ASSET

UNIT NO.
BRAND

FIT-OUT HANDBOOK

VERSION [0.0]
NOVEMBER 14, 2016
 TENANT REQUIREMENTS NOTE:

Detailed drawings must

Table of Contents:
be approved before

Part 1 authorization to start on

Tenant Process
site is permitted.

Part 2
General Guide
All relevant requirements
Part 3
of the master checklist
Master checklist:
 Electrical must be completed prior
 HVAC
to any ceiling closure
 Ventilation
 Fire fighting inspection.
 Plumbing
 Civil Works

Part 4
The approval of the
Testing and Commissioning
installation does not

Part 5 constitute approval or

Approval to Trade Requirements
compliance with any

statutory authority.

All approval to trade

documents must be

submitted before

permission to trade is

granted by the landlord.

Fit-out Handbook 1
PART 1 - RETAIL DELIVERY PROCESS
Address all comments made and
Revise and Resubmit resubmit within seven days

Concept
Submission Incorporate all comments made
into your detailed architectural
submissions

Approved with
Comments
Municipality NOC will be issued
along with stamped drawings
for Modification Permit
During the 4 to 5 weeks for application (lead time 4 - 5
issuance of modification permit, weeks)
detail drawing submissions
should be finalized

Address all comments made and

Revise and Resubmit resubmit within seven days

Detailed Architectural Ensure a copy of the

Architectural & Approved with commented drawings are kept
on site at all times
MEP Submissions Comments

ADDC NOC's for meter/s

MEP Approved with transfer and electrical works will
be issued. Ensure a copy of the
Comments commented drawings are on
site at all times

All pressure, water proofing and

Submit all approval to start on
Start On Site site documents, as per the
gravity tests must be witnessed.
No ceiling closure or connection
checklist issued and attend
Fit-out HSE/Site Induction
to the base build provisions can
proceed without approval.

Approval to trade will only be

Upon near completion of the fit-
issued after all mandatory
out works and power
Trading energization, request for a snag
documentation has been
submitted and any snag works
inspection
rectified

Submitt all closeout documents Signed closeout form will be

(approval to trade) as per the issued to finance for any
Closeout checklist and rectify all snag
works. Completion certificate
outstanding payments or
reimbursement you may be
will then be issued entitled to

The completion dates for the above are listed in the milestone program issued in accordance with your
lease agreement. Adherence to the milestone program will ensure your unit is able to trade prior to or
Fit-out Handbook
on the rent commencement date. 2
Permission to start on site is contingent on fulfilling all mandatory landlord and statutory requirements.
PART 2 - GENERAL GUIDE
1. All drawings must be verified on site (dimensions and services)
2. Tenant is responsibility for compliance with all statutory & local regulations
3. Fire rated MDF/wood/gypsum is only permissible
4. For treated timber – certification/documentation of the fire treatment product used must be provided
5. Moisture resistant boards to be used in wet areas of the unit
6. For false ceiling - all void smoke/heat detectors need to connect with an LED indicator on the false ceiling
7. Any unit above 200A/80KW requires an electrical room
8. Electrical rooms/DB should be easily accessible and not be obstructed
9. Weather proof sockets must be IP56 rated indoors and IP64 rated outdoors
10. Electrical rooms to be 2hrs fire rated with doors 90mins fire rated
11. Sprinkler locations as per NFPA 13
12. Smoke detectors as per NFPA 72
13. Fire Alarm Control Panel (FACP) must be fully interfaced with the landlord’s main panel by base build service
provider
14. Flame resistant/low fume cable to be used for all FFE loops - (FP 200 red cable)
15. Kitchen hoods – in conjunction with the fire suppression system, all sources of fuel and electrical equipment
that produce heat below the hood must be interfaced with the FACP
16. All grease filters in the kitchen hood must be UL listed
17. Sprinkler supports shall be rigid type suspended from soffit at regular intervals and within 300mm from
sprinkler head
18. Sprinklers heads - 68°C quick response type and UL/FM Listed
19. Minimum egress width 915mm
20. Fire extinguishers mounted with handle 1.5m maximum from FFL
21. Exit signage 2030mm maximum above FFL
22. All penetrations (floor, walls, ceiling) must be fire sealed with a Civil Defense approved product only
23. Shopfront supports to be installed from soffit or be self-supporting
24. Provide labelled access panels for all base build services above false ceiling
25. Platforms to be provide for FCU maintenance and all services above ceiling
26. All metal above the ceiling (cable trays, ceiling grids etc…) must be earthed
27. Flexible ducts should not have excessive bends, be crushed or exceed 1.2m
28. VCD to be provided for each duct for air balancing
29. No floor drains should be installed below/close to gas meter
30. Waterproofing membrane to be protected with a layer of screed prior to proceeding with drainage & water
line installation
31. CHW lines to be coated with red oxide primer
32. All pipes labeled with directional indication
33. Expansion joints-provide expansion joint covers, waterproofing and fire barrier as mandated by civil defense
34. Insulation used for raised flooring must be a certified product – Thermocol is not permitted
35. For glass installations, contractors must only use glass adhesive products, applied as per the manufactures
directions
36. Fixing glass to the underside of the soffit will require mechanical fasteners in conjunction with glass adhesive

Fit-out Handbook 3
 GENERAL SITE RULES & REGULATIONS

Tenants contractor to ensure:

 Permit to Work displayed
 Municipality Permit displayed
 Trade License displayed
 Emergency contact list displayed on front side of hoarding/facade
 Safety signs displayed. (including exit signs)
 Relevant work method statement for works being carried out on site – internal notice board
 Daily work register (of workers) on site – internal notice board
 All issued work permits to be kept/displayed on site – internal notice board
 Copy of all labor cards and visas to be available on site
 Appropriate PPE worn by all personnel
 Movement of workers is totally restricted to areas as defined during site induction
 Compliance to all applicable codes, standards, rules and regulations
 Protect employees, equipment, property, third parties and the environment from injury, loss and damage
 Clear copy of approved commented drawings on site
 First Aid Box on site
 Fire extinguishers easily accessible – 1 set (dry powder & carbon dioxide type) every 23 m² as per NFPA
 Scaffolding – to be erected, tagged and signed off by a certified person only AD EHS – CoP 26.0
 No alteration of the landlord’s services or structure without prior written consent
 Hours of work are strictly carried out as set out in the safety induction
 Supervisor must be on site at all times to oversee the fit-out works.

Temporary DB:
 DB with proper specs, Split DB 8 ways
 DB should be fixed on a steel frame, properly supported
 The cable should be 16mm or 25mm armored cable plus earth
 Glands to be used for fixing cables wherever applicable
 All cables should be properly routed & well managed to avoid hazards
 Units applying for power greater than 50 KW should fix a SMDB on site
 Commando/industrial sockets to be used to connect

Fit-out Handbook 4
PART 3 - MASTER CHECKLIST

Fit-out Commenced Date:

Fit-out Completed Date:

Electrical
No. Complete
Item Date Comments
Yes NA
1 GI conduit for open ceilings
2 GI conduit for any exposed cable run
3 GI trunking & connections for floor box’s
4 Cable Tray & all GI conduit Earthed
5 No loose or exposed cables
6 Waterproof sockets where applicable
7 DB labelled – (with blank plates)
8 Isolators on roof weatherproof (IP 65)
9 Megger Test
10 No CHW/Water/Sprinkler pipes, LPG or AC
ducts passing through electrical room
11 HVAC interfaced with FACP (if applicable)
12 Electrical room 2hrs. fire rated
13 All cables LSF
14 Ceiling rose for all light fittings – 2.5m² heat
resistant flexible cable
Isolator Rating
Meter Number
SMDB

Fit-out Handbook 5
 HVAC
No. Complete
Item Date Comments
Yes NA
1 2 way valve (return line)
2 Double regulating valve (return line)
3 Flushing bypass
4 Isolation valve (supply & return lines)
5 Strainer (supply line)
6 Air vent
7 Flexible connection between FCU & CHW
line
8 Anti-vibration equipment springs
9 Supports – rubber or neoprene clamps
10 MS pipework for CHW
11 Insulated CHW pipes
12 Insulated condensate drain pipes
13 Condensate drains slope minimum 1/100
14 Flexible connection from unit to rigid duct
15 P Trap / CDP
16 Flexible duct lengths should not exceed
1.2m
17 VCD (variable control dampers) on all ducts
18 Ducts do not impede any other MEP
services
20 Electrical isolator for each machine
21 No loose wires
22 Platforms for each FCU for servicing
23 Outdoor equip installed on proper skids
with anti-vibration elements/pads
AC Specifications
Brand Model No. Brand Model No.

Fit-out Handbook 6
 Ventilation
No. Complete
Item Date Comments
Yes NA
1 Kitchen extract equipped with approved
filtration system
2 Fire suppression system
3 Grease trap and oil drain
4 Cleaning access doors
5 Fresh air ducts – as per DCM
6 Extract ducts – approved material as per
DCM
7 VCD (volume control damper)
8 Extract ducts clear of fresh air intake
9 Fire dampers were ducts penetrates a fire
wall
10 Toilet/Pantry extraction provided
11 Smoke extract system (if applicable)
12 Duct supports
13 Ducts do not impede any other MEP
services
14 No loose wires
15 Plinths on roof locations
16 Vermin mesh or louvers on duct mouths
17 Waterproofing of riser openings
18 Roof inspection of equipment
19
Fan Specifications
Brand Model No. Brand Model No.

Fit-out Handbook 7
 Fire Fighting
No. Checked
Item Date Comments
Yes NA
1 Civil Defense approved contractor
2 Sprinkler heads 68°C quick response UL/FM
listed
3 Sprinkler locations as per approved
drawings
4 No obstruction of sprinklers
5 Sprinklers on the lowest level of ceiling
6 Sprinkler lines properly supported
7 Sprinkler lines, sized as per approved
drawings
8 Test drain installed
9 Heat detectors in kitchen areas
10 FP 200 cables for smoke, heat detectors and
emergency lights
11 LED indicators for basebuild smoke
detectors
12 Temporary smoke detector covers removed
13 FACP interfaced
14 FACP easily accessible
15 ZCV interface with FACP
16 Fire suppression interfaced (if applicable)
17 Loop in loop out identification
18 Fire extinguishers installed
19 Fire suppression system (if applicable)

Fit-out Handbook 8
 Plumbing
No. Complete
Item Date Comments
Yes NA
1 Installation as approved drawing
2 Under sink grease trap installed
3 Water supply pipe PPR type
4 UPVC pipes where embedded in floor/wall
5 Hammer arrestor installed
6 Water pipes not run alongside electrical
cable
7 Isolation valve – CWS
8 Pressure reducing valve – CWS
9 Check valve (one-way valve) - NRV
10 Appropriate supports
11 Cleanouts as approved drawings
12 U Traps under sink
13 Adequate slope for drainage
14 Water heater – safety valve package
including pressure relief valve, check valve
& drain
15 Water heater hung from soffit

Fit-out Handbook 9
 Civil Works
Completed
No. Item Date Comments
Yes NA
1 Partitions as per ADM approved drawings
2 Cladding fire rated/ fire treated
3 Internal columns complete with finishes
4 Wall finishes/materials as per approved
samples
5 Floor finishes as per sample approved
6 Smooth transition between LL & tenant
flooring
7 Smooth transition b/w different floor
finishes
8 Transition strip installed at lease line
9 Shopfront finishes as approved
10 Shopfront design matches approved
drawings
11 Shopfront supported from soffit
12 Signage as per sample submitted
13 License name placed neatly on shopfront
14 Shadow gap /strip installed at shopfront
15 Expansion joint treated appropriately
16 Clear tempered glass used (if any)
17 No loose cables/ unattended finishes
along the shop window
18 Access panels & services labelled
19 Turnkey locks installed for the door along
the exit path/route
20 All penetrations fire sealed
(floor/wall/ceiling)
21 Roller Shutter key position on the portal
not obvious
22 FF&E as per approved specifications
23 Loose furniture arranged as per approved
drawings

Fit-out Handbook 10
24 No electrical components, access panels
etc visible in the shopfront/display
25 Shopfront lights recessed
26 DCZ approved
27 FACP visible, but only LED display
28 Fire extinguishers not installed/visible in
shopfront
29 Shutter structure – self-supporting or fixed
to soffit

Additional Comments

Fit-out Handbook 11
PART 4 - TESTING AND COMMISSIONING
All testing and commissioning must be conducted as set out in the Tenant fit-out manual. All tests are to be witnessed
by a landlord representative. Once a test has been succesfully completed, a witness certifcate will be issued by the
landlord’s representative. All contractors must issue certification for every tests conducted. Once all the relevant
documentation is received a service connection request will be raised.
DO NOT CONNECT TO ANY LANDLORD PROVISION WITHOUT APPROVAL.

MEP Complete Date

Chilled Water Pipework Pressure Test
Chilled Water Flushing & Water Quality Analysis
Chilled Water Flow Balancing
FCU/AHU/FAHU Air Balancing
Drainage Gravity Test
Water supply Pipework Pressure Test
Water Supply Chlorination Test (F&B)
Fire Protection Pipework Pressure Test
S/NG System Third Party Inspection & ADNOC NOC
Hood Fire Suppression System Interfacing & Commissioning
Hood/Fan/Ecology Unit Commissioning
Kitchen Extract (F&B)
Smoke Extract Alarm & Fan Startup Simulation (Anchor)
Power & lighting Megger Test
Fire Alarm Testing and Commissioning

FACP & MEP Interfacing Complete Date

Gas System Gas with Fire Alarm/Suppression System
Electrical Equipment Below hood interfaced with FACP
HVAC HVAC Interfaced with FACP
Access control (if applicable) Maglock de-energization
PA/Audio System Mutes in the event of alarm
Fire Protection Supervisory Valve with Fire Alarm
Hood Fire Suppression System with Fire
Kitchen Hood Alarm
Tenant FACP with Mall Main Fire Alarm
Fire Alarm System

Fit-out Handbook 12
 WATERPROOFING

 All F&B and retail units that have water & drainage, require waterproofing of the entire area that is
considered a wet area

 45° slope to be provided along the corners of the waterproofing area

 The waterproofing membrane should be extended 600mm up the perimeter walls. In cases where bunding
is used – water proofing up to bunding height is only required

 Any openings and penetrations through the floor shall be fire stopped to a minimum of 2 hours rating with
an ADCD approved product

 All waterproofing must pass a 48-hour waterproofing test that must be witnessed by the landlord’s
representative or Site Coordinator

 All underneath and surrounding areas are to be inspected for any signs of water leakage

GRAVITY TEST

The gravity water test shall be applied either in its entirety or in sections to the newly installed drainage
network. If applied to the entire system, all openings in the piping shall be tightly capped off, except the highest
opening (must be 1.5m above floor level), and the system filled with water to a point of overflow. If the system
is tested in sections, each opening shall be tightly plugged except the highest opening of the section under test,
and each section shall be filled with water. No section shall be tested with less than (5.9 foot)/(1.8m) head of
water. While testing successive sections, at least the upper 5 feet/1.5-meter of the next proceeding section
shall be tested, so that no joint or pipe shall have been submitted to a test of less than 5 foot/1.5-meter head
of water. The water shall be kept in the system, or the portion under test, for at least fifteen (15) minutes before
inspection starts. The inspection will then continue for a period of 24hrs.

Fit-out Handbook 13
PART 5 – APRROVAL TO TRADE REQUIREMENTS
Tenants must fulfill all the below approval to trade requirements, prior to any permission to trade being granted by the
landlord. A copy of all the relevant annual maintenance contracts must be submitted along with the approval to trade
documentation.

APROVAL TO TRADE DOCUMENTATION:

• ADM Issued Trade License
• Copy of Public Liability Insurance – (coverage as per lease agreement)
• Stamped ADM, ADCD, and ADDC Drawings - (WSP approved drawings in lieu of Civil defense)
• ADCD Occupation /Completion Certificate - (WSP Inspection/Report and NOC)
• ADFCA, HAAD, ADNOC, ADQCC, CID approvals (if applicable)
• ADDC Meters Energized and copy of SA request (form 5)
• Structural Certificates (if applicable)
• Shopfront Installation Certificate (if applicable)
• Timber Fire Rating Certificate(s)
• Fire Alarm Testing & Commissioning Certificate
• Electrical Inspection Certificates (including megger test report)
• Close out of all comments within the snag list inspection report
• Architectural as built drawings (soft copy in PDF and CAD files, 1 set hardcopy in A3 size)
• MEP as built drawings (soft copy in PDF and CAD files, 1 set hardcopy in A3 size)
• CHW Balancing Report
• Estidama (if applicable)
• All Test Certificates (Sprinkler Pressure Test, Chilled Water Pressure Test, Water Proofing, Natural Gas Final
Connection, Gravity Test, Chlorination Cert)
• CHW and Gas account activation Form

Supplementary Information:
Authority Approvals:
ADM: For all Units
ADCD: For all Units
ADDC: For all Units
ADFCA: For all F&B outlets
HAAD: For all pharmacies, Medical, salons etc
ADNOC: For all tenants that use gas supply
CID: For all Banks, Exchanges, and Jewelry shops

Fit-out Handbook 14
FACP Programing/Interfacing:

Please note that along with all the other approvals…it is of high importance that the asset / basebuild Fire alarm service
provider is scheduled to program/interface the FACP.
Below items must be checked and verified by the Tenant/Tenant contractor prior to the scheduled date for
programming/Interfacing:

• Unobstructed access to the FACP

• A power supply for the panel – Fused spur outlet
• 100% installation of all FLS devices (detectors, modules & sounders)
• Loop in loop out identification on cable
• No short circuit or open circuit in loop cable
• Cable sleeves removed and provided with cable lugs for panel termination
• Access and indicators to above false ceiling detectors

CHW:

A chilled water service agreement/account request, must be submitted to the asset service provider and a deposit paid
(copy of application and receipt to be provided to the retail delivery manager) prior to the service connection request
submittal for final connection.

Gas:

 Only ADNOC approved contractors may design & install Tenant gas systems.
 Every ADNOC approved contractor must employ an ADNOC approved Third Party Inspector
 Tenant contractors must submit approved design drawings to ADNOC
 ADNOC will either provide design NOC or will make comments & invite contractor to meet
 Tenant contractor must build in accordance with ADNOC NOC including TPI comments
 TPI must inspect final installation & compile pre-commissioning pack including as-built drawings, TPI report,
Certificate of Conformity
 ADNOC may inspect final installation, receive pre-commissioning pack and then provide their commissioning
NOC
 On receipt of the Commissioning NOC, Tenant may apply to asset service provider for their gas activation.

Fire Suppression:

• Drawings to be approved by ADCD

• Installation carried out by an ADCD approved contractor
• Site test (stand alone test) to be carried out by the installation contractor
• Testing and commissioning reports submitted

Fit-out Handbook 15
IMPORTANT
All the information provided in this handbook is supplementary to the requirements and specifications outlined in the
site specific Tenant Design and Fit-out Manual. It is of the upmost importance that all Tenants and Contractors read the
documentation supplied thoroughly, as any deviation on site for failing to comply with the information provided will
have to be corrected at tenant’s expense.
Tenants must appoint a reputable contractor with the necessary certifications, appropriate skills and level of expertise
in order to achieve the optimum quality and finishes of the project, in a timely and efficient manner. All
contractors/sub contractors appointed for MEP works (electrical, fire fighting, gas etc..) must be an approved contractor
by the respective Abu Dhabi statutory authority.
Specific information regarding the interfacing with the landlord services is outlined in the Tenant Fit-out Manual.
The tenant is required to verify all information, drawings and MEP services through an accurate site survey.
Once completed, the master checklist will be keep on file with all pertinant documentaion, final drawings, testing and
commissioning certificates and statutory approvals for your unit. A copy of all the relevant annual maintenance
contracts must be submitted along with the approval to trade documentation.
Primary consultant must be approved by and registered with ADM

Fit-out Handbook 16