Logistics Manual

Prepared by

K.A. Largo
June 2011

Updated by

C. Niro
June 2012

Updated by

A. Yao
November 2013
 TABLE OF CONTENTS
I. Event Logistics

II. Important UPD Administrative Offices

A. Office of Student Activities (OSA)

B. Office of the Vice Chancellor for Community Affairs (OVCCA)
C. Business Concessions Office (BCO)
D. Campus Maintenance Office (CMO)
E. Office of the Vice Chancellor of Student Affairs (OVCSA)

III. Permit Procedures

A. Publicity Materials for Non-Profit Events

B. Brandsale and Its Publicity Materials
C. Merchandise Sale and Its Publicity Materials
D. Food Bazaar at AS Parking Lot and Its Publicity Materials
E. Booth/Exhibit Set-up at CSSP
F. Exhibit Set-up at UP College of Engineering
G. Booth Set-up at Math Building
H. College of Law Theatre Reservation
I. College of Human Kinetics Facilities Reservation
J. Virata School of Business Room Reservation

IV. UPD Venues Database

A. School of Economics
B. Francisco Benitez Alumni Center
C. UPAA Ang Bahay ng Alumni
D. Balay Kalinaw/Ikeda Hall
E. Bulwagang Tandang Sora (CSWCD)

V. Court Venues Database

VI. Equipment Database

VII. UPCE Faculty Advisers

VIII. Safety Hotlines

IX. UPCE Logistics Hotlines

Introduction
This training manual is especially intended for the use of the members of the University of
the Philippines Circle of Entrepreneurs.

It is designed to increase the awareness of our members with regards to the procedures
employed within the university. Although not exhaustive, this manual aims to provide useful
data on the most common forms of logistics that this organization undertakes. The
information present in this manual is open for revision upon changes in administration
policy.

What the member will find in this manual are series of steps for various tasks, especially the
processing of permits. A short compilation of the most often availed venues and equipment
can also be found in this manual. For a more complete listing of venues and equipment
rental, members can consult the “Logistics Database” file posted in the Logistics 101
Facebook Group.

I. EVENT LOGISTICS

Introduction

Logistics is all about the coordination of a sequence of resources to carry out a certain
project. From the planning, organizing, execution and up to the closing of an activity,
majority of the job can be attributed to logistics – one of the roles of the Operations
Committee. This manual gives a general overview of the kinds of logistics activities in
creating events, how they can best be organized, and the plans that can be made
beforehand.

In a nutshell, the basic task of a logistics system is to facilitate the flow of the event. From
the reservation of the venue to the preparation of permits, as well as the inventory of
materials and equipment needed, logistics makes the event possible. Logistics plays a major
role in the success of an event, and is thus a very important and crucial part of a project.

College-based

The UP Cesar E.A. Virata School of Business recognizes UPCE as one of its college-based
student organizations. As our base college, the VSB is a perfect venue for relevant business
events and projects catering to the VSB population.

University-wide
CE is a university-wide organization open to all students from each college in UP. As such, it
is important to hold events at prominent places around campus to promote the organization
and to reach a wider market.

Off-campus

There are similar organizations at other universities who do the same thing as CE does.
Once in a while, organizing an event open to the public is beneficial to the network that CE
wishes to establish with other student organizations. Business, government and non-
government institutions are also considered for org partnerships because of the mutual
benefits that can help in the implementation of the project.

II. IMPORTANT UPD ADMINISTRATIVE OFFICES

A. Office of Student Activities (OSA)

- Location: Vinzons Hall Annex
- Serves as the central planning and coordinating body for university-wide student
activities in UP Diliman
- Coordinates university-based student organizations
- Processes annual organization recognition
- Serves as a liason between the University and outside organizations requesting for
UP student participation
- Coordinator: Prof. Rommel B. Rodriguez, PhD

Website: http://osa.upd.edu.ph/
Contact details: 981-8671 to 72
09275422224
osa@upd.edu.ph or isp.osa@upd.edu.ph

B. Office of the Vice Chancellor for Community Affairs (OVCCA)

- Location: Quezon Hall, Ground Floor
- Ensures the cleanliness, orderliness and peacefulness of the UP Diliman Community
- Maintains the upkeep of campus facilities
- Conducts campus transportation and traffic management and solid waste
management
- Vice Chancellor: Prof. Melania L. Flores

Website: http://ovcca.upd.edu.ph
Contact Details: 981-8601, 981-8600
928-2947 (Telefax)
ovcca@upd.edu.ph or ovcca.upd@gmail.com

C. Business Concessions Office (BCO)

 - Location: UP Office of Community Relations (near College of Fine Arts)
- Collects rentals and fees from business concessionaires in the university
- Oversees the operations of bazaars and tiangge sales conducted by student
organizations
- Under the OVCCA
- Director: Dr. Raquel B. Florendo

Contact Details: 981-8500 local 4026

D. Campus Maintenance Office (CMO)

- Location: UP Office of Community Relations (near College of Fine Arts)
- Maintains the upkeep of campus facilities
- Conducts the installation of electrical wires, rental of garbage bins and stage
platforms, etc. for activities of student organizations
- Assists student organizations in putting up publicity materials that involve the use of
university facilities (e.g. tarpaulin on lamp posts around the academic oval)
- Under the OVCCA
- Acting Director: Engr. Alden Jose U. Aynera

Contact Details: 925-8185

Building Maintenance Division Local Number

Administrative Section 4028
Carpentry Section 4030
Electrical Section 4030
Painting Section 4035
Plumbing Section 4030
Special Events Section 4033
Welding & Aircon Section 4035
Grounds Services and Arboretum Division Local Number
Administrative Section 4031

E. Office of the Vice Chancellor for Student Affairs (OVCSA)

- Location: Quezon Hall, First Floor South Wing
- Promotes the welfare of the students
- Oversees student organizations, scholarships, counselling, student complaints, etc.
- Vice Chancellor: Prof. Corazon J. Tan

Website: http://ovcsa.upd.edu.ph
Contact Details: 981-8500
928-2886 (Fax)
upd.ovcsa@gmail.com or ovcsa09@yahoo.com
III. PERMIT PROCEDURES

A. Publicity Materials for Non-profit Events

(e.g. Entrep Fair, University-wide SMM, BPMS, etc)

1. Fill out an OSA Activity Request Form.

2. Attach to the OSA Activity Form letters addressed to Prof. Ma. Corazon
J. Tan and Prof. Melania L. Flores (1 letter for each) specifying the
nature and purpose of the activity.
3. Have the OSA Activity Form signed by the following people (in order):
a. Any IC member
b. Faculty Adviser
c. OSA (Signature of College Secretary/Dean can often be
bypassed)
d. Prof. Rodriguez-OVCSA
e. Prof. Flores-OVCCA
4. Bring the publicity materials to the OSA and have them stamped
- only 50 posters per activity can be stamped per day
5. If you will be posting publicity materials in inside buildings/colleges,
show the completely sign OSA Activity Form to the Dean/OIC.

B. Brandsale and Its Publicity Materials

1. Fill out an OSA Activity Request Form.

2. Attach to the OSA Activity Form letters addressed to Prof. Ma. Corazon
J. Tan and Prof. Melania L. Flores (1 letter for each) specifying the
nature and purpose of the activity.
3. Have the OSA Activity Form signed by the following people (in order):
a. Any IC member
b. Faculty Adviser
c. OSA (Signature of College Secretary/Dean can often be
bypassed)
d. Prof. Rodriguez-OVCSA
e. Prof. Flores-OVCCA
f. BCO
 i. Present the Brandsale Memorandum of Agreement
between UPCE and the company.
ii. Get a billing statement from BCO.
iIi. Pay the bill at the University Cashier (near UP Shopping
Center)
iv. Give a photocopy of the receipt to the BCO and have the
OSA Activity Form signed.
4. Bring the publicity materials to the OSA and have them stamped
- only 50 posters per activity can be stamped per day
5. If you will be posting publicity materials in inside buildings/colleges,
show the completely sign OSA Activity Form to the Dean/OIC.

C. Merchandise Sale and Its Publicity Materials

1. If the merchandise features the UP logo and/or UP icons (i.e. UP seal,

UP Oblation), fill out a TTBDO Form: “Request to Use UP Trademarks”.
The following should be attached to the accomplished TTBDO Form:
a. Photocopy of Certificate of Accreditation as a UP student
organization (Get from VP for Operations)
b. Photocopy of UP Student ID of project head/contact person
c. Design/s to be approved
*TTBDO Location: Molecular Biology and Biotechnology Building
*Consult the UP Brand Book 2007 when designing UP merchandise to
satisfy the requirements of TTBDO (can be found at the Logistics 101 FB
group).
2. Fill out an OSA Activity Request Form.
3. Attach to the OSA Activity Form letters addressed to Prof. Ma. Corazon
J. Tan and Prof. Melania L. Flores (1 letter for each) specifying the
nature and purpose of the activity.
4. Have the OSA Activity Form signed by the following people (in order):
a. Any IC member
b. Faculty Adviser
c. OSA (Signature of College Secretary/Dean can often be
bypassed)
d. Prof. Rodriguez-OVCSA
e. Prof. Flores-OVCCA
f. BCO
j. They will give a billing statement.
 ii. Pay the bill at the University Cashier (near UP Shopping
Center)
iii. Show the receipt to the BCO and have the OSA Activity
Form signed.
5. Bring the publicity materials to the OSA and have them stamped
- only 50 posters per activity can be stamped per day
6. If you will be posting publicity materials in inside buildings/colleges,
show the completely sign OSA Activity Form to the Dean/OIC.

D. Food Bazaar at AS Parking Lot and Its Publicity Materials

1. Fill out an OSA Activity Request Form.

2. Attach to the OSA Activity Form letters addressed to Prof. Ma. Corazon
J. Tan and Prof. Melania L. Flores (1 letter for each) specifying the
nature and purpose of the activity.
3. Have the OSA Activity Form signed by the following people (in order):
a. Any IC member
b. Faculty Adviser
c. OSA (Signature of College Secretary/Dean can often be
bypassed)
d. Prof. Rodriguez-OVCSA
e. Prof. Flores-OVCCA
4. Bring the accomplished OSA Activity Request Form to CSSP OSA
(Palma Hall Room 113) and sign the Agreement Form provided by CSSP
for the use of AS parking lot. Leave the form and ask when you can
follow-up.
5. After the CSSP Agreement Form is signed by the CSSP Associate Dean
for Administration, bring the OSA Activity Request Form and the CSSP
Agreement Form to the Dulaang UP Office and have it signed.
6. Go the Utilities Management Team (Location: UP Computer Center)
and show the list of the appliances to be used by the concessionaires.
The UMT will assess how much electricity fee should be paid.
7. Pay the electricity fee at the University Cashier.
8. With all the permits, go to the OVCCA and let them assess how many
utility workers and electricians are needed to set-up and maintain the
bazaar. Pay the bill right there at the OVCCA office (not at the
University Cashier)
 9. With all the permits and receipts, go to the BCO . Give them the
photocopy of the following:
a. MOA with each concessionaire
b. Sanitary permit of each concessionaire
c. Health permit of all food handlers
10. Get Billing Statement from BCO and pay at the university cashier.
11. Give the receipt of the BCO bill and get the completed permit, now
signed by the BCO.

E. Booth/Exhibit Set-up at CSSP

1. Check room/venue/equipment availability at CSSP OSA (Room 113). Get

CSSP Facilities Use Request Form at Room 113. Accomplish the form.
2. Fill out an OSA Activity Request Form.
3. Attach to the OSA Activity Form letters addressed to Prof. Ma. Corazon
J. Tan and Prof. Melania L. Flores (1 letter for each) specifying the
nature and purpose of the activity.
4. Have the OSA Activity Form signed by the following people (in order):
a. Any IC member
b. Faculty Adviser
c. OSA (Signature of College Secretary/Dean can often be
bypassed)
d. Prof. Rodriguez-OVCSA
5. Submit the following to CSSP OSA (Room 113) at least 2 days before the
event:
a. Completed OSA Activity Request Form
b. Completed CSSP Facilities Use Request Form (3 copies, back to
back)
c. Sketch/lay-out of exhibit (for the use of lobby only)

*Pricelist of facilities available for rental to non-CSSP based organizations

Facility For Non-profit Use For Profit Use With Commercial

Sponsor
1st/2nd Floor Lobby P100/day - -
Alcove A P100/day - -
Classroom P100/3 hours P150/3 hours -
P20/succeeding P20/succeeding -
hours hours
Covered Walk P75/day P100/day P150/day
Front Stairs P100/3 hours P______ -
Green House Lawn - P200 P250

*Pricelist of equipment available for rental to non-CSSP based organizations

Audio Equipment (Sound System) P550/hour

Multi Media Projector (LCD) P550/hour

*Pricelist of electricity rates for non-CSSP based organizations

Battery Charger/Camera P60/hour

Blow Dryer P25/hour
Cellphone Charger P25/hour
Computer PC w/ Monitor P30/hour
DVD Player P25/hour
Electric Fan (Desk Fan) P10/hour
Electric Fan (Industrial Fan) P25/hour
Electric Fan (Stand Fan) P15/hour
Karaoke P20/hour
Laptop P60/hour
LCD Projector P100/hour
Lights, Spotlights 1500 w P62.50/hour
OVH Projector P37.50/hour
Sound System P75/hour
TV 21” and below P20/hour
TV 25” P40/hour
VCD Player P20/hour
Water Dispenser P100/hour

F. Exhibit Set-up at UP College of Engineering Lobby

1. Check availability of Eng’g Lobby at the Eng’g Admin Room (right side after
you enter Melchor Hall).
2. Accomplish Eng’g Facilities Request Form. Have it signed by the UPCE Adviser
and UPCE President. Attach a Letter of Request briefly explaining the activity
addressed to Dr. Aura C. Matias , UP College of Engineering Dean.
3. Fill out an OSA Activity Request Form.
4. Attach to the OSA Activity Form a letter addressed to Prof. Ma. Corazon J. Tan
(OVCSA) specifying the nature and purpose of the activity.
 5. Have the OSA Activity Form signed by the following people (in order):
a. Any IC member
b. Faculty Adviser
c. OSA (Signature of College Secretary/Dean can often be
bypassed)
d. Prof. Rodriguez-OVCSA
6. Submit the completed Eng’g Forms and OSA Activity Form.

G. Booth Set-up at Math Building

1. Prepare a formal letter addressed to the director.

2. Sign the letter then have it signed by the UPCE president.
3. Submit the letter to the office of the department chair.
4. Ask when to follow-up. Then go back on the said date.

H. College of Law Theatre Reservation

1. As of November 2013, the Law Theatre is not for rent anymore.

2. However, if the there is no other venue available, the Dean of the UP College
of Law may consider the request of the team.
3. Write a letter addressed to Prof. Danilo L. Concepcion, UP College of Law
Dean, explaining the event and the need for the venue.
4. The rental rate will be given after the request is approved.

I. College of Human Kinetics Facilities Reservation

1. Submit a Letter of Request addressed to Prof. Ronualdo U. Dizer, College of

Human Kinetics Dean. (Telefax: 929.6033/924.1893). Indicate the following in
the letter:
a. Area/s to be reserved
b. Date/s to be reserved
c. Ingress and egress time
d. Nature of activity
e. Number of participants
f. Other concerns
*Reservation request should be submitted to the CHK administration office
at least 1 to 2 weeks before the preferred date of the event.
 2. Follow-up the status of the request by calling Mrs. Elena Sabiniano
(929.6033/981.8500).
3. If the request is approved, ask for a billing statement from Mrs. Sabiniano
4. Pay the necessary fees at least 3 working days before the event.
5. Secure Permit to Use from Mrs. Sabiniano.
*Foodsale inside the gymanasium is prohibited. Foodsales can be done at the CHK
parking lot.

J. Virata School of Business Room Reservation

1. Go to VSB Room 107 and check with Ate Winnie the room availability.
2. Email Nina Gerodias, Vice Chairperson of the School of Business Student
Council, a letter of request at ninagerodias@gmail.com. Send the request at
least 3 days before the event date. Text Nina at 0917.5216.521 if she is not
responding to the email. The letter must include the following:
a. Brief explanation of the activity
b. Room to be reserved
c. Event date
d. Start and end time of the activity
e. Signature of the UPCE president or any IC member
* (Template is available at Logistics 101 FB group or ask template from VP for
Operations)
3. Once approved by Nina, have Sir Manuel Manuel III, VSB College Secretary
(Room 107).
4. Show Ate Winnie the completely signed letter and ask for a billing statement.
5. Pay the fees at the University Cashier.
6. Show proof of payment to Ate Winnie to secure the reservation.
* Only VSB-based organizations can rent VSB rooms.
*Finish the entire room reservation process at least 3 days before the event
date to avoid paying a penalty fee.

*The following are the only VSB rooms that are for rent:

Room Rate per Hour Capacity

BA 301 P320 100
BA 303 P140 50
BA 304 P170 60
BA 305 P140 50
BA 306 P170 60
 BA 307 P140 50
BA 308 (P&G) P2170 175
BA 309 P295 100

IV. UPD VENUES DATABASE

A. School of Economics
*SE 101 for room reservations

Room Rates (Php) Hours +per hour (Php)

Diosdado Macapagal Hall (w/o 3,000 2 1,000
projector)
LCD projector or computer 500 1 -
(desktop/laptop)
Madrigal Room (w/o LCD 2,500 2 1,000
Projector)
Graduate Reading Room (w/o 400 1 -
LCD Projector)
Cafeteria (Staff Lounge) 1,000 1 -
103, 104-105 500 1 -
111, 114, 303-304 (w/o audiovisual 800 1 -
equipment)
111, 114, 303-304 (w/ audiovisual 1,200 1 -
equipment)
102, 123, 124, 204, 239 400 1 -
125, 127, 301, 302 600 1 -

D.M. Hall Equipment Rates per Hour (Php) Whole Day Rate (Php)
LCD Projector 1,000 5,000
Overhead Projector 500 2,500
VCD/DVD 100 -
Free 2 microphones 100 (per additional) -

B. Francisco Benitez Alumni Center

*Contact Norma Castro at 9261.426/981500 loc 4258 for reservations)

Room Rate (Php) Hours +per hour

Conference Hall 1,600 2 350
 Equipment/ Additional Fees Rate (Php)
Additional microphone 75/day
Corkage for caterer 1,000
Corkage for packed lunch 5/pack
Electricity: Computer w/ LCD 400
Electricity: Computer w/ printer 300
Karaoke 400
Multimedia projector and desktop computer 500/hour
Overhead projector 400
Sound System w/2 microphones 1,000
Tables and chairs 25/4 persons

C. UPAA Ang Bahay ng Alumni

*Contact Lheng Empaynado or Elna Divino at 920.6875/920.6868 for reservations)

Room Rates (Php) Hours +per hour (Php) Capacity

David M. Consunji 1,800 2 600 40-50 (t&c); 90
chairs
William M. Valdez 1,200 2 300 20-25 (t&c); 50
chairs
Luciano Salazar Hall 1,800 1 1,800 1-400

Equipment/Additional Fees (Room) Rate (Php)

Caterer’s Fee 600
LCD Projector 2,400
Overtime for 2 Janitors 80/hour
Tablecloth 24
Equipment/Additional Fees (Hall) Rate (Php)
Additional Stage 2,000
Caterer’s Fee 1,200
Coolmist 3,000/4 hours
Electricity (Evening) 180/hour
Electricity (Morning) 60/hour
Janitors and Guards 1,200 (1-400 guests)
Janitors and Guards 3,000 (4,000+ guests)
LCD Projector w/ Screen 3,600
Monobloc Chairs w/ Cover 19
Monobloc Chairs w/o Cover 7
Overhead Projector 120/hour
Potable Air Cooler 1,000/unit
Sound System 1,050/additional hour
Sound System with 6 Microphones 3,600/3 hours
Tables (for 10) w/ Tablecloth 84
Tables (for 10) w/o Tablecloth 60

D. Balay Kalinaw/Ikeda Hall

*For reservations contact: 920.4843 (TeleFax)

926.8044, 426.1460, 425.1853 to 54
upbalay@hotmail.com

Official University Events Rate (Discounted UP Rate)

*Must have accomplished OSA Activity Request Form to avail
Conference Hall & Seminar Rooms A&B (Capacity: 150-200 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 3,080 616 6,160
Aircon 6,160 1,232 12,320
Conference Hall (Capacity: 100-120 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,760 352 3,520
Aircon 3,520 704 7,040
Dining Room (Capacity: 70 Persons, Tables and Chairs Included)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,584 317 3,170
Seminar Rooms A&B Combined (Capacity 25-50 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,408 282 2,820
Aircon 2,640 528 5,280
Seminar Room C/Silungan Dining Room (Capacity 20-40 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,408 282 2,820
Aircon 1,760 352 3,520
Seminar Room A or B (Capacity: 10-15 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 704 141 1,410
Aircon 1,320 264 2,640
Seminar Room D (Capacity 10-15 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 616 123 1,230
Aircon 1,232 247 2,470
Non-Commercial Rate (e.g. GOs, NGOs, Foundations, etc.)
Conference Hall & Seminar Rooms A&B (Capacity: 150-200 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 3,465 693 6,930
Aircon 6,930 1,386 13,860
Conference Hall (Capacity: 100-120 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,980 396 3,960
Aircon 3,960 792 7,920
Dining Room (Capacity: 70 Persons, Tables and Chairs Included)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,782 357 3,570
Seminar Rooms A&B Combined (Capacity 25-50 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,584 317 3,170
Aircon 2,970 594 5,940
Seminar Room C/Silungan Dining Room (Capacity 20-40 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,584 317 3,170
Aircon 1,980 396 3,960
Seminar Room A or B (Capacity: 10-15 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 792 160 1,600
Aircon 1,485 297 2,970
Seminar Room D (Capacity 10-15 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 693 139 1,390
Aircon 1,386 278 2,780
Commercial Rate (e.g. Private Functions/Industries)
Conference Hall & Seminar Rooms A&B (Capacity: 150-200 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 3,850 770 7,700
Aircon 7,700 1,540 15,400
Conference Hall (Capacity: 100-120 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 2,200 440 4,400
Aircon 4,400 880 8,800
Dining Room (Capacity: 70 Persons, Tables and Chairs Included)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,980 396 3,960
Seminar Rooms A&B Combined (Capacity 25-50 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,760 352 3,520
Aircon 3,300 660 6,600
Seminar Room C/Silungan Dining Room (Capacity 20-40 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 1,760 352 3,520
Aircon 2,200 440 4,400
Seminar Room A or B (Capacity: 10-15 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 880 176 1,760
Aircon 1,650 330 3,300
Seminar Room D (Capacity 10-15 Persons)
First 3 Hours (Php) Succeeding Hour (Php) 8AM-5PM Rate (Php)
Non-Aircon 770 154 1,540
Aircon 1,540 308 3,080

Equipment Rate (Php)

Karaoke System w/ Microphone Free
Additional Microphones
- Corded/Wired 30/hour/piece
- Cordless/Wireless 40/hour/piece
- Lapel 50/hour/piece
Mixer for multiple microphones 100/hour
Tape Deck for documentation 50/hour
DVD Player 50/hour
LCD Projector w/ screen 750/hour
Overhead Projector w/ screen 50/hour
Slide Projector w/ screen 50/hour
Laptop Computer (For presentation only) 300/hour
Color TV (21”) 50/hour
Videoke System (Sing-all-you-can) 1,500/rental
Hot & Cold Dispenser (drinking water only) 50/hour
Stage Curtains (for Conference Hall are only) 750 (UP); 1,000 (Non-UP)
Seat Cover (for Ruby-style monobloc chairs) 10/piece
Additional Chair (after maximum free pieces) 8/piece
Dining Table
- Rectangular w/ cloth for 8 60/piece
- Round w/o cloth for 8 75/piece
- Round w/ full-length cloth for 8 100/piece
Seminar Table (Formica top w/o cloth) 30/piece
Kiddie Set (Monobloc,set of 4, w/table cloth) 60/set
Table Cloth (rectangular, limited colors) 20/piece
Purified Water (5-gallon container) 70/container
*Most electrical equipment will require the services of in-house AV Technician.
**Limited equipment supply. First-come-first-served basis.

Other Charges Rate (Php)

Caterer’s Fee (if non-accredited caterer will 250/ 50 guests
serve of if food is delived or brought in)
Electricity (for brought in equipment) 10/hour/equipment (minimum charge)
Food Cart Corkage (ready to serve food only) 50/cart
Photocopying (for brought in equipment) 1/page (minimum charge)

Overtime Service Charge Rate (Php)

Utility Worker 210/1st 3 hours
(1 person per 50 guests expected) 70/succeeding hour
- Sundays & Holidays 400/1st 3 hours
AV Technician
- UP activities 320/1st 3 hours
80/succeeding hour
- Non-UP activities 400/1st 3 hours
80/succeeding hour
- Sundays & Holidays 600/1st 3 hours
100/succeeding hour
*For activities during holidays and beyond regular hours

F. Bulwagang Tandang Sora (CSWCD)

*Contact Monette Mansay at 924.2143 for reservations

Room Rate (Php) Hours +per hour (Php) Capacity Deposit

Whole BTS 10,000 4 3,000 500 5,000
2/3 BTS 6,000 4 1,500 300 3,000
1/3 BTS 3,000 4 900 150 2,000
Seminar Room 2,500 4 500 80 1,500
AVR 2,000 4 500 50 1,000
Atrium 700 4 300 100 500
*All rooms are air-conditioned with chairs and sound system.

Equipment/ Additional Fees Rate (Php)

Additional Chair 10
Additional Table 15
Corkage -
Electric Fan 50
Janitor Overtime -
Overhead Projector 100/hour
Tablecloth 40

V. COURT VENUES DATABASE

Venue Location Contact Detail 1 Contact Detail 2

Amorsolo Court - H.Hernando -
Balara Court - H.Hernando -
Dagohoy Court - H.Hernando -
Eng’g Court - H.Hernando -
Maginhawa Court - H.Hernando -
Mahinhin - H.Hernando -
Street/TK Court
Park 9 Alley Court - H.Hernando -
Sikatuna Bliss - H.Hernando -
Court
*Contact Handrich Hernando for directions.
**Off-campus venues other than courts are listed in the “Logistics Database” file posted at
Logistics 101 FB Group.

VI. EQUIPMENT DATABASE

Tents
Name Address Contact Detail 1 Contact Detail 2
24K-Royal Tents Panay Ave, Q.C. 496.5214 -
A-aallan Angel Tent Taguig 838.1305 -
Able Mastercraft 21K 6th St. Q.C. 921.8553 436.5820
Traders
All Premium Tents Teacher’s Village, 426.4274 927.6960
Q.C.
Joven Tents Paltok, Q.C. 0918.5367.891 -
Triplex Tents Gilmore Ave, Q.C. 721.5568 Triplextents.com
Projectors, Screens, Lights and Sounds
Name Address Contact Detail 1 Contact Detail 2
Wabs - 0915.8888.891 facebook.com/wabsrentals
Rental Monsters - 515.9017 Rentalmonsters.com
Tables and Chairs
Name Address Contact Detail 1 Contact Detail 2
Antas AS Walkway - -
Artlyn Senoran UPCE  0917.3593.057 -
Trinity Chairs and Potrero, Malabon 364.3678 711.0989
Tables
* More equipment rental shops are listed in the “Logistics Database” file posted at Logistics
101 FB Group.

VSB Student Council Asset Rental

Asset Rate (Php) Quantity Available
Microphone Free 2
Speaker Free 1
Execoun Table Free 2
Monobloc Chair Free 10
Projector 200 1
Tug-of-War Rope Free 1
Mid-size Panel Board Free 2
*Free asset rental applies to VSB org use only. Personal usage has corresponding fees.

- How to Rent a Projector

1. Check availability of projector via link: (https://docs.google.com/forms/d/1Z-6mV4hTLh-
4weGJHcD3tR_QWRFMr1RPcGpNBx2lwvo/viewform)
2. Fill up the rental request form
a. Date and duration of use
b. Purpose
c. Time of pick-up and return of equipment
d. Contact person and number
3. Wait for a confirmation text from Clare Co
4. Pay rental fee of 200 pesos to Clare
5. Procure the projector from the COOP
6. Fill up the Log Card

- How to Procure Tables/Chairs/Mic/Speakers

1. Checkavailability of equipment via link (https://docs.google.com/forms/d/1Z-6mV4hTLh-
4weGJHcD3tR_QWRFMr1RPcGpNBx2lwvo/viewform)
2. Fill up the rental request form of text Clare at 0917.8998.964 (for last minute
procurement)
a. Date and duration of use
b. Purpose
c. Time of pick-up and return of equipment
 d. Contact person and number
3. Wait for confirmation text.
4. Procure equipment from the School of Business Student Council Room.
5. Fill up the Log Card.
6. Return the equipment to the council room immediately after use.

- Other Reminders
1. Damaged equipment will be charged accordingly.
2. Late returns will be charged 50 pesos an hour.
3. Corresponding fees will apply for personal and non-VSB org use

VII. UPCE Faculty Advisers

Prof. Jasslyn Joanne Tan

- Office: VSB Room 205-B
- Contact Details: jasslyntup@yahoo.com
- Consultation Hours: TTH 12:00-1:00
Class Schedule Class Room
TTH 8:30-10:00 BA 303
TTH 10:00-11:30 BA 303
TTH 1-2:30 BA 303
Prof. Mark Alejo Bernal
- Office: VSB Room 205-C
- Contact Details: msbernal2@up.edu.ph +632.928.4571 to 75
- Consultation Hours: WF 1:00-2:00 and 5:30-6:30
Class Schedule Class Room
WF 2:30-4:00 BA 307
WF 4:00-5:30 BA 307
Prof. Timothy Zarco
- Office:
- Contact Details: timzarco@gmail.com
- Consultation Hours:
Class Schedule Class Room
WF 1:00-2:30 BA 304
WF 2:30-4:00 BA 304

VIII. SAFETY HOTLINES

Service Hotline
Bomb Squad 4360948
CMO QRT 09175341565
Meralco 8820851
QC Bureau of Fire Protection 9288363
QC Police District 4352703
University Health Service 9818500 loc 111
UPD Police 9283615
UPD Police 9818500 loc 4008

IX. UPCE LOGISTICS HOTLINES

Logistics Concern Person Contact Detail

Off-Campus Venues Handrich Hernando 0906.6905.295
UP Permits Stephanie Cabana 0926.8491.696
UP Permits Elaine Fermin 0905.6772.107
VSB Student Council/General Angelo Yao 0905.6387.488
Logistics Concerns