Dear Mr Brown

Greetings! I write to you in your capacity as Country Manager of the CYFR program in Guyana. I wish
to inform you that from all indications, there are huge differences in how the CEO of Green Tech and
Zerof, Inc. conceptualized, visualized and feel the project should be approached clear guidelines
provided in the scope of work notwithstanding!

On Thursday, May 23 2019, we had a meeting with Mr Harvey and in the course of the meeting, Mr
Harvey indicated that besides the lady (Abia?) that he came with at the meeting we had last time we met
at the CFYR offices, he now has an additional teacher and another individual with skills in education who
can finish the task in 25 days. As a consequence, the portion of funds which had been allocated to Zerof
staff (Joseph and Simon) will be channelled to cater for the new people he added on “my project” and
“there is nothing else I can do about that”. These additions, of course, exclude the initial person- Mr Ally
Nazuradeen, whose competencies were submitted to CFYR. Most importantly, as recommended by your
office, Mr Nazuradeen was part of the original team since he was familiar with the area geographically,
culturally and according to Mr Harvey himself, Mr Nazuradeen has a background in education. As soon
as the contract was signed, this individual was replaced by Ms Natheeah. Mr Harvey brought Ms
Natheeah to the last meeting we had at the CFYR offices and she was part of the team that attended the
initial outreach meeting at Classic Hotel. After the submission of the inception report, Mr Harvey informed
us that Ms Natheeah was quite engaged and that she would no longer be part of the project. Since
then, Ms Natheeah has not been active in the project.

Immediately after data collection, Simon started the process of data entrance and analysis. To
ensure that the report is submitted on time, we agreed that Mr Harvey would enter data in the spread
sheet we created for monthly non-attendances (names of students who made 0% attendance:
January- April). This was honestly not much work. It would have been completed in less than 3 days
compared to the sessional data entry and analysis which Simon and I were working on. However,
on April 23, 2019, I got a text from a Natasha Brandt informing me that she was part of the team
and would be responsible for data entry which we had earlier agreed that Mr Harvey was going to
enter and send to us.

Given the fact that Ms Natasha Brandt would find difficult to understand what I meant with non-
attendances and those below 75%, I called Mr Harvey and requested that he sends us the school
registers. In a bid to save time, Zerof would have entered and analysed the data. He turned down
the request. On April 23, 2019, the same data was received with quite significant gaps.

In less than three weeks, Mr. Harvey seemed to have replaced Ms Brandt with the lady who joined
us at last meeting at CFYR. In the meeting we had on Thursday, May 23 2019, Mr Harvey came
again with an extra person to work on the project. This makes it five (5) persons so far!

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Surprisingly, in the course of the meeting, he informed us of yet another female teacher (not Abia)
and another “professional” who will be replacing Zerof team.

With the exception of the first two individuals, the roles of these additional professionals remain
unknown to us although Mr Harvey seems to suggest that he would subtract our remuneration to
cater to them.

Mr Brown, I will provide you with a brief background to our partnership with Green Tech. Mr Harvey saw
us on Facebook and approached us to work together on a paper. It was during this period that he sent
us an advert from CAI. This advert was sent 3 days to the deadline. Zerof, Inc. quickly, however, worked
to prepare the technical proposal and we sent them off to you. You would observe that Zerof, Inc. were
the first people to write to CAI.

We all discussed and agreed that since Zerof, Inc. was going to provide the technical personnel and
funding to execute the project, we would spearhead the project. Green Tech would be responsible for
coordination. When we finally got the contract and Mr Harvey told us that he was asked to sign the
contract, we did not find it strange. Immediately Mr Harvey signed the contract, it became his “project”.

It is against these developments that he feels the project is like a toy which he can play around with; fire
and hire at his own whims. We, however, find these actions strange and contrary to the common principle
of who hires and fires. We may be wrong but in our humble opinion, it is CAI that has the responsibility
to recruit. On what basis is Mr Harvey deciding the suitability of persons to be assigned on this project
without even a single discussion and consultation? We think there is an ulterior motive in this process.
We ideally expected that key decisions in this project would not be made by a single individual rather; we
would sit as a team and agree first. Zerof is certainly not in favour of this inexplicable high turnover of
skilled persons working on the project. It leads to nowhere but confusion.

When we expressed our displeasure with this unprofessional conduct, Mr Harvey said that he does not
see any reason why he should pay Mr Wangija for 70 days and Mr Chibi 48 days when we have worked
for less than 70 days. To Mr Harvey, days seem to be counted only when you go to Skeldon. The time
one spends working from home is no time.

Presumably, another reason why he is kicking us out of “my project” is that we have failed to deliver as
per the established deadlines. Mr Brown, there are two factors for failure to beat the deadlines. I will
divide these factors into two: factors within and factors without.

The factors without are mainly two and these are;

1) We experienced a delay for approval from the Ministry of Education officials; even at the local
level
2) Due to the above, we started the project towards the closure of the school term

The factors within include:

1) Lack of funds on the part of Green Tech. has immensely contributed to the delays experienced
in this project. In fact, because Zerof, Inc. was and remains committed to this project, we
advanced GYD$ 200,000 towards this project.

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 When CFYR made a 10% payment, I even advised that those funds can be secured for the next
activities. All this was done in goodwill to ensure that we finish the project on time. Zerof, Inc. was
prepared to fund even other aspects of the project regardless of whether CFYR makes payments or
not. This was halted on the basis that Mr Harvey has dodged to sign a contract with Zerof, Inc. despite
numerous pleas to do so. He is not very mindful of Zerof’s interest and desire to complete the project
for this has to do with our reputation as a company.

2) Mr Harvey’s administration seems to be partnered after Theory X and because of this, he seems
to be inimical to advice. For example, I sent Mr Harvey a draft training manual which I developed
for the capacity building of teachers on truancy (please see attached). When we met on
Thursday, Mr Harvey indicated to us that he is awaiting payments from CFYR before it is sent to
you. In fact, on May 20, 2019, he sent me an email asking that I send him a capacity building
report to facilitate payments. I tried to explain to him with no success that apart from the training
materials, we cannot send any training report right now until capacity building is finished. The
idea was that CFYR would review this manual, suggest changes/ additions in preparation for the
above activity. His action is indirectly slowing down the project as indicated above.
3) Endless recruitments. In addition to payments being released first before the training materials
are shared, Mr Harvey indicated that he would also await a word from his new recruits before he
sends off the training materials for your review. These recruits have not performed to our
expectations as far as I am concerned. I was extremely concerned by some of the inputs of these
recruits in the baseline report. As was ordered, all reports must pass through Mr Harvey for
editing before send-off.

Suggested Solutions

1. This is the first project that Zerof, Inc. is working with CAI/ CFYR and for that reason, protecting
our image is very critical. We would be glad to complete this project. Since Green Tech already
signed the agreement with CAI/CFYR, we would wish that that arrangement remains as is.
However, we propose that Green Tech. signs a commitment paper with CFYR where all funds
due to Zerof, Inc. would be paid directly to us, not through Green Tech. If this arrangement is
agreed to by all the parties, we are willing to use our own funds to complete the remaining aspects
of the project. However, for expenditure outside remuneration, receipts would be presented. The
costs are well known to guarantee transparency. We do not care about any balances, we care
more about work completion and protecting our image.
2. Nearly 60% of the work is completed. We have no problem being paid for the work so far done
and let Green Tech. continue with their new recruits as long as CFYR finds it ethical.
3. A meeting where Green Tech. will sign an MoU with Zerof, Inc. at CFYR offices with a
commitment that we shall work together to finish the project and that they will fund all the
remaining activities. Once bitten twice shy. We would still prefer to receive our payments from
CFYR.