MODERNISATION AND REMOVAL OF OBSOLENSCENCE

(MODROBS)

8.1.1 Objectives
(a) The scheme aims to modernize and remove obsolescence in the Laboratories /
Workshops / Computing facilities (Libraries are excluded), so as to enhance the
functional efficiency of Technical Institutions for Teaching, Training and Research
purposes.
(b) It also supports new innovations in Class Room and Laboratory / Teaching Technology,
development of Lab Instructional Material and appropriate Technology to ensure that
the practical work and project work to be carried out by students is contemporary and
suited to the needs of the Industry.
(c) The equipment financed under the scheme could be ideally used for up-gradation of
equipment in existing laboratories, enhancement of performance parameter
specification of existing equipment, incorporation of latest development in the field and
replacement of old depreciated equipment by modern equipment.
In addition to above major objectives, the equipment installed through
MODROBS can be used for indirect benefit to Faculty / Students through Continuing
Education programmes, Training programmes for local industry and consultancy work.
8.1.2 Eligibility
1.1.2(a), (b) and (c) can be added from initiative for Academic Networks
(a) AICTE approved Technical Institutions / University Departments with at least 10 years of
existence.
(b) For self financing/Institutes:
Maximum 3 proposals per institute per year including sanctioned earlier but not
completed would be considered.
(c) For Govt. /Govt. aided Institutes:
Maximum 10 proposals per institute per year including sanctioned earlier but not
completed would be considered.
8.1.3 Duration of the Project
(a) Duration of project will be two years from the date of receipt of funds in the institute’s
account.
8.1.4 Limit of Funding
(a) Total funding of Rs.20 Lakh.
8.1.5 Disbursement of the Funds
(a) 100% grant of sanctioned amount will be released to Govt. /Govt. aided Institutes.

(b) To private institutions, grants will be sanctioned in the form of 80% of the sanctioned
amount as advance followed by 20% as reimbursement on submission of the Utilization
certificate and other supporting documents as specified in terms and conditions of
MODROB.
8.1.6 Processing Methodology:
(a) The proposal shall be assessed by an expert committee constituted as follows:
 (b) Three member expert committee not below the rank of Associate Professor.
At least two members among the experts shall be from the concerned stream.
8.1.7 Terms and Conditions
(a) In MODROBS scheme, the Head of the Department (HOD) submitting the proposal is
always the Project Coordinator. To enable subject specific knowledge to be utilized, a
Co-Coordinator can also be proposed. The HOD should critically analyze the
requirements of the laboratory / laboratories of the Department for preparation of the
project proposal, which should relate to the future development of the academic
strength of the Department.
(b) It may be noted that the concerned Head of the department shall be responsible for
execution and completion of the sanctioned project, followed by submission of all
related documents including the project report.
(c) In case, the Coordinator i.e. the concerned Head of the department of MODROBS
programme joins another Institution, transfer of the project along with him is not
allowed. If the HOD changes by rotation or leaves the Institution or retires, or goes on a
long leave, the successor Head of the Department shall become the Project Coordinator
of the project, and this fact should be intimated to the Council immediately.
(d) Any expenditure incurred prior to the issuance of the approval letter is not allowed to
be adjusted in the grant. The grant shall be utilized strictly for the purpose as specified
in the approval letter.
(e) The grant shall be utilized strictly for the purpose as specified in the sanction letter and
procurement of equipment authorized by AICTE. Re-appropriation of funds from one
head to another is strictly not permitted viz. Recurring and Non-Recurring heads are
15% and 85% of the total grant, unless otherwise recommended by AICTE experts.
(f) Once the project is sanctioned, the Council shall not consider any request for additional
grants.
(g) Separate institutional overhead expenses shall not be provided by AICTE.
The assets acquired out of the grant shall be the property of the Institution and should
always reflect in its book of accounts including the assets register. They should be
certified by the concerned Principal Coordinator. No assets acquired out of the grant
shall be disposed off without the prior permission of the Council.
(h) Interest earned on the project fund, if any, should be reported to AICTE. The interest so
earned will be treated as a part of the grant.
(i) Grant released under this programme is for the specific period and should be properly
utilized within the time stipulated in the project proposal.
(j) The council shall not provide any maintenance grant after the expiry of the project.
(k) Whenever the Institution / Laboratory / Department receives a grant for modernization
of a laboratory under the schemes MODROBS, it is imperative that assistance obtained
from AICTE for modernization of the Laboratory/Department is acknowledged duly by
putting up a plaque at the main entrance of the Lab/Department, which has been
modernized using the grant. All the equipment procured/developed through this
project should be super scribed with AICTE project file number.
 8.2 MODERNISATION & REMOVAL OF OBSOLESCENCE
Proforma Cum Evaluation Sheet
Application Id < Value to be generated by E-GOV>

8.2.1 Institute Details

(a) Institute Permanent ID No. : <Data base of E-Gov>
(b) Name of the Institute <Data base of E-Gov>
(c) Contact details <Data base of E-Gov>
(d) Email <Data base of E-Gov>
(e) FAX <Data base of E-Gov>
(f) Telephone <Data base of E-Gov>
(g) Reference of Extension of Approval letter for the Letter No: Date:
current year <Data base of E- <Data base of E-Gov>
Gov>
(h) Is the institute ten years old from its year of Yes /No
Establishment as on date? <Data base of E-Gov>
If 8.2.1 (h) is Yes Proceed to next level Else display message
“Sorry Your Institute is less than 10 years old”

8.2.2 Details of the Project Coordinator

(a) Faculty ID <Data base of E-Gov>
(b) Name of the Coordinator <Data base of E-Gov>
(c) Department <Input by Institute>
(d) Appointment Type Regular Temporary Adhoc
<Data base of E-Gov> <Data base of E- <Data base of E-Gov>
Gov>
(e) Contact details Cell no Email
<Input by Institute> <Input by
Institute>

As per 8.2.2 (d), If appointment is regular proceed to next level Else display the message
“Sorry only regular faculty can be a coordinator”

8.2.3 Details of the lab to be funded under MODROBS proposal

(a) Title of the Project proposal <Input by Institute>

(b) Name of the Lab to be funded <Input by Institute>

(c) Department under which the lab is established <Input by Institute>

(d) AICTE approved Course of the department <Data base of E-Gov>

If 8.2.2 (c) =8.2.3 (c) proceed to next level Else display the message
“Sorry the coordinator must be from the same department under which lab is established ”

8.2.4 Academic credentials of Coordinator

Parameter/ Criteria Input by Input by Institute Max. Marks Awarded by the Marks
Institute Marks System Awarded
<Value to be generated by the
by E-GOV> Experts
(a) PG Select <Input by Institute 1 Yes = 1 mark
Yes/No Provide space for area No=0 mark
of specialization>
(b) Ph. D Select <Input by Institute 3 Yes = 3 mark
Yes/No Provide space for area No=0 mark
of specialization>
(c ) Teaching Experience in Enter <Input by Institute> 2 1 to 5 years= 1 mark
years Years
More than 5 years=2
marks
(d) Research & Industrial Enter <Provide space for 2 1 to 3 years= 1 mark
Experience in years Years details of Industrial
experience> More than 3 years=2
marks
(e) Number of Publications Enter <Input by Institute> 2 1 to 3 publications= 1
in last 3 years (National / Number <Provide space for list mark
International journals) of publications details
> More than 3
publications=2 marks

(f) Number of Patents Enter <Provide space for list 2 1 or more patent=2
Registered Number of patents > marks

Zero patent=0 mark

(g) Relevant experience of Select <Input by Institute> 3 1 Program=1 marks

conducting / Yes/No <Provide space for list 2 Program=2 marks
coordinating similar And enter of programmes More than 3 programs=
programmes from AICTE Numbers conducted> 3marks
and other funding
agencies in past three
years
Sub Total 15 <Automated Total>

8.2.5 Credential of Institution / Department

Parameter/ Criteria Input by Input by Max. Marks Awarded by the Marks

Institute Institute Marks System Awarded by
<Value to be generated by E- the Experts
GOV>
(a) Type of Institute: (Whether Entrer <Input by Yes= 5 marks
selected under TEQIP) Yes/no Institute, 5 No= 0 Marks
attach proof>
(b) Number of Years existence Number <Data base of 10 to 15 years= 5 marks
E-Gov> 16 to 20 years= 7 marks
10
More than 20 years= 10
marks
(c) Number of courses Enter <Input by <1 = 5 marks>
Accredited in the Institute. Number Institute> 10 <2 = 7 marks>
<more than 3 = 10 marks>
(d) Whether the course under Enter <Input by <if yes= 10 marks
which the proposal is Yes/No Institute> No= 0 marks>
10
submitted, is accredited by
NBA?
Sub Total 35 <Automated Total>
 8.2.6 Justification of the project:

(a) Major equipment available in the lab <Input by Institute>

S.No. Name of equipment Make and model Cost in Rs. Year purchased

Parameter / Criteria Input by Institute Max. Marks Awarded by

Marks Experts

(b) Objectives <Input by Institute

Current lab utilization maximum 300 words> 10
Strength & Weakness of lab
(c) Relevance/Improvements in the scope of old <Input by Institute
10
experiments conducted. maximum 200 words>
(d) Technical novelty and utility <Input by Institute
20
maximum 150 words>
(e) Benefits to students and staff <Input by Institute
10
maximum 150 words>
Sub Total 50

Grand Total 100

8.2.7 Budget Estimates – Non Recurring

(a) S.No. Proposed Specifications Number of Estimated Cost Experts
equipment/s units in Rs. Recommendation
(If proposal is recommended)
Yes/No Number Amount in
of units Rs.
1. <Input by <Input by <Input by <Input by
Institute> Institute> Institute> Institute>
2. <Input by <Input by <Input by <Input by
Institute> Institute> Institute> Institute>
3. <Input by <Input by <Input by <Input by
Institute> Institute> Institute> Institute>
Total (NON RECURRING) Budget Estimate <Automated Total amount Rs. ABC
Total> recommended by
experts
8.2.8 Recurring Budget

Requested for Recurring Budget: <Input by Institute> YES/NO

If Recurring = No, then no need of generating this table
If recurring = yes,
Maximum Recurring Permissible PQR = <Rs. ABC divided by 85 and multiplied by 15> ( to be calculated by the
system)
8.2.9 Total Recommended Amount = <Rs.ABC + Rs.PQR>

Declaration:
I/We solemnly confirm and verify that the information uploaded on the portal in respect of this proposal for seeking grant
from AICTE under AQIS is true and correct to the best of our knowledge and belief. In case, at any point of time it is found
that information provided in this proposal is false or incorrect, AICTE will be at liberty to withdraw the grant given to us
and we shall be liable to refund the entire amount of the grant with interest thereon and also liable for any other action
that AICTE may deem fit. We also understand that AICTE may not consider our future proposal in this circumstance.

The applicant will put a tick in a box provided... unless this is ticked the application should not be submitted... also
display confirmation message that I have read the declaration and I/we confirm the same.