Chapter 2

Information Gathering
2.1 Introduction
Information can be thought of as the resolution of uncertainty; it is that which answers the
question of "what an entity is" and thus defines both its essence and nature of its characteristics.
It is associated with data, as data represents values attributed to parameters, and information is
data in context and with meaning attached. Information relates also to knowledge, as knowledge
signifies understanding of an abstract or concrete concept. In terms of communication,
information is expressed either as the content of a message or through direct or
indirect observation. That which is perceived can be construed as a message in its own right, and
in that sense, information is always conveyed as the content of a message.

2.2 The Organization

2.2.1 Policies
This organization has two types policy, quality and environmental. Follow International
Standards on Quality Management System to ensure consistent quality of products and services
to achieve customer satisfaction. Develop a pool of human resources of the Company to their full
potential through regular training and participation in seeking continuous improvement of the
quality management system.ACI is committed to maintain the harmonious balance of our eco
system and therefore constantly seeks ways to manufacture and produce products in an eco-
friendly manner so that balance of nature remains undisturbed and the environment remains
sustainable.

2.2.2 Goal
ACI Salt Ltd. is always looking forward for the scope to serve the nation.ACI salt company’s
goal is to offer the consumers a finest quality edible salt equivalent to any international brand.

2.2.3 Objectives
The objectives of the Company are to provide 100% edible salt for human consumption by using
modern vacuum evaporation process technology. For last many years the company has been
serving the country with premium grade edible salt with impeccable reputation with 100%
purity.

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 2.2.4 Organization Structure
Organizational structure determines how the roles, power and responsibilities are assigned,
controlled, and coordinated, and how information flows between the different levels of the The
chief executive is regarded as a main head of this organization under which director and General
Manager falls. Under GM various department head fall through. The HR Department,
Account/finance Department, Sales/marketing Department, Service Department and Parts
Department lies where all department head are responsible for each departments.

Chief Executive

Director

General
Manager

HR/Admin Accounts Sales/Marketing Service Dept. Parts Dept.

Dept Dept Dept

Head of Head of Head of Head of Head of

HR/Admin Accounts Sales/Marketing Service Parts

Officer Officer Officer Officer Officer

Executive Executive Executive Executive Executive

Assistant Assistant Assistant Assistant Assistant

Figure 2.1: The Administration member structure

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Also in this organization has quality assurance side.it serves as the contact with regulatory
agencies and are the final authorities for product acceptance or rejection. It also helps to prepare
the standard operating procedures (SOPs) relative to the control of quality.

2.3 User Staff

2.3.1 Authority Relationships

As ACI Pure Salt is processed through the true Cutting Edge Technology of Switzerland, the
main chief of this organization is Technical engineer. Under direct guidance of Managing
Director, technical engineer services to the factories for selection machinery, helping and
coordinating the factory personnel for installation and commissioning.Under the guidance of
technical engineer, production engineer instruct the Shift In-Charge, Supervisor and Operator to
improve their skills and knowledge. Supervisors are mainly ensure proper safety inside and
outside the production floor, packing area, brine preparation, jetty area, etc. and cross check the
house keeping in Salt.

There are non-technical staffs in this organization. On technical staffs are the support functions
of this organization. Quality section, planning section, sample section, distribution section are the
non-technical sections of this organization. The non-technical staffs are work in this section.

2.3.2 Job function

Business success are depending only the performance of employee. The performance
management works for improving the employee and their performance The Engineers always
monitor the operation and maintenance side. The work activities are always set and divided for
each of the employees. Each and every employee has a certain set of responsibilities. The
technical staffs that are under the engineers they always help the engineers to do their work.
There are some security guards to give the security of this organization. There are some close
circuit cameras in this organization. In the monitoring room there are always security guards to
monitor the cc-TV footage. Besides Human Resource Management is all about planning the goal
of the organization, organizing and directing employee’s, controlling of the procurement,
develop the skill of the employee, compensation, and fulfill the overall objectives of the
organization.

2.3.3 Information Requirements

We need environmental and technical information for analysis. Companies working procedure,
supply chain management, products promotion are also required. General information to
customers according to their requirements. And business objectives and policy are requirements
are also need for the analysis.

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2.3.4 Interpersonal Relationships
The interpersonal relationship among the employers in this organization is very good. They
always communicate with each other and share their views. Relationship between suppliers and
customers are also good in this organization.

2.4 The Work Itself

2.4.1 Work flow

ACI Pure Salt is processed through the true Cutting Edge Technology of Switzerland; the most
modern vacuum evaporation system multilayer laminated packaging ensures the iodine contents
to remain active for longer period and at the same time protects the salt from moisture or any
impurities. ACI pure salt is manufactured in the factory then from the factory half of the amounts
of salt are sent directly to the distribution points and then to the retailers by using some rented
vehicles and rest half of the amounts of salt are sent to depots to store.

2.4.2 Methods and Procedures

The method is used in this organization is chemical based .They use NaCl to make iodized salt.
Then they use modern vacuum evaporation system for refine the salt.

2.4.3 Work Schedule

The work schedule starts from the morning. There are always the machine is running. The
engineers are always working in the field and they collaborate with each other. Staffs and all
employees are also present. Distributor and suppliers are come to the factory .works are divided
to the staffs .So that all works are done in time.

2.5 Origin of the information

We got information from primary and secondary sources. There are several ways managed to
gather data and information. They are-

 Day to day working experience and regular conversation with the executives helped a lot to
find the information and necessary data primarily.
 Regular discussion with the supervisors.
 Prior reports of the office.
 Official websites of ACI.

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2.6 On-Site Observation
ACI Salt factory is currently the largest factory in Vacuum Salt industry of Bangladesh with the
highest production capacity. ACI Pure Salt is processed by the true Cutting-Edge technology of
Switzerland, which is the most modern system. As ACI salt comes out by this process so it
ensures 100% purity, properly iodized salt. Its high-quality food rating, multilayer coated
packaging ensures the iodine contents will remain active for longer period and at the same time
shields the salt from moisture or any impurities.

2.7 Interviews and Questionnaires

Interviews and questionnaires are another part of information gathering. n the on-site observation
we see that how ACI salt company work. We see that only the working procedure of this
organization.we gathered information from the employees of ACI Group Ltd. Also the
conversation with the administration officer.

2.7.1 Interviews
Interview is a face to face interpersonal role situation in which we can ask the employees of this
organization to gather information in the operation side. The interview is the oldest and efficient
method. We met engineers, staffs of the factory. We take interviews of HR department because
Human resources division of ACI Limited works closely with the management committee for
strategic advancement. We ask some questions to the head of HR and technical staff and their
answers write below.

Q.Which technology use for refining salt?

Ans: true Cutting-Edge technology of Switzerland.

Q. Is the organization is profitable?

Ans:Yes, because ACI salt is a subsidiary of ACI limited and it’s a different type product so the
profit of this organization varies to them.

Q. Is there any training facility in this plant?

Ans: Yes, because ACI salt refine through international technology, so training is must.Tranninig
arranged twice a year for employers.

Q.What is price vs quality consideration?

Ans: Other factors are equally important when choosing a supplier - reliability and speed, for
example. The company believes if they buy cheaply but persistently let down their customers as
a result, they'll start to look elsewhere. So qualities of the raw materials as well as ensuring
finished goods are important for consideration.

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Q. Do you have Strong service and clear communication?

Ans: It is a must in ACI for the suppliers to deliver on time, or to be honest and give them plenty
of warning if they can't. They believe, the best suppliers will want to talk with them regularly to
find out what needs they have and how they can serve them better.

Q. What does the problems occur in Insufficient communication between sales and
operations?
Ans: Due to insufficient communication between sales and operations, sales officer are not well
informed about mold, color, and other production related issues. One sales officer may takes
order for Double Cavity Conserver but at the time of shipment we cannot deliver the products
due to mold problem. It increases the customer dissatisfaction.

Q.Tell us about finance and planning?

ACI finance is pioneering in introducing and implementing state of the art financial tools like
electronic banking, integrated accounting systems, better foreign exchange management through
hedging, derivatives etc.

Q. Is there any analyst in this Company?

Ans: No. There is no specific system analyst in this company.

Q.What kind of materials used to produce salt?

Ans: Sodium Chloride 97% - 99.5%, Potassium Iodide ( Iodine) 20 - 50 ppm, water percentage
0.3%.

Q.What is the future plan of this organization?

Ans: Attain a high level of productivity, in all operations through effective and efficient use of
resources, adoption of appropriate technology & alignment with core competencies.

Q.Is there any Employee benefits plan?

Ans: Employee benefits plan is the most important part of an organization. It is motivated to
employee. ACI Limited continually evaluates and reviews its employee benefits plan to ensure
that benefits are competitive. Employee benefits plan are:
 To establish wage & salary.
 To implement employee incentive.
 To ensure health & medical allowance.

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2.7.2 Questionnaires

In contrast to the interviewing is the questionnaire, which is term, used for almost any tool that
has questions to which individual response. There are some kinds of questions we set. Some
questions and answers are given below:

Q. When this Company was established ?

Ans: In 2004.

Q.How many engineers work in this organization?

Ans: 11engineers.

Q.How many employees work in this organization?

Ans: Around 25,000.

Q.How many vehicles use for product distribution?

Ans: around 80.

Q.What are the promotional materials of this organization?

Ans: Calender ,poster,festoon,leaflet,t shirt,pen,cap etc.

Q.What’s the mission of this company?

Ans: ACI‟s mission is to enrich the quality of life of people through responsible application of
knowledge, skills and technology.

Q.How long the salt will stable?

Ans :6 month.

Q.How many salt refine in a month?

Ans: 13,500 tonnes of salt a month.

Q.What type of media is necessary for advertising the product?

Ans: Tv 35%,Newspaper 7%,Direct mail 0%,Magazine 12%,internet 3%,and outdoor 42%.

Q.What kind of strategy use for your promotion?

Ans: Push and Pull.

Q.Do you think the price should be minimized?(Yes/No)

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Ans:Yes.

Q.Are you satisfied about the quality?(Yes/No)

Ans:Yes.

Q.Are the staffs behave well with each other’s? (Yes/No)

Ans:Yes.

Q.Is there any Incentives / Gifts / Bonus for employeers ?(Yes/No)

Ans: Yes.

Q.Is there any kind of insurance for employees? (Yes/No)

Ans: Yes.

Q.If all the employee is devoted to work? (Yes/No)

Ans: Yes.

Q.Are you satisfy in your working time? (Yes/No)

Ans: No.

Q.Are the superiors behave well with you? (Yes/No)

Ans: Yes.

Q. Is there any student training program available in this organization? (Yes/No)

Ans: Yes

Q. Is the security situation enough for this organization? (Yes/No)

Ans: Yes.

Q. What is average production rate ?

10,000- 11,000 tonnes.

12,500-13,000 tonnes.

13,500-15,000 tonnes.

Ans:13,500-15,000 tonnes

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Q. If new system is installed does the workers co-operate?

-yes

-no

-do what the authority says (×)

- co-operate with the new system.

Ans: do what the authority say.

Q. If there are any higher education or training facility for the workers?

-yes they have training facility.

-they have this facility but not-available in this plant. (×)

-no facility available.

How satisfied are you with the following aspects of your present job? (Please rate a
point as you wish: Very dissatisfied-1, Dissatisfied-2, Normal-3, Satisfied-4, Very
Satisfied-5)

Q. Are the customers satisfied by the service of the company? (1/2/3/4/5)

Ans: 4.

Q. Follow up system after selling the products?(1/2/3/4/5)

Ans:4

Q. customers’ requirements are fulfilled by your company (1/2/3/4/5)

Ans:5
Q. Are you satisfy with your salary? (1/2/3/4/5)
Ans: 2

Q. performance measurement system –(1/2/3/4/5)

Ans:2.

Q. The environment and working procedure is good enough? (1/2/3/4/5)

Ans:5

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2.8 Conclusions
ACI was established as the subsidiary of Imperial Chemical Industries (ICI) in 1968. After
independence the company has been incorporated in Bangladesh on the 24th of January 1973 as
ICI Bangladesh Manufacturers Limited and also as Public Limited Company. ACI Limited is one
of the leading conglomerates in Bangladesh, with a multinational heritage. ACI Administration
Department is the blood circulation for the whole ACI Centre. By this way ACI Administration
Department provides all the facilities to the ACI Centre and tries to solve all types of problem
that can affect the organization. The company has diversified into four major businesses. FMCG
business is one of them. There is innumerous SBU under the FMCG products. ACI pure salt is
one of them. It is the first VE salt in Bangladesh. Gradually, VE salt market expanded. It is
therefore, Competition became more acute. However, ACI pure salt would keep its brand image
and loyalty by assuring its product quality. As a result, it became the market leader in
Bangladesh. In a nut shell we can say, If ACI pure salt keep remaining the market leader, its
administration system need to be strong at retail markets.

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 Chapter 3
Tools of Analysis
3.1 Data Flow Diagram
The present system can be designed by two data flow diagrams. They are-

 Administrative Section
 Technical Section

3.2 Administrative Section

The main part of administrative section is administrative process. In this section some
document are stored.

All the engineer staff files are stored in this section. All the technical staff-file are stored
in this section. Administrative process always checks the work status of the both engineer

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staff and technical staffs. They always monitor the roles, power and responsibilities are
assigned, controlled, and coordinated, and how information flows between the different
levels of the management. Administrative section also checks the HR Department,
Account/finance Department, Sales/marketing Department, Service Department and Parts
Department.

3.3 Technical Section

On technical staff are the support functions of this organization.ACI Salt is processed through
the true Cutting Edge Technology of Switzerland, the most modern vacuum evaporation system
which ensures 100% pure, crystal white, properly iodized and free flowing edible salt.
Depending on the geological and geographic structure and properties of the salt deposits,
solution mining is sometimes the preferred method of extraction. In this process water is forced
under pressure into a borehole drilled into an underground salt layer.

The saturated raw brine is then withdrawn and pumped out of the ground. It goes through a
purification process where calcium, magnesium and other impurities are removed prior to the
evaporation process. The latter may resort to a variety of processes to boil the brine, thus causing

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the water to evaporate and salt crystals to grow. Further to the crystallization, the salt goes
through centrifugation and is dried.

3.4 Decision Tree, Structured English and Decision Table

3.4.1 Decision Tree

Type of Customer Quantity of order Discount

Consumer 1kg packet 10 or more 27%

Less than 10 packet Nill
Half kg packet 6-8 10%
Less than 6 packet Nill
750gm jar 6 or more 25%
Less than 6 jar Nill
135gm jar 3-4 10%
Less than 3 Nill

Discount
Policy Wholesale buyer 200-300 bundle packet 17%
Of 1kg
Less than 200 Nill
200-250 bundle jar 15%
Of 750gm
Less than 200 Nill

Online purchaser 5-6 1kg packet and pay 10%

With master card or
bkash app
Less than 5 Nill
10 or more jar 7%
home delivery
Less than 10 Nill

Figure 3.3: Decision Tree on Discount policy

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3.4.2 Structured English
COMPUTE-DISCOUNT
IF order customer type is Consumer
And IF order is 10 or more 1kg packet
THEN: Discount is 27%.

ELSE IF order is fewer than 10

SO: no discount is allowed

ELSE IF order is for 6-8 half kg packet

THEN: Discount is 10%.

ELSE order is less than 6.

SO: no discount is allowed

ELSE IF order is 6 or more 750gm jar

THEN: Discount is 25%

ELSE order is less than 6.

SO: no discount is allowed

ELSE IF order is for 3-4 135gm jar

THEN: Discount is 10%.

ELSE order is less than 3

SO: no discount is allowed

ELSE IF order customer type is Wholesale buyer

And IF order is for 200 -300 bundle packet of 1kg
THEN: Discount is 17%.

ELSE IF order is less than 200

SO: no discount is allowed.

ELSE IF order is for 200 -250 bundle of jar

THEN: Discount is 15%.

ELSE order is less than 200

SO: no discount allowed.

ELSE IF order type is online purchaser

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 SO IF order is 5-6 1kg packet and pay with master card and bikash app
THEN: Discount is 10%

ELSE order is less than 5

SO: no discount is allowed.

ELSE IF order is 10 or more jar home delivery

THEN: Discount is 7%.

ELSE order is less than 10

SO: no discount is allowed.

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3.4.3 Decision Table
Condition sub Condition Entry

1 2 3 4 5 6 7 8 9 10 11 12 13 14
Customer is consumer? Y Y Y Y Y Y Y
Order size is 10 or more 1kg packet?
Y Y Y Y Y Y Y
Order size is less than 10?
Order size is 6-8 half kg packets? N N N N N N
Order size is less than 6? Y Y Y Y Y
Order size is 6 or more 750gm jar? N N N N
Order size is 3-4 135gm jar? Y Y Y
Order size is less than 3?
Y Y
Customer is wholesale buyer? Y Y Y
Order size is 200-300 bundle packet N
Y Y Y
1kg?
N N
Order size is less than 200?
IF Y
Order size is 200-250 bundle jar?
Customer size is online purchaser?
Order size is 5-61kg packet? Y Y Y Y
Condition Y Y Y Y
Order size is less than 5?
Order size 10 0r more for home N N N
delivery? Y Y
Order size is less than 10? N

Allow 27% X
Allow 10% X X X
Allow 25% X
THEN Allow 17% X
Allow 15% X
Allow 7%
X
(Action) No discount allowed X X X X X X

Action Sub Action Entry

Figure 3.4: Decision Table on discount policy

3.5 Conclusion
We observe the whole organization and draw the present system’s data flow diagram. For
working procedure and deviance, DFD is separated for administrative and technical section. The
whole working procedure is tries to be described in the DFD. Now, we propose our candidate
system’s characteristics and cost and benefit analysis in the latter chapters.

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 Chapter 4
Feasibility Analysis
4.1 Introduction
A feasibility study is an assessment of the practicality of a proposed project or system. A
feasibility study aims to objectively and rationally uncover the strengths and weaknesses of an
existing business or proposed venture, opportunities and threats present in the natural
environment, the resources required to carry through, and ultimately the prospects for success In
its simplest terms, the two criteria to judge feasibility are cost required and value to be attained.
A well-designed feasibility study should provide a historical background of the business or
project, description of the product or service, accounting statements, details of
the operations and management, marketing research and policies, financial data, legal
requirements and tax obligations.

In feasibility study phase we had undergone through various steps which are describe as under:

 Identify the origin of the information at different level

 Identify the expectation of employees and the outcome from AI computerized system.
 Analyze the drawback of existing system (manual) system.
 Comparing performance between the existing and the proposed system.

4.2 Working of present manual system

 The filter system should always be running.
 Auto cleaning should provide.
 Owner/Operator control buttons, check system led, and audio alarm should provide.
 There is no any auto refining system.
 Engineers have to control Set or re-set timers and, sensors, Sanitize system, tune-up,
Installation, Replacement parts, Salt delivery, Emergency service.
 There is no computer based problem identification system.
 Lack of training for traditional manual operations.
 The existing system does not have any online database for accounts section.

4.3 Potential candidate systems

1. Introducing Owner/Operator control system.
2. Introducing auto refining system.
3. Introducing AI maintenance system in control room.
4. Introducing database management system to store the accounts information.

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The characteristics of each candidate systems are discussed briefly in the following
section to evaluate the best candidate systems.

4.4 Identification of characteristics of each candidate system

Identification of the characteristics of potential candidate systems depends on the
performance and developing cost of that system. In contrast with the existing system two
potential candidate systems has been enumerated.

The first characteristic is proposed to generate owner/operator control system. If

machines stop working or any problem happens in middle of production, so we introduce
manual buttons to start the machines, an alarm system that identify the problem and led
system to give signal about that problem.

The second characteristic is auto refining system. That means if the salt not properly
refined than it automatically goes to refine machine and refine perfectly.

The third characteristic is for the control room. The control room is maintained manually
by technical stuffs. If there is a failure, the alarm rings and the staffs have to manually
stop the generation. So, we introduce an Artificial intelligence maintenance system to
control the system virtually.

The fourth characteristic is a database management system to store the information so

that no information is lost. For keeping track on accounts, the existing system uses a
ledger book and writes the information on it. So, we introduce a form to write the
information and save it in a DBMS system.

4.5 Advantages of Proposed System

 Enhance performance: By proposed system ACI salt is enhancing performance as
advanced level of machineries are using and people are able to cope up with these well.
 Time saving: By automatically taking decisions it saves times and works faster. As it can
take decisions automatically so there is no need to give a decision manually and wait
unnecessarily.
 Power Saving: As the AI system can start or stop its work manually so there is no
wastage of power.as machines don’t need to be on when no production is needed
 Data loss: We introduce a DBMS system to store the ledger book information so
that no data is lost or destroyed.

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4.6 Feasibility Study

The feasibility study performs mainly in following ways

1. Economic Feasibility

2. Technical Feasibility

3. Behavioral Feasibility

4.6.1 Economic Feasibility

For any system if the expected benefits equal or exceed the expected costs, the system can be
judged to be economically feasible. This organization is economically feasible. Economic
feasibility of this organization depends on the product, price, communication, distribution and
services provided to the target market. This organization develop customer needs and provides
customer value. The only thing to develop its employees by encouraging empowerment and
rewarding innovation. Promote an environment for learning and personal growth of its
employees.

4.6.2 Technical Feasibility

This organization is technically feasible because all official work like money transfer, payment,
suppliers record, salary and others too many things done with AI intelligent software and a
database management system with an administrator.

Hardware configuration:
Computer:
Processor: Core i5 630MHz
RAM: 4 GB
Hard Disk: 500GB
Monitor: 15" Color monitor

Software configuration:

Operating System: Windows 7, Windows 8, Windows XP.

Language : Java 2 Runtime Environment
Database : MySQL

4.6.3 Behavioral Feasibility

We got full co-operation from the administration. They cordially accept our system. The
users will be comfortable with new AI system. Though the owner control system and
auto refine system increase but it will increase the efficiency and productivity so
unimaginably high. So, we expect full help and positive attitude from the staffs.

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4.7 Determine performance and cost effectiveness using Evaluation matrix
Evaluation Criteria Existing System Characteristic 1 Characteristic 2 Characteristic 3

Performance:
System accuracy Good Very Good Excellent Very Good
Growth Potential Good Very Good Excellent Very Good
Response time Good Very Good Excellent Excellent
User- friendly Good Very Good Excellent Excellent
Reliability Good Very Good Excellent Excellent

Costs:
System Very Good Very Good Excellent Excellent
Development
User training Good Very Good Very Good Very Good
System operation Very Good Good Excellent Excellent
Payback Good Fair Very Good Very Good

Table: Candidate System Evaluation Matrix

4.8 Determine the performance weighted candidate Evaluation matrix

Evaluation Criteria Weighted Characteristic 1 Characteristic 2 Characteristic 3
factor
Rating Score Rating Score Rating Score

Performance:
System accuracy 4 4 16 5 20 4 16
Growth Potential 3 4 12 5 15 4 12
Response time 4 4 16 5 20 5 20
User- friendly 3 4 12 5 15 5 15
Reliability 2 4 8 5 10 5 10

Costs:
System 5 4 20 5 25 5 25
Development
User training 3 4 12 4 12 4 12
System operation 3 3 9 5 15 5 15
Payback 2 2 4 4 8 4 8
109 140 133

Table: weighted Candidate System Evaluation Matrix

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Determine performance and cost effectiveness using Evaluation matrix.
Determine performance and cost effectiveness select two type criteria that are performance and
costs. Performance is includes on the system accuracy, growth potential, response time, user
friendly. Cost criteria are including on the system development, user training, system operation,
and payback. Cost-effectiveness analysis compares two outcomes based on relative costs to see
which of the two provides the best opportunities for success. The easy way to remember
the difference is a benefit is a desired financial reward while effectiveness is the potential
success of the program. Characteristic do not lend them to quantitative measure. Usually
evaluated in qualitative terms (excellent, very good, and good) based on the subjective judgment.

4.9 Existing System VS Proposed System

 Existing system does not have the ability to restart the system but proposed systems have.

 Existing system does not have time saving ability but proposed system have.

 Existing system does not any owner control.

 Existing system does not have any operating system installed in their computers. But our
proposed system has an operating system so that employee can do further works besides
maintenance.
 Existing does not have any DBMS system but out proposed system has one. So data
won’t get lost anymore.
 Maintenance system is not good in existing system. So, we design a system has good
maintenance system.

4.10 Conclusion
We introduce the candidate system characteristics and evaluation matrix of the candidate system
with the existing system. In evaluation matrix, we show how the candidate system will change
the benefit of this organization. A difference between the existing system and the candidate
system is also shown.

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 Chapter 5
Cost Benefit Analysis

5.1 Introduction
The goal of cost/benefit analysis is to give a picture of the various costs, benefits and rules
associated with a system. In our candidate system we made some changes so that the system
gives better performance and benefit. The changes from present system that we made in our
candidate system can be listed as-

 Setting up Owner/Operator control system.

 Implement Artificial Intelligence in control system
 Setting up a database

These changes will help to make the current system more reliable and more beneficiary. There is
a one-time cost while setting up these things, but in a long run the changes will make the system
more sustainable.

5.2 Types of Costs

a) Hardware cost: The hardware cost in the candidate system is the cost for Owner/Operator
system like auto control buttons, led, and audio alarm, two computers to maintain
artificial intelligence, a computer to maintain the local host for database in candidate
system.
The approximate costs in this section are-
Owner/Operator system 15, 00,000
Auto refining system 10, 00,000
3 Computers 1, 50,000

Total= 2650000

b) Software cost: The software cost is the cost to implement the artificial intelligence in
control system. The approximate cost is 12, 00,000.
c) Personnel cost: It includes staff salaries, health insurance, sick pay etc. Huge amount of
cost causes in this sector. The artificial intelligence in the control system will reduce the
number of human power needed in the control unit. That means the personnel cost will be
reduced. The cost in this category is shown in the cost benefit analysis table in the
following section.
d) Operating cost: The operating cost will be in the candidate system for installing the
database
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 e) Other cost: There will be a database installed. So the others cost will be reduced. The
costs are shown in the cost approximation section.

5.3 Cost Approximation

5.3.1 Installing owner/operating system

No. Item Cost

1 owner/operating system 15,00,000

2 System led 30,000

3 Audio alarm 20,000

4 Auto buttons 35,000

Approximate cost of 1585000

owner/operating system

Table 5.1: Cost of installing operating system

5.3.2 Installing artificial intelligence in control system

No. Item Cost

1 Computer (1 pc) 40,000

2 Software to implement AI 10,00,000

Approximate cost of installing 10,40,000

artificial intelligence

Table 5.2: Cost of installing artificial intelligence

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5.3.3 Installing database system

No. Item Cost

1 Computer (1 pc) 40,000

2 Human power to setup the database 40,000

Approximate cost of installing 80,000

database system

Table 5.3: Cost of installing database system

5.3.4 Cost estimation

No. Type Present System Candidate System

1 Raw materials 80,00,000 60,00,000

2 Packing materials 30,00,000 20,00,000

3 Salary 200,00,000 100,00,000

4 Advertisement and promotional 15,00,000 10,00,000

5 Security 1,00,000 1,00,000

6 Transport 9,00,000 5,00,000

Total 3,35,00000 1,96,00000

Table 5.4: Estimation of cost in present and candidate system (per month)

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5.3.5 Benefit estimation
Per ton price = 40,000 taka
Average production in present system (Monthly) (60 x 30) = 1800 ton
Total income in present system, (Monthly) (40,000 x 1800) =72, 000000

Average production in candidate system (80 x 30) = 2400 ton

Total income in present system, (Monthly) (40,000 x 2400) = 96,000000

5.4 Net benefit analysis

Cost/Benef Month Month Month Month Month Month 5 Total

it 0 1 2 3 4

Costs 33,500, 33,500, 3,35,00 33,500, 33,500, 33,500,0 2010,00000

000 000 000 000 000 00

Benefits 0 72,0000 72,0000 72,0000 72,0000 72,0000 360000000

00 00 00 00 00

Net Benefit - 38,500, 38,500, 38,500, 38,500, 38,500,0 226000000

33,500, 000 000 000 000 00
000

Table 5.5: Net benefit analysis for present system

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Cost/Benef Month Month Month Month Month Month 5 Total
it 0 1 2 3 4

Costs 11760000
1,96,00 1,96,00 1,96,00 1,96,00 1,96,00 1,96,00 0
000 000 000 000 000 000

Benefits 0 117600 117600 117600 117600 117600 480000000

000 000 000 000 000

-
Net Benefit 980,000 980,000 980,000 980,000 980,000 47,04,0000
1,96,00 00 00 00 00 00 0
000

Table 5.6: Net benefit analysis for candidate system

5.5 Conclusion

From the cost benefit analysis, it is clear that the candidate system is the better one in a long run
for the estimated analysis of 6 months. We can find that the net benefit for our candidate system
is much better than the present system. It should be noted that the installation costs are not
included in the analysis. Because they are one-time cost and they are fixed cost.

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 Part Three
System Design

Chapter-6 Design of Candidate System

Chapter-7 Summary

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 Chapter 6
Design of Candidate System
6.1 Introduction
System design is an approach to the creation of a new system. It provides the understanding and
procedural details necessary for implementing the system recommended in the feasibility study.
The process of design and implementation involves continual tradeoffs between cost and
performance. It also is extremely challenging. In the case of existing systems, measurement data
is available. Logical design, physical design, and structured design methodologies are
implemented to design the proposed system. Information has been gathered to verify the problem
and evaluate the existing system.

6.2 Data Flow Diagram of Proposed systems

There are two sections for the system

 Technical system.
 Ai control system.

Technical System: There are some parts in the technical section. In this salt plant first supply
water to the brine solution which extract liquid and dry out. Then purifying liquid and send it to

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vacuum evaporation for dry out moisture. Then mix all chemicals and store salt We add in this
system auto refining machine which refine the salt automatically which are not properly refined
.And also add auto cleaning and filter system

Ai control system: As the previous control room require several man powers, our candidate
system will control full control room using artificial intelligence. When problem is occurred in
the present system, then owner/operating system will set /reset the machine.

The DFD of this two section is drawn below-

WATER Dissolve salt 1. Brine

SUPPLY Solution

Extract dry out

Liquid

MILLING Grind salt

Process
2. Efficiency 1.1 cleaning 1.2 Washing
Sieving Washing System
Conveyor
Purifying salt rs quenching

CRUDE SALT
STORAGE EVAPATROR

2.1Re refine
Liquid
Refrigerant

PACKING

3. Solid Liquid
Auto
Separation

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 Ready for refine purifying
Distribution liquid

FINISH SALT 2. Separation

STORAGE
VACUAM
EVAPORATION
Mix chemical unrefined salt increase salt
MIXING OF Dry out moisture DRYING
ADDIVTIVES

Figure 6.1: DFD for Technical section of proposed system of ACI salt limited

OWNER Sending Information

OPERATING
CONTROL

Control
System

1. Mainframe
computer

Sending Information Sending Information

Sending Sending

Computer-1 Computer-2 Computer-3

Information Information Information

1.1 1.2 1.3 Audio

Set/Reset Display alarm
Machine led

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 Control machine Monitor Monitor
Machine Machine
2. AI
control

MAIN MACHINE

Figure 6.2: DFD for AI control room of proposed system of ACI salt limited

No
Date
6.3 Database Design
Type
6.3.1 E-R Diagram

Production

Size Name
Type Label
Id
ISA
Employee
Packaging
Salary

Distribution Monitor
Name Type

Customer Supplier Id Technical Non-technical

section

Address Supervise
Location Monitor market
Name Machine Page|37
 Control
room

Type Security Accounts

HR

Figure 6.3: ER diagram of database for ACI salt limited

6.3.2 Table Listing:

Production Table:

Content Type

Production no int(20)

Date varchar(25)

Types Of varchar(20)

Table 6.1: production table of database of ACI salt limited

Packaging Table:

Content Type

Size int(20)

Label varchar(25)

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 Types Of varchar(20)

Table 6.1: packaging table of database of ACI salt limit

Employee Table:

Content Type

ID int(20)

Name char(25)

Types Of varchar(20)

Salary Float(8,2)

Table 6.1: Employee table of database of ACI salt limited

Customer Table:

Content Type

Name char(20)

Types Of varchar(25)

Location varchar(20)

Table 6.1: Customer table of database of ACI salt limited

Supplier Table:

Content Type

Name char(20)

Address varchar(25)

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 ID int (20)

Table 6.1: Supplier table of database of ACI salt limited

Technical Section Table:

Content Type

Monitor Machine int(20)

Control room varchar(25)

Security varchar(20)

Table 6.1: Technical section table of database of ACI salt limited

Non-Technical Section Table:

Content Type

Accounts int(20)

Supervise market varchar(25)

HR varchar(20)

Table 6.1: Non-technical section table of database of ACI salt limited

6.4 Form Designing

To implement the functions of the power plant, we created a database using local server and use
some html forms to store data. The forms are divided into four parts.

1. Members Form.
2. Online order form
3. Wholesale purchaser form
4. Product information form

6.4.1 Members Form

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The membership form stores the data of all the staffs currently or previously working on that
organization. Before designing the database, it was handled manually. Staffs can input their valid
information into the form and click on submit button to store the data. Data can be reviewed in
the query section using query form.

6.4.2 Online order form

Form used to request merchandise, usually from a wholesaler, manufacturer, or direct-mail
retailer. Document provided by a direct marketing firm to a customer so that order information
can be communicated back to the marketer. Easily collect orders and payments from customers

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6.4.2 Wholesaler order form
Wholesale Purchase Order Form allows proper tracking collecting contact information, order
details, items to be purchased, and quantity of each with their item numbers also gathering

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additional information if any. customize the template through a variety of Jot Form tool and
widgets, add your logo, insert payment and CRM integrations, add visual and informational
content, provide dropdown/select options and either embed it to your website or use it as a
standalone form.

6.4.2 Product information form

The Product Information Form (PIF) is an industry-agreed questionnaire. The PIF is intended to
be used by companies to provide a wide variety of information about food products and

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ingredients in a single document that meets the information needs for legal and regulatory
compliance. PIF helps companies obtain information needed to meet the obligations of
regulations and industry codes with regard to foods and food ingredients in a consistent and
standardized manner. PIF is an industry tool that can improve company efficiency and reliability
in managing product specification and other related data when applied across the sector

6.4.5 Receipt and Inspection Report

It’s basically a form of incoming materials that is bought from other companies at a certain
amount of cost. It holds the unit price cost and the total cost of the product, who deals with this
kind of transactions and the name of the sellers.

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6.4.5 Receipt and Inspection Report

6.5 Conclusion
We proposed our candidate system using three major changes with the present system. The first
one is we add owner/operating control system second one is automatic refine system and third
one is Ai control room .The cost and benefit analysis is shown the benefit of the candidate
system and whole system ER-diagram is also shown here.

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 Chapter 7
Summary
Summarized Overview
ACI salt company is also a part of ACI limited. The objective of the Company is to provide
100% edible salt for human consumption by using modern vacuum evaporation process
technology. ACI Salt Ltd. is always looking forward for the scope to serve the nation.ACI salt
company’s goal is to offer the consumers a finest quality edible salt equivalent to any
international brand. ACI Ltd as one of the largest company of the country has to manage
working capital for maintaining current activities and increase profitability. It maintains different
types of inventory level for different inventory levels and manage large amount of cash,
receivables and payables. As a result ACI Ltd faces many problems in determining optimum
guideline of working capital management. So ACI Ltd can reduce inventory periods, receivables
period, and daily sales outstanding and accelerate sales volume to ensure efficient WCM policy.

We went to this organization to analyze the system and working procedure of the system as a
system analyst. We investigate the place primarily. We visited the control room and learn its
functionalities. We interviewed with the administrative staffs about their working environment.
They gave us all the information we needed for our observation. We learn about the
organizational structure, the user staff and the work flow of the organization. We gather further
information by receiving interviews & questionnaires.
In this primary investigation we found some problems. So we do some feasibility study. We
found that there is no auto operator control and auto refining system. We observed that the
control room is controlled manually. There was a lack of AI based computerized system to
support the running computers So, we advised them to develop a AI based operating system to
operate the control room artificially so that less man power is needed to control the system. Also
the system will not need 24/7 on site observation. We also found that the storage section is
manual.
So, we advised them to develop a AI based operating system to operate the control room
artificially so that less man power is needed to control the system. Also the system will not need
24/7 on site observation. We also advised them to develop customer communication with them.
Sales and marketing should observe carefully and give customers discount, offers for promotion
of their organization.

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The primary advantages of our proposed systems are improvements of control and performance,
cost and time effective, user friendly and no loss of valuable data. The economic feasibility of
our system is after the development, the organization will not be in a condition to invest more in
the organization. We can also say that it is technically feasible, since there will not be much
difficulty in getting required resources for the development and maintaining the system as well.

THANK YOU

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