= (EQUAL SIGN) Start a formula

Excel 300 Shortcuts ESC

F2
Cancel an entry in the cell or formula bar
Edit the active cell
Edit the active cell and then clear it, or delete
Enter data by using shortcut keys BACKSPACE the preceding character in the active cell as
Key Descriptions you edit the cell contents
ENTER Complete a cell entry F3 Paste a name into a formula
ESC Cancel a cell entry CTRL + F3 Define a name
F4 or CTRL + Y Repeat the last action F9 Calculate all sheets in all open workbooks
ALT + ENTER Start a new line in the same cell SHIFT + F9 Calculate the active worksheet
Delete the character to the left of the ALT + = (EQUAL SIGN) Insert the AutoSum formula
BACKSPACE CTRL + ; (SEMICOLON) Enter the date
insertion point, or delete the selection
Delete the character to the right of the CTRL + SHIFT + :
DELETE Enter the time
insertion point, or delete the selection (COLON)
CTRL + DELETE Delete text to the end of the line CTRL + K Insert a hyperlink
Move one character up, down, left, or right or ENTER Complete a cell entry
Arrow keys CTRL + SHIFT + " Copy the value from the cell above the active
right
HOME Move to the beginning of the line (QUOTATION MARK) cell into the cell or the formula bar
SHIFT + F2 Edit a cell comment CTRL + ` (SINGLE LEFT Alternate between displaying cell values and
CTRL + SHIFT + F3 Create names from row and column labels QUOTATION MARK) displaying cell formulas
CTRL + D Fill down Copy a formula from the cell above the active
CTRL + ' (APOSTROPHE)
CTRL + R Fill to the right cell into the cell or the formula bar
Fill the selected cell range with the current CTRL + SHIFT + ENTER Enter a formula as an array formula
CTRL + ENTER Display the Formula Palette after you type a
entry CTRL + A
valid function name in a formula
Complete a cell entry and move down in the Insert the argument names and parentheses
ENTER
selection CTRL + SHIFT + A for a function, after you type a valid function
name in a formula
Complete a cell entry and move up in the
SHIFT + ENTER ALT + DOWN ARROW Display the AutoComplete list
selection
Complete a cell entry and move to the right in
TAB
the selection Format data by using shortcut keys
Complete a cell entry and move to the left in Key Descriptions
SHIFT + TAB
the selection ALT + ' (APOSTROPHE) Display the Style command (Format menu)
CTRL + 1 Display the Cells command (Format menu)
Work in cells or the formula bar by using shortcut keys CTRL + SHIFT + ~ Apply the General number format
Key Descriptions CTRL + SHIFT + $ Apply the Currency format with two decimal
 places (negative numbers appear in Move within a selection by using shortcut keys
parentheses) Key Descriptions
Apply the Percentage format with no decimal Move from top to bottom within the
CTRL + SHIFT + %
places selection (down), or in the direction that is
Apply the Exponential number format with ENTER
CTRL + SHIFT + ^ selected on the Edit tab (Tools menu, Options
two decimal places command)
Apply the Date format with the day, month, Move from bottom to top within the
CTRL + SHIFT + #
and year selection (up), or opposite to the direction
Apply the Time format with the hour and SHIFT + ENTER
CTRL + SHIFT + @ that is selected on the Edit tab (Tools menu,
minute, and indicate A.M. or P.M. Options command)
Apply the Number format with two decimal Move from left to right within the selection,
CTRL + SHIFT + ! places, 1000 separator, and - for negative TAB or move down one cell if only one column is
values selected
CTRL + SHIFT + & Apply the outline border Move from right to left within the selection,
CTRL + SHIFT + _ Remove all borders SHIFT + TAB or move up one cell if only one column is
CTRL + B Apply or remove bold formatting selected
CTRL + I Apply or remove italic formatting Move clockwise to the next corner of the
CTRL + U Apply or remove an underline CTRL + PERIOD
selection
CTRL + 5 Apply or remove strikethrough formatting CTRL + ALT + RIGHT Move to the right between nonadjacent
CTRL + 9 Hide rows ARROW selections
CTRL + SHIFT + ( Unhide rows CTRL + ALT + LEFT Move to the left between nonadjacent
CTRL + 0 (ZERO) Hide columns ARROW selections
CTRL + SHIFT + ) Unhide columns
Select cells, columns, rows, or objects in worksheets and
Basics shortcut keys workbooks by using shortcut keys
Key Descriptions Key Descriptions
CTRL + C Copy the selection Select the current region around the active
CTRL + V Paste the selection CTRL + SHIFT + *
cell (the current region is an area enclosed by
CTRL + X Cut the selection (ASTERISK)
blank rows and blank columns)
DELETE Clear the contents of the selection SHIFT + arrow key Extend the selection by one cell
CTRL + SHIFT + (PLUS CTRL + SHIFT + arrow Extend the selection to the last nonblank cell
Insert blank cells
SIGN) key in the same column or row as the active cell
CTRL + - Delete the selection Extend the selection to the beginning of the
CTRL + Z Undo the last action SHIFT + HOME
row
Extend the selection to the beginning of the
CTRL + SHIFT + HOME
worksheet
 Extend the selection to the last cell used on DOWN) with SCROLL LOCK turned off, your selection moves the distance
CTRL + SHIFT + END
the worksheet (lower-right corner) you scroll. If you want to keep the same selection as you scroll, turn on
CTRL + SPACEBAR Select the entire column SCROLL LOCK first
SHIFT + SPACEBAR Select the entire row
CTRL + A Select the entire worksheet
Select cells with special characteristics by using shortcut
If multiple cells are selected, select only the
SHIFT + BACKSPACE keys
active cell
SHIFT + PAGE DOWN Extend the selection down one screen Key Descriptions
SHIFT + PAGE UP Extend the selection up one screen Select the current region around the active
CTRL + SHIFT + *
CTRL + SHIFT + With an object selected, select all objects on cell (the current region is an area enclosed by
(ASTERISK)
SPACEBAR a sheet blank rows and blank columns)
Alternate between hiding objects, displaying Select the current array, which is the array
CTRL + /
CTRL + 6 objects, and displaying placeholders for that the active cell belongs to
objects CTRL + SHIFT + O (the
Select all cells with comments
CTRL + 7 Show or hide the Standard toolbar letter O)
Press In End mode, Descriptions Select cells whose contents are different from
END Turn End mode on or off the comparison cell in each row (for each
CTRL + \
Extend the selection to the last nonblank cell row, the comparison cell is in the same
END, SHIFT + arrow key column as the active cell)
in the same column or row as the active cell
Extend the selection to the last cell used on Select cells whose contents are different from
END, SHIFT + HOME the comparison cell in each column (for each
the worksheet (lower-right
CTRL + SHIFT + |
Extend the selection to the last cell in the column, the comparison cell is in the same
current row; this keystroke is unavailable if ow as the active cell)
END, SHIFT + ENTER you selected the Transition navigation keys Select only cells that are directly referred to
CTRL + [
check box on the Transition tab (Tools menu, by formulas in the selection
Options command) Select all cells that are directly or indirectly
CTRL + SHIFT + {
Press With SCROLL LOCK on, Descriptions referred to by formulas in the selection
SCROLL LOCK Turn SCROLL LOCK on or off Select only cells with formulas that refer
CTRL + ]
UP ARROW or DOWN directly to the active cell
Scroll the screen up or down one row
ARROW Select all cells with formulas that refer
CTRL + SHIFT + }
LEFT ARROW or RIGHT directly or indirectly to the active cell
Scroll the screen left or right one column
ARROW Select only visible cells in the current
ALT + SEMICOLON
Extend the selection to the cell in the upper- selection
SHIFT + HOME
left corner of the window
Extend the selection to the cell in the lower-
SHIFT + END Select chart items by using shortcut keys
right corner of the window
Tip When you use the scrolling keys (such as PAGE UP and PAGE Key Descriptions
DOWN ARROW Select the previous group of items column
UP ARROW Select the next group of items Move to the last cell on the worksheet, which
RIGHT ARROW Select the next item within the group is the cell at the intersection of the right-most
LEFT ARROW Select the previous item within the group END, HOME used column and the bottom-most used row
(in the lower-right corner); cell opposite the
Home cell, which is typically A1
Move and scroll on a worksheet or workbook by using Move to the last cell to the right in the
shortcut keys current row that is not blank; unavailable if
Key Descriptions END, ENTER you have selected the Transition navigation
Arrow key Move one cell in a given direction keys check box on the Transition tab (Tools
CTRL + arrow key Move to the edge of the current data region menu, Options command)
Move between unlocked cells on a protected With SCROLL LOCK turned on,
TAB Press
worksheet Descriptions
HOME Move to the beginning of the row SCROLL LOCK Turn SCROLL LOCK on or off
CTRL + HOME Move to the beginning of the worksheet Move to the cell in the upper-left corner of
HOME
the window
Move to the last cell on the worksheet, which
Move to the cell in the lower-right corner of
is the cell at the intersection of the right-most END
the window
used column and the bottom-most used row
CTRL + END UP ARROW or DOWN
(in the lower-right corner); cell opposite the Scroll one row up or down
Home cell, which is typically A1 cell opposite ARROW
the Home cell, which is typically A1 LEFT ARROW or RIGHT
Scroll one column left or right
PAGE DOWN Move down one screen ARROW
PAGE UP Move up one screen Tip When you use the scrolling keys (such as PAGE UP and PAGE
ALT + PAGE DOWN Move one screen to the right DOWN) with SCROLL LOCK turned off, your selection moves the distance
you scroll. If you want to preserve your selection while you scroll
ALT + PAGE UP Move one screen to the left
through the worksheet, turn on SCROLL LOCK first.
CTRL + PAGE DOWN Move to the next sheet in the workbook
CTRL + PAGE UP Move to the previous sheet in the workbook
CTRL + F6 or CTRL +
Move to the next workbook or window
Print and preview a document by using shortcut keys
TAB Key Descriptions
CTRL + SHIFT + F6 or
Move to the previous workbook or window CTRL + P Display the Print command (File menu)
CTRL + SHIFT + TAB
F6 Move to the next pane
SHIFT + F6 Move to the previous pane Work in print preview
CTRL + BACKSPACE Scroll to display the active cell
Key Descriptions
Press In End mode, Descriptions
END Turn End mode on or off Arrow keys Move around the page when zoomed in
END, arrow key Move by one block of data within a row or
 PAGE UP or PAGE SHIFT + LEFT ARROW Select the character to the left
Move by one page when zoomed out
DOWN
CTRL + UP ARROW or SHIFT + RIGHT ARROW Select the character to the right
Move to the first page when zoomed out
CTRL + LEFT ARROW
CTRL + DOWN ARROW
or CTRL + RIGHT Move to the last page when zoomed out
Work with the AutoFilter feature by using shortcut keys
ARROW Key Descriptions
Select the cell that
contains the column Display the AutoFilter list for the current
Work in a data form by using shortcut keys label, and then press column
Key Descriptions ALT + DOWN ARROW
Close the AutoFilter list for the current
Select a field or a command button key is the ALT + UP ARROW
column
ALT + key, where underlined letter in the field or command
name DOWN ARROW Select the next item in the AutoFilter list
DOWN ARROW Move to the same field in the next record UP ARROW Select the previous item in the AutoFilter list
UP ARROW Move to the same field in the previous record HOME Select the first item (All) in the AutoFilter list
Move to the next field you can edit in the END Select the last item in the AutoFilter list
TAB
record
Filter the list by using the selected item in the
Move to the previous field you can edit in the ENTER
SHIFT + TAB AutoFilter list
record
ENTER Move to the first field in the next record
Work with the Pivot Table Wizard by using shortcut keys
SHIFT + ENTER Move to the first field in the previous record
Key Descriptions
PAGE DOWN Move to the same field 10 records forward UP ARROW or DOWN Select the next or previous field button in the
ARROW list
PAGE UP Move to the same field 10 records back
LEFT ARROW or RIGHT Select the field button to the right or left in a
CTRL + PAGE DOWN Move to the new record ARROW multicolumn field button list

CTRL + PAGE UP Move to the first record ALT + P Move the selected field into the Page area

HOME or END Move to the beginning or end of a field ALT + R Move the selected field into the Row area

LEFT ARROW or RIGHT ALT + C Move the selected field into the Column area
Move one character left or right within a field
ARROW
ALT + D Move the selected field into the data area
SHIFT + HOME Extend a selection to the beginning of a field
ALT + L Display the PivotTable Field dialog box
SHIFT + END Extend a selection to the end of a field
Work with page fields in a Pivot Table by using shortcut keys Close the visible menu, or, with a submenu
ESC
Key Descriptions visible, close the submenu only
Tip You can select any menu command on the menu bar or on a visible
UP ARROW Select the previous item in the list
toolbar with the keyboard. Press ALT to select the menu bar. (To then
DOWN ARROW Select the next item in the list select a toolbar, press CTRL + TAB; repeat until the toolbar you want is
selected.) Press the letter that is underlined in the menu name that
HOME Select the first visible item in the list contains the command you want. In the menu that appears, press the
END Select the last visible item in the list letter underlined in the command name that you want

ENTER Display the selected item

Keys for toolbars
Key On a toolbar, Descriptions
Group and ungroup Pivot Table items by using shortcut keys F10 or ALT Make the menu bar active
Key Descriptions
CTRL + TAB or CTRL +
ALT + SHIFT + RIGHT Select the next or previous toolbar
Group selected PivotTable items SHIFT + TAB
ARROW
TAB or SHIFT + TAB
ALT + SHIFT + LEFT Select the next or previous button or menu
Ungroup selected PivotTable items (when a toolbar is
ARROW on the toolbar
active)
ENTER Open the selected menu
Keys for menus
Perform the action assigned to the selected
Key Descriptions ENTER
button
SHIFT + F10 Show a shortcut menu ENTER Enter text in the selected text box
F10 or ALT Make the menu bar active Arrow keys to move
Show the program icon menu (on the through options in the
ALT + SPACEBAR list or menu; ENTER to
program title bar) Select an option from a drop-down list box or
DOWN ARROW or UP select the option you
Select the next or previous command on the from a drop-down menu on a button
ARROW (with the menu want (when a drop-
menu or submenu down list box is
or submenu displayed)
Select the menu to the left or right, or, with a selected)
LEFT ARROW or RIGHT
submenu visible, switch between the main
ARROW
menu and the submenu Keys for windows and dialog boxes
Select the first or last command on the menu
HOME or END Press In a window, Descriptions
or submenu
Close the visible menu and submenu at the ALT + TAB Switch to the next program
ALT
same time ALT + SHIFT + TAB Switch to the previous program
CTRL + ESC Show the Windows Start menu Letter key for the first
letter in the option
CTRL + W Close the active workbook window name you want (when Move to an option in a drop-down list box
CTRL + F5 Restore the active workbook window a drop- down list box is
selected)
CTRL + F6 Switch to the next workbook window ALT + letter, where
CTRL + SHIFT + F6 Switch to the previous workbook window letter is the key for the Select an option, or select or clear a check
underlined letter in the box
Carry out the Move command (workbook option name
CTRL + F7
icon menu, menu bar)
ALT + DOWN ARROW Open the selected drop-down list box
Carry out the Size command (workbook icon
CTRL + F8
menu, menu bar) ESC Close the selected drop-down list box
CTRL + F9 Minimize the workbook window to an icon Perform the action assigned to the default
command button in the dialog box (the
CTRL + F10 Maximize or restore the workbook window ENTER
button with the bold outline ¾ often the OK
ALT + 0 to select the button)
Select a folder in the Open or Save As dialog
folder list; arrow keys
box (File menu) ESC Cancel the command and close the dialog box
to select a folder
ALT + number (1 is the Press In a text box, Descriptions
Choose a toolbar button in the Open or Save
leftmost button, 2 is
As dialog box (File menu) HOME Move to the beginning of the entry
the next, and so on)
Update the files visible in the Open or Save As END Move to the end of the entry
F5
dialog box (File menu)
LEFT ARROW or RIGHT
Press In a dialog box, Descriptions Move one character to the left or right
ARROW
CTRL + TAB or CTRL + CTRL + LEFT ARROW or
Switch to the next tab in a dialog box Move one word to the left or right
PAGE DOWN CTRL + RIGHT ARROW
CTRL + SHIFT + TAB or Select from the insertion point to the
Switch to the previous tab in a dialog box SHIFT + HOME
CTRL + PAGE UP beginning of the entry
TAB Move to the next option or option group Select from the insertion point to the end of
SHIFT + END
the entry
SHIFT + TAB Move to the previous option or option group SHIFT + LEFT ARROW Select or unselect one character to the left
Move between options in the active drop-
Arrow keys down list box or between some options in a SHIFT + RIGHT ARROW Select or unselect one character to the right
group of options CTRL + SHIFT + LEFT
Select or unselect one word to the left
Perform the action assigned to the active ARROW
SPACEBAR button (the button with the dotted outline), CTRL + SHIFT + RIGHT
Select or unselect one word to the right
or select or clear the active check box ARROW
 F3 Paste a name into a formula
Keys for using the Office Assistant SHIFT + F3 Paste a function into a formula
Press In a window, Descriptions CTRL + F3 Define a name
ALT + F6; repeat until Create names by using row and column
Make the Office Assistant the active balloon CTRL + ALT + F3
the balloon is active labels
ALT + topic number F4 Repeat the last action
(where 1 is the first Select a Help topic from the topics displayed SHIFT + F4 Repeat the last Find (Find Next)
topic, 2 is the second, by the Office Assistant CTRL + F4 Close the window
and so on) ALT + F4 Exit
ALT + DOWN ARROW See more help topics F5 Go To
ALT + UP ARROW See previous help topics SHIFT + F5 Display the Find dialog box
CTRL + F5 Restore the window size
ESC Close an Office Assistant message
F6 Move to the next pane
F1 Get Help from the Office Assistant SHIFT + F6 Move to the previous pane
ALT + N Display the next tip CTRL + F6 Move to the next workbook window
CTRL + SHIFT + F6 Move to the previous workbook window
ALT + B Display the previous tip
F7 Spelling command
ESC Close tips CTRL + F7 Move the window
TAB to select the Office F8 Extend a selection
Assistant button; SHIFT + F8 Add to the selection
Show or hide the Office Assistant in a wizard
SPACEBAR to show or CTRL + F8 Resize the window
hide the Assistant ALT + F8 Display the Macro dialog box
F9 Calculate all sheets in all open workbooks
Function Keys SHIFT + F9 Calculate the active worksheet
Key Descriptions CTRL + F9 Minimize the workbook
F1 Display Help or the Office Assistant F10 Make the menu bar active
SHIFT + F1 What's This? SHIFT + F10 Display a shortcut menu
ALT + F1 Insert a chart sheet Maximize or restore the workbook
CTRL + F10
ALT + SHIFT + F1 Insert a new worksheet window
F2 Edit the active cell F11 Create a chart worksheet
SHIFT + F2 Edit a cell comment SHIFT + F11 Insert a new
ALT + F2 Save As command CTRL + F11 Excel 4.0
Insert a Microsoft
ALT + SHIFT + F2 Save command macro sheet
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