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APU Foundation & Degree
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Coursework Submission and Feedback Form

Name Name of Group Members
Student No. 4 Intake: NP1F1809IT Govinda Neupane (NP000307)
Module Code & Title NP-LBEF003 Purushottam Sah(NP000327)
Assignment Title Business Proposal on Effective Technical Writing workshop Sittal Gaudel (NP000337)
Name of Lecturer Ms. Binita Gurung Sunita Gurau (NP000343)
Date Due July 17, 2019 Student E-Mail: govinda.neupane@study.lbef.edu.np
I have read and understand the regulations on Plagiarism and Academic Dishonesty and declare that the work submitted does not
breach those regulations. Signed: _________________, _________________, __________________, __________________

You must hand in to the designed APU Administrator – ensure that you receive you receipt.

Received By Signature Date Time

Marginal
Criteria Weighting Fail Pass Credit Distinction
Fail

Additional Comments: (These may be listed below or attached)

Provisional Assessment Result: Grade Date Lecturer’s Initi al

Taking account of above factors, these overall provisional assessment of your work is:

Distinction Credit Pass

A+: 80-100% A: 75-79% B+: 70-74% B: 65-69% C+: 60-64% C: 55-59% C-: 50-54%
Marginal Fail Fail
D: 40-49% F+: 30-39% F: 20-29% F-: 0-19%
The comments and assessment result are subject to both internal and external moderation at the appropriate Examination Board.
Consequently, they may not reflect your final grade. You may not appeal against these result on ground of Academic Judgment.
 GROUP ASSIGNMENT
TECHNOLOGY PARK MALAYSIA
TECHNICAL COMMUNICATION
NP-LBEF003
NP1F1809IT
HAND OUT DATE: 4th April 2019
HAND IN DATE: 17th July 2019
WEIGHTAGE: 50%
Submitted By: Submitted To:

Govinda Neupane (NP000307) Binita Gurung

Purushottam Sah (NP000327) Lecturer

Sittal Gaudel (NP000337)

Sunita Gurau (NP000343)

________________________________________________________________________

INSTRUCTIONS TO CANDIDATES

1 Submit your assignment at the administrative counter.

2 Students are advised to underpin their answers with the use of references (cited
using the Harvard Name System of Referencing).
3 Late submissions will be awarded zero (0) unless Extenuating Circumstances
(EC) are upheld.
4 Cases of plagiarism will be penalized.
5 The assignment should be bound in an appropriate style (comb bound or
stapled).
6 Where the assignment should be submitted in both hardcopy and softcopy, the
softcopy of the written assignment and source code (where appropriate) should
be on a CD in an envelope / CD cover and attached to the hardcopy.
7. You must obtain 50% overall to pass this module.
Acknowledgement
We had to take assistance and guidance of certain respectful people during the preparation of
this assignment who deserves our deepest appreciation. As the completion of this assignment
gave us immense pleasure, we would like to express our appreciation to Ms. Binita Gurung,
a lecturer, On Lord Buddha Education Foundation Campus (LBEF), who has provided us
with good guidance through different counselling procedures. We also wish to extend our
appreciation to everyone who guided us in this assignment directly and indirectly.
Also, thanks to Sir Sandeep Kautish, our dean who familiarized us with the methodology
and had a lasting impact on his enthusiasm for the base structure. We also like to thank Asia
Pacific University (APU) for accepting copyright content as a part of our paper.
We would also like to thank Ms. Dolma Kumari Sherpa, a program leader of BSc.
IT on Lord Buddha Education Foundation without whose support and cooperation, this
task would not have accomplished on time.
Many people, especially our colleagues, made important remarks on our paper, which
motivated us to strengthen the nature of the task. We would like to thank everyone who
assisted us in completing this task directly or indirectly.

Govinda Neupane (NP000307)

Purushottam Sah (NP000327)
Sittal Gaudel (NP000337)
Sunita Gurau (NP000343)
 Table of Contents
Executive Summary

Request for Proposal

1. Introduction.....................................................................................................................1

2. Program Overviews.........................................................................................................2

3. Program Details...............................................................................................................3

4. Collaboration team..........................................................................................................4

5. Estimated expenditures...................................................................................................5

6. Collaborating teams’ benefits..........................................................................................6

7. Time frame for delivery:.................................................................................................7

8. Conclusion.......................................................................................................................8

9. Individual Component|Journal of Experience|Govinda Neupane (NP000307)..............9

10. Individual Component|Journal of Experience|Purushottam Sah (NP000327)..............10

11. Individual Component|Journal of Experience|Sittal Gaudel (NP000337)....................11

12. Individual Component|Journal of Experience|Sunita Gurau (NP000343)....................12

13. References.....................................................................................................................13
Executive Summary
The primary objective of the project is to create an official business proposition for a
workshop where no costs will be charged. The workshop journey is documented by
several researches and drafting of proposals. The workshop primarily focuses
on “Effective Technical Writing Skills” and will be held on Gurukul
Higher Secondary School Bharatpur.

The workshop is organized to provide practical use and execution of communication

methods for students. The workshop will last three days, and participants will enjoy
every moment with fun and games. Each team member shall present their assigned
tasks on the respective day. Lord Buddha Education Foundation Camus (LBEF),
Academic Writing Club of LBEF, and Pashupati Books and Stationery is acting as
collaboration team for the workshop. The total expenditure for the entire workshop is
estimated to be Rs.31000 which is sponsored by Academic Writing Club.

Finally, on the last day of the workshop, the students will be divided into the group of
five and certain task shall be assigned. The teachers of the school will be made judge
and the best content writers shall be awarded with prizes and certificates. This
workshop will assist the students write technical documents, white papers and
manuals.
Request for Proposal
July 1, 2019
To,
The Chairman,
Gurukul Higher Secondary School
Bharatpur, Chitwan, Nepal
Subject: Request for workshop on Effective Technical Writing Skills
Dear Sir,
Prioritizing the need and importance of technical writing skills in today’s context, we
are seeking for your assistance and authorization to conduct a workshop in your
college. In today’s context, technical writing is present in every workplace. It is used
for the guidance to run a new presentation facility, office policies and processes and
proposing next prospective customer and any other document which allows the reader
to comprehend specific data. Whether to create a handbook or write a suggestion for a
grant, it is necessary that one do it technically. Thus, an importance has been felt to
keep students equipped with practical use and implementation of communication
techniques
We choose your college as a workshop location because there is a large hall and
enough room to accommodate all those invited. Students from several colleges
including your college will participate. The date fixed for the workshop is 30 th July
and it will continue till 1st August. These are the excellent dates as the students will be
on vacations.
We are pleased to request your help in mobilizing the today’s youth. The workshop
will be launched with fundamental technical communication understanding. They will
also learn the significance of technical writing, its implementation and techniques.
Hoping best for your cooperation.
We thank you for your time and consideration.
Best regards,
GPSS
1. Introduction
Our team is conducting a workshop with an intension of exploring importance and
benefits of technical writing skills. We are the student of Technical Communications
studying in second semester at Lord Buddha Education Foundation Campus. Being
the student of Technical Communication, we felt the need of technical writing skills in
students because today’s industry wants not only technically proficient employee but
also one who can write well. So, our goal is to inform, persuade and research about
technical writing skill. We have performed several researches where we identified
certain issues regarding technical communication in order to nurture students' talents
and bring them to fruition.

Technical communication is the formal ways to broadcast the given scientific,

technical, professional messages. Individuals in diversity of the circumstances and
with varied professional authorizations involve in given technical communication.
(Lannon and Gurak, n.d.) Instead, technical writing is planned to notify or instruct a
viewer with a precise objective in mind. Technical writing is a given kind of script
where the connected author is writing about a certain topic or a given subject that
helps, involves and identifies the given drive with its direction, instruction,
clarification and so on. (Greenlaw, 2012) The strategy and purpose of definite writing
skills has a very diverse and versatile personality and behaviour. Fundamentally,
Technical Writing is a restricted sphere that supports to assist and unite the confirmed
writing approaches and recent technology.

The foremost significance of technical writing is to offer occasionally multi-layered

information. This is the further category of writing that will supports to maintain
certain a distinct with thoughtful and more about a clear-cut note, such as a mainframe
or a new drug or a new portion. Some of the listed potentials of worthy technical
writing are precision; spell out, conciseness, readability, and usability, accuracy and so
on. (Alred, Brusaw and Oliu, n.d.) However, it obliges as a crucial tool in interactive
or conveying one's ideas, opinions, clarifications, commands, and recommendations
in a more reasonable and methodological manner.

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2. Program Overviews
The workshop on “Effective Technical Writing Skills” will be organized at Gurukul
Higher Secondary School from 30th July 2019 to 1st August 2019. We are conducting
a free-of-charge, innovative workshop program that any student from the college can
learn regardless of their means, location or expertise. The main goal to conduct this
workshop is to instil in each student a knowledge-based technique for writing
sentences, paragraphs and provide them with a clear understanding of the role and
purposes of technical documents. We also provide them a framework to organize and
produce technical documents and specifications. Through this workshop, we provide
tools that empower and promote students' creativity, social development, and self-
worth. Besides, methods to assist the writing and editing of specifications and
requirements will be presented.

The workshop will last three days, and several activities shall be performed on those
days. With the introductory meeting and the introduction to our subject, the workshop
will be conducted. Students will get time to play different games, so that they get
refreshed. On the first day we bring the students the basic knowledge and importance
of technical writing skills. On the second day, the methodology and its scope are
described. The students are split into five-membered groups on the third day and
allocate to them a job. The job will be a sort of contest and we will assign teachers of
the college where the workshop takes place as judges. At the end of each day session,
light snacks will be provided.

By the end of this workshop, the students will be able to write clear, concise, and
effective technical documents, including specifications, technical manuals, operation
manuals, user manuals and technical reports.

1
3. Program Details
Day1
On Tuesday, July 30, the opening ceremony will be conducted which signals the
meaning of technical writing and its importance in the present context. The opening
ceremony will also be a moment where the attendees and organizers of workshops
will introduce each other. Purushottam Sah, one of our team members, will conduct
this session. In addition to this, he will also be responsible to conduct the gaming
session as he will be conducting all these activities in the upcoming session. The
presentation on introduction to technical writing and its importance will be given by
Ms. Sunita Gurau. She will present the basic knowledge of technical writing skills and
the necessity to maintain professionalism. Furthermore, she will explain about the
challenges of technical communication in the workplace. The whole session is
estimated to complete in three hours.

Day2
On Wednesday, July 31, the programme commences on the regular time and
Ms. Sittal Gaudel will present all the session of this day except games. In this session,
Technical writing methodologies will be discussed in detail. The students also will be
taught about its scope and application. They will be taught how developing their
technical communication skills can play vital role in enhancing their career.

Day3
On the third day i.e. Thursday, August 1, the attendees will be divided into the group
of four or five members and each group will be assigned with some task. The task will
be a form of competition that is totally based on the materials that we discussed so far.
Three teachers of the college including the chairman will be made judge for this
competition. Each group will be allocated a time of 2 hours and judges will review
their tasks. The best group will be awarded with the prizes along with certificates. The
whole session will be conducted by Mr. Govinda Neupane. Finally, the workshop
ends with snacks providing.

2
4. Collaboration team

The success and outcome of the workshop requires a lot of guidance and assistance
from many people and companies. To conduct the workshop, our college Lord
Buddha Education Foundation (LBEF) Campus is taking keen interest and guiding us
so that the workshop program be conducted successfully. Behind this, it is also
providing all the information required for developing a good workshop. Furthermore,
LBEF is supporting us in meeting different experts related to the technical writing
skills. Similarly, Pashupati Books and Stationery has taken the responsibility of
providing stationary materials which includes chart papers, pen pencils, prizes and
certificates. Behind this, Ms. Binita Gurung, the lecturer on Lord Buddha Education
Foundation, has been assisting in building good rapport between our team members.
Besides, Academic Writing Club of our college is taking care of all the expenses that
is needed for the workshop.

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5. Estimated expenditures

Category Projected subtotal

Stationary (Chart paper, pen, copy, etc.) Rs. 2500

Certificate Rs. 1500

Transportation Rs. 5000

Decoration items Rs. 2000

Lighting Rs. 1500

Decorative items Rs. 1500

Food/Beverage Rs. 5000

Catering staff Rs. 9000

Snacks Rs. 5000

Total Rs. 31000

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6. Collaborating teams’ benefits

Working with team members, we develop and improve our abilities and our
interaction with others in the classroom. It provides us an opportunity to acquire
strengths and weaknesses during our group work. Collaboration also leads to problem
solving, because combining a variety of expertise and abilities generates a large and
skilled, capable and experienced talent pool. The need for finance and infrastructure is
reduced or eliminated through virtual collaboration. The workshop on the other side is
also the centre where the partners, universities and clubs advertise about them. The
organizer college also has the opportunity to advertise its sound environment and the
facilities that it provides. The reputation and significance of the chosen college and
many of its employees is upheld as well.

5
7. Time frame for delivery

Day Time Activity

9:00 am – 9:30 am Setup for workshop.

9:30 am – 10:00 am Providing Seats for guests.

Day 1 10:00 am – 10:20 am Introduction Session by Purushottam Sah

10:20 am– 11:00 am Introduction to the workshop and topic by

Sunita Gurau

11:00 am– 11:20 am Small Game by Purushottam Sah

11:20 am– 11:40 am Challenges of Technical Writing

11:40am– 12:00 pm Refreshment and end of the session

10:00am-10:20am Welcome Back message with fun by Purushottam Sah

Day 2
10:20am-11:00am Methodologies of Technical Writing By Sittal Gaudel

11:00am-11:20am Short Game By Purushottam Sah

11:20am-11:45am Scopes of Technical Communication By Sittal gaudel

11:45am-12:00pm Refreshment Time and end of the session

10:00am-10:20am Introduction to Competition and group division by

Purushottam Sah
Day 3
10:20am-12:00pm Competition Time

12:00pm-12:30pm Refreshment and Judging time

12:30pm-12:45pm Result Announcement and Prize Distribution

12:45pm-01:00pm End Speech and Thanks giving by Govinda Neupane

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8. Conclusion

To sum up, this workshop offers full method for planning, writing and editing of
technical papers and the effectiveness of the use of document formats in a
professional area. It is essential that complex content is successfully transmitted to
both internal and external end users and that the value of products and services are
improved. This workshop teaches students the ability to evaluate and create records
that are suitable for targeted audience. Organizing this workshop, on the other hand,
helps us gain new skills over technical writing and thoughts as well as mutual
coordination between the team members. It improves the quality as well as the
structure of our technical writing.

7
9. Individual Component|Journal of Experience
Govinda Neupane (NP000307)
This workshop has trained me to acknowledge, clarify and use the formal elements
of an organisational communications. The workshop boosted my knowledge on
technical reading and writing skills. It also gave me the idea of how the persuasive
business proposal can be developed. As the workshop was conducted in a team, I
could understand importance of a team and team working. At first, it was quite
difficult for me to collaborate with a new team, but I must thank our module leader
who gave us the proper guidance and method of doing group task.

During its preparation, we faced many challenges such as meeting gaps, internal
conflicts among team members, speakers and financial problems. Although no
ultimate remedy exists for all the problems, the challenges thereof require one
fundamental thing, timely and wise promotion of the event. If you could bring the
information and the values to the right person whether it is sponsors or speakers,
many of the challenges could be avoided. And that is what we did to face
the challenges.

Finally, it was a new experience to organize the workshop with my own team. It
expanded my network and strengthened my connection with members of the team.
This workshop gave me enthusiasm to organize more events in the upcoming days.

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10. Individual Component|Journal of Experience
Purushottam Sah (NP000327)
I had found great experience while doing tasks within the group member that help and
support during a workshop that makes me achieve a lot of experiences and I am very
happy of having those members in a group.

I had achieved more experience about technical writing skills. With the help and
support of group member we had completed the group assignment as well as
workshop. At first, we discussed about the assignment before the group work division.
We decided to continue workshop for 3 days and each days each member presented
according to their topics which was given during task division. On the first day
included lecture on the basic knowledge of technical writing skills. On the second day
included Technical writing methodologies that was discussed in detail and on third
day judge was made to review the tasks and awarded with the prizes along with
certificates to the best group. We used to help each other in group by giving different
recommendation.

At last I had developed my writing skills effectively and how to deals with problems
while working with the team member. I adjust more information related to the
effective technical writing skills. I found out that how to persuade individuals. This
assignment as well as workshop gave me new skills over the technical writing and
thoughts as well as mutual co-ordination between the group members. I had
learned several new things such as how to manage the team member and benefits of
collaboration of team.

9
11. Individual Component|Journal of Experience
Sittal Gaudel (NP000337)
From this group assignment I explored and have chance to experience about the topic
“Effective technical writing skills”. We have been provided with an assignment
related to three days workshops. The offered topic is formally related to study about
the particular workshops. Working experiences in a group is a precious method to
rehearsal and being able to know about certain skills you’re not sure of. I have been
learning about many more things in the given short period and also empowering
myself to support and check on everybody’s success and progress to appreciate if
anybody has needed help.
I have learned, explored and planned my views and ideas on the related workshops
which have include an abundant number of elements such as analyzing, examining,
discussing about the given article and writing about them. Further, I like listed fact
that the numbers of works in a workshop is distributed fairly and clearly for each of
the listed member by which the work is completed and finished in a timely manner
and professionally as opposed to completing it independently. Finally, the last thing
that I take as a disadvantage of group-work is that a number of members depends on
other members to complete their selected topics instead of doing it by themselves.
This is not the right way, or this is not fair on other members in a group as they also
have their own topics to finish and complete it before the submission deadline.

Eventually, the finest movement of the concluding workshop was getting to know the
people having same intension and same desire is very delight experiences. I had very
wonderful coincidental chance of successfully and efficiently progress, built, growth
and enhance my technical writing skills. Lastly, I also learned that if I give my 100%
then nothing is that much hard to achieve.

10
12. Individual Component|Journal of Experience
Sunita Gurau (NP000343)
I have learnt and explored my experience on this group on “Effective Technical
writing skills” which was totally based on team work. It offered me opportunity to
explore some significant zones from a practical prospective, intended at serving me
plan and run group effectively. It has altered my complete outlook and attitude
towards acting workshop. And the best thing of the workshop was finding someone
with the same desire as I was always a delight.

Moreover, sharing and debating distinct thoughts and quantity of information among
the group, which also gave me a short insight into how to cope with issues and find a
solution to them. I also encountered how to deal with the problems of working in a
team and how to fix any kind of argument or issue. I had a wonderful chance to
effectively and efficiently develop and enhance my writing skills. I felt like I had a
second opportunity in writing skills context to heighten and strengthen. Last but not
least, I also witnessed that we are more driven and motivated to finish the workshop
when we have an audience.

To sum up, I learned a lot about myself while working with the workshop, and I also
discovered that if I put my soul and hear it than I can achieve almost anything.
Nothing is impossible if we have determination to do anything. Besides, I also learned
that where there is a will there is a way.

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13. References

Alred, G., Brusaw, C. and Oliu, W. (n.d.). Handbook of technical writing.

Greenlaw, R. (2012). Technical writing, presentation skills, and online
communication. Hershey, PA: Information Science Reference.
Lannon, J. and Gurak, L. (n.d.). Technical communication.

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Workload Matrix

Roll No Name Contribution Signature

NP000307 Govinda Neupane 25%

NP000327 Purushottam Sah 25%

NP000337 Sittal Gaudel 25%

NP000343 Sunita Gurau 25%

13
 Marking Scheme

Group Assessment
SN SECTIONS MAXIMUM MARKS
MARKS OBTAINED

1.
Layout & Formatting 10
2.
Language & Grammar 5
3. Proposal letter 10
4. Literature Review & introduction 10
5. Programme details and overview 10
6. Conclusion 5
7. References 10
Total 60

Individual Assessment
S CONTENTS Maximu MARKS OBTAINED
N m Marks

1. Ability to Keep
Audience Govinda Purushotta Sittal Sunita
Interest; 10 Neupane m Gaudel Gurau
Clarity of Voice NP00030 Sah NP0003 NP0003
& Flow of Ideas 7 NP000327 37 43
2. Specific
presentation of 10
Topic
3.
Dress Code 5

4.
Active in
Presentation 5
Process (Q&A)
5. Journal Of
10
Experience

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Total 40

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