ASSIGNMENT 2 FRONT SHEET

Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Submission date Date Received 1st submission

Re-submission Date Date Received 2nd submission

Student Name Pham Cong Minh Student ID GCS190753

Class GCS0903A Assessor name Nguyen Quoc Anh

Student declaration

I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.

Student’s signature Pham Cong Minh

Grading grid
P5 P6 P7 M3 M4 D2

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 ASSIGNMENT 2 BRIEF
Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Assignment title

Academic Year

Unit Tutor

Issue date Submission date

Submission Format:

Format: The submission is in the form of an individual written report and presentation report. This
should be written in a concise, formal business style using single spacing and font size 12. You
are required to make use of headings, paragraphs and subsections as appropriate, and all work
must be supported with research and referenced using the Harvard referencing system. Please
also provide a bibliography using the Harvard referencing system.
Submission Students are compulsory to submit the assignment in due date and in a way requested by the
Tutors. The form of submission will be a soft copy in PDF posted on corresponding course of
http://cms.greenwich.edu.vn/.
Note: The Assignment must be your own work, and not copied by or from another student or from
books etc. If you use ideas, quotes or data (such as diagrams) from books, journals or other sources, you
must reference your sources, using the Harvard style. Make sure that you know how to reference properly,
and that understand the guidelines on plagiarism. If you do not, you definitely get fail

Assignment Brief and Guidance:

Scenario: Continued from Assignment 1.

Tasks
You have done the research and have the answer for the company problem. It’s time to do a presentation
of the results of your research in front of the board of directors. Results should be analysed and
appropriate recommendation should be drawn from that.
Finally, you need to write a brief report to QA department to reflect the whole project process. The report
should include:
- Logbooks, lessons learnt, reflection of project outcomes and project process
- Critical evaluation of the selection of appropriate research tools and techniques for accuracy and
authenticity
- Critical evaluation of project management plan and process applied on the project

Learning Outcomes and Assessment Criteria

Pass Merit Distinction

LO3 & 4
LO3 Present the project and communicate appropriate
recommendations based on meaningful conclusions drawn from the D2 Critically evaluate and reflect on the
evidence findings and/or analysis project outcomes, the decision making
process and of the initial project
M3 Evaluate the selection of management plan to support
P5 Analyse research and data appropriate tools and techniques for justification of recommendations and
using appropriate tools and accuracy and authenticity to support learning during the project.
techniques. and justify recommendations.

P6 Communicate appropriate
recommendations as a result of
research and data analysis to
draw valid and meaningful
conclusions.

LO4 Reflect on the value gained from conducting the project and its
usefulness to support sustainable organisational performance

P7 Reflect on the value of

undertaking the research to meet
stated objectives and own
learning and performance.
M4 Evaluate the value of the project
management process and use of
quality research to meet stated
objectives and support own learning
and performance.
Table of Contents
1. Research analysis___________________________________________________________________ 7
1.1. Survey ________________________________________________________________________ 7
1.2. Analyse and evaluate the data _____________________________________________________ 9
2. Recommendations _________________________________________________________________ 14
2.1. Summary about my system ______________________________________________________ 14
2.2. List of features ________________________________________________________________ 14
2.3. Advantages and disadvantages ___________________________________________________ 15
3. Reflections _______________________________________________________________________ 16
3.1. Log book _____________________________________________________________________ 16
3.2. Evaluation of research result _____________________________________________________ 19
References __________________________________________________________________________ 21
1. Research analysis
1.1. Survey
- Create a survey form for some employees at some large companies
1.2. Analyse and evaluate the data

- Companies that be interviewed

- Most of the companies interviewed were in the technology industry. The rest are manufacturing,
healthcare, finance, real estate, and retail. The employees of the companies interviewed come
from many different industries, so this survey is very diverse and the accuracy of the survey is
also relatively high.

- Most of the interviewed companies apply teleworking, except for a few companies with specific
jobs that require direct work, such as real estate that need to directly project and meet
customers. or the health care industry needs to work directly. That is a favorable condition for
our application to work well in the market
- When it comes to the advantages of working remotely, most of the interviewees said that
working remotely helps to flexibly work time, increase work productivity and make better
worklife balance. So our application must focus on these strengths. Our application must help
users be more productive. There must be features that help improve work productivity as well as
help users set standards, arrange, and divide work appropriately. Not a single user thinks that the
strength of remote working increases motivation. So, if our application can create a dynamic
feature for users, such as letting employees see each other's work progress to motivate work, or
regularly sending motivational sayings for users That will be one of the advantages of our
application
- Regarding the disadvantages of working remotely, most of the interviewees agreed that working
remotely will lead to lack of relationship among co-workers. Some interviewees said that working
remotely increases distractions or reduces employees visibility. To overcome the above
problems, our application must become more and more perfect and allow direct messaging or
group meetings right on the application to help employees easily interact with each other,
helping to increase the relationship between employees as well as increase employees visibility.
In addition, the application also needs to have a reminder feature. The application will
continuously remind work deadlines via gmail or notify right on the user's phone or computer
screen to avoid distraction and distraction of employees.
- When asked if he wanted to work remotely. Most interviewees would prefer to work remotely or
a combination of the two. Except for some face-to-face occupations such as real estate or
healthcare, most people prefer to work remotely or combine the two. The combination of
teleworking and face-to-face work will overcome all the weaknesses of remote working.
Employees can work remotely, but they need 1 to 2 days a week to come to the company.

- From the results of the above survey. We can see that most companies adopt remote working, so
if our application can meet that need and solve the necessary problems, our application will be
widely used

- In this survey I used google form, one of the most easy to use and widely used survey apps
around the world. I emailed senior employees of large corporations and invited them to take a
survey. Because this survey is sent directly to the gmail of senior employees of large corporations,
the results of this survey are relatively accurate.
2. Recommendations
2.1. Summary about my system
- With more and more companies allowing employees to work remotely, it is extremely urgent to
have an application to manage work effectively. Recognizing that need we wanted to create an
application to manage projects and tasks.
- The application will allow the whole team to set common goals, divide the work reasonably, each
individual can set their own goals and update work progress. Users can also report work to their
superiors through the application, or leave notes for their colleagues.
- With this application, work productivity will be increased many times. Thanks to the function of
setting goals and updating progress. Team members can work together and the person doing the
next job can know when they can do their job without texting or calling to ask.
- In short, with this application a company or a team will function effectively without having to meet
face-to-face. Employees also do not need to report progress directly to the manager, but through
the application, the manager can understand the work situation.
2.2. List of features
+ Progress Meter Checklist
+ Inline editing
+ Detailed & Quick Overviews of Front/Back Cards
+ Easy Upload (Local Devices, Dropbox, Google Drive, and Box)
+ Data Filters
+ Automated Email Notifications
+ Individual/Group Task Assignment
+ Information Retrieval
+ Mobile-Friendly Views
+ Customer Support
+ File Attachment
+ Voting Options
+ Easy, Drag-and-Drop Editing
 + Easy Organization with Labeling, Tags, and Comments
+ File Attachment
+ Deadline Alerts and Notifications
+ Activity Logs
+ Information Backup
+ SSL Data Encryption
+ Developer API
+ Easy Upload (Local Devices, Dropbox, Google Drive, and Box)
+ Individual/Group Task Assignment
+ Discussions

2.3. Advantages and disadvantages

- Advantages:
+ Smooth Editing: Thanks to the drag and drop feature, you can edit easily and smoothly +
Collaboration: The feature of setting common goals and updating real-time work progress helps
the team work efficiently
+ Security: Data security is one of our top priorities. with Secure Socket Layer Encryption(SSL data
encryption) your data will be protected in the safest way
+ Mobile Optimization: From the very beginning we wanted to aim for an app that was as
comfortable to use as possible. You can go out and hold your phone to manage your work easily -
Disadvantages:
+ The app can't text and call yet: In the future, we want to develop more calling and messaging
features right on the app, making team meetings easy without the need for a 3rd party
application.
+ Keyboard shortcuts and keyboard productivity usage is limited: We are developing more diverse
and effective keyboard shortcuts in the future
+ Limited amount of storage space: you can just upload image that is under 10MB, This weakness
is being overcome by us
 3. Reflections
3.1. Log book
Name: Pham Cong Minh

Project title: Project Management Tool

Date: 13/9/2022 – 22/10/2022

Update Research/Task achieved:

We have researched technology to develope application. Choosing runtime environment, framework,

database and cloud service (on time)

Risks/Issues identified:

If we don't choose the hosting pakage wisely, it can leads to a waste of money

Problem Encountered:

There is an argument in the process of choosing technology for application development. But it was
solved by creating 2 tables showing the strengths and weaknesses of each technology, then evaluating
and choosing appropriately.

Name: Pham Cong Minh

Project title: Project Management Tool

Date: 14/10/2022 – 21/10/2022

Update Research/Task achieved:

We have designed the interface of the project and give it to developers to develope the project (on
time)

Risks/Issues identified:

If the designer does not design on schedule, the plan will be delayed

Problem Encountered:

During the design process, there are some designs that are not suitable when designing for phones,
which can cause the design process to take longer than expected. But we decided to shelve that
feature and complete it while the developers were working on another feature.

New idea:

Design the interface for the application when presenting

Name: Pham Cong Minh

Project title: Project Management Tool

Date: 22/11/2022 – 29/11/2022

Update Research/Task achieved:

We have developed the interface and the backend of the application(on time)

Risks/Issues identified:

There may be problems developing the mobile app interface and need more staff for the interface

Problem Encountered:
The development of the phone interface has problems because some phone screens are not wide
enough to display all the functions, so it has to change the design for some phones with small screens
making development time. added interface. Therefore, we have to assign more staff to support the
development of the application interface

Name: Pham Cong Minh

Project title: Project Management Tool

Date: 7/12/2022 – 14/12/2022

Update Research/Task achieved:

We have finished testing the functions of application

Risks/Issues identified:

Maybe after the test, there will be some errors that appear and have to be fixed, causing the project
to be behind schedule

Problem Encountered:

After testing the application, there are some errors that cause the project to be delayed. We decided
to postpone the project deployment time so that the application can be as perfect as possible
Name: Pham Cong Minh

Project title: Project Management Tool

Date: 21/12/2022 – 28/12/2022

Update Research/Task achieved:

We have finished deploying application to CH Play and App store

Risks/Issues identified:

The application may have some copyright errors due to the same name

Problem Encountered:

The application has the same name, so we registered the copyright and successfully deployed the
application

3.2. Evaluation of research result

- True to our expectations, the research results help us better understand the needs of the users so
that we can come up with a product that can meet and solve the problems that most users have.
are suffering. Thanks to that our application has many users, helping us to achieve high sales
- Some knowledge that I have acquired during my research:
+ During the research process, when we encounter a problem, we need to find out the source of
the problem, stay calm, and then find a solution.
+ The unity and harmony of the team is very important, the team needs to communicate and
discuss a lot before making an important decision in the product development process. +
Survey before building the application is very necessary, a survey helps us better understand
customer needs, thereby helping us to set goals for product development.
- Some thing that I have to explore more:
+ After the product is released we have to give a survey to the users about the product
experience so that we can continuously improve and develop the product further.
+ I had to learn more about how to manage a team to be as effective as possible to help increase
team productivity.
References
Andrews., M. (2021). PROJECT LOG BOOK. Retrieved from Smart competition:
https://www.smartcompetition.org/compete/project-log-
book/#:~:text=Project%20log%20books%20are%20used,the%20core%20objectives%2C%20etc.)

Siderova, S. (Nave). 5 Key Qualities Successful Project Managers Have in Common. Retrieved 2019, from
https://getnave.com/blog/successful-project-managers/

Wilson, F. (2020). 10 Effective Tips on How to Manage A Project from Start to Finish. Retrieved 4 7,
2022, from https://www.ntaskmanager.com/blog/how-to-manage-a-project/