Dr.

Ahmed AbdelHady - PMP Preparation Course (6th Edition)

Chapter 5 – Scope Management

Pages (129 – 172) / PMBOK 6th Edition

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management

1- Plan Scope Management (Planning Process)

2- Collect Requirements (Planning Process)

3- Define Scope (Planning Process)

4- Create WBS (Work Breakdown Structure) (Planning Process)

5- Validate Scope (M&C Process)

6- Control Scope (M&C Process)

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
1- Plan Scope Management (Planning Process)

Only How you can define and manage and control Scope & Only How Selecting the requirements. The
key benefit of this process is that it provides guidance and direction on how scope will be managed
throughout the project. This process is performed once or at predefined points in the project.

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
1- Plan Scope Management (Planning Process)

There are TWO types of Scope ‫انواع النطاق‬

A- Product Scope: Features & Functions of the Product or Service / Completion Against Product Specs

‫ ويتم اعتماده بناءاً علي مواصفات المنتج المطلوب‬/ ‫ هو خصائص المنتج المطلوب مثل عدد غرف او ارتفاع او الوان‬:‫نطاق المنتج‬

B- Project Scope: Work Performed to Deliver Product or Service / Completion Against Proj. Manag. Plan

‫ ويتم اعتماده بناءاً علي خطة إدارة المشروع‬/‫ هو العمل المطلوب النتاج المنتج مثل اعمال التنفيذ واالستالمات‬:‫نطاق المشروع‬

OUTPUTS

1- Scope Management Plan

Including the procedures and all steps to define, manage, verify & control the project & product scope

2- Requirements Management Plan

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
2- Collect Requirements (Planning Process)

Determining, documenting, and managing stakeholder needs and requirements to meet objectives.
The key benefit of this process is that it provides the basis for defining the product scope and project
scope. This process is performed once or at predefined points in the project.

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
2- Collect Requirements (Planning Process)

T&T (Data Gathering)

1- Brainstorming: Generate New Ideas

2- Interviews: Confidential Information from SH

3- Focus Group: Prequalified SH with Experts

4- Questionnaires & Surveys: Large No. of Audiences

5- Benchmarking: Comparing with another project & Improvement

T&T (Decision Making)

1- Voting: A- Unanimity…. Everyone Agrees on Single Action 100% ‫االجماع‬
B- Majority……. Support from more than 50% ‫االغلبية‬
C- Plurality……. Largest group if No Majority ‫االكثرية‬

2- Autocratic: One individual takes responsibility ‫دكتاتوري‬

3- Multicriteria D. Making: Decision Matrix to provide a Systematic Analytical

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
2- Collect Requirements (Planning Process)

T&T (Data Representation)

1- Mind Mapping: Consolidates ideas from brainstorming & Generate new ideas

2- Affinity Diagram: Large No. of ideas to be Classified into Groups for review & analysis

T&T (Interpersonal & Team Skills)

1- Nominal Group Technique: Enhances brainstorming with a Voting/Ranking/Prioritization

2- Observation: Hidden Requirements (Job Shadowing)

3- Facilitation: Bring Key Stakeholders together to define product requirements

T&T
Context Diagram Detailed Description

T&T
Prototypes Early Feedback & Reduce Risk & as Mock-Ups

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
2- Collect Requirements (Planning Process)

OUTPUTS

1- Requirements Traceability Matrix

Links product requirements from their Origin to the Deliverables ‫ربط المتطلبات بالمنتج‬

Provides a structure for Managing Changes to the Product Scope ‫ادارة التغييرات في نطاق المنتج‬

2- Requirements Documentations

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
3- Define Scope (Planning Process)

Developing a detailed description of the project and product. The key benefit of this process is that it
describes the product, service, or result boundaries and acceptance criteria. This process is
performed once or at predefined points in the project

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
3- Define Scope (Planning Process)

OUTPUTS

1- Project Scope Statement

- Product Scope Description (Product Characteristics)

- Acceptance Criteria

- Deliverables (Summary Level / Great Detail / Major Deliverables)

- Exclusions

- Constraints

- Assumptions

2- Project Documents Updates

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
3- Define Scope (Planning Process)

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
4- Create WBS (Work Breakdown Structure) (Planning Process)

Subdividing project deliverables and project work into smaller, more manageable components. The
key benefit of this process is that it provides a framework of what has to be delivered. This process is
performed once or at predefined points in the project.

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
4- Create WBS (Work Breakdown Structure) (Planning Process)

T&T (Data Representation)

1- Decomposition:

- Decomposition
is a technique used for dividing and subdividing the project scope and project deliverables
into smaller, more manageable parts.

- The Work Package

is the work defined at the lowest level of the WBS.

- Account Control
is the Higher Level of WBS

- Planning Package
is level of details between Account Control & Work Package without Schedule details

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
4- Create WBS (Work Breakdown Structure) (Planning Process)

OUTPUTS

1- Scope Baseline

- Approved version of a scope statement, WBS, and its associated WBS dictionary
- Changed only through Formal Change Control Procedures (CCB)
- Basis for comparison
- Part of the Project Management Plan
- Its Components include:

A- Project Scope Statement

B- WBS

C- WBS Dictionary (Including support details about work packages)

D- Work Packages

E- Planning Packages

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
5- Validate Scope (M&C Process)

Formalizing acceptance of the completed project deliverables. The key benefit of this process is that it
brings objectivity to the acceptance process and increases the probability of final product, service, or
result acceptance by validating each deliverable. This process is performed periodically throughout
the project as needed.

From Control Quality

Process / CH 8

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
5- Validate Scope (M&C Process)

T&T
1- Inspection:

- Check of the deliverables by Customer or Sponsor to get the formal acceptance

OUTPUTS
1- Accepted Deliverables:

- Deliverables that meet the acceptance criteria are formally signed off and approved by the
customer or sponsor

‫ وتسمي بعد المرور من‬Control Quality ‫ يتم عمل مراجعة اولية لها بواسطة فريق العمل بالموقع خالل عملية‬Deliverables ‫الحظ ان ال‬
)‫ (التسليمات المحققة‬Verified Deliverables ‫هذه العملية بـ‬

‫ وتخرج‬Sponsor & Customer ‫ للتحقق من التسليمات بواسطة الـ‬Validate Scope ‫ الي عملية الـ‬Verified Deliverables ‫يتم ادخال الـ‬
Formal Accepted Deliverables ‫التسليمات بمسمي‬

Final Accepted Deliverables ‫ لتصبح‬Close Project/Phase ‫ الي عملية الـ‬Formal Accepted Deliverables ‫تذهب الـ‬

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
6- Control Scope (M&C Process)

Monitoring the status of the project and product scope and managing changes to the scope baseline.
The key benefit of this process is that the scope baseline is maintained throughout the project. This
process is performed throughout the project.

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Chapter 5 – Scope Management
6- Control Scope (M&C Process)

T&T (Data Analysis)

1- Variance Analysis: ‫تحليل التباين‬

- Used to compare the baseline to the actual results and determine if the variance is within the
threshold amount or if corrective or preventive action is appropriate.

2- Trend Analysis: ‫تحليل االتجاه‬

- Examines project performance over time to determine if performance is improving or Not.

OUTPUTS
1- Work Performance Information:

- Including categories and analysis for all project measurements that were mentioned in Work
Performance Data

Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com
 Dr. Ahmed AbdelHady - PMP Preparation Course (6th Edition)
Chapter Pages – PMBOK 6th Edition Status
1- Introduction 1 - 36 Done
2- Projects Environment 37 - 50 Done
3- PM Roles 51 - 68 Done
4- Integration 69 - 128 Done
5- Scope 129 - 172 Done
6- Schedule 173 - 230 Not Yet
7- Cost 231 - 270 Not Yet
8- Quality 271 - 306 Not Yet
9- Resource 307 - 358 Not Yet
10- Communication 359- 394 Not Yet
11- Risk 395- 458 Not Yet
12- Procurement 459- 502 Not Yet
13- Stakeholder 503 - 536 Not Yet
Dr. Ahmed AbdelHady - PMP Course 6th Edition – 00966-541541970 – 002-01093674327 – Ahmedah251@gmail.com