Prepared by:

Noor Azlinda Zainal Abidin

OVERVIEW
 By the end of the lesson, students
should be able to:
-define ‘progress report’
-identify parts in progress report
-produce a progress report
DEFINITION
 What is a progress report?
-It is a report that you have to write to
inform about the progress you are
making on your work

Who should write a progress report?

 student writes to teacher
 Employee writes to supervisor/manager
FORMAT
It can be in:
 Business letters
 Memos
 As separate reports with cover letters
or memos

Example given is in the format of a memo

with the progress report inside
WHAT DO YOU NEED IN A MEMO?
 The standard elements
1)To
2)From
3)Subject
4)Title of the project & date
5) Otherwise, standard headings, lists, and
tables are used throughout the rest of
the memo.
WHAT YOU NEED TO WRITE IN A
PROGRESS REPORT?
 What progress have you made (what did
you accomplish) during the time period?

 What problems have you encountered,

and how will you solve those problems?

 Are you on schedule (if not what will you

do to get back on schedule)?
CONTENT OF A PROGRESS REPORT

1)Introduction
 Project description
 Project scope

2)Work status
 Work completed before this report
 Work completed during this time period –
present work
 Work you need to complete before you finish
the project-future work
CONTENT OF A PROGRESS REPORT
(cont.)

3) Problem(s) encountered
4) Conclusion

Language:
Complete sentences are required using
different types of tenses.
CONTENT OF A PROGRESS REPORT
(cont.)
 Language
-Present tense: covers most of the
documents, in particular –perfect and
progressive tenses
-future tense-in the ‘future work’
CONTENT OF A PROGRESS REPORT
(cont.)
INTRODUCTION

 Topic and purpose of the report:

Very briefly explain the project and what this
progress report is for
 An overview of what the rest of the memo is all
about
 Time period covered: The date from the
commencement of the project to the present
date
 A brief description of the project
(Introduction heading doesn’t have to be written)
CONTENT OF A PROGRESS REPORT

 Project Description
-provides some discussion of the intended
audience: to whom the project is intended to, or
who will use the product/result of the project, as
well as why it is important for them

 Project Scope
-lists the overall tasks related to the project
(delegation of task) then, narrows down to the
task / topic in change (job specification)
CONTENT OF A PROGRESS REPORT

WORK STATUS
 It explained what has been completed,
what is currently working on, what is
planned to do

1) Work completed before this report

-provide a brief summary of what your
previous progress reports contained
CONTENT OF A PROGRESS REPORT

-briefly explain the work you have

completed before the time period that
this report covers

-for the first progress report, describe the

preparatory work that you have carried
out such as setting up committee
members, delegation of tasks or small
group discussions
CONTENT OF A PROGRESS REPORT

2) Work completed during this time period-

present work
-explain what you are doing at present-
provide details
-in some cases, you might even want to
provide some of the important data you
have obtained so far, the cost and time
you have spent, or trial and error you
have gone through
CONTENT OF A PROGRESS REPORT

3) Work you need to complete before you

finish the project –future work
-what is the next step?
-what do you expect to complete the next
step?
-what do you still need to do?
-when do you expect to complete the
project?
CONTENT OF A PROGRESS REPORT

 PROBLEM (S) ENCOUNTERED

-explain any unexpected developments
-explain what you plan to do to correct
these problems
-how do you plan to correct these
problems?
CONTENT OF A PROGRESS REPORT

 CONCLUSION
-state whether the project is on schedule.
If not, why?
-When will you be back on schedule?