Joy Lou Marie M.

Cordero
MLIS-I
LIS 202 Organization of Information Resources

Management is a universal phenomenon. It is a very popular and

widely used term. All organizations - business, political, cultural or social are
involved in management because it is the management which helps and
directs the various efforts towards a definite purpose. According to Harold
Koontz, “Management is an art of getting things done through and with the
people in formally organized groups. It is an art of creating an environment in
which people can perform and individuals and can co-operate towards
attainment of group goals”. According to F.W. Taylor, “Management is an art
of knowing what to do, when to do and see that it is done in the best and
cheapest way”.
According to Henry Fayol, “To manage is to forecast and plan, to
organize, to command, & to control”. Whereas Luther Gullick has given a
keyword ’POSDCORB’ where P stands for Planning, O for Organizing, S for
Staffing, D for Directing, Co for Co-ordination, R for reporting & B for
Budgeting. But the most widely accepted are functions of management given
by Koontz and O’Donnel are Planning,
Organizing, Staffing, Directing and Controlling.

Organizing is the second functions of management. It is the process of

bringing together physical, financial and human resources and developing
productive relationship amongst them for achievement of organizational goals.
According to Henry Fayol, “To organize a business is to provide it with
everything useful or its functioning i.e. raw material, tools, capital and
personnel’s”. To organize a business involves determining & providing human
and non-human resources to the organizational structure. Organizing as a
process involves: Identification of activities; Classification of grouping of
activities; Assignment of duties; Delegation of authority and creation of
responsibility, and; Coordinating authority and responsibility relationships. We
need to organize especially in our field as a librarian, because it is easy for us
to find and to locate all the materials needed by our clients and retrieved all
the documents.

According to Wikipedia, knowledge organization or organization of

knowledge is an intellectual discipline concerned with activities such as
document description, indexing, and classification that serve to provide
systems of representations and order for knowledge and information objects.

There are different types of libraries which are different on how they
organized or classify their collections. Each libraries have different kinds of
clienteles or patrons that they served. Their collections must be organized or
classify according to call numbers for print and non-print materials,
chronological arrangement for documents like minutes of the meetings,
databases and a lot of more. In organizing a collections of museums,
according to the Encyclopedia of Knowledge Organization, nomenclature is a
structured and controlled list of approximately 15,000 preferred object terms
organized in a – classification system to provide a basis for indexing and
cataloguing collections of human made objects.

One of the most widely used methods of defining information and

knowledge is to describe them as hierarchical in nature. According to Ackoff
(1989) sees data, information, knowledge, and wisdom as structured into a
hierarchical pyramid, referred to as the “DIKW hierarchy. “According to
Rowley (2007), information is “organized or structured data, which has been
processed in such a way that the information now has relevance (or meaning)
for a specific purpose or context, and is therefore meaningful, valuable,
useful, and relevant. Knowledge according to Rowley and Hartley (2008), is
consensually seen as “an elusive concept which is difficult to define.” Much of
the literature refers to knowledge as the product of the processing of
information through synthesis, internalization, analysis, and reduction. Rowley
and Hartley (2008) point to the “added ingredients” many authors including (1)
contextual information, values, experiences and rules; (2) perceptions, skills,
training, common sense, and experience; (3) information, expert opinion, skills
and experience; and (4) information combined with understanding and
capability. Plotkin’s view that Knowledge is what gives our lives order and that
’knowing is living and surviving’,

Organizing and classification are very important to us especially in the

field of librarianship, it is because we are the information specialist that
provide the information needed by our clients and it is also for easy to find or
retrieval of documents they need. I learned that not all libraries are same on
how they organized or classify their collection like in a museum or in archives.
There are processes that can be classify or organized before they put on a
display. In archives, they need to arrange according to type of the documents.
Being a librarian is not just on cataloguing of print and not print materials,
arranging of books according to classification but it is more on a record
keeper and an organizer.
 References

Dunn, Heather and Paul Burcier (2019). Nomenclature for museum

cataloguing.
Retrieved from: https://www.isko.org/cyclo/nomenclature
Date of retrieval: 01/03/ 2020

Juneja,Prachi. Management basics. Management Study Guide Content

Team.
Retrieved from:
www.managementstudyguide.com/management_functions.htm
Date of Retrieval: 12/27/2019

Kutreja,Sonia (2019). What is management. Management Study HQ.

Retrieved from: www.managementstudyhq.com/what-is-
management.html#abh_about
Date of Retrieval: 12/27/2019

Surbhi, S(2018). Difference between information and knowledge.

Retrieved from: https://keydifferences.com/difference-between-information-
and-knowledge.html
Date of retrieval: 12/27/2019

Knowledge organization.Wikipedia
Retrieved from: https://en.m.wikipedia.org/wiki/knowledge_organization
Date of retrieved: 01/03/2020