VARANASI DIVN.

-ENGG/NORTH EASTERN RLY

TENDER DOCUMENT
Tender No: NER-BSB-2019-181 Closing Date/Time: 25/11/2019 14:30

DRM/ENGG/BSB acting for and on behalf of The President of India invites E-Tenders against Tender No NER-BSB-2019-181 Closing
Date/Time 25/11/2019 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only. Manual offers
are not allowed against this tender, and any such manual offer received shall be ignored.

Contractors are allowed to make payments against this tender towards tender document cost and earnest money only through only
payment modes available on IREPS portal like net banking, debit card, credit card etc. Manual payments through Demand draft, Banker
cheque, Deposit receipts, FDR etc. are not allowed.

1. NIT HEADER

Manufacturing, supplying & stacking of 65 mm size machine crushed track stone ballast
Name of Work from private quarry to Manduadih and Varanasi City yards of N.E.Railway. ( Approx qty =
4580.00 cum).
Bidding type Normal Tender
Tender Type Open Bidding System Single Packet System
Tender Closing Date Time 25/11/2019 14:30 Date Time Of Uploading Tender 28/10/2019 18:44
Pre-Bid Required No Pre-Bid Query Date Time Not Applicable
Advertised Value 10357670.00 Tendering Section WORKS3
Single Rate for Each Schedule
Bidding Style Bidding Unit
Item
Earnest Money (Rs.) 201800.00 Validity of Offer ( Days) 45
Tender Doc. Cost (Rs.) 5000.00 Period of Completion 3 Months
Contract Type Works Contract Category Expenditure
Are Joint Venture (JV) firms
Bidding Start Date 11/11/2019 No
allowed to bid
Ranking Order For Bids Lowest to Highest Expenditure Type Capital (Works)

2. SCHEDULE

S.No. Item Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding
Code Unit
Schedule A-Manufacturing,Supplying & stacking 0f 65 mm size machine crushed stone
ballast from private quarries conforming to RDSO's specification of June 2016 with upto 10357670.00
date correction slips at Manduadih and Varanasi City ( Yard) of N.E. railway.
NS1 4580.00 cum 1043.01 4776985.80 0.00 4776985.80 Rs.
1
Item Description:- Cost of stone ballast at quarry
NS2 4580.00 cum 1218.49 5580684.20 0.00 5580684.20 Rs.
2 Item Description:- Cartage of Ballast from quarry to Manduadih and Varanasi City ( Yard) including loading at
quarry, leading, unloading and stacking complete in all respect at mentioned locations.

3. ITEM BREAKUP

No item break up added

4. ELIGIBILITY CONDITIONS

Standard Financial Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
The tenderer must have received contractual payments in the previous three financial
years and the current financial year upto the date of opening of tender, at least 150% of
the advertised value of the tender. The tenderers shall submit Certificates to this effect Allowed
1 No No
which may be an attested Certificate from the concerned department /client and/or (Mandatory)
Audited Balance Sheet duly certified by the Chartered Accountant etc.[As per Annexure
-C attached in tender document]

Submission of Affidavit

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 VARANASI DIVN.-ENGG/NORTH EASTERN RLY
TENDER DOCUMENT
Tender No: NER-BSB-2019-181 Closing Date/Time: 25/11/2019 14:30

Please submit notarized affidavit on a non-judicial stamp paper in the prescribed format
(please download format from the link given below) for verification / confirmation of the
documents submitted for compliance of eligibility/qualifying criteria. Non submission of Allowed
1 No No
properly filled affidavit in the prescribed format shall lead to summary rejection of your (Mandatory)
offer.
Click here to download the format for Affidavit

Standard Technical Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
The tenderer must have successfully completed as defined in 1.1 during last 07 (seven)
years, ending last day of month previous to the one in which tender is invited: Three
similar works costing not less than the amount equal to 30% of advertised value of the
Allowed
1 tender, or Two similar works costing not less than the amount equal to 40% of No No
(Mandatory)
advertised value of the tender, or One similar work costing not less than the amount
equal to 60% of advertised value of the tender. [As per Annexure -B attached in tender
document] (Full details para 9.1 in tender documents)
Defination of Similar Work :- Supply of ballast in depot or cess or supply of boulders or
1.1 Road work involving Quarry product or Supply of quarry products viz. quarry dust, No No Not Allowed
moorum, blanket materials

5. COMPLIANCE

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
At the time of submission of bid the ballast test report in scanned pdf copy
forimpact value, abrasion, water absorption value of ballast fromapproved
Govt. laboratories/institution only. The tender documents will be Allowed
1 No No
dulyconsidered provided the date of issue of such test certificates is not more (Mandatory)
than45 days prior to the date of closing of tender. Tender offers not
accompanyingthe requisite ballast test report shall be summarily rejected.
Please submit your bank details i.e. Name of the Bank along with Bank Branch
Allowed
2 Code, Account Number, IFSC Code, PAN Number, Adhar Number, Mobile No No
(Mandatory)
Number and e-mail address.
Please furnish list of personnel, organization available on hand and proposed
Allowed
3 to be engaged for the subject work. [As per Annexure -D attached in tender No No
(Mandatory)
document]
Please furnish list of plant and Machinery available on hand own and proposed
Allowed
4 to be inducted own and hired to be given separately for the subject work.[As No No
(Mandatory)
per Annexure - E attached in tender document]
Please furnish list of Works completed in last Seven years (Ending last day of
month previous to the one in which tender is invited) giving Description of
Work, Organization for whom executed, approximate value of contract at time Allowed
5 No No
of award, Date of award and Date of Completion. Date of actual Start, Actual (Mandatory)
Completion and Final value of Contract shall also be given. [As per Annexure -
F attached in tender document]
Please furnish list of Works on hand indicating Description of Work, Contract
Allowed
6 Value, Approximate value of balance work yet to be done and Date of award. No No
(Mandatory)
[As per Annexure -G attached in tender document]
Upload Scanned receipt copy of payment of earnest money deposit(EMD) and
Allowed
7 Payment of tender document cost (TDC) should be accepted through net No No
(Optional)
banking or payment gateway only .
At the time of submission of bid, if you have any special Condition then upload Allowed
8 No No
in scanned pdf copy. (Optional)
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items. The Allowed
9 No Yes
definition and calculation of local content shall be in accordance with the Make (Optional)
in India policy as incorporated in the tender conditions.
"This tender complies with Public Procurement Policy Order 2017 dated
15.06.2017". The full details of the order can be seen at
10 No No Not Allowed
http://dipp.nic.in/whats-new/public-procurement-preference-make-india-order-
2017

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 VARANASI DIVN.-ENGG/NORTH EASTERN RLY
TENDER DOCUMENT
Tender No: NER-BSB-2019-181 Closing Date/Time: 25/11/2019 14:30

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
The Railway Reserve the right to accept in whole or in part or reject any tender
1 or all tenders without assigning any reason for such action. Rate should not be No No Not Allowed
quoted for part quantity.
For those conditions for which standard formats have been given in the
2 uploaded document titled-Formats for uploading of various format. The No No Not Allowed
informations should only be submitted in these standard formats.
Goods and Services Tax (GST) will be recovered as per extant instruction on
3 No No Not Allowed
the subject.
Performance Guarantee :-(a)The successful bidder shall have to submit a
Performance Guarantee (PG) within 21 (Twenty one) days from the date of
issue of Letter of Acceptance (LOA). Extension of time for submission of PG
beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA
may be given by the Authority who is competent to sign the contract
agreement. However, a penal interest of 12% per annum shall be charged for
the delay beyond 21(Twenty one) days, i.e. from 22nd day after the date of
issue of LOA. Further, if the 60th day happens to be a declared holiday in the
concerned office of the Railway, submission of PG can be accepted on the
4 No No Not Allowed
next working day. In all other cases, if the Contractor fails to submit the
requisite PG even after 60 days from the date of issue of LOA, the contract is
liable to be terminated. In case contract is terminated railway shall be entitled
to forfeit Earnest Money Deposit and other dues payable against that contract.
In case a tenderer has not submitted Earnest Money Deposit on the strength
of their registration as a Startup recognized by Department of Industrial Policy
and Promotion (DIPP) under Ministry of Commerce and Industry, DIPP shall
be informed to this effect. The failed Contractor shall be debarred from
participating in re-tender for that work.
(b)The successful bidder shall submit the Performance Guarantee (PG) in any
of the following forms, amounting to 5% of the contract value: (i)A deposit of
Cash; (ii) Irrevocable Bank Guarantee; (iii)Government Securities including
State Loan Bonds at 5% below the market value; (iv) Deposit Receipts, Pay
Orders, Demand Drafts and Guarantee Bonds. These forms of Performance
Guarantee could be either of the State Bank of India or of any of the
4.1 Nationalized Banks; (v)Guarantee Bonds executed or Deposits Receipts No No Not Allowed
tendered by all Scheduled Banks; (vi)Deposit in the Post Office Saving Bank;
(vii)Deposit in the National Savings Certificates; (viii) Twelve years National
Defence Certificates; (ix)Ten years Defence Deposits; (x)National Defence
Bonds and (xi)Unit Trust Certificates at 5% below market value or at the face
value whichever is less. Also, FDR in favour of FA&CAO (free from any
encumbrance) may be accepted.
The tenderer who has offered lower total cost as compared to tender value by
4.2 more than 10%, shall be required to submit additional Performance Guarantee No No Not Allowed
of value equal to percentage of tender value by which offer is lower than 10%.
The tenderer shall upload scanned copies of mandatory credentials such as
5 No No Not Allowed
experience, Payment Certificates and any other documents as applicable.
Offer submission period :- Fifteen days prior to opening of tender, during
6 No No Not Allowed
which tenderers can submit their offer.
(1) Earnest Money Cost: -All the tenderers/Contractors have to deposit full
earnest money as stipulated in the tender document through online modes as
permitted in IREPS application. (2) Tender Document Cost: -All the
7 tenderers/Contractors have to deposit tender document cost as stipulated in No No Not Allowed
the tender document through online modes as permitted in IREPS application.
Payment of Tender Document Cost(TDC) in respect of e-tendering is non-
refundable.

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 VARANASI DIVN.-ENGG/NORTH EASTERN RLY
TENDER DOCUMENT
Tender No: NER-BSB-2019-181 Closing Date/Time: 25/11/2019 14:30

(a)One qualified Graduate Engineer where the cost of the work to be executed
is Rs.200 lakh and above. (b)One qualified Diploma Holder Engineer where
the cost of the work to be executed is more then Rs.25 lakh, but less then
Rs.200 lakh. Technical staff should be available at site whenever required by
the Engineer-in-charge to take instructions. In case the contractor fails to
employ the qualified Engineer, he shall be liable to pay amount of Rs.40000
8 No No Not Allowed
and Rs.25000 for each month or part thereof for the default period for the
provisions, as contained in para (a) and (b) above respectively. The decision
of the Engineer-in-charge as to the period for which the required technical staff
was not employed by the contractor and as to the reasonableness of the
amount to be deducted on this account shall be final and binding on the
contractor.
Bank Guarantees BGs to be submitted by suppliers/contractors should be sent
9 directly to the concerned authorities by issuing Bank under registered Post No No Not Allowed
A.D.
(1) Price Variation Clause PVC shall be applicable only for contracts of value
Contract Agreement value Rs. 5 Crore and more, irrespective of the contract
completion period. The conditions will be follow with up-to-date correction
slips. (2) Price Variation Clause for Annual Maintenance Contract or Zonal
10 Contract :- The price variation Clause of General Conditions of Contract shall No No Not Allowed
not apply to a works contract which is either an Annual Maintenance Contract
or a Zonal Contract as per Railway Boards letter No.2013/CE/I/CT/O/10-PVC-
Pt.I td.27.01.2015. (3) Price Variation Clause shall be applicable accordingly
attached document.
11 Care in Submission of Tenders : No No Not Allowed
(a) (i)Before submitting a tender, the tenderer will be deemed to have satisfied
himself by actual inspection of the site and locality of the works, that all
conditions liable to be encountered during the execution of the works are
11.1 taken into account and that the rates he enters in the tender forms are No No Not Allowed
adequate and all inclusive to accord with the provisions in Clause-37 of the
Standard General Conditions of Contract for the completion of works to the
entire satisfaction of the Engineer.
(a)(ii)Tenderers will examine the various provisions of The Central Goods and
Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act,
2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/
11.2 respective state's State Goods and Services Tax Act (SGST) also, as notified No No Not Allowed
by Central/State Govt. & as amended from time to time and applicable taxes
before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC)
likely to be availed by them is duly considered while quoting rates.
(a)(iii)The successful tenderer who is liable to be registered under
CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details
required under CGST/IGST/UTGST/SGST Act to railway immediately after the
11.3 No No Not Allowed
award of contract, without which no payment shall be released to the
Contractor. The Contractor shall be responsible for deposition of applicable
GST to the concerned authority.
(a)(iv)In case the successful tenderer is not liable to be registered under
CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST
11.4 No No Not Allowed
from his/their bills under reverse charge mechanism (RCM) and deposit the
same to the concerned authority.
(b)When work is tendered for by a firm or company, the tender shall be signed
11.5 No No Not Allowed
by the individual legally authorized to enter into commitments on their behalf.
(c)The Railway will not be bound by any power of attorney granted by the
tenderer or by changes in the composition of the firm made subsequent to the
11.6 execution of the contract. It may, however, recognize such power of attorney No No Not Allowed
and changes after obtaining proper legal advice, the cost of which will be
chargeable to the Contractor.
12 For all details of General Condition, Please See uploaded Tender Document. No No Not Allowed
T he earnest money deposited with the tender of successful tenderer will be
retained as part of security deposit which will be 5 percent of the value of work
13 awarded. The balance amount of security deposit will recovered on account No No Not Allowed
bills of the work @10 percent till it reaches upto 5 percent of the value
including earnest money.
Price variation clause is included in this tender and it will be calculated as per
14 No No Not Allowed
latest instruction of Railway Board .

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 VARANASI DIVN.-ENGG/NORTH EASTERN RLY
TENDER DOCUMENT
Tender No: NER-BSB-2019-181 Closing Date/Time: 25/11/2019 14:30

Condition towards payment of royalty :-The royalty charges is a statutory levy

on minerals by the state govt. and the same is payable by the contractor as
per the description of item wherein it is clearly mentioned that the rate includes
the taxes imposed by central/state govt. including royalty. The Rly's standard
price variation clause does not include royalty since the same is not dependent
upon the variation in general prices in the market but it is dependent upon the
govt. policy. Therefore, if any increase or decrease in royalty charges occur
due to Government policy, the amount involved on this account shall be
15 payable to the contractor by the Railway (in case of increase in royalty No No Not Allowed
charges) and recoverable from the contractor's bills( In case of decease
inroyalty charges). For the purpose of working out the variation on account of
change in royalty rates, the cut off date will be the date of acceptance of
tender i.e. the royalty rates prevailing at the time of acceptance of tender will
be taken as the base rate. Additional payment/recovery due to hike/reduction
in royalty/ GST during the execution of contract will be effective from the date
of any gazette notification/ office order of state govt/other govt for the
quantityof ballast supplied thereafter.
Above rates include all contractor's labour ,tool,plant & other consumables
16 complete withall lead ,lift ,ascent ,descent , crossing ,rehandling etc complete No No Not Allowed
in all respect.
Above rates are inclusive of all taxes including GST,royality and other charges
17 No No Not Allowed
leviable by local ,state & central authority.

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
I/We hereby Confirm that the rates, rebates and/or other financial terms, if
any, quoted by us in the relevant fields of the Financial Bid page will only be
the ruling terms for deciding the inter-se ranking, and any such condition
1 having financial repercussions, if quoted by us anywhere else including No No Not Allowed
attached documents shall not be considered for deciding inter-se ranking.
However, Railways shall have the right to incorporate any such condition
quoted by us, in the contract, at their discretion, if contract is placed on us.
I/We have read the various conditions attached/ referred to in this tender
2 No No Not Allowed
document, and agree to abide by the said conditions.
The amount as situplated in tender document is herewith forwarded as
Earnest Money. Full value of the earnest Money shall stand forfeited without
3 No No Not Allowed
prejudice to any other right or remedies in case my/our Tender is accepted
and if :
I/We do not execute the contract documents as stipulated in performance
3.1 gurantee clause of IRSGCC-SEPTEMBER-2019 as detailed in general No No Not Allowed
instructions
I/We do not commence the work within Fifteen days after receipt of orders to
3.2 No No Not Allowed
that effect.
I/We have read the various conditions to tender attached hereto and agree to
abide by the said conditions. I/We also agree to keep this tender open for
acceptance for a period of 45 days (In case of two packet system of tendering
60 days)from the date fixed for opening the same and in default thereof, I/We
4 will be liable for forfeiture of my/our Earnest Money . I/We offer to do the work No No Not Allowed
for North Eastern Railway, at the rates quoted in the attached schedule and
hereby bind myself/ourselves to complete the work in all respects within the
period of completion stipulated in the tender document, from the date of issue
of letter of acceptance of the tender.
Until a formal agreement is prepared and executed, acceptance of this tender
shall constitute a binding contract between us subject to modifications, as may
5 No No Not Allowed
be mutually agreed to between us and indicated in the letter of acceptance of
my/our offer for this work.
I/ We have visited the works site and I / We am / are aware of the site
6 No No Not Allowed
conditions.

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 VARANASI DIVN.-ENGG/NORTH EASTERN RLY
TENDER DOCUMENT
Tender No: NER-BSB-2019-181 Closing Date/Time: 25/11/2019 14:30

I/We also hereby agree to abide by the Indian Railways Standard General
Conditions Of Contract-September 2019, with all correction slips up-to-date
and to carry out the work according to the Special Conditions of Contract and
7 No No Not Allowed
Specifications of materials and works as laid down by Railway in the annexed
Special Conditions/Specifications, Schedule of Rates with all correction slips
up-to-date for the present contract.
I/We also submit a notarized affidavit on a non -judicial stamp paper stating
that they are not liable to be disqualified and all their statement/documents
submitted alongwith bid are true and factual Standard format of the affidavit to
be submitted by he bidder is enclosed as Annexure-1. Non submission of an
affidavit by the bidder shall result in summary rejection of his /their bid. And it
8 shall be mandatorily incumbent upon the tenderer to identify, state and submit No No Not Allowed
the supporting documents duly self attested by which they/he is qualifying the
Qualifying Criteria mentioned in the Tender Document.It will not be obligatory
on the part of Tender Committee to scrutinize beyond the submitted document
of tenderer as far as his qualification for the tender is concerned. Ref-Railway
Board letter no-2017//Trans/01/Policy dated 08.02.2018)

6. Documents attached with tender

S.No. Document Name Document Description

Specialconditionofballastwork-
1 special condition of ballast supply
2019.pdf

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017.

Signed By: ATUL TRIPATHI

Designation : DEN/III

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