Sta$s$cians

Training
2017

Ques$ons? Email Support@teamunify.com

Team Alias is needed found in SwimOffice > Team Admin> Team Profile> found in red at the top of the page
OR
Click the RED Ques$on Mark in the boMom right corner of your SwimOffice site

 Table of Contents

Glossary Pg 3
Deadlines Pg 3
Pre- Meet (Expor$ng/Syncing Entries) Pg 4-9
Seeding the Meet Pg 10
Sending Backup File to Visi$ng Team Pg 11
Entry Reports/Swimmer Cards/Heat Sheets Pg 12-13
Adding/Removing/Edi$ng Swimmers a\er Seeding Pg 14-15
Entering Results Pg 16
Scoring the Meet Pg 17
Expor$ng Backup File of Results/ Releasing/Syncing Results Files Pg 18
Correc$ng Results A\er the Meet Pg 19
Results Reports Pg 20
Ribbon Labels Pg 21
Team Records Pg 22
Ques$ons and Help Pg 23
 Glossary
Ø  Team Unify (TU) - The web based plaborm that all teams are now using that houses both Swim Office
and Touch Pad func$ons
Ø  Swim Office - The website side of Team Unify. Athlete commitment, Event selec$on, Meet Results, and
other items such as news, team events, and job sign ups will occur in Swim Office.
Ø  Touch Pad (TP) - The Meet So\ware that interfaces with your Swim Office site. This is the program that
we will use to run our dual/tri meets
Ø  Syncing- This allows TP to connect and talk to your Swim Office site. You need wifi connec$on to “sync.”

Pre-Meet Planning
TIMING IS KEY – PAY ATTENTION TO DEADLINES
Ø  Get contact info of opposing team’s stats person and make contact in advance of meet
Ø  Thursday noon – Coaches finish entries
Ø  Thursday – 7pm – Visi$ng team sends entries(SD3 export) to home team
Ø  Friday – noon – Home team sends Meet Backup File to Visi$ng Team
Ø  Visi$ng Team Receives/Imports File - Swimmer cards and Entry reports can be
Ø  ALL LABELS/REPORTS ARE RUN IN TP

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 Ge/ng Entries from Swim Office(SO) To Touch Pad(TP)

IMPORTANT
The next steps are different for HOME TEAM or AWAY TEAM
Ø HOME TEAM: You will SYNC your entries in the next step to your Touchpad

Ø AWAY TEAM: You will EXPORT an SD3 File and send to HOME TEAM by pre-
determined deadline

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 Syncing/ExporDng Entries
In commiFed athletes tab of current meet

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 HOME TEAM – Syncing Entries
Sync entries to TouchPad
In CommiFed Athletes Tab >Export>TouchPad Sync>OK>Sync TouchPad Entries NOW

Ø  Syncing Entries to TouchPad:
hMps://teamunify.uservoice.com/
knowledgebase/ar$cles/122116-
touchpad-sync-entries-for-meet-using-
tusync
Ø  Once you have synced entries in Swim
Office, you will need to also sync your
touchpad
Ø  BE SURE YOU ARE ON THE CORRECT MEET
IN TP (current meet shows up in top line
of TP next to the version you are running)
Ø  File>Sync Now to SwimOffice
Ø  Meet Entries will sync
Ø  Home Team double check SYNC on home
page (Athletes, Athletes in events,
Individual Entries, etc. should populate)

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 VISITING TEAM - Export
Generate Entries File>OK>Save Standard SD3 File

Click on Save Standard SD3 File

File will download (specify where on computer so you can send)
Send File to Home Team Stats Contact and confirm receipt

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 ImporDng VisiDng Team SD3 File

Ø  HOME TEAM IMPORT VISITING

TEAM ENTRIES:
Ø  Receive file and save to
computer
Ø  In TP, File> IMPORT/
PREVIEW SD3 MEET
ENTRIES or go to Entry
Manager Tab
Ø  File (top le\) Entries>
Browse> Select File and
IMPORT NOW (boMom
right corner)
Ø  Totals should reflect 2 teams
now (see next page)

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9

Seeding the Meet in TP
IMPORTANT
Ø  Check # of Lanes – File Edit Meet Setup –
Number of Pool Lanes for home team
must be correct!
Ø  Heats Fast to Slow - Events Tab> Heat
ORDER FINALS> FAST to SLOW Seeding
F>S > CLICK ALL> yes

SEED TAB
Ø  Seeding Type: Dual Meet
Ø  HOME TEAM – ODD LANES
Ø  VISITING TEAM – EVEN LANES
Ø  Tri Meets – Double Dual, Triple Dual, etc.
Ø  HOME TEAM - 1,4,7
Ø  AWAY TEAM 1 – 3,6,8
Ø  AWAY TEAM 2 – 2,5 (Smaller team is
TEAM 2)
Ø  Enter 1 and 68 for star$ng and finishing
event #
Ø  CLICK SEED THESE EVENTS
Ø  Preserve FAST Heat? Answer is NO
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 Sending Backup to VisiDng Team

Ø  Home Team - Check Seeding was done correctly before sending MEET BACK UP by running or spot checking
Single Team Heat Sheet Report from the Heat Sheets Tab

SENDING BACKUP of MEET for VisiUng Team Seeding and Meet Reports
Ø  File> BACKUP Current Meet OR from TP Home Page below Number of Teams> Backup Current Meet
Ø  Save Meet to computer and send to Visi$ng Team
RECEIVING BACKUP of MEET from Home Team
Ø  Open Email from Home Team and save file to Team Computer
Ø  FILE> RESTORE A MEET BACKUP
Ø  Locate the File on your computer and Click Open> Restore This File

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Heat Sheets Tab - Running Pre-Meet Swimmer Card Labels and Meet Reports
Labels for Cards
Ø  Unclick Empty Lanes
Ø  MEET Session> ISL Meet
Ø  For Which Team (Cards/Labels)? Select
a team
Ø  PRINT/PREVIEW
Entry Reports –Swimmers
Ø  Single Team Heat Sheets>By Swimmer
Ø  Be sure Empty Lane is UNCLICKED
Ø  Select Team
Ø  PRINT/PREVIEW
Ø  NOTE: You cannot run separate reports
for Male v. Female
Ø  Female Swimmers are listed first,
then Males
Entry Reports – Events
Ø  Single Team Heat Sheets>By Event
Ø  Be sure Empty Lane is UNCLICKED
Ø  Select Team
Ø  PRINT/PREVIEW

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 Heat Sheets Tab - Running Pre-Meet Swimmer Card Labels and Meet Reports- cont’

Heat Sheets Combined Team
By Events
HOME TEAM TO RUN THESE (run meet morning, a\er all edits have
been made)
Ø  Head Table – Announcer (1)
Ø  Head Table – Data Entry (1)
Ø  Announcer – (1)
Ø  Ready Bench (1)

Ø  Heat Sheets>By Event
Ø  Be sure Empty Lane is UNCLICKED
Ø  Select Team
Ø  PRINT/PREVIEW

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 Adding/Moving/Removing Athletes AFTER Seeding
Can only be done pre-meet by Home Team (on Home Team Computer) – Home and VisiDng Team MUST have a copy of
team roster with them at meets to accurately insert athletes names as registered

Ø  Click on Enter Results Tab

Ø  Go to Event #
Ø  Find Empty Lane or Add Heat (if adding heat,
be sure to select Lane 1-6 or 1-8, not lane 0)
Ø  Insert Athlete in Meet OR
Ø  Insert Athlete Not in Meet
Ø  Enter First, Middle (Middle is
important - if they don’t have one,
leave blank) and last name
Ø  Team
Ø  DOB
Ø  Gender
Ø  USS# WILL POPULATE and must match
name swimmer registraUon (roster)

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 Moving Athlete Heat/Lane

Ø To move an athlete to another heat you can drag, drop that athlete into different
heat
Ø This can be done before the meet to avoid a swimmer in a heat by
themselves
Ø This can be done a\er the event if swimmer was moved or put in different
heat/lane by ready bench
Ø Click on Enter Results, find desired event, find athlete, drag/drop them to correct
heat/lane

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Ø  Select Event Entering Meet Results
Ø  Enter $mes (just numbers)

Ø  DQ’s – Enter DQ’s for 9-10 year olds and
older for ALL MEETS
Ø  DQ requires a reason code – SELECT
19C(3K) OTHER AS A PLACE HOLDER
Ø  If DQ, enter in DQ column (NEVER
FOR SOFT DQ’S)
Ø  So\ DQ’S are 1ST 4 meets for 5-6 yr
olds and 1st 2 meets for 7-8 yr olds
Ø  Times stand and count as
official $me even if judges slip
shows DQ during so\ DQ
Period
Ø  Judges Placement - Judge’s decision
prevails over Umes on swimmer cards
(also used for a Ue between or more
swimmers)
Ø  To change results based on judges
slip click FINISH ORDER in the Enter
Results tab and put in the correct
order
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Scoring the Meet (All Teams must score meet now for par3cipa3on ribbon labels to run)
Ø  Home Team Sets up Scoring as follows:
Ø  Individual Scoring:
Ø  5 pts (1st), 3 (2nd), 2 (3rd), 1 (4th)
Ø  Each team receives points for a
maximum of 2 places (turn on
Restricted Scoring-see below)
Ø  Relay Scoring
Ø  7 pts (1st), 4 (2nd), 3 (3rd)
Ø  Each team can only score once
(Restricted Scoring)
Ø  Turning On Restricted Scoring (limits # of
individual places a team can score to 2
and relays to 1)
Ø  Scoring
Ø  Click Move Up Points and Places
Ø  Enter 2 - # of Indiv. Per team may
score?
Ø  Enter 1 - # of Relays per team may
score?
Ø  Select Team or Individual (top middle)
then Click on Score/Preview/Print for
Score (boMom right, green buMon)
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Sending Backup File – RESULTS / Syncing (Releasing) Meet Results
Ø  End of Meet – Visi$ng Team takes backup of meet on USB or sends via email (need wifi
connec$on/hotspot) : Suggest each team bring a USB device
Ø  Visi$ng Team will import backup and now can run results reports/ribbon labels
Ø  Correc$ons to swimmer $mes/placements should be done in TP prior to running labels or
reports
HOME TEAM RELEASES/SYNCS RESULTS
Ø  Correc$ons to swimmer $mes/placements can be done in TP prior to running labels,
reports or releasing results
Ø  File>Sync Now To SwimOffice (this gets results from TP to your SwimOffice Site)
Ø  Home Team SUPERUSER must MANUALLY release results from SwimOffice site to visi$ng
team(s)
Ø  Log into Swim Office Site
Ø  Click on the Meet Name in Current/Upcoming Meets
Ø  Click Release Touchpad Official Times (Super User Only)
Ø  Type in YES and Release Results Now
Ø  To View Results go to My Account> My Meet Results> Results by Meet
Ø  Let Visi$ng Team know results are viewable and ready

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 Making CorrecDons to Times/Placements A[er the Meet


Ø  Home team - in Touchpad (before Syncing back to home team SwimOffice)
Ø  Edit results/$mes in Enter Results tab
Ø  Re-sync to SwimOffice
Ø  Visi$ng Team – if changes are made in TP to run results reports/labels, you will ALSO
need to edit again in SwimOffice once results are released/synced from home team
(results will not show up in SwimOffice un$l home team releases them)
Ø  In SwimOffice
Ø  Go to My Account > My Meet Results > Results By Meets
Ø  Click the desired meet
Ø  Search for a specific swimmer
Ø  Click the Edit link to the right of the $me you want to change
Ø  Make the desired changes and click Submit

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 Results Reports
Meet Results Tab (visi$ng team must RESTORE backup to
Touchpad before running reports and labels)
Running Results by Event- Single Team
Ø  Choose A Team
Ø  Edit filters (chose to show points or not, etc.)
Ø  Print Preview

Running Results by Swimmer – Detailed Team Summary
Ø  User Defined Session must be NO SESSION USED
Ø  Edit Filters (show points, show seed $me, etc.)
Ø  Print/Preview

Champs Qualifying Report

Ø  In Swim Office – Go to My Meet Results, Results by
Meet>Click on desired Meet> Make sure Standard is
showing: [IR] 2017: ISL Champs Standard
Ø  Run Report a\er setng desired filters

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 PrinDng Ribbon Labels

PLACEMENT RIBBON LABELS

Ø  Meet Results> Awards (yellow buMon)> Select Team
Ø  Double check Places for Individuals – 6 - Double check Places for Relays – 3
Ø  Enter Start and End Event # (you can do a few events at a $me or whole meet)
Ø  Click Labels in Finish Order
Ø  Mark Personal Best is clicked – this will show an * next to any $me that is a BEST $me
Ø  Preview First, then Print
PARTICIPATION RIBBON LABELS (meet must be scored to run ParUcipaUon Ribbons)
Ø  Click Labels for ParUcipaUon
Ø  Preview, then Print
TIME IMPROVEMENT/PERSONAL BEST RIBBON LABELS
Ø  Click Labels for Personal Best
Ø  Choose to include a NT seed $me for Best Times
Ø  Ribbon labels do not show $me improvement but rather BEST TIME (TU is working on this for us)

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Team Records-Needs to be Manually Set up in TP

Team Records must be set up manually the first $me in

TouchPad

See ar$cle below

hMps://teamunify.uservoice.com/knowledgebase/ar$cles/
101853-touchpad-records-add-edit-event-records

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 QUESTIONS AND HELP
Using the Knowledge Base in Swim Office
Click on help and training and then
Knowledge Base – use search bar to ask
ques$ons. Ask ques$on in a few different
ways to try and come up with answer
OR
Please email support@teamunify.com for
specific ques$ons or click the Red
Ques$on mark on the boMom right of your
Swim Office Site

This is new for ALL of us. Please be pa$ent
and posi$ve. And THANK YOU all for your
$me and dedica$on to ISL and all of our
families and swimmers!!

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