ROMEO S. GRANDE JR.

Address: Brgy. Sto. Nino, Claveria, Cagayan Valley, Philippines

Mobile No. 09477343365/ 09282801526
E.Mail: s.jayare_24@yahoo.com

Profile Summary & Career Objective: Efficient and dedicated Secretary having 10 years of experience in
Engineering & Construction Sector, Manufacturing and Sales related industry, 9 years in Saudi Arabia and 1 yr.
& 5 mos. in Manila. Thus, to obtain a position in a dynamic company in which I am able to utilize my skills and
abilities, to acquire ideas and experience as well towards a successful career path.
Position Applied for: Executive Secretary / Project Secretary / Office Secretary / Administrative Officer /
Clerk/Procurement Officer

I . WORK EXPERIENCES
Company /Address Position From- To

Almdarij Int'l Marketing Company Ltd. Procurement Officer Sept.27,2017 to April 21,2018
Jeddah Saudi Arabia

Work Descriptions:
Outsource, negotiate and purchased products/ materials for client’s request ( Oil & Gas Industries, Petro
chemical, Water Treatment & Power Generation Plants, Light & Heavy Industries. These supplies
comes from local and overseas manufacturers, dealers and vendors. North and South America’s ( USA,
Brazil, Mexico, Canada. European Countries ( Czech Republic, Turkey, Germany, Italy, France, U.K
Switzerland, Poland, Cyprus. Asia ( China, Taiwan, Japan, India ( Middle East- UAE).
Coordinate through email or phone call to the end user on product/ material specifications.
Submit technical offers to the client with the approval of Sales Engineer & Sales Manager.
Responsible for follow up on offered status to the client and obtain feedback as well.
Process purchase order and payment to the supplier in coordination with accounts department.
Responsible for verifying of supplier’s bank details prior to process payment.
Evaluate vendor’s quote to ensure it is in line with technical requirements of the clients/end user.
Develop and maintain good relation with the vendor/suppliers in order to avail discount.
Coordinate with the supplier on material delivery schedule.
Coordinate with the supplier and logistic partners on all shipping and customs requirements prior for
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Goods collection schedule or dispatch date. Documents are as follows; Certificate of Origin,
Sales Invoice, Proforma Invoice, Packing List, Material Handling Certificate, Fumigation Certificate, Haz
ardous Code, among other requirements.
Solicit quotations from various forwarding companies and evaluate the most competitive offer and most
reliable services.
Tracking shipment progress.
Prepare Goods Receipt Note, liquidate invoices & petty cash to the accounts department.
Evaluate and study the position of the products being sold to the clients,
Analyze the competition brand closely ( Electrical & Mechanical Parts).
Assisting the Sales Engineer in putting margin to offer to the client.

General Agencies & Contracting Secretary to Section Manager Jan. 30, 2016 -Feb.23, 2017
P.O Box 30013 Yanbu Al Sinaiyah, for Roads Planning, Contracts & Studies
Kingdom of Saudi Arabia ( FINISHED CONTRACT )

Client: Royal Commission for Jubail & Yanbu - Roads Department

Yanbu Industrial City, Saudi Arabia

Work Descriptions:

Prepare various types of correspondence & forward to concern Department in Royal Commission
and/ or to Contractors.
Receives, sorts and distributes incoming mail.
Maintain Log of incoming & outgoing letters of Section Manager.
Coordinate with the concerned Contractors on the issuance of Deficiency Notice issued by RC Roads
Dept. Inspectors.
Preparation of monthly report with pictures in PowerPoint presentation format in collaboration with the
Work Control Division.
Preparation of Daily Vehicle & Equipment Utilization Report in coordination with the General Services
Manager.
Gathering of monthly activities report of Royal Commission, Roads Department Inspectors.
Downloading & Archiving of daily site inspection photos from Inspectors and send to Work Control
Department for Work Order Request.
Closing of Work Orders through Oracle System.
Prepare Internal Purchase Request and Purchase Request Orders and obtain the approval to Project
Manager/ Construction Manager and submit to Executive Director's Office for approval through
Procurement Office.
Printing & filling duties.

General Agencies & Contracting Project Secretary May 02,2015- Jan. 2016
P.O Box 30013 Yanbu Al Sinaiyah, ( Support Staff )
Kingdom of Saudi Arabia

Client: Royal Commission for Jubail & Yanbu - Roads Department

Yanbu Industrial City, Saudi Arabia

Work Descriptions:

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Provide full secretarial & administrative support to the project team to ensure the smooth running of the
project operations.
Prepare various project correspondence.
Convey information, instructions and advise by the Managing Director to the concerned Key Personnel
( Project Managers, Section Manager, Construction Managers).
Taking Minutes of meeting.
Maintain of all incoming & outgoing letters from/ to Royal Commission.
Perform recording, printing & filling duties.

Company /Address Position From- To

General Agencies & Contracting General Secretary January 24, 2015- Apr. 2015
P.O Box 30013 Yanbu Al Sinaiyah, ( Re-assigned due to shortage of manpower )
Kingdom of Saudi Arabia * Company Main Office

Work Descriptions:

Review and analyze documents from various departments- Administration & Personnel Department,
Accounts Dept., Engineering/ Project Dept., Operation & Sales Dept., Procurement Dept., Safety
Dept., and Workshop Dept. prior to submit to the Managing Director.
Convey information, instructions and advice by the Managing Director to the concerned (Top Manage-
ment) Department Heads, Project Managers, Construction Managers, QC Managers, Admin Managers,
among others.
Prepare business correspondence as required by the Managing Director.
Arrange travel documents, ticket & hotel reservations for the Managing Director and VIP’s.
Responsible for scheduling of meetings and appointments for the Managing Director.
Receive, direct and relay telephone messages and fax messages to the Concerned Department.
Maintain the general filing system and file all correspondence.
Receives telephone calls and visitors, answers routine questions, takes messages and rely to the
appropriate person.
Taking minutes of the meeting.
Perform other related duties as required.

Company /Address Position From- To

General Agencies & Contracting Project Secretary/ October 2013- January 23, 2015
P.O Box 30013 Yanbu Al Sinaiyah, Doc. Controller (Re-assigned due to shortage of manpower )
Kingdom of Saudi Arabia

Client: Royal Commission for Jubail & Yanbu - Civil Construction Department
Yanbu Industrial City, Saudi Arabia

Work Descriptions:

Provide full secretarial & administrative support to the project team to ensure the smooth running of the
project operations.
Prepare various project correspondences, submitting work permits, material submittals, RFI’s.
Taking minutes of meeting and maintain records for the operations and project team.
Develop & maintain document control process on all incoming & outgoing correspondence from Royal
Commission for efficient management.
Perform recording, printing & filing duties.
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 Company /Address Position From- To

General Agencies & Contracting Secretary to Managing/Exec. Director Nov.07, 2008- Sept. 2013
P.O Box 30013 Yanbu Al Sinaiyah, (Re-assigned due to shortage of manpower )
Kingdom of Saudi Arabia * Company Main Office

Work Descriptions:

Prepare routine correspondence and routes completed correspondence for signatures.

Review outgoing correspondence for proper format, enclosures, grammar, etc.
Receives telephone calls and visitors, answers routine questions, takes messages and relay to the
appropriate person.
Receives and consolidates information/ reports from various sections prior for submission/ relying to the
Executive / Managing Director.
Record and files all important documents of the ED/ MD in a systematic way and ensure its
confidentiality and proper safekeeping.
Handle and screen incoming and outgoing calls of the Managing Director/ ED.
Keep track of the schedule and meetings of the Managing Director/ ED. Arrange/confirm appointments
as well.
Arranged travel documents and reservations for the MD/ ED /PD/DGM, VIPs and Guests;
Handle tickets & hotel bookings and car service as requested.
Prepare for bank remittances/ money transfer for the Managing/ ED Director with the help of assigned C
ashier.
Communicate verbally and in writing to answer inquiries and provide information’s (request forquotation
material request, manpower requisition, purchase order, rental orders, invoices, billings & other business
related correspondence.
Maintain a data record of all outgoing and incoming documents, faxes, memos, e-mails, etc.
Record minutes of meetings and ensure proper distribution of such to all concerned departments.
Managing couriers & express mailing request through DHL, FEDEX, ARAMEX, UPS, SMSA.
Coordinate with the consultants on the implementation of ISO 9001: 2008.
Arrange trainings & seminars for staff & engineers. ( ACTS, ACI, OSHA ).
Prepare & review contract agreements. (Contract/Subcontract Agreement for Civil Works, Agreement of
Concrete & Asphalt Supply, Materials Supply, Manpower Supply.
Taking Minutes of Meeting. ( Client's meeting, staff meeting, project site meeting, project site meeting,
higher management meeting).
Perform other duties as may be assigned from time to time.

Company /Address Position From- To

R-cycle Motors Sales Secretary May 2007- July 2008

Pasig City, Philippines

Work Descriptions:

Maintained office records by setting up file recording and posting relevant data, monitoring daily
Sales and collection as well as stock inventory.
Perform clerical duties as assigned.
Negotiate Sales contracts to the customer.
Reporting directly to the Branch Manager regarding sales and customer feedbacks & complaints.
Established better communication links with the customers.
Responsible for systematic filling, transmitting of documents and other correspondence ( P r o c e s s
and prepare Clients Ledger and invoices)

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 Taking the minutes of meeting.

Company /Address Position From- To

Universal Robina Corporation Factory Worker May 2006- Nov. 2006

Brgy. Rosario Pasig City, Philippines

Work Descriptions:

Operating production line equipment.

Carrying out basic testing and quality checks ( weight, sealing, packaging, print label )
Storing goods and raw materials in the warehouse using forklift equipment.
Reporting equipment faults to maintenance staff.
Cleaning and maintaining work areas and machinery.

II. EDUCATIONAL ATTAINMENT

School School Year
Tertiary : Cagayan State University 2002- 2006
Course : Bachelor of Arts in English
AB- English
Secondary : Claveria School of Arts and Trades 1997- 2001
Elementary : Luzon Elementary School 1991- 1997

III. SEMINARS/ TRAININGS ATTENDED

Fire Emergency Drill 19 April 2013

GAC Complex, Yanbu Industrial City
Saudi Arabia

Health, Safety & Environmental Training 28 Jan. 2013

& Drilling
GAC Complex, Yanbu Industrial City
Saudi Arabia

International Standard Organization (ISO) 9001:2008 Oct. 30- 31, 2011

IQA- Internal Quality Auditor’s Training
GAC- Conference Room
Yanbu Industrial City, Saudi Arabia

International Standard Organization (ISO) 9001:2008 October 10, 2011

One Day in House Foundation Training
GAC- Conference Room
Yanbu Industrial City, Saudi Arabia

4TH Sangguniang Kabataan Congress

Pansol, Calamba City, Laguna Philippines April 27- 29, 2006

3rd Sangguniang Kabataan Congress May 27- 30, 2005

Legend Hotel , Puerto Princesa City, Palawan, Philippines

2nd Sangguniang Kabataan Congress May 19- 21, 2004

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 Development Academy of the Philippines, Tagaytay City, Philippines

1st Sangguniang Kabataan Congress May 9- 11, 2003

Teachers Camp Baguio City Philippines

IV. Skills
Sounded knowledge of Secretarial & Administrative works.
Proficient in MS Office/ Word, Excel, Power Point, MS Outlook, Oracle Data Base System
Customer Service Oriented.
Familiar with ISO 9001:2008 (Quality Management System, Quality Assurance Policies & System
Operating Procedures.
Competent in Business English.
Ability to work with the Top Management (CEO/ Directors, Managers, Dept. Heads).

V. PERSONAL DATA

Name : Romeo S. Grande Jr.

Age : 34
Birth Date : Nov. 21, 1984
Civil Status : Married
Nationality : Filipino
Language Spoken/Written : English, Tagalog, Ilokano
Passport Number : EC7698246 valid until 11 May 2021
Holding Saudi Driving License : Expiration Date 06/24/2019
Holding Philippine Driving License : Valid until Nov. 21, 2021
Years of Experience : 10 years

VI. CHARACTER REFERENCES:

Engr. Ronie Correa Engr. Freddy Fortaleza

DMCI Project Manager
Mobile No. 09178408457 General Agencies & Contracting
Taguig City, Philippines Yanbu Al Sinaiyah, Saudi Arabia

Mobile No. +966508671678

I hereby declare that all statements made hereinabove are true and correct.

ROMEO S. GRANDE JR.

APPLICANT