MEWR/FOM/01/2020

06 February 2020

Dear Sir/Madam,

INVITATION TO QUOTE:
SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT
LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

You are invited to submit a quotation for the supply and delivery of the above
mentioned hardware and services. Please note the following:

Closing Date & Time

2. Quotations and supporting documents are to be submitted electronically

through closing date as stipulated in GeBIZ.

ITQ Documents:

3. The documents included in the ITQ are as follows:

a. Conditions of Contract
b. Requirement Specifications
c. Annex A : Statement of Compliance to Conditions of Contract
e. Annex B : Statement of Compliance to Requirement Specifications
f. Annex C : Price Schedule
g. Annex D : GST Declaration Form

Mandatory Briefing:

4. There is a mandatory site briefing on 17 Jan 2020, 10.00am, at the

Environment Building, 40 Scotts Road, Level 23 Envision Hub, S228231. Please
contact Ms Evon Lee (evon_lee@mewr.gov.sg) to register and confirm your
attendance for the briefing.

5. We wish you every success in this ITQ. If you require any further
clarifications, please contact the MEWR’s representative as follows:

Name : Ms Evon Lee

Tel : 6731 9470
Email : evon_lee@MEWR.gov.sg

Yours Faithfully,
TONG PING KUM (MS)
HEAD (PROCUREMENT)
MNISTRY OF THE ENVIRONMENT AND WATER RESOURCES
SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT
LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

Page 1 of 11
PART 1: QUOTATION CONDITIONS OF CONTRACT

Should your offer be accepted, the Terms and Conditions as set out in this Section
and the terms and conditions in the GeBIZ Terms and Conditions shall govern the
Contract between the Authority and your company.

In these Conditions, unless the context otherwise requires:

"Authority" means the Government of Singapore c/o the Ministry of the Environment
and Water Resources and includes any officer authorised by the Authority to act on
its behalf.

"Contract" includes the Government’s ITQ Message, the Contractor’s Quote

Message or offer (submitted through GeBIZ), these Conditions of Contract, the
specifications and samples, Letter of Acceptance, Order Message or any Orders
issued by the Authority to the Contractor for the supply of the Goods and/or
performance of Services.

"Contract Price" means the price exclusive of the Singapore Goods and Service Tax
payable to the Contractor for the full and proper performance by the Contractor of
his part of the Contract as determined under the provisions of the Contract (see
Section C below) and in law.

"Contractor" means the successful supplier who has been awarded the Contract by
the Authority.

"Goods" means all goods, including parts or units thereof, which the Contractor is
required to supply under the Contract.

"Services" means the work which the Contractor is required to perform under the
Contract.

2. SCOPE OF CONTRACT

2.1 The Contractor shall carry out and complete the supply of all items of Goods
and perform Services in accordance with the Contract. Unless otherwise stated in
the Contract, all Goods shall be new and unused.

3. DELIVERY

3.1 The Contractor shall deliver the Goods and perform the Services by the
Delivery/Performance Date and in the manner specified in the Contract. The
Contractor shall obtain a receipt therefore from the Authority. The issue of such
receipt shall in no way relieve the Contractor from his responsibility for replacing
defective or damaged Goods or for rectifying deficient Services under Clause 4
hereof.

4. WARRANTY

4.1 The Warranty Period shall commence on the date of receipt of the Goods and
on the date of acceptance of the Services in Singapore. The length of the Warranty
Period shall be twelve (12) months or such period as agreed in writing.

4.2 Where during the Warranty Period, any Good(s) is found to be:
Page 2 of 11
Defective in design, materials or workmanship; or

Not in accordance with the Contract or any specifications incorporated in the

Contract by written agreement; or

Having been installed, operated, stored and maintained in accordance with the
written instructions of the Contractor, fails to function properly or fails to meet any
performance guarantees or specifications published by the Contractor as applicable
to the Good(s); then unless it is shown that the foregoing is caused solely by
improper use or mishandling by the Authority, the Contractor shall, at its own
expense (including transportation costs), at the written notification of the Authority,
replace, rectify or completely repair the damaged or defective Good(s). The
Contractor may, in lieu thereof, elect to replace the damaged or defective Good(s).

4.3 If any Service performed is found during the Warranty Period to be deficient,
the Contractor shall at the written notification of the Authority, rectify the same, at the
expense of the Contractor within thirty (30) days of receipt of the Authority’s written
notification or within such time as mutually agreed in writing between parties.

5. PAYMENT

5.1 Within thirty (30) days from the date of invoice or date of receipt of invoice of
any Goods delivered and Services performed in accordance with Clause 3.1 of the
Contract and upon presentation by the Contractor of his bills in accordance with
such means and in such format as may be specified by the Authority and the
Authority's receipt as referred to in Clause 3.1 of the Contract, the Authority will
make payment to the Contractor of the full value of all Goods so delivered and
Services so performed provided that no payment shall be considered as evidence of
the quality of any Goods and Services to which such payments relates nor shall it
relieve the Contractor from his responsibilities under Clause 4 hereof.

5.2 Where delivery is by consignments, payment will be made within 30 days

after delivery of each consignment and the receipt of the documents referred to in
Clause

6. RIGHTS OF THIRD PARTIES

6.1 A person who is not a party to this Contract shall have no right under the
Contracts (Rights of Third Parties) Act to enforce any of its terms.

7. SUB-CONTRACTING AND ASSIGNING

7.1 The Contractor shall not sub-contract or assign the Contract without the prior
written consent of the Authority.

8. SUSPENSION OR TERMINATION

8.1 The Authority shall, after giving seven (7) days prior written notice to the
Contractor, have the right to suspend or terminate the Contract if the Authority is
affected by any state of war, Act of God or other circumstances seriously disrupting
public safety, peace or good order of the Republic of Singapore. Neither party shall
be liable to the other by reason of such suspension or termination save that the
Authority shall pay the Contractor the price of the Goods delivered and accepted by
Page 3 of 11
the Authority as at the date of written notice of termination or suspension. The
Authority shall have title to such Goods delivered and accepted. The Contractor
shall refund the balance of any payments or deposits made after deducting any
outstanding sums owing by the Authority to the Contractor by reason of this Clause.

9. GIFTS, INDUCEMENTS AND REWARDS

9.1 The Authority may terminate the Contract and recover from the Contractor the
amount of any loss resulting from such termination, if the Contractor shall have
offered or given or agreed to give to any person any gift or consideration of any kind
as an inducement or reward for doing or forbearing to do or for having done or
forborne to do any action in relation to the obtaining or execution of the Contract
with the Authority or for showing or forbearing to show favour to any person in
relation to any Contract with the Authority, or if the like acts shall have been done by
any person employed by the Contractor or acting on his behalf (whether with or
without the knowledge of the Contractor) or if in relation to any Contract with the
Authority the Contractor or any person employed by him or acting on his behalf shall
have committed any offence under Chapter IX of the Penal Code or Prevention of
Corruption Act or shall have abetted or attempted to commit such an offence or shall
have given any fee or reward the receipt of which is an offence under Chapter IX of
the Penal Code or the Prevention of Corruption Act.

10. VARIATION

10.1 No variation whether oral or otherwise in the terms of this Contract shall
apply thereto unless such variation shall have first been expressly accepted in
writing by the Contractor and the authorised contract signatory of the Authority.

11. APPLICABLE LAW

11.1 The Contract shall be subject to, governed by and interpreted in accordance
with the Laws of the Republic of Singapore for every purpose.

11.2 For the avoidance of doubt, until the Authority issues a Letter of Acceptance,
an Order message, or Purchase Order, this document (i) is not a contract and shall
in no way be construed as creating any legally binding obligation to purchase any
Goods and/or Service from any Supplier; and (ii) shall not be construed as providing
or implying that a contract will be entered into with any supplier.

12. CONFIDENTIALITY

12.1 The Contractor will at all times respect the confidentiality of information and
data furnished by MEWR in the development and execution of this service and will
not disclose same to any third party unless authorised by MEWR even after
termination of this Contract.

13 FAILURE TO EXECUTE SERVICES

13.1 If the Contractor fails to execute the services as ordered by MEWR in writing,
MEWR shall have the right to cancel all or any such services from this contract
without compensation and obtain such services from other sources. Should the cost
of any such services obtained from other sources be greater than that allowed for by
the Contractor in his prices, the differences in cost shall be a debt owing to the
Page 4 of 11
Government by the Contractor and shall be deducted from any money due or to
become due to the Contractor under this Contract or shall be recovered by the
Government as a liquidated damage in money.

SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT

LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

PART 2: REQUIREMENT SPECIFICATIONS

1. The Ministry of the Environment and Water Resources (MEWR) would like to
invite interested suppliers to provide supply and installation services of VRV system
in several office locations at Level 23 of the Environment Building. The required
products and services include the following:

S/N Items Quantity

1 VRV CU Unit – Cooling Capacity -28kW 1 Set

2 Cassette Unit – Cooling Capacity – 3.6kW 3 Sets
3 Cassette Unit – Cooling Capacity - 2.8kW 1 Set
4 Dismantling of Existing units and Removal from site for 1 Lot
appropriate recycling/disposal
5 Replacement of CU’s Isolator , Refrigerant piping, 1 Lot
pressure testing, electrical cabling and modification of
Cassette’s uPVC drain pipe; c/w necessary insulation,
PVC trunking, fitting, testing and commissioning

2. This quotation shall be awarded as a single lot to one Contractor. Vendors

Page 5 of 11
shall be deemed to have acquainted themselves with the site conditions and system
structure during the mandatory site briefing. Vendors shall note that all relevant
costs shall be deemed to be included in the bid price. These include costs for
equipment, labour, transportation, floor protection, knowledge transfer training, and
other relevant costs.

Delivery

3. Goods and services are to be completed within 6 weeks from the award of the
ITQ.

Award & Payment

4. The Authority reserves the right to accept the quotation in part or full or to
omit or vary the quantity of items indicated in the specifications.

5. Payment for the good and service will be made after the completion of all the
required services.

Evaluation Criteria

6. Vendors shall note that the attendance at the site briefing is a mandatory
criterion. Vendors who meet this criterion shall be further evaluated based on the
following criteria:

a. Ability to meet all requirements (15%)

b. Price competitiveness (70%)
c. Track records (15%)

Submission of Proposal

7. All submissions of quotation should be done through Gebiz and should

include the following:

a. Relevant Track Records for the past 2 years

b. Statement of Compliance to Conditions of Contract (please see

Annex A)

c. Statement of Compliance to Requirement Specifications (please

see Annex B)

d. Price Breakdown (please see Annex C)

e. GST Declaration Form (please see Annex D)

f. Any other supporting documents that the Contractor deems

necessary to support its bid (e.g Product Brochures)

Invoicing Mode

8. All local vendors participating in this ITQ shall ensure that they have a
Page 6 of 11
Vendor@Gov account for the issuance of Electronic Invoices (E-Invoices). The
Contractor for this ITQ shall issue only E-Invoices to MEWR. Hardcopy invoices will
not be accepted.

9. The Vendor@Gov account registration is Free of Charge. For more

information regarding the registration of an account, and/or for information about E-
Invoicing please log on to the following website:
https://app.vendors.gov.sg/index.aspx.

E-Invoice Receiving Party

10. The Contractor shall indicate the following staff’s name in the E-invoice(s):-

Ministry : Ministry of the Environment and Water Resources

Department : Finance Department
Sub-BU : ENV01
Attention : Mrs Ow Beng Guat

SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT

LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

ANNEX A: STATEMENT OF COMPLIANCE TO CONDITIONS OF CONTRACT

1.4 Participating vendors shall state clearly the compliance to each paragraph of the
Conditions of Contract. Where there is a failure to indicate any compliance against any
clause, it shall be deemed that the Vendor has indicated “Compliance” and the offer shall
be evaluated accordingly.

1.2 Only the following responses are acceptable:

“Compliance” or “C” When the Services meets or exceeds the stated

requirements. The Vendor shall not add
comments against the clause that vary the
meaning of full compliance to the clause.
However, comments indicating references to
literature to substantiate the response are
permissible. Any other comments which will
vary the meaning of full compliance will be
ignored.

“Non-Compliance” or “X” When the System or Services does not fully

comply with the requirements.

“Noted” or “D” When a statement is made in the ITQ

documents which do not call for the Vendor to
meet a specific requirement but merely informs
the Vendor of a fact, then the term “Noted” will
be accepted as acknowledgement that the
Vendor has read and understood the
information. Where “Noted” is used against
Page 7 of 11
 clauses requiring response other than “Noted”,
the Vendor’s response will be classified as “C”.

1.3 Explanatory notes must be provided under the column “Remarks” for cases where the
compliance is “X”. However, if “D” is used against clauses / paragraph requiring responses
other “D”, it will be assumed that the Vendor has indicated “C”. If the space provided is
insufficient, please use additional paper to furnish the information request. Where the
compliance is “C”, there shall NOT be any explanatory notes.

1.4 The format for the Statement of Compliance shall follow the following sample:

Name of Company: _________________________________________

Compliance
Paragraph Remarks
(C/X/D)
1
2.1
3.1
4.1
4.2
4.3
5.1
5.2
6.1
7.1
8.1
9.1
10.1
11.1
11.2
12.1
13.1

Page 8 of 11
SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT
LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

ANNEX B: STATEMENT OF COMPLIANCE TO REQUIREMENT

SPECIFICATIONS

Compliance
Paragraph Remarks
(C/X/D)
1
2
3
4
5
6 (a – c)
7 (a – f)
8
9
10

Page 9 of 11
SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT
LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

ANNEX C: TABLE OF PRICE BREAKDOWN

S/N Items Quantity Unit Cost Total Price

(SDG$) (SGD$)
1 VRV CU Unit – Cooling Capacity -28kW 1 Set

2 Cassette Unit – Cooling Capacity – 3 Sets

3.6kW

3 Cassette Unit – Cooling Capacity – 1 Set

2.8kW
4 Dismantling of Existing units and 1 Lot
Removal from site for appropriate
recycling/disposal
5 Replacement of CU’s Isolator, 1 Lot
Refrigerant piping, pressure testing,
electrical cabling and modification of
Cassette’s uPVC drain pipe; c/w
necessary insulation, PVC trunking,
fitting, testing and commissioning
6 Any other item/service not listed above but deemed necessary
for the delivery/completion of the VRV system: <insert ‘NIL’ if
this is not
<vendor to insert more details> applicable>

Total Amount to be entered into GeBiz (excluding GST)

Validity Period of Quotation: 60 days

Name of Company: __________________________________________________________

Address: ___________________________________________________________________

Tel No: ___________________________________________________________________

Person In-Charge (in Capital Letters): ____________________________________________

Signature of Contractor: _______________________________________________________

Company’s Stamp: ___________________________________________________________

Date : _____________________________________________________________________

Page 10 of 11
SUPPLY AND INSTALL VARIABLE REFRIGERANT VOLUME (VRV) SYSTEM AT
LEVEL 23 OFFICES IN THE ENVIRONMENT BUILDING

ANNEX D : DECLARATION OF GOODS AND SERVICES TAX (GST) STATUS

I hereby declare that _____________________________________________

(Name of Company)

of __________________________________________ is / will be / is not *

(Address of Company)

a taxable person under the Goods and Services Tax (GST) Act. The GST

registration number of the company is ________________________ .

(GST registration number)

Dated this ____________ day of ____________, 2020.

_______________ _______________ _______________

(Signature) (Name) (Designation)

* Delete if inapplicable

Page 11 of 11