -
Pursued)
Phones IRC_CONTACT_TIMES The times at which the person is
willing to be contacted
IRC_DFLT_POST_SCOPE Different Scopes for Default System
Postings. For example (Business
Group – Job – Position..)
Documents IRC_DOCUMENT_TYPE The type of document being
uploaded
Assignment IRC_EMP_CAT Can be different from HR Lookup System
EMP_CAT
IRC_EMPLOYEE_CONTRACTOR Employee or contractor type of System
position for a vacancy. For
example (Contractor - Employee)
IRC_INDEX_SYNC Lookup for rebuiding index with System
full or online mode
IRC_INT_EXT Internal or Extrnal access to a
vacancy
Notification preferences IRC_MESSAGE_FREQ The frequency of the
notifications
IRC_POSTING_COST_FREQ The frequency that the payment
amount refers too.
Candidate Search Criteria, IRC_PROFESSIONAL_AREA Professional area for a vacancy for
Vacancy Criteria, and Work example (Accounting –
Preferences Administration - Human
Resources - IT Support..)
IRC_RECRUITMENT_TEAM_SEC
URITY
IRC_SECURITY_METHOD Type of security to be used on a
vacancy. (Business and Team –
Team - Public)
IRC_SKILL_DESIRABILITY Is this skill essential? (Desirable -
Essential)
IRC_SOURCE_TYPE Possible Sources of Job Posting
(Browsing this Site - Notified by
Email .. )
Candidate Search Criteria, IRC_TRAVEL_PERCENTAGE The amount of travel User
Vacancy Criteria, and Work
Preferences
IRC_VAC_LOC_DEFAULTING Specifies where the location is System
defaulted from on a vacancy
(Manager - Position)
IRC_VAC_ORG_DEFAULTING Specifies where the organization is System
defaulted from on a vacancy
(Creator - Manager)
IRC_VACANCY_DEFAULTING Type of defaulting for vacancy
name (Automatic - Manual)
Candidate Search IRC_VACANCY_SEARCH_ The maximum age of the Extensible /
DATE vacancy that you are looking for With defaults
PER_CATEGORIES Per Categories
Compensation Elements IRC_VARIABLE_COMP_ELEMEN The compensation options that are User
T available to manage when creating
a vacancy
File Ref: 6
Area Lookup Description Access level
IRC_WORK_AT_HOME Specifies if working at home is

possible
File Ref: 7
Freeze Flex-fields used in iRecruitment
Freeze all flexfields used in iRecruitment. This stops error messages appearing on
the screen telling you that your flexfields have not been frozen.
See: Oracle Applications Flexfields Guide
 Additional Vacancy Details (PER_VACANCIES)
 Additional Search Criteria Details (IRC_SEARCH_CRITERIA)
 Add'l Competence Element Det's (PER_COMPETENCE_ELEMENTS)
 Additional Posting Content Details (IRC_POSTING_CONTENTS)
 Add'l Establishment Att. Det's (PER_ESTABLISHMENT_ATTENDANCES)
 Additional Notification Preference Details

(IRC_NOTIFICATION_PREFERENCES)
 Person Information (HZ_PERSON_PROFILES)
 Additional Qualification Details (PER_QUALIFICATIONS)
 Additional Previous Employer Details (PER_PREVIOUS_EMPLOYERS)
 Additional Default Posting Details (IRC_DEFAULT_POSTINGS)
 Add'l Person Analysis Details (PER_PERSON_ANALYSES_DFV)
 Additional Address Details (PER_ADDRESSES_DFV)
 Add'l Telephone Number Det's (PER_PHONES_DFV)
 Additional Recruiting Site Information (IRC_ALL_RECRUITING_SITS_DFV)
 Additional Competence Details
 Further Competence Information
 Futher Competence Element Information
 Further Posting Content Details
 Further Search Criteria Details
 Add'l Establishment Details
 Further Establishment Information
 Additional Qualification Types
File Ref: 8
Minimum Implementation Steps
File Ref: 9
Miscellaneous
(A) Steps 1 to 8 are part of the installation of iRecruitment and not part of the setup.
Therefore these steps are not in this document but only in table below:
Step Action
MIS01 Install Oracle HRMS

MIS02 Install the latest Oracle Human Resources 11i patch
MIS03 Install Apache server and Apache
MIS04 Install and configure Oracle text
MIS05 See the readme file for iRecruitment at the time of installation
MIS06 Apply the iRecruitment patch
MIS07 Install compatibility patches for your self service components
MIS08 Install Oracle Workflow builder
The above installation steps should be part of the iRecruitment installation. No action required.
File Ref: 10
MIS09: Setup Security: Define Users
System Administrator>Security>User>Define
WTA Process: Business Area: Date:
<Process Name> <Business Area> <Date>
Control Number: Priority (H, M, L): Process Owner:
<Control Number> <Priority (H, M, L)> <Process Owner>
Description: Use this form to define Users.
iRecruitment functions are accessible from predefined responsibilities, each with a corresponding top level menu.
In this version of iRecruitment, the predefined responsibilities are:
 iRecruitment Manager
 iRecruitment HRMS Manager
 iRecruitment Employee Candidate
 iRecruitment External Candidate
 iRecruitment Employee Site Visitor
 iRecruitment External Site Visitor
The additional responsibilities provided by OSSWA (Oracle Self-Service Web Applications) are:
 Workflow User Web Applications
 Preferences
File Ref: 11
MIS10: Define System Profile Options
System Administrator > Profile > System

<Control Number> <Priority (H,M,L)> <Process Owner>
Description: Use this form to define the specific profile options.
The description in this document is for information only. The following profile options need to be set as a pre-requisite to start implementing iRecruitment.
<System Profile Values><Site level>

Profile Site

Applications SSO Type SSWA
IRC: Document Upload Count Limit 20
IRC: Extract Skills Yes
IRC: Job Notification Function IRC_VIS_VAC_DISPLAY
IRC: Monthly Document Upload Count Limit 10
IRC: Notification List Item Types IRC_WF
IRC: Suitable Seekers Function IRC_CM_CAND_DETAILS
IRC: Vacancy Approval Function IRC_VACANCY_APPROVE
Guest User Password GUEST/ORACLE
IRC: Installed Yes
AME: Installed Yes
Assign the iRecruitment Employee Site Visitor and iRecruitment External Site Visitor responsibilities to your guest user (identified by the Guest User Password
profile option). This step is required to allow access to the site visitor screens without logging in to the application.
File Ref: 12
MIS10: Setup Security: Define Users
System Administrator>Security>User>Define
Description: Assign the iRecruitment Employee Site Visitor and iRecruitment External Site Visitor responsibilities to your guest user (identified by the Guest User
Password profile option). This step is required to allow access to the site visitor screens without logging in to the application.
Note: The username is already available. Setting of the appropriate responsibilities is required.
<Users>
User name Password Description Password Expiration
GUEST iRecruitment Guest user None
<Direct Responsibilities>
Responsibility Application Security Group Effective Date
iRecruitment Employee Site Visitor Standard Today

iRecruitment External Site Visitor Standard Today
File Ref: 13
MIS11: Define System Profile Options

Set the IRC: Registration Business Group to define the default business group for candidate registration.
When a candidate registers, the application creates a person record in the selected business group.

Profile Site
IRC: Registration Business Group WTA BusinessGroup
Note: the ‘Candidates Business group’ should have been setup in the setup of common applications.
File Ref: 14
MIS12: Define Business Group: Define Organisation
Global HRMS Manager>Work Structures>Organisations>Description

Description: Use this form to setup the Business Group organisation.
<Organisation>
Name Type
WTA Businessgroup
Dates
From To
01-JAN-1951
Location Internal/External Location Address Internal address
<Organisation Classification>
Name Active
Business Group Yes
File Ref: 15
<Others> <Business Group Info.>
Short Name WTA BG
Employee Number Generation Automatic using global sequence
Applicant Number Generation Automatic
Contingent Worker Number Generation Automatic
Grade Flexfield Structure
Group Flexfield Structure
Job Flexfield Structure
Costing Flexfield Structure
Position Flexfield Structure
Competence Flexfield Structure
Legislation Code
Currency
Fiscal Year Start
Minimum Working Age
Maximum Working Age
If you have set the applicant numbering to Manual, then run the ‘Change automatic person number generation to global sequencing’ process for applicants for
your business group.
File Ref: 16
MIS13: Define Work Structures
Global HRMS Manager>Work Structures>…..

Description: Use this form to setup the appropriate Work Structures.
Work structures include the jobs, positions, grades, and pay scales used in your enterprise.
You define your work structures using Oracle HRMS.
Check if the structures meet your requirements.
File Ref: 17
MIS13: Define Work Structures [PERSON_TYPE]: Define Person Types
Global HRMS Manager>Other Definitions>Person Type

Description: Use this form to define additional Person Types.
<Person Types>
User name System Name Active Default
Contingent Worker Contingent Worker Yes Yes

Employee Employee Yes Yes
Expat Employee Yes
Trainee Employee Yes
Agency Employee Yes
3rd Party Employee Yes
Self Employed / Own Company Employee Yes
Ex-employee Ex-employee Yes Yes
Ex-Agency Ex-employee Yes
Ex-3rd Party Ex-employee Yes
Ex- Self Employed / Own Company Ex-employee Yes
File Ref: 18
MIS14: Unzip the ircdtd.zip file
The ircdtd.zip is situated in your html directory. Extract the ircdtd file to your html directory.
If you do not extract the dtd file you will encounter problems when parsing resumes or initiating background checks.
If WTA wants to use this functionality, this step is required.
File Ref: 19
MIS15: Schedule Concurrent Process: iRecruitment Index Synchronization
iRecruitment HRMS Manager > Requests > Run > Single Request
Description: Use this form to schedule processes and reports.
This ensures the job posting and document indexes are kept up to date and should be scheduled to run as follows:
o Online index rebuild
Note: If the online synchronization process starts before the previous one has completed, then the process will display an error.
Ensure that you set it to run 5 minutes after completion, and not the start.
o Full index rebuild
<Run this Request>

Name Parameters Language
iRecruitment Index Synchronization Posting Index – Online American English

Document Index - Online
iRecruitment Index Synchronization Posting Index – Full American English
Document Index - Full
<At these Times>

Name Start At End At Run the Job Re-run every Apply the Interval
iRecruitment Index
iRecruitment Index Synchronization Current Date and Time Periodically 5 Minute(s) From the Completion of the prior Run
iRecruitment Index Synchronization Date of Today, 23:00:00 Periodically 1 Day(s) From the Completion of the prior Run
File Ref: 20
MIS16: Define Descriptive Flexfield [Additional Requisition Details]: Define Flexfield Structure
System Administration>Flexfield>Descriptive>Segments
User Acceptance Testing <Business Area> 20 Avril 2007
<Control Number> <Priority (H,M,L)>
Description: Use this form to define Segment Structures.
Note: This flexfield are to be emptied. The fields are to be transferred to the Additional Vacancy Details DFF.
<Descriptive Flexfield Segments>

Application Oracle Human Resources
Flexfield Title Additional Requisition Details
Freeze flexfield Definition Yes
Segment Separator Period
Prompt Context
Value Set
Default Value
Reference Field
Required
Displayed
<Context Field Values>

Code Name Description Enabled
Global Data Elements Global Data Elements Global Data Elements Yes
File Ref: 21
< Segments>
<Segments Summary>
Code Number Name Window Prompt Column Value Set Displ. Enabl.
Global Data Elements
Open
<Segments>
Code Number Default Default Value Req. Security En. Displ. Descr. Conc. LoV. Window
Type
Global Data Elements
File Ref: 22
MIS17: Define Descriptive Flexfield [Additional Vacancy Details]: Define Flexfield Structure

Flexfield Title Additional Vacancy Details
Prompt Context
Value Set
Default Value
Reference Field Make empty!!
Required
Displayed

File Ref: 23
< Segments>
<Segments Summary>
Global Data Elements 10 Yes Yes

20 Yes Yes
30 Yes Yes
40 Yes Yes
50 Yes Yes
60 Yes Yes
70 Yes Yes
80 Yes Yes
90 Yes Yes
100 Yes Yes
110 Yes Yes
120 Yes Yes
130 Yes Yes
140 Yes Yes
150 Yes Yes
160 Yes Yes
170 Yes Yes
180 Yes Yes
190 Yes Yes
File Ref: 24
MIS18: Define Descriptive Flexfield [Additional Recruitment Activity Details]: Define Flexfield Structure
This structure already exists in HRMS. You only need to make the field non-required as indicated in green

Flexfield Title Additional Recruitment Activity Details
Prompt Context
Value Set
Default Value
Reference Field
Required
Displayed

File Ref: 25
< Segments>
<Segments Summary>
Global Data Elements 10 NAME Name ATTRIBUTE1 60 characters Yes Yes
Code Number Default Type Default Value Req. Security En. Displ. Descr. Conc. LoV. Window
Global Data 10 No 50 50 25 Name Name

Elements
File Ref: 26
Additional Implementation Steps
File Ref: 27
AIS01: Set up the Recruitment additional organization information Flex-field
Global HRMS Manager>Work Structures>Organisations>Description

Description: Use this form to setup additional Business Group Information.
<Organisation>
Organisation Name WTA WTA Setup Businessgroup The Candidates Businessgroup
Classification Business Group Business Group Business Group Business Group
<Others> <Recruitment>
Vacancy Code Allocation Method Automatic Automatic Automatic Automatic
Default Number of Openings 1.0 1.0 1.0 1.0
Organization Defaulting Method Manager Manager Manager Manager
Location Defaulting Method Position Position Position Position
Default Budget Measurement Type Full Time Equivalent Full Time Equivalent Full Time Equivalent Full Time Equivalent
Withdraw Assignment Status Terminate Application Terminate Application Terminate Application Terminate Application
Candidate Person Type Candidate Candidate Candidate Candidate
Exclude From Vacancy Creation No No YES YES
File Ref: 28
AIS02: Define System Profile Options

If you want to use a function other than the default from the suitable candidate, or suitable job notification, then use these profiles to
select them. In most cases, you will not need to change these values

Profile Site
IRC: Suitable Seekers Function IRC_CM_CAND_DETAILS

IRC: Job Notification Function IRC_VIS_VAC_DISPLAY
IRC: Vacancy Approval Function IRC_VACANCY_APPROVE
File Ref: 29
AIS03: Create Default Postings
iRecruitment Manager>Default Postings

Description: Use this page to define the Default Postings.
Job postings are the advertisements attached to your vacancies. You can also create default postings containing standard information at
the organization, business group, job, or position level.
Creating Default Postings is a user task and not part of this setup.
File Ref: 30
AIS04: Create Recruiting Sites
iRecruitment Manager>Recruiting Sites

Description: Use this page to define the Recruiting Sites.
If you have any agreements with external job posting sites you can record information about them.
<Recruiting Sites>
Site Name Posting URL Posting Costs Cost Period Currency Posting Username Posting Password Date from Date to Style sheet
File Ref: 31
AIS05: Define External Assignment Statuses
Global HRMS Manager>Work Structures>Status

Description: Use this form to setup required assignment status.
Create external assignment statuses if required. You can use external assignment statuses to assign an alternative name to a status for
external users. For example, you may want to create an external name for a status so that the manager sees the status "Pending
Interview" or "Interview Passed" while the external user sees just "Interview".
User Status External Status Human Resource Payroll Type Active Default
Accepted Accepted Accepted Primary Yes Yes

Active Application Active Application Active Application Primary Yes Yes
First Interview First Interview First Interview Primary Yes Yes
Second Interview Second Interview Second Interview Primary Yes Yes
Offer Offer Offer Primary Yes Yes
Terminate Application Terminate Application Terminate Application Primary Yes Yes
File Ref: 32
AIS06: Create Compensation Element Lookups [IRC_VARIABLE_COMP_ELEMENT]
Global HRMS Manager>Other Definitions>Application Utilities Lookups

Description: Use this form to define your own Lookup Codes.
Create compensation element Lookups to be advertised against your vacancies using the IRC_VARIABLE_COMP_ELEMENT Lookup
type..
<Application Utilities Lookups>

Type IRC_VARIABLE_COMP_ELEMENT
Meaning iRecruitment Variable Compensation Elements
Description Variable Compensation Elements for Vacancies in

iRecruitment
<Access Level>
User
Extensible Yes
System
Code Meaning Description Tag Start Date End Date Enabled
File Ref: 33
AIS07: Define Lookup values [IRC_EMPLOYEE_CONTRACTOR]


Type IRC_EMPLOYEE_CONTRACTOR
Meaning iRec Employee Or Contractor
Application Human Resources
Description Employee or contractor type of position for a vacancy
<Access Level>
User Yes
Extensible
System
Yes
Yes
File Ref: 34
AIS07: Define Lookup values [IRC_PROFESSIONAL_AREA]


Type IRC_PROFESSIONAL_AREA
Meaning iRec Professional Area
Description Professional area for a vacancy
<Access Level>
User Yes
Extensible
System
COMPUTING Computing Yes

MARKETING Marketing Yes
SALES Sales Yes
File Ref: 35
AIS07: Define Lookup values [IRC_SOURCE_TYPE]


Type IRC_SOURCE_TYPE
Meaning Source Types
Description Possible Sources of Job Posting
<Access Level>
User Yes
Extensible
System
BS Browsing this Site Browsing this Site Yes

EMN Notified by Email Notified by Email Yes
JPAS Job Posted on another Site Job Posted on another Site Yes
NJP Newspaper/Journal Job Posting Newspaper/Journal Job Posting Yes
O Other Other Yes
RBF Referred by a Friend Referred by a Friend Yes
File Ref: 36
AIS07: Define Lookup values [IRC_EMP_CAT]


Type IRC_EMP_CAT
Meaning Irc Emp Cat
Description IRC EMP CAT
<Access Level>
User
Extensible
System Yes
EITHER Shift Yes

FULLTIME On call Yes
PARTTIME Shift / On call Yes
File Ref: 37
AIS08: Add Job Postings to Existing Vacancies
iRecruitment>Home>Vacancies>Update
Description: Use this page to update existing Vacancies.
To add a posting to an existing vacancy, search for the vacancy in iRecruitment and choose Update. You can then add the posting to the
vacancy.
File Ref: 38
AIS07: Define Lookup values [IRC_DOCUMENT_TYPE]


Type IRC_DOCUMENT_TYPE
Meaning Irc Document Type
Description Type of document that a candidate can upload
<Access Level>
User Yes
Extensible
System
COVERLETTER Cover Letter Yes

OTHER Other Document Type Yes
RESUME Resume / CV Yes
File Ref: 39
AIS07: Define Lookup values [IRC_CONSIDERATION]


Type IRC_CONSIDERATION
Meaning Irc consideration
Description Status for the consideration of a candidate
<Access Level>
User
Extensible
System Yes
CONSIDER Considered Yes

DECLINE Declined by Applicant Yes
NO No interest Yes
PURSUE Pursued Yes
File Ref: 40
AIS09: Configure Existing Messages
Application Developer>Application>Messages
Description: Use this form to update existing Messages.
You configure the delivered messages in the Messages window of the Professional Forms Interface. The prefix for iRecruitment
messages is IRC.
Message Name Language Application Number Current Message Text
File Ref: 41
AIS10: Configure Approval Rules
Approvals Management Business Analyst

Description: Use this form to configure Approval Rules.
The setup of Oracle Approval manager is described in the AME setup documentation.
See the Documents: “HR Self Services Setup” and “AME vacancy Creation Solution”
You can modify or create new approvals processes using Oracle Approvals Management. iRecruitment is delivered with a number of
approval rules that will be applied unless you change your iRecruitment settings. If you want some, but not all of these approval rules
to be applied you can make a copy of the supplied approval transaction type and remove the rules that you do not want enforced. Then
enter your new transaction type in the:
IRC: Vacancy Approval Transaction Type profile option.
If you do not want any approvals applied, you should ensure the IRC: Vacancy Approval Transaction Type profile option is blank.
File Ref: 42
xxxx
File Ref: 43
AIS11: Setup Qualifications & Ranks: Define Qualification Types
Global HRMS Manager>Career Management>Qualification Types

Description: Use this form to define qualification types.
You can create qualification and qualification types in Oracle HRMS. Make sure that the existing qualifications and qualification types
meet your requirements.
<Qualification type >

Name
Category
Rank
Further Information
<Qualifications framework details>

Qualification id Field Level Type Credit Type Provider Qualification Sub Field Level Total Credits QA Organization
Type
File Ref: 44
AIS12: Define Competences
Global HRMS Manager>Career Management>Competencies

Description: Use this form to define Competencies.
Check that the competences in Oracle HRMS meet your business requirements. You must create global competences for use in iRecruitment.
<Competencies>
Scope
Name
Description
Alias
Cluster
Further Information
<Valid Date and Proficiency>

Valid date Proficiency Primary Certification Renewal period Units Behavorial Indicator
from to Level / Scale Rating Scale evaluation required
method
<Unit Standard Qualifications Framework Details>
File Ref: 45
AIS17: Define System Profile Options for display of Notification Types

Set the profile option IRC: Notification List Types to display notifications of different item types on the home pages of managers and
candidates.

Profile Site
IRC: Notification List Types
File Ref: 46
AIS18: Define System Profile Options for different color schemes

You can define colors for the various components on the page such as text, table headers, and links.

Profile Site
IRC: Core Background Color

IRC: Text Background Color
IRC: Text Foreground Color
File Ref: 47
AIS19: Define System Profile Options for the number of days for internal job postings

If you want make the job details available to your employees first, then set the IRC: Internal Posting Days profile option.
You specify the number of days that the application posts an advertisement internally before posting the advertisement on the external
site.

Profile Site
IRC: Internal Posting Days
File Ref: 48
AIS20: Define System Profile Options for the number of document uploads

You can limit the number of documents that the candidates can upload to the iRecruitment database.
Note: If you do not want to limit the number of document uploads, you can leave both the profile options blank.

Profile Site
IRC: Document Upload Count Limit

IRC: Monthly Document Upload Count Limit
File Ref: 49
AIS21: Set up virus scan
No navigation
Description:
Set up virus scan to check the documents that candidates and managers upload to the database.
This helps you to detect infected files and protect your systems from possible virus attack when you download documents for
recruitment purposes.
File Ref: 50
What’s next
File Ref: 51
NIS01: Define System Profile Options for setting up the proxy server

Use the following profiles to set up your proxy server:
Note: If you do not use a proxy server, you can skip this step.

Profile Site
Applications Server Side Proxy Host and Domain

Applications Proxy Port
IRC: Proxy Authorization Password
IRC: Proxy Authorization User Name
File Ref: 52
NIS02: Define System Profile Options for setting up the proxy server

If you are using Geocode data for searching locations, then enter the URL for geocode information in the following profile:
Note: You can obtain the value for this profile option by contacting your Oracle Support representative.

Profile Site
IRC: Geocode Host
File Ref: 53
NIS02: Schedule Concurrent Processes for Email Settings
iRecruitment HRMS Manager > Requests > Run > Single Request
Description: Use this form to schedule processes and reports.
<Run this Request>

Name Parameters Language
iRecruitment Email Job Seekers Details N/A American English

to Vacancy Owner
iRecruitment Email Vacancies to Job Ignore Job Seekers Matching Frequency: No American English
Seekers Ignore Job Age: No
<At these Times>

Name Start At End At Run the Job Re-run every Apply the Interval
iRecruitment Email Job Seekers Details Date of Today Periodically 1 Day From the Start of the prior Run
to Vacancy Owner
iRecruitment Email Vacancies to Job Date of Today Periodically 1 Day From the Start of the prior Run
Seekers
File Ref: 54
NIS02: Define Email Job Seekers Details to Vacancy Owner Messages
Application Developer>Application>Messages
Description: Use this form to update existing Messages.
iRecruitment Email Job Seekers Details to Vacancy Owner
This concurrent process sends email notifications to the managers of open vacancies to inform them of suitable candidates for their
vacancy. Following email text can be modified by changing these messages.
IRC_EMAIL_RECRUITER_SUBJECT
IRC_EMAIL_RECRUITER_INTRO
IRC_EMAIL_RECRUITER_CONCLUSION
iRecruitment Email Vacancies to Job Seekers
This concurrent process sends email notifications to the job seekers to inform them of suitable vacancies.
Following email text can be modified by changing these messages.
IRC_EMAIL_SEEKERS_SUBJECT
IRC_EMAIL_SEEKERS_INTRODUCTION
IRC_EMAIL_SEEKERS_CONCLUSION
File Ref: 55
NIS03: Check the login-in URL for iRecruitment users
No navigation
Description:
The URL for connecting to the iRecruitment system varies according to the user group. For example, the internal site visitor URL is
different from the external site visitor URL.
For external site visitors, you access the IrcVisitor.jsp. The location of this jsp will depend on your applications server, however, it is of
the form:
 http://hostname:port/OA_HTML/IrcVisitor.jsp
Example for the Dev Instance: http://finde00.NASiya-algerie.com:8015/OA_HTML/IrcVisitor.jsp
Typically employees will access iRecruitment using their portal homepage, however if you can enable internal site visitors, to access the
IrcEmpVisitor.jsp. The location of this jsp also depends on your applications server, however, it is of the form:
 http://finde00.NASiya-algerie.com:8015/IrcEmpVisitor.jsp
 You should replace the http://hostname:port/OA_HTML part of the URL with the URL of the html directory on your
applications server.
Note: If you have installed other languages, you activate iRecruitment in the required language by adding the following suffix to the
log-in URLs:
 ?L=<language code>
For example, http://hostname:port/OA_HTML/IrcVisitor.jsp?L=F would activate the French language version. The language codes
are available in the table FND_INSTALLED_LANGUAGES.
If you do not specify a language code, the default (US) is used.
File Ref: 56
File Ref: 57
NIS04: Define System Profile Options to enable Personalisations

<System Profile Values><User level>

Profile SiteVisitor@upc.com
Personalize Self-Service Defn Yes
File Ref: 58
NIS04: Configure the web pages for iRecruitment – iRecruitment Manager
iRecruitment Manager
Description:
You configure the web page layout using the Personalization Framework.
If applicable, configure flexfields, instructions and tips, and the delivered logos.
The following figures are used as als logos in iRecruitment.
 FNDSSCORP.gif (Oracle logo)
 IRCBRAND.gif (iRecruitment logo)
 LOGO.gif (log–in logo)
These figures are in directory: $OA_MEDIA/F. The application searches in this directory for the files named. In this way it’s easy to
replace these with company logos.
File Ref: 59
NIS04: Configure the web pages for iRecruitment – iRecruitment Site Visitor
iRecruitment Site Visitor

Description:
File Ref: 60
NIS05: Setup searchable flexfield
No navigation
Description:
File Ref: 61
NIS06: Setup workflow processes using business events
No navigation
Description:
If required, you can use the Oracle Workflow functionality to create your own workflow processes. By including the delivered business
events in your workflow processes, you can define processing and routing logic for iRecruitment events.
File Ref: 62
NIS: Data conversion
No navigation
Description:
Global HRMS Manager > Work structures > Organisations > Additional Organisation unit details
Before starting using the application the following data conversion activities need to be done:
1. Attach person names of HR Advisors to all Organisations of the type ‘Business Division’. These are the HR advisors which
handle the vancancies for the specific Business division. (Global HRMS Manager > Work structures > Organisations >
Additional Organisation unit details).
2. Attach position names of the ‘Local Finance person’ to all Organisations of the type Business Unit. These positions are used in
the Approval Manager. (Global HRMS Manager > Work structures > Organisations > Additional Organisation unit details).
File Ref: 63
Reference and related documents
Related documents
Document Version
iRecruitment Implementation Guide, Release 11i November 2004
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BR100 IRecruitment Setup Draft

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ORACLE IRECRUITMENT

 Link a user to an employee (see defining a user in System Administration)

 Schedule the concurrent process “Synchronize WF Local tables” to run on a

 All employees that have access to iRecruitment as a user must have a

Applications Proxy Bypass Domain

Configuring iRecruitment Approval Levels in AME

For approvals setup with AME see the document:

AME Vacancy Creation solution design and setup.doc

Area Lookup Description Access level

Person MAR_STATUS The marital status of the User

IRC_WORK_AT_HOME Specifies if working at home is

See: Oracle Applications Flexfields Guide

 Additional Vacancy Details (PER_VACANCIES)

 Additional Search Criteria Details (IRC_SEARCH_CRITERIA)

 Add'l Competence Element Det's (PER_COMPETENCE_ELEMENTS)

 Additional Posting Content Details (IRC_POSTING_CONTENTS)

 Add'l Establishment Att. Det's (PER_ESTABLISHMENT_ATTENDANCES)

 Additional Notification Preference Details

 Person Information (HZ_PERSON_PROFILES)

 Additional Qualification Details (PER_QUALIFICATIONS)

 Additional Previous Employer Details (PER_PREVIOUS_EMPLOYERS)

 Additional Default Posting Details (IRC_DEFAULT_POSTINGS)

 Add'l Person Analysis Details (PER_PERSON_ANALYSES_DFV)

 Additional Address Details (PER_ADDRESSES_DFV)

 Add'l Telephone Number Det's (PER_PHONES_DFV)

 Additional Recruiting Site Information (IRC_ALL_RECRUITING_SITS_DFV)

 Additional Competence Details

 Further Competence Information

 Futher Competence Element Information

 Further Posting Content Details

 Further Search Criteria Details

 Add'l Establishment Details

 Further Establishment Information

 Additional Qualification Types

MIS01 Install Oracle HRMS

Description: Use this form to define Users.

In this version of iRecruitment, the predefined responsibilities are:

 iRecruitment HRMS Manager

 iRecruitment Employee Candidate

 iRecruitment External Candidate

 iRecruitment Employee Site Visitor

 iRecruitment External Site Visitor

 Workflow User Web Applications

System Administrator > Profile > System

WTA Process: Business Area: Date:

<System Profile Values><Site level>

Applications Proxy Bypass Domain

GUEST iRecruitment Guest user None

iRecruitment Employee Site Visitor Standard Today

System Administrator > Profile > System

WTA Process: Business Area: Date:

<System Profile Values><Site level>

IRC: Registration Business Group WTA BusinessGroup

Global HRMS Manager>Work Structures>Organisations>Description

Location Internal/External Location Address Internal address

Business Group Yes

Employee Number Generation Automatic using global sequence

Applicant Number Generation Automatic

Contingent Worker Number Generation Automatic

Grade Flexfield Structure

Group Flexfield Structure

Job Flexfield Structure

Costing Flexfield Structure

Position Flexfield Structure