HOW TO MAKE AN APPLICATION

LETTER and CURRICULUM VITAE

12th Meeting
Health Information Management
 ?

APPLICATION LETTER = COVER LETTER

CURRICULUM VITAE = RESUME

You want a job
• What can
you do?
• What do
you want to
do?
The employer wants a person who
• Can do the job
• Fits in the
organisation
Job application in Finland =
CV + cover/application letter

• Compliment each other

• Can work on their own
19 January 19, 2012 Heini Hult-Miekkavaara
Cover letter
• Always addressed to the applied position
and/or employer
• Answers the criteria the employer is looking for

• What you have to offer for the employer

Cover letter
First paragraph – Introduce yourself
• Be brief
• Professional perspective
• Why the position and company interest you –
show your motivation!
Cover letter
Second paragraph – Your competence
• Study the job advert
• Match the position’s requirements with your
relevant competence
• Be concrete; give examples
Cover letter
Third paragraph – You as an
employee
• Your personality
• The way you work
Cover letter
Last paragraph – Final details
• When you can start
• Salary request only if it has been asked for
• End salutation
Always call, if given the
chance!

You’ll get ideas on what

to emphasise on your
cover letter
Five easy tips
• Keep it short
• Be clear about what job you are applying for
• Show that you have researched the company
• Address it to the right person
• Use standard business fonts
Applying via employers’ web
pages
• Applications go to a database searches
with keywords
• Carefully fill in the whole form
• Use complete words, avoid abbreviations
• “Here you can tell more about yourself”
attach your cover letter
The employer is interested in…
• Your role and responsibilities on a concrete
level
• The results and meaning of your work;
significance for the employer
• Who you’ve worked with
• What tools you’ve worked with
• The scale and proportion of your work;
comparison to other tasks
…so that she can evaluate
whether
your competence
can be applied to
the job she is
offering.
 Paola Vincent 33
Emmengate Street
London SE12
3PY

Ms JJoseph
Graduate Recruitment Manager TB4
Consultancy
Strand, London WC2R 2LS

22 January 2016 Dear Ms

Joseph

I would like to apply for the position of Trainee IT Consultant recently advertised on the LSE Careers vacancy board. I have just started a
one year master’s course in Information Systems at the London School of Economics and Political Science (LSE). States clearly where
position was
advertised
As you can see from my enclosed CV, I worked during my undergraduate degree at the University of Warwick gaining valuable experience
as an IT business analyst with Société Générale and as a volunteer with Peace Way Foundation. At Société Générale, one of my key
achievements was to
design and implement a company-specific information system which has resulted in a 2 5 % reduction in administration time for the bank. Also,
as part of the internship in the New York office, I completed a 60 page report on how a good information system strategy could be developed
and implemented by senior managers. Working as a volunteer with the Peace Foundation in Bangkok further developed my
cultural awareness and relationship management skills, qualities also relevant to the work of an IT consultant. As well as these qualities,
my undergraduate studies have also developed my skills in researching a topic, making presentations, writing reports and analysing
data.

Talks about education One of the main reasons for choosing IT consultancy as a career is that I have for a long time been interested in business but also fascinated
by how technology and information systems can improve organisational effectiveness. The variety of working on different projects across
and work experience in different sectors of work also appeals to me. My reasons for applying to TB4 are as follows: First, the range of clients TB4 works with is
considerably broader than many of the other major IT consultancy firms that I have been researching. I recently read an article on www.top-
a way that emphasises consultant.com about the innovative work you have done both in the public and private sectors relating to IT systems mergers and
relevant skills and information security, an area I’m very interested in. Secondly, having attended your recent presentation at LSE and having spoken with Jim
Bowen, I was impressed by the enthusiasm with which he talked about his work and the many opportunities at TB4 for ambitious graduates.
achievements
Writes precisely about
why
she wants to work
for TB4. Avoids vague
generalisations
I am very excited about this opportunity and look forward to discussing my application with you in greater detail. Should you require
any further information please get in touch.

Yours sincerely,

Paola Vincent

23
 Enrico Smith 125
Shipman House Alnwick
Street
London W2
0PQ

Beatrice Crier Applicant’s name and

Income Development & PR Department Youth
Action address
London SW1F 2RP

29 July 2016
Recruiter’s name and
address Dear Ms Crier,

I have recently completed my second year at the London School of Economics, pursuing a BSc in Social Anthropology. I am
writing to apply for the internship offered at Youth Action this summer, which I saw advertised on the Working for an MP
website. Please find enclosed my CV as requested.

I am particularly drawn to the internship because it provides experience in three key areas in which I am interested.

First, I am eager to develop my skills in media. This year I hosted a weekly radio show that won two LSE Media Group
Awards and I was an active contributor to the student newspaper, The Beaver.
I would welcome the opportunity to work with the UK Youth Magazine and learn more about online journalism. Second, I am
interested in gaining a better understanding of fundraising because I believe it depends on highly polished communications skills.
As you can see from my CV, I have worked on raising money for Drop the Debt, and I am currently a participant in Oxfam’s Laos
Global Challenge.
I hope to build my future career in the not-for-profit sector and any chance to sharpen my abilities or knowledge of fundraising
would be extremely helpful. Third, though I have considerable experience in the logistics of event management through my
work as a Senior Steward in the LSE Events Office,
I am interested in gaining experience of the public relations aspect.

I am also enthusiastic about the post because of my long-standing interest in issues of social exclusion affecting young people.
In high school, I was instrumental in founding and developing the Diversity Committee, which examined problems of difference
and facilitated open discussions. By chairing sensitive debates in youth forums at city, state and national level, I acquired
excellent communications skills. I also gained an understanding of the intricacy of issues such as under-age drug use, school-
leavers, and teenage pregnancy in my diversity work.

Customary sign off if

you are writing to a Youth Action attracts me because it works to understand and tackle these complicated problems by connecting a wide and varied
named person. If you network of autonomous member organisations, consisting of both young people and adults. I am eager to contribute to Youth
Action in the work of promoting and expanding its network, advocating the benefits of high quality youth work and, most
have not been able to importantly, in working to help realise the potential of young people. Your organisation has a long history and is a leader in its
field, and the opportunity to work with such a respected charity would be invaluable to me.
write to
a named person, sign
off with “Yours
faithfully” I am enthusiastic about supporting the work of Youth Action and gaining the experience that this internship provides in media,
fundraising and event management. Thank you for taking the time to read my application. I am available for interview at any
time and look forward to hearing from you soon.

Yours sincerely,

Enrico Smith
 Goals of CoverLetter

• Tointroduce and present your Resume tothe HRpersonnel or the

recruiter
• Toland you the interview for that dreamjob you wanted
• Increase the chances of getting thejob Tohelp you get the
job
 What to DO/ What NOT todo
• Don’t • Do
• Sound like a • Make it Personableand Professional
Machine • Tell a personal story/Crack a
• Send a letter joke
saying “Attached is • Mention Mutual Contact
my • Sell/Market yourself Make it
• Resume” simple
• Use abbreviations
like “u” like in text
messages or personal
emails
 Cover Letter: Head
The Date needs to be the first thing at the top
Example: March 19th, 2012
either on the left side or right, does not matter

Name (Do your Research)

Job Title (Normally the Human ResourcePersonnel)
Address
example:
Mr. VidhanRana
Founding Partner
Biruwa Ventures
 Cover Letter: Body
Start with Mr. or Ms.(LASTNAME):
Example Mr. Basnet:
Again: Do your research and find out the details

4 paragraphs USUALLY
The format/style may vary

Paragraph 1:
State the position you are applying for
Name of a mutual contact if any
How you learned about the jobopportunity
 Cover Letter Body
Paragraph 2
Write a short summary of your career which is
tailored to fit the company you are approaching
Give a “General Overview” of your previous
experience related to the position you are
applying for
Note: Intro Level jobs will not have a lot of these
information
 Cover Letter Body
Paragraph 3
Lay out several specific accomplishments that are
relevant to the prospective job, which can be
found reading Job Description
Note: Intro Level jobs will not have a lot of these
information
Some people prefer this in Bullet Points
Put your most accomplished experience first and
then list your experience in similarorder
Do not copy/paste from JobDescription
 Cover Letter Body

Paragraph 4
Write when you willbe getting in touch and
following up with the recruiter
State that you are looking forward tohearing back
and ready for an interview
List your contact details like your full name,phone
number, email address and any other relevant
information
 Example 1 (Good or Bad?Why?)
Dear Sir,

I came to know that there is a place vacant for the postAdministrative Assistant
through merojob.com. Being highly interested to join your self esteemed and reputed
company. I would like to offer myself as a candidate for this post. I have completed
my Bachelor in information Management (BIM) from College Of Applied business,
Kathmandu. Currently Iam doing MBA from skylark college specialize in marketing.

I think Iam suitable for the vacant post because of my academic qualification.
My confidence, hardworking and co-operative nature back me up for the post. I
always believe in Team Work. I am enclosing my resume which may suggest that i
could be suitable candidate for the post. I hope you will consider this application
favourably. I want to ensure you that I shall make every effort to be worthy of the
confidence placed on me.
Waiting for your positive response.

Sincerely Yours,
Mike Anderson
 Example 2 (Good or Bad?Why?)
ToThe Manager
Biruwa Ventures Pvt. Ltd.
6th January, 2012
Dear Sir/ Madam,
I am writing to apply for the Administrative Assistant position mentioned in your
website. As requested, I am enclosing my resume with this application and two references.
The opportunity presented in the listing is very interesting and I believe my education,
good interpersonal skills and experience of working with professionals makes me a very
competitive candidate for this position. I have just taken my final year exams inBBAand have
strong background in accounting and management. Furthermore, I have excellent
communication and multitasking skills and have represented the bank I previously worked, in
various expos.
Thank you for your time and consideration. I look forward to speaking with you about
this employment opportunity.
I can be reached via email at mike.anderson@hotmail.com or my cellphone, 977-
9841100000.

Sincerely,
Mike Anderson
 Things to Remember

• Email Address should look professional like

FirstName.Lastname@gmail.com
• Not happyfeet@gmail.com or hellokitty@gmail.com
• Naming your documents: Use a format like
LastName_FirstName_Document_Year
Rana_Ankit_CoverLetter_2012
 Cover Letter Facts
• Always research on the company and theperson who is going to receive your
coverletter
• DO NOT PUT FALSEINFORMATION ON YOUR RESUMEORCOVER
LETTER!
• A precise, well formatted and simple CoverLetter increases your chances of
landing the interview and getting the job
• Your goal is to stand out amongst all theother applicants
A good CV is
• Your personal, professional description
• Concrete, concise and informative

• Understood by an outsider
• Easy to read with a glance
• Written with a specific job and/or employer
in mind
A good CV has…
• A date
• Your picture
• Your personal information
• Name
• Contact information – address, telephone, e-mail
• Date and place of birth
• Links to your professional social media profiles
(LinkedIn)
A good CV has your…
• Education
• Degrees
• Current/latest first
• M.Sc (Technology) student
• School
• Year of graduation/number of study points or credits
• Major and minor subjects
• Matriculation examination (high school)
A good CV has your…
• Work experience
• Your title/position
• Name of employer
• Employment period

• A short description of your company and department

• Your tasks and responsibilities concretely
- what you did
- what you achieved
- in proportion to the company
For example…
• I worked on a software project
• What was the product?
• Who is the product for?
• In which part of the project did you participate?
• How much responsibility did you have?
• Which tools did you use?
• Who else participated in the project?
• How important was it for the company?
A good CV has your…
• Language skills
• IT skills

• Proficiency (excellent, good, basic)

A good CV has your…
• Positions of trust
• Active participation in e.g. student organisations
• Excellent when you don’t yet have much work
experience
• Show that you have networks
A good CV has your…
• Hobbies
• Active hobbies

Nature photography…
Off-road cycling…
German detective stories…
A good CV can even have…
• A summary of your
• Key skills OR
• Career objective OR
• Professional profile

• In the beginning of your CV

• Must be short, concise and have focus
• Avoid bullshit bingo
A good CV does the thinking for
the reader
• Don’t assume that the reader understands what you mean
• Different positions have different meanings in different
companies
• Something that is ordinary for you can be very special
somewhere else

• Remember – you are not there to answer any questions or

explain things
• Don’t take unnecessary risks
Job Vacancy Practice!
• Please send your Application Letter
and Curriculum Vitae
• Send it to :
Email : fhan_odhe@yahoo.com
Subject email :
NoUrut Nama Application Letter
Format File CV :
No Urut Nama CV

Do It Now! No more than an hour!