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HIMANSHI GALA TEACHER INCHARGE: Mrs. PRIYA CHOWDHURY DATE OF SUBMISSION: 31/5/2011
Unit Title: Project Management Student Name: HIMANSHI GALA Lecturer Name:
Unit Code: 14
Internal Verifier Name
Rules and regulations:
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Submission of coursework must be undertaken according to the relevant procedure – whether online or paper-based. Lecturers will give information as to which procedure must be followed, and details of submission procedures and penalty fees can be obtained from Academic Administration or the general student handbook. All coursework must be submitted to the Academic Admin Office and a receipt must be obtained. Under no circumstances can other College staff accept them. Please check the Academic Admin Office opening hours. Late coursework will be accepted by Academic Admin Office and marked according to the guidelines given in your Student Handbook for this year. If you need an extension (even for one day) for a valid reason, you must request one, using a coursework extension request form available from the Academic Admin Office. Do not ask the lecturers responsible for the course - they are not authorised to award an extension. The completed form must be accompanied by evidence such as a medical certificate in the event of you being sick. General guidelines for submission of coursework: a) All work must be word-processed and must be of “good” standard. b) Document margins shall not be more than 2.5cm or less than 1.5cm c) Font size in the range of 11 to 14 points distributed to including headings and body text. Preferred typeface to be of a common standard such as Arial or Times New Roman for the main text. d) You are required to produce an academic report, answering the questions below with a word limit of 3000 words (+/- 10%)
e) You are required to reference sources with Harvard Referencing Style format. f) All course work must be submitted online on 13.06.11, www.stponline.org.uk. g) The copy of the course work submitted may not be returned to you after marking and you are advised to have your personal copy for your reference. h) All work completed, including any software constructed may not be used for any purpose other than the purpose of intended study without prior written permission from St Patrick‟s International College. Remember to keep your coursework receipt.
Outcomes and assessment requirements
Outcomes Assessment requirements To achieve each outcome a learner must demonstrate the ability to:
1. Investigate Project Management Principles Describe the background and principles of project management Appraise the viability of projects and develop success/failure criteria. Understand the principles behind project management systems and procedures Identify the key elements involved in terminating projects and conducting postproject appraisals
2. Examine Project Organisation & People
Identify the most appropriate organisational structure, roles and responsibilities of participants within a project. Control and co-ordinate a project
Identify project leadership requirements and qualities
Plan and specify human resources and requirements for a project 3. Examine Project Processes & Procedures Prepare project plans and establish the project organisation Apply project scheduling, estimating and cost control techniques
Describe the methods used to measure project performance
Describe project change control procedures
Evaluate the completed project
*Please see the Assignment Evaluation Sheet for Merit and Distinction criteria
What are the risk factors involved in your project and what measures are you going to take to manage this project? Q8. Your college is planning to create a new student magazine. What are the project objectives and set parameters (cost. You have been assigned by the college committee as the project manager in charge of publishing this magazine for the year 2011. Q2. Q4. What project leadership qualities should you possess to carry out this project? Q6. Q5. What are the post appraisal methods taken to terminate and evaluate the project? *Please note: Q1. Q7. Gantt Chart and a basic Network Diagram.Assignment Questions: Q. time. Based on the principles of project management answer the following: Q1. HIMANSHI GALA 5 PROJECT MANAGEMENT . These feedbacks will be kept for future reference. scope)? Q3. Discuss the stages of this project in detail. Describe and justify the chosen project. quality. Draw up an appropriate organisation structure and draft a responsibility matrix for this project. Please refer Page 3 of this sheet for outcomes and assessment requirements. Q2 and Q3 should be submitted as a draft in Week 6 and Q4 to Q8 in Week 12 for feedback. Draw a Work Breakdown Structure.
4 What Are The Project Objectives 1.1 Leadership 3.5 Post Project Appraisal and Execution 3 People and the Project 3.3 Motivating the Team Members Conclusion Reference Bibliography 8 9 9 9 10 10 11 12 13 14 17 27 28 29 30 31 31 33 34 36 HIMANSHI GALA 6 PROJECT MANAGEMENT .TABLE OF CONTENT: Executive Summary 1 Investigate Project Management Principles 1.8 Identify The Elements Involved In Terminating The Project 2 Project Life Cycle 2.6 The Basic 7 Principles Of Project Management 1.2 Planning 2.1 What Is A Project 1.2 What Is Project Management 1.3 Describe And Justify The Chosen Project 1.2 Leadership Qualities Possessed By Author 3.7 Appraise The Viability Of Projects And Develop Success/Failure Criteria 1.3 Execution 2.1 Initiation 2.5 Project Parameters 1.4 Project Closure 2.
2:Steps In Initiation Phase Fig 2.1 Overview Of Project Management Fig 1.1: Project Team Needs Fig 3.1: Project Life Cycle Fig 2.4: Maslow Theory 10 11 11 13 14 15 16 17 18 19 20 22 23 25 27 28 29 30 30 31 32 HIMANSHI GALA 7 PROJECT MANAGEMENT .3: Herzberg Theory Fig 3.13: Groundwork For Post-Project Appraisal Fig 3.9: Organisational Structure Fig 2.3: Project Team For The Magazine Fig 2.Diagrams: Fig 1.11: Communication With Thee Stakeholders Fig 2.4: Key Elements Involved In Terminating The Project Fig 2.8: Network Diagram Fig 2.10 Risks Management Fig 2.5: Work Breakdown Structure Fig 2.2: Leadership Style In Project Management Fig 3.6: Product Break Down Structure Fig 2.7: Cost Breakdown Structure Fig 2.3: Phases In Project Management Fig 1.2: Principles Of Project Management Fig 1.12: Communication Style Used Fig 2.4: Involvement In Planning Fig 2.
monitoring and review of projects. the author has explained the stages in detail that is Initiation. Responsibility matrix. The author has learned to develop skills like planning. quality and time. principal. CPA. The magazine is a marketing tool for the author for this project. Risk management. success and failure criteria and the key elements terminating the projects. techniques and tools used in planning. teachers. The author would like to acknowledge her teammates. Communication Style. Leadership qualities has been developed by the author in this project. students.e. Planning. organizing time effectively and delegate team. HIMANSHI GALA 8 PROJECT MANAGEMENT . In the next stage the author has given a brief about the project parameter i. Organizational structure. The author has discussed about the principles of project management.EXECUTIVE SUMMARY: Project management is knowledge concerned with principles. Feasibility study. cost. The author has discussed post appraisal and evaluation of the project. the scope. Execution and Closure Phase. Work breaks down structure. parents and suppliers as this magazine wouldn‟t be possible to make and lead to success. The report is based on making a magazine for the school. organizing. The vital objective of this project is to gain admission by 10-15% more by last year. sponsor. Further. Gantt chart.
com/pages/whatisprojectmanagement. educational and sports activities. service. end item or result. Pearson Education. It's typically created once. 1. materials. directing and controlling of company resources of relatively short-term objectives that has been established to complete specific goals and objectives. 2nd Edition.aspx) 1. A project isn't something that's part of normal business operations. cash. Second Edition. Highways. As one expert notes. events. Metro. It reveals the literary.1 What is a Project? A project involves a single. (Online) (Updated at 2011) Available at: http://www. and it's specific. Project Management. usually specified in terms of cost. Its one.1 Investigate Project Management Principles 1. For example. as it will help the Mumbai population for a better transport. or a wedding.” A project is a one-time activity.3 Describe and Justify The Chosen Project? A school magazine represents school life. (Source: Article. The author has discussed different elements. theories and planned activities for making the magazine. 2009. Nicholas. magazine making will be carried out. Roads and Specialty Real Estate. whether the project is development of a new product. organizing. and it has funding limits. which requires something different that was done previously. "It has a beginning and an end. It‟s a one-time activity. (Harold Kerzner." A project consumes resources (whether people.mpug. What is Project Management. The author has been assigned as a project manager for publishing the magazine this year 2011. it's temporary. definable purpose. Pearson Prentice Hall) Project: “A project is a temporary endeavor undertaken to create a unique product. HIMANSHI GALA 9 PROJECT MANAGEMENT . (John . Reliance is India‟s largest private sector enterprise It ranks among the top listed private companies and it is developing projects in all high growth areas in infrastructure i. Metro purpose is to reduce the rapidly growing city overcrowding problem. According to my principal „ A school without magazine is a man without his clothes‟.e. festivals and extra curricular activities that take place in the college.time activity as ever year the magazine is made once so it has to be different from the previous to attract the customers and it is a temporary endeavor as along with normal school activities. or result.M. Inc. the METRO built by Reliance Group. Project Management for Business and Technology. schedule and performance requirements.2 What is Project Management? Project Management is the planning. the launch of a new service. The purpose of making the magazine is to reflect what the school is all about. or time). a marketing campaign. 2004) Project management is the science (and art) of organizing the components of a project.
Cost and Performance are the constraints on the project. science section and photographs and articles on different on events and days celebrated in school. designing the cover page and for the layout of the magazine. The technology used for the magazine is for editing. Network Diagram calculates project management and critical path.1 is a pictorial representation of project management. 2nd Edition.717.1. measurable.31.. realistic and time-bound) said by Peter Drucker in his 1954 book “The Practice of Management”. The time taken for making the magazine is 1 and half month.no 5) Fig 1. The time taken to complete each phase is examined. The scope of the magazine is small as it‟s a short-term project. Scope: Scope defines what is included and excluded in the project. To make students and parents belief it is not only a school but also a fun based activity-learning school.5 Project Parameters Fig 1. However Time. To improve attainment level of children (Soft skills and skill development) To show the insight and achievements of school. From grade 5th till HND year students will be participating in the project along with all teachers and parents of the students.The cost involved is the material costs. content includes like business section. Sponsor has been finalised for financing the project. 1. As it‟s used as a marketing tool. It will not be sold but distributed to students/ parents (prospective). formatting. Ph. The objective for creating a new magazine: To achieve 10-15% more admission than last year.D. Project Management. p. HIMANSHI GALA 10 PROJECT MANAGEMENT . The goals should always be defined SMART (specific. The project does not include revenue generation for project team. within cost and within performance. talent level of children will be shown. The objective of the above figure is to show that project management is designed to manage or control firm resources on a given activity. ambitious. indirect costs and other expenses.1: Overview Of Project Management (Source: Harold Kerzner. 2004.4 What Are The Project Objectives Establishing clear goals is usually the primary objective when managing projects. within time. art section. The total cost of the magazine is Rs 1.
brighthub.6 The 7 Basic Principles Of Project Management: 4) Transparency about Project Status 1) Project Structure 2) Definition Phase 3) Clear Goals 5) Risk Recognition 6) Managing Project Disturbances 7) Responsibility of the Project Manager. documentation standards and change control procedure standards.2: Principles Of Project Management (Source: Article. (Updated at 2011) Available at: http://www.com/office/project-management/articles/1672.org/2010/01/7-basic-principles-of-effective-projectmanagement/ (Accessed on 13th Feb 2011)) 1) Project Structure: Project Structure function is to define standards the team will use during the project.3: 5 Phases in Project Management Source: Article: Initiation Stage in the Project (Online). These include communication standards. 7 Basic Principles Of Effective Management (Online) (Updated at 2011) Available at: http://www. 2) Definition Phase: In project management there are 5 phases Fig 1. Fig 1.haukeborow.aspx (Accessed on 13th Feb 2011) HIMANSHI GALA 11 PROJECT MANAGEMENT .1. which has been developed in detail in the second question.
7 Appraise the viability of projects and develop success/failure criteria.com/resources/articles/ProjectManagement/The40KeyCom petencies. is the investment appraisal. The third phase is execution phase where the plan is put into work form. 1. The sponsor ready to give funds for the magazine.htm (Accessed at 15th Feb 2011) Critical Success Factor is the factor or an activity required for ensuring the success for your business whereas failure results. Available at: http://www. which provides the baseline for project appraisals throughout the life of the project. A project manager should identify those risks and evaluate them regularly. Karl Popper says that „knowledge‟s advances not through success. The success criteria for the magazine will be the principal approving with the idea. completing at the appropriate time. 5) Risk Recognition: Each project has lot of risks. 7) Responsibility Of the Project Manager means assigning the full responsibility for the success of a project. Project viability is usually defined in largely economic or financial terms. Project Appraisal (Online). Collection of articles and enthusiasm of students while making the magazine with completion of deadlines met and the teammates delegating and doing the tasks well. However the failure of the magazine will be students and parents don‟t know any interest while making the magazine. The fourth phase is Monitoring and Controlling where the project manager makes sure that the work is going according to the project plan.trainersdirect. It is sufficient to identify the big risks and develop specific strategies to avoid them. but through failure‟ Project Appraisal is the discipline of calculating the viability of the project. 6) Managing Project Disturbances: It is difficult to identify each single risk that may occur in project management. A factor. (Source: Article. Delay of activities could be another failure factor. Ideas not approved by the principal and no sponsor is ready to give funds.The first phase of project management is the Initiation phase. It is the initial time that the project goal is established. The second phase is Planning where the project manager creates a specific list of things that needs to happen in order to achieve the goals. where the project is not up to one‟s expectations. It motivates as it represents a trust a management has into project manager. HIMANSHI GALA 12 PROJECT MANAGEMENT . Lastly the fifth phase is closing where the project manager has to provide detailed summary reports of everything and the amount of money spent during the project and how the information matches with the original project plan. This all has been discussed in detailed 4) Transparency on project status enables the project manager to have a clear sight on the progress. These are some success and failure criteria for the magazine.
ultimately. Students and parents do not write articles. If principal doesn‟t approve with any ideas.8 Identify the key elements involved in terminating projects Terminating a project is no less important than any other project activities. and papers. The process of terminating a project is so critical that it can determine whether. Finance not obtainable from the sponsor or school.1. Printers are worn Suppliers are not available to for printing. Fig 1. the project is deemed a success or failure.4: Key elements involved in terminating the project for the Magazine (Fieldwork) HIMANSHI GALA 13 PROJECT MANAGEMENT .
Available at: http://cnx.2 Project Life Cycle: Patel and Morris have stated. appointing the team and setting up a project office.1: The four phase of the project life cycle. "The life cycle is the only thing that uniquely distinguishes projects from non-projects". documenting a business case. Westland. feasibility study.1 Initiation Initiation is the first phase where project objective is identified. terms of reference. Adapted from J. It is absolutely fundamental to the management of projects. According to these authors they have defined project life cycle as "The sequence of phases through which the project will evolve. It involves starting up the project. Kogan Page Limited (2006). HIMANSHI GALA 14 PROJECT MANAGEMENT .org/content/m31913/latest/ (Accessed at 25th April 2011) 2. The Project Management Lifecycle. There are 4 stages where a project goes through: Figure2.
2: Steps In Initiation Phase (Fieldwork) HIMANSHI GALA 15 PROJECT MANAGEMENT .Fig 2.
Fig 2.3: Project Team For the Magazine (Fieldwork) HIMANSHI GALA 16 PROJECT MANAGEMENT .
which shows what are elements and steps for creating the magazine. the initial idea is given a specific shape by describing the project with some details. Network Diagram. It involves: Having a clear. p163) Work Break Down Structure (WBS). L. the duration of activity. Project Management. It shows the lists of activities.4: Involvement in Planning (Mike Field & Laurie Keller.S engineer H. In page 18 the author has prepared WBS for the magazine. (Early 20th century. The big advantage of Gantt chart is that it gives a clear graphic model of the project and is simple to make and understand. Gantt chart.2 Planning At this stage the project manager gets introduced into project management. Fig 2. and Organisational Structure has been developed to recognize and focus on the activities. Responsibility Matrix. After the U. Gantt Chart is a chart in where horizontal lines show the actual and projected amounts of time involved in completing a particular task or reaching specific levels of production. agreed definition of the goal Determining what tasks need to be done to get there Establishing where these resources will come to perform these tasks Deciding who will do which tasks Producing a workable schedule for the performance of the tasks Deciding how the risks will be managed Gaining acceptance of the plan from the sponsor and stakeholders. which is relevant for the magazine. In planning the project manager determines what you must do to get to achieve your objectives. 2007. schedule dates and progress to date. HIMANSHI GALA 17 PROJECT MANAGEMENT . Responsibility Matrix and Gantt chart has been attached as an appendix. Gantt (1861-1919)). In this stage. The team identifies all of the work to be done. Risk Management. Responsibility Matrix shows who is responsible for the activities. WBS is a structure where the total work is broken into groups and is further subdivided into elements. Network diagram describes a project in terms of sequence of activities and events.2.
HIMANSHI GALA 18 PROJECT MANAGEMENT .
HIMANSHI GALA 19 PROJECT MANAGEMENT . The above figure shows what components are required for making the magazine and during the project.6: Product Breakdown (Fieldwork) Product breakdown provides a way of establishing the components.Product Breakdown Structure: Fig 2.
7: Cost Break Down Structure (Fieldwork) HIMANSHI GALA 20 PROJECT MANAGEMENT .Cost Breakdown Structure: Fig 2.
The cost for the magazine is Rs 1.5. It is only done after the WBS and PBS is completed.Rook (1991) defines WBS as a product oriented task hierarchy of all the work to be performed to accomplish the project‟s objectives. Fig 2. WBS is the first major step in planning stage.717. CBS shows the detail of the cost for the magazine. Network Diagram: HIMANSHI GALA 21 PROJECT MANAGEMENT . WBS for the magazine enables the author to know what elements are required which can we see in the fig 2. PBS is a tool to identify the components required for the magazine.6 shows what are the components for the magazine.31. as without the elements the magazine cannot be made.
HIMANSHI GALA 22 PROJECT MANAGEMENT .
The time taken is 39 days to complete the magazine. HIMANSHI GALA 23 PROJECT MANAGEMENT .8: CPA for the Magazine (Fieldwork) The critical paths are ABIKM. which helped the author to make the network diagram.Network Diagram Fig 2. In page 21 the activity list is shown.
Organizational Structure: Fig 2. which shows the different departments and who is responsible for the project. HIMANSHI GALA 24 PROJECT MANAGEMENT .9: Organisational Structure For the Magazine (Fieldwork) The author has implemented matrix and functional structure for the magazine.
The author has also set milestones that can be identified as important tasks for the magazine. better flexibility and lead to a better performance. One can start on preparing a Gantt chart with listing down important details of the project and categorizing them into phases. it takes 45 days for the completion. Gantt chart provides a graphical picture of a schedule that helps to plan. The above table shows the responsible of project manager. In responsibility matrix. sponsor and team members. The responsibility matrix has been attached as an appendix. the author followed by team members and teachers are responsible for most of the tasks. Seen in fig 2. Functional and Matrix structure. The 2. For the magazine. We can also see how the author has delegated tasks to all the members. one can view responsibility of the functional staff. However decision and communication will take slow as authority will be centralised. Gantt chart is important. coordinate and track specific tasks on a project. Seen in fig 2.9 figure shows a well-defined communication channel and authority bond. It enables the author to optimize competence by allotting the resources suitably and enables to calculate the float of each activity however it needs clear and reliable information.8 the magazine takes 39 days for completion and shows us the critical paths and helps us to identify the important activity. HIMANSHI GALA 25 PROJECT MANAGEMENT . the author has applied for the magazine. The roles and responsibility were distributed clearly however some teams did not manage to complete their tasks on time and it was helped by the other members of the group to overcome the problem. it shows the entire life cycle of the project right from planning to closure and important milestones of every phase. It also helps in improving productivity.CPA is a tool to determine how much time is required for the project.9 one can view the different departments who are responsible for the magazine which has 9 departments who will be working towards the project where as on the left hand side.
Risk Management: According to Field and Keller (1998) risk can be defined as the chances of adverse consequences of loss occurring in a project. HIMANSHI GALA 26 PROJECT MANAGEMENT .
HIMANSHI GALA 27 PROJECT MANAGEMENT .10: Risks Management (Fieldwork) The author was able to identify the risks. however the author identified more of low and medium risks.Fig 2.
Photographs were not edited well.3 Execution Phase: Meredith and Mantel (1989. Milestones helped during the project to check the important stages were on the right path.p. It outlines the responsibilities of the project team and key stakeholders. However certain risks occurred during the project for example collection of articles were not submitted by the students on time for which the author had to extend the submission by extra 5 days. Gantt chart. It is the longest phase in the project life cycle. Milestones were set to ensure the project is on track. „Controlling is the act of reducing the difference between plan and reality‟. issues. Fig 2.(http://www. risks.slideshare. cost and performance) during the execution and identifying lagging areas entailing timely attention.373) defines project monitoring as „ Collective. To monitor the project. procurement. Communication: A project manager should not only be a good communicator but should encourage good communications between the team members. and risks management were there to look upon persistently to make sure that the project was on track.11: Communication With the Stakeholders During the Project (Fieldwork) The above diagram shows with whom the author communicates during the project. the author had to choose 25 snaps out of 35. change. recording and reporting information concerning any aspects of project performance that the project manager and key stakeholders many wish to know.net/megatzainurulanuar/project-execution) (Accessed at 27th April) In this stage progress is continuously checked and is recorded. It helps to manage the parameters of project. WBS. customer acceptance and communication. network diagram.2. Monitoring Progress Report: It involves watching the progress of a project against the parameters (time. HIMANSHI GALA 28 PROJECT MANAGEMENT .427) Project execution is the „road map’ used by the project team to deliver the agreed project outputs. (ibid. p.
The project manager is responsible for all the activities involved in the project closure report and the project is closed when all the activities have been completed. HIMANSHI GALA 29 PROJECT MANAGEMENT .4 Project Closure: Project closure is the last phase in the project life cycle.12: Communication Style Used By Author (Fieldwork) 2. which were required to improve. The project closure report is documented and submitted to the principal for approval. As the project completion is on 15th October 2011. After the closure. post appraisal was conducted. teachers and parents and what was it they liked and disliked and the areas. The author conducted a survey about the magazine from the students. completion and launch of magazine and distribution to all potential customers will be a success. The author had a last meeting with the team members and discussed what were the problems and how was their experience throughout the project and where they had to improve.Fig 2.
the project was handed over to Mrs Sheetal Mulatani. Encourgae team members to keep records of problems. Fig 2.13: Groundwork for Post-Project Evaluation (Fieldwork) In the evaluation process. who is in charge of the admissions and is a consultant in our college. The printing cost was however more than budgeted. social and technical aspects of a project to determine if it will meet its objectives. environmental. Designing of the cover page was not attractive as a result the author had to hire another designer. HIMANSHI GALA 30 PROJECT MANAGEMENT . Notify the team a post project reveiw wll be held when the project ends.5 Post Project Appraisals and Evaluation: Post project appraisal is an organized and complete review of the economic. which lead to an unexpected cost.2. Before the evaluation process the author had set few preliminary work. the author had evaluated the planned project activities with the actual performance and detected some differences. however it took 20 days to collect the articles from the students. financial. ideas and suggestions throughout the project Maintaing own project log to keep records on the project. For example collection of articles it was planned 17days. However after all these risks.
p. (PMBOK) Leadership is a function of knowing yourself. (Source: Slideshow. Leadership Style In Project Management (Online) Available at: http://www.1 Leadership Leadership is the ability to get things done through others. 2007.226) 3. and taking effective action to realize your leadership potential. Project Management.3 People and the project: The authors Boddy and Buchanan (1992) see projects as a means of achieving change and note that change means that things will be unfamiliar. . uncertain and ambiguous. having a vision that is well communicated.net/guest484a666/leadership-in-project-management (Accessed at 1st April 2011) HIMANSHI GALA 31 PROJECT MANAGEMENT . Focusing the efforts of a group of people toward a common goal and enabling them to work as a team. (Warren Bennis) Fig 3.slideshare. building trust among colleagues.1: Project Team needs (Mike Field and Laurie Keller. Fig 3.2: Leadership Style In Project Lifecycle.
Motivation is defined as „ the degree to which an individual wants and chooses to engage in certain specified behaviours‟. Communication Style: Without good communication the project manager cannot lead the project. a vision of how to get things done and be able to communication this vision to his team members. In fig 2. Delegation: The project manager should be able to handle delegation with ease as trust is an essential element and the trust is demonstrated in others through actions “Trust Inspires Confidence”. According to Bennis “ "They offer people opportunities to create their own vision. Fig 3. Motivators: Responsibility Recognition Challenging work Hygiene: Work Conditions Status Relation With Others. and to envision their future as part of the vision for the organisation. The author has delegated work to his team members.3 Motivating the Team Mates: Kreitner et al.no 258) The author has provided motivators and hygiene factors to the team as seen in fig 3. suggest that motivation is necessary contributor for job performance. responsibility. 3." (Bennis. Mullins. The author keeps once a week meeting to know where the project is and also applies democratic style of leadership so that everyone is committed and work together. p.2 Leadership Qualities Possessed By the Author: Vision: A project manager will have a vision of what he wants the project to be like.3. Motivation is a combination level of skill along with ability. Project leadership calls for clear communication about goals.3: Motivation through Herzberg theory.9 and Fig 2. (Laurie J.12 the author has mentioned what communication style she uses with the stakeholders. 1997) The author‟s vision towards magazine is to bring out the talent of the students and show the insight of school and to gain more admissions every year by 10-15% more. Team Building: A project manager should be strong person who can provide substance and can hold and pull the team together to work under different conditions.3 respectively) and Responsibility Matrix Chart.3. The advantages of Herzberg's theory is in recognizing that there are factors that will motivate and demotivate teammates. Management and Organizational Behaviour. expectations and feedback. to explore what the vision will mean to their jobs and lives. performance. 8th Edition. Seen in Organisational Chart and Project Team (Fig2. 2007. some of which are in the control of HIMANSHI GALA 32 PROJECT MANAGEMENT . According to Mitchell.
where they are in the hierarchy and different motivators they need at different level however individuals have different values at the same level and motivating factors and needs will be different. Management and Organizational Behaviour.4 figure shows how the author has motivated its teammates by Maslow theory and provided organisational factors. However the project manager must ensure that: Team members must have clear objectives and clearly know what to do. However. Mullins. It is a frame to meet individual‟s needs and opportunity that people have. conditions and environment is available Members are well informed HIMANSHI GALA 33 PROJECT MANAGEMENT . 2007. The right tools. The author tried to meet the individual‟s needs of the team.no 262) Above 3.managers (like level of responsibility and working conditions) and some which are outside of their control (like personal life). p. 8th Edition. The disadvantages are that Herzberg's model is more of a overview that may not be suitable to all teammates or individuals within a group. too much of a good thing can be bad: giving an employee responsibility they are not prepared for can be irresistible and de-motivated Fig 3.4: Motivation through Maslow Theory (Laurie J.
It helps to delegate and motivate the teammates. evaluation was held. A survey was conducted and opinions were asked to students. Communication style.Conclusion: A project is done for a purpose. As seen in CPA. The school magazine represents the school. A meeting was also held with the team members and discussed what were the problems and their experience throughout the project. Gantt chart and CPA were developed to have an idea as how many days would the project take to complete. The author reviewed the performance of the project and ensured to meet its objectives. skills and knowledge. The project parameters were also set and also appraised the viability of the project in terms of success and failure. as without objectives the project cannot take place. 39 days it would take for the project completion. Risk factors were forecasted and actions were taken to overcome the problems. The author motivated the team members by Herzberg and Maslow theory. In the execution phase the author described different types of communication used with the stakeholders. The feasibility study was conducted and the author appointed nine project teams for the magazine. delegation. problem solving are few leadership qualities a project manager must have. Leadership is an important factor in the project. teachers and parents about the magazine. Responsibility matrix and Organisation structure was created to know who is responsible for the activity. team building. In project life cycle there are 4 stages. In the last stage. In the initiation phase the author had documented a business case to create an opportunity. In the planning phase a work break down structure was formed to list down the things needed for the magazine. At the end of the project post appraisal. HIMANSHI GALA 34 PROJECT MANAGEMENT . a project report was built and documented and reported to the principal. The objectives of a project Is very important.
p. (Online) (Updated at 2009) Available at: http://encarta.mpug. 25th April. Management and Organizational Behaviour. 8th Edition. Mullins.com/resources/articles/ProjectManagement/The40KeyComp etencies.aspx Source: Article. Project Management Life Cycle.net/guest484a666/leadership-in-project-management (Accessed at 1st April 2011) Source: Definition. The Project Management Lifecycle.html (Accessed at 15th Feb 2011) Source: The four phase of the project life cycle.buzzle.com/project-management-methodology.slideshare. Leadership qualities of a manager. (Online) (Updated at 2010) Available at: http://www. (Online) Available at: http://www.References: Websites Source: Article. (Online) (Updated at 2011) Available at: http://www. Leadership In Project Management.haukeborow. Kogan Page Limited (2006). (Online) (Updated at 2009) Available at: http://cnx. Westland. Project Management Life Cycle.brighthub.trainersdirect.org/content/m31913/latest/ Source: Article.html (Accessed at 1st April 2011) Source: Slideshow.mpmm. Adapted from J. 2007. Project Appraisal (Online).com/pages/whatisprojectmanagement.com/encnet/features/dictionary/DictionaryResults. Available at: http://www.com/office/project-management/articles/1672.php (Accessed at 25th April 2011) Source: Notes. What is Project Management.aspx?lextype=3 &search=gantt%20Chart (Accessed at 2nd May 2011) Source: Article.com/items/946889-the-importance-of-a-collegemagazine (Accessed at: 22nd Aril 2011) Source: Article. ) HIMANSHI GALA 35 PROJECT MANAGEMENT . Importance Of A College magazine.aspx (Accessed on 13th Feb 2011) Source: Article. (Online) Available at: http://www. (Updated at 2011) Available at: http://www.no 258 and 262. (Online) (Updated at 2011) Available at: http://www. Available at: http://cnx.msn. Gantt Chart.org/content/m31913/latest/ (Accessed at 25th April 2011) Source: Motivation through Maslow Theory (Laurie J.helium.org/2010/01/7-basic-principles-ofeffective-project-management/ (Accessed on 13th Feb 2011) Source: Article: Initiation Stage in the Project (Online). 7 Basic Principles Of Effective Management (Online) (Updated at 2011) Available at: http://www.com/articles/leadership-qualities-for-a-projectmanager.
226.in/books?id=Xcq55clpaUC&pg=PA235&dq=define+post+project+appraisal+in+project+management&hl= en&ei=qknGTeHPCYWyrAe2vLHQBA&sa=X&oi=book_result&ct=result&resnum=1& ved=0CGUQ6AEwAA#v=onepage&q&f=false (Accessed at: 4th May 2011) HIMANSHI GALA 36 PROJECT MANAGEMENT . 2004. p. 2007. 4..Portny.co. 195 and 196 Available at: http://books. Second Edition. . and 110 E-Books: Jason Westland.co. British Library Cataloguing-In-Publication. 235 Available at: http://books.in/books?id=4ph42sGN9vwC&pg=PA197&dq=project+closure &hl=en&ei=vOq6TfkIsrirAfen_GFBg&sa=X&oi=book_result&ct=result&resnum=2&ved=0CDYQ6AEwAQ #v=onepage&q=project%20closure&f=false (Accessed at 4th May 2011) Stanley E.google. 94. p. Ph. Mullins. Project Management. 2007.Project Management. 260 and 263 Laurie J. Eight Edition.google. Harold Kerzner. p.Books: Mike Field and Laurie Keller.Management and Organisational Behavioral.163. 259. 3rd Edition. The Project Management Life Cycle.D. 2007. 250. 5. p. Project management for dummies. p. 2010.
net/guest484a666/leadership-in-project-management http://encarta. Prentice Hall. Published in Great Britain. 3rd Edition.com/pages/whatisprojectmanagement. . Management and Organisational Behavioral.Bibliography Websites: http://www. Eight Edition.php http://cnx. Mike Field and Laurie Keller. Project management for dummies. British Library Cataloguing-In-Publication Laurie J.buzzle. The Project Management Life Cycle.com/resources/articles/ProjectManagement/The40Ke yCompetencies.mpug.slideshare. 2007.Portny.helium. Wiley Publishing Inc HIMANSHI GALA 37 PROJECT MANAGEMENT .Project Management.mpmm. 2007.org/2010/01/7-basic-principles-of-effective-projectmanagement/ http://www.aspx http://www. British Library Cataloguing-In-Publication E-Books: Jason Westland.haukeborow.com/articles/leadership-qualities-for-a-project-manager.aspx?lext ype=3&search=gantt%20Chart http://www. 2007.html http://www.Project Management.com/items/946889-the-importance-of-a-college-magazine http://www.html http://cnx.com/project-management-methodology.msn. 2007.com/encnet/features/dictionary/DictionaryResults.org/content/m31913/latest/ http://www. Mullins.trainersdirect. 2010. .org/content/m31913/latest/ Books: Mike Field and Laurie Keller. London Stanley E.
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