Project Scheduler Job Description, Duties, and Responsibilities

This post provides complete information about the duties, tasks, and responsibilities that majorly
make up the project scheduler job description.

It also shows the major requirements recruiters commonly expect applicants for the project
scheduler position to meet to be considered for the role.

Please, keep reading to learn more about the project scheduler career:

What Does a Project Scheduler Do?

The project Scheduler is responsible for working closely with technical experts, project leads and
project managers in planning, creating, and managing project schedules.

His/her job description includes making conclusions in regards the best process control,
procurement, subcontracting, risk management, assignment coordination, interaction with
customers, and activity duration.
His/her role also entails working closely with others in linking critical activities across multiple
projects.

Project schedulers also ensure that an open communication system is available where all
stakeholders are informed about changes to established schedules.

They are responsible for the timely and accurate processing of schedule updates.

They analyze the impact and extent of owner and subcontractor delays and major schedule
changes.

They create and publish high level integrated master schedules in accordance with the
requirements or needs of the necessary stakeholders.

Project scheduler work description also involves suggesting corrective actions to keep the project
on scope, budget, and time.

It also entails planning and creating new schedule delays and summary reports.

Schedulers also perform project progress monitoring duties, as well as identifying critical
activities, and reviewing forecasts with progress achieved to date.

One of the primary places where the skills of a project scheduler or planner are mostly needed l
is in the engineering and construction industry, or in software development.

Project Scheduler Job Description Example/Template

Project schedulers perform various functions, which may vary with the specification of the project,
field engineers, superintendents, and project managers assigned.
However, the following job description example shows typical project scheduler tasks, duties, and
responsibilities performed in most organizations:

Create, monitor, and analyze project schedules in accordance with standard of best project practice

Track, analyze, and report information appropriately to allow the project teams to manage their
projects and evaluate weekly reports

Ensure accuracy of project schedules and performed version control

Co-ordinate project schedules, tasks, meeting updates, and efficient distribution of reports

Prepare, implement, and monitor scopes of work using Work Breakdown Structure (WBS) for control
and integrity

Monitor projects’ progress, including identifying critical activities and reviewing forecasts and
progress achieved to date

Maintain project risk register to ensure that risks are effectively managed to minimize their impact
on schedule, scope, and budget of projects

Track baselines, perform what-if analysis, and develop contingency plans

Developing conceptual models for Business Capability traceability matrix to explain processes to all
levels of users

Perform coordination of cross-functional departments to identify project issues, monitor action

items, and work with the project manager to ensure resolution.