PROJECT MANAGEMENT

CLASS

SUBMITTED TO:

Dr. Odette Leh Caragos

Professor

SUBMITTED BY:
1
Aiza Glor J. Saburnido
DM-1
FOREWORD

Being part of the graduate school program proved to be a

courageous step in creating a holistic and resilience version of myself.

Thankfully, we are empowered by our dedicated set of mentors who are

willing to exert extra effort in delivering quality of learning in

acknowledgement of CU’s appreciation of the practical realities and

therefor, more inclined towards fortifying our experience portfolio.

Indeed, fulfilling the promise of the university to mold students

into holistic individuals and total persons’ continues to be a constant

reminder to us to contribute our part in this reform. Besides, this vision

should entail the cooperation of the entire CU family and it should not be

the sole responsibility of our mentors.

With constant learning process, our course in Project Management

explores and emerge the different areas of the subject. Resiliency and

resourcefulness was taught into our course by our vibrant and dynamic

professor in order for us to understand our subject matter. Through

enough, we were immersed into real world learnings. Making impossible

things to possible and have a faith that as long as we believed in our

selves we can ace a project that other thinks it is impossible to achieve.

The journey of this subject is mind blowing but it was essential in our

pursuit of the university’s vision.

2
In the end, every student was a living proof of the university’s culture,

passion and future.

3
ACKNOWLEDGEMENT

I would like to express my gratitude to my professor Doc. Odette Leh

Caragos for providing support and guidance. I got to learn a lot more about this

project especially the essence of being a Teacher. Teaching is all about sharing,

imparting knowledge, and experience to your students in enhancing and

unleashing potentials in every individual possess.

I would also like to express my sincere thanks and gratitude to my

friend Andrei one of the class adviser in business department, Sir Dante,

the school principal, academic personnel, and the student of business

administration department of Misamis Oriental Institute of Science and

Technology. I am very grateful for their support and guidance in

completing this project.

I am thankful to my parents as well. I was able to successfully

complete this project with the help of their guidance and support. Above

all, to our Almighty God, for being my compass and guide in every

endeavor of my life I honor your name in everything that I do!

4
 TABLE OF CONTENTS

FOREWORD 2

ACKNOWLEDGEMENT 4

CHAPTER I: PROJECT CYCLE

The Project 8
Initiation 11
Project Planning 13
Execution 16
Control and Report 17
Project or Phase Close 20

CHAPTER II: THE PROJECT

Project Title 22
Participants 22
Amount Allocated 23
Date of Implementation 23
Rationale 23
Objectives 24
Expected Output 24
Program Content 25
Budget Requirements 27
Recommendation 27
Allocation of Resources 28
Monitoring and Control Method 29
Action Plan 30

5
Project Closure 33

APPENDICES

Appendix A. Webinar Poster and Program 38

Appendix B. Certification of Speaker 39
Appendix C. Certification of Participants 40
Appendix D. Documentation during the Webinar 41

6
 THE
PROJECT
CYCLE
7
 CHAPTER I: PROJECT CYCLE

1. THE PROJECT

a. The Project Process

There are 5 process of project management namely:

Initiating process- This is the first stage where you compose an abstract

idea into a meaningful goal. You need to identify and clarify the project

goal and project scopes, who are the audience that play role in the

project. This part is very important stage in the project process because

you need to establish and clarifying the goal of the project for this will

serve as a guide in the direction of project success.

Planning process- This process requires diligence as it lay out the

project road map. It requires you to identify technical requirements,

developing a detailed project schedule, and creating a communication

8
plan. The project should be SMART specific, measurable, attainable,

realistic and timely.

Executing process- From the word executing this stage is the

implementing process and stages where your team does the actual

work. In executing my project this stage really requires carefully

monitoring the progress of the project by the means of cooperation and

collaboration of the people involved in the project. This ensures that

everyone stays on the same page and the project runs smoothly

without any issues.

Monitoring and controlling process- This stage where you need to ensure

that objective and project deliverables are met. In monitoring and

controlling process of my project, It requires to track the performance,

the effort and cost during the process. To ensure that the project

remains within the budget and to take a necessary action plan if

needed.

Closing process- This is the final process which indicates the end of the

project after the final delivery. The final task of this phase is to revive

the entire project complete a detailed report that covers every aspect of

the project. The PAHE technique is very helpful in this process you

need to plan, address, help and evaluate all necessary aspect in closing

9
the project in order to foresee necessary things that you need to

prevent to your next project and what are those technique and

strategies that you can apply also for your next project.

b. The Importance of Project Management Process

The importance of project management process is this process

will serve as your compass in achieving project success. Through this

process you are guided and directed in what to do to attain the goals

and objective of your project. However the success of project depends

on the accuracy of your plan. As long as you believe you can achieve it

“YOU CAN” by the means of cooperation and collaboration of each team

member project will surely achieve its goal.

c. Project Definition

A project is a sequence of task that you need to complete in order

to reach a specific outcome. And as project manager it’s your task to

delegate and empower your people to achieve that common goal. And it

can also define as a set of inputs and outputs required to achieve a

particular goal.

d. Project Management Definition

10
 A project management on the other hand is the application of

methods, process, knowledge, skills and experience to attain specific

project objectives within agreed parameters according to the project

acceptance criteria. Project management have a finite timescale and

budget and has a constrained final deliverables.

2. INITIATION

a. Project Criticality

In doing the project there are certain challenges and risk that

you encounter along the process in implementing your project. As a

project manager you are responsible to manage how to prevent,

navigate and solve certain circumstances to ensure that the pro ject is

completed within an agreed deadline to manage the duration of the

task.

b. Project Type (Complexity)

Project complexity defined as factors that affect the standard

response or action taken to achieve the project outcomes. And there

are four type of complexity structural, technical, temporal, and

directional complexity this factors help to best understand and prevent

projects from failure.

c. Scope Statement

11
 A scope statement is a tool used to describe the deliverables of a

project including the key milestones, requirements, assumptions, and

constraints. It provides the documented basis for making all project

decisions and is used to direct the project effort and communicate the

project.

d. SMART Objectives

SMART objective is defined as a Specific, Measurable, Attainable,

Realistic and Timely. It helps in goal setting of your project to put in

place by parameters that bring structure and tractability of your

project.

e. Project Charter

Project charter is a formal short document that describes your

project in it’s entirely. Project charter helps your project define your

project objective, how it should be carried out who are your

stakeholders. And it is a crucial ingredient in planning your project

because it is used throughout the project lifecycle.

f. Sponsors

Those are the group of people who provide support and resources

of the project. This people play a significant role in achieving the

12
success of my project.

g. Stakeholders

Those are the people that are impacted by the outcome of your

project. It can be within or outside the organization that have the same

interest in the success of the project. Stakeholders help your project to

understand where to invest your resources to ensure the you’re talking

to the right people, at the right time.

h. Requirements

These are the condition or a group of task that you need to

accomplish to finish the project successfully. Requirements help my

project in aligning the project resources with its objective and it provide

a clear picture of the task that needs to be done.

3. PROJECT PLANNING

a. Project Planning Checklist

Project planning checklist identifies all project

requirements. Dividing each requirement into component

deliverables. Outlining all tasks required to complete

deliverables. Estimating the time required to complete each task.

b. Kick-Off Meeting

13
 A project kick-off meeting is the first meeting with the project team

and the client of the project where applicable. This meeting is the time to

establish common goals and the purpose of the project. Your kick-off is

an opportunity to orient the team to the work at hand, decide how

everyone will work together, and establish common project goals and

check-ins. Think about discussing things like how you’ll communicate,

how often you’ll meet, what the timeline is, and what could slow the

project down and how to avoid that.

c. Work-Breakdown Structure

A method for completing a complex multi-step project. It’s a way

of divide and conquers large projects to get things done faster and more

efficient. This is very important in implementing the project for a

reason this will plan the schedule of your project and it provides an

overall plan so that the project manager can see how the project should

progress and manage the workflow appropriately.

d. Network Diagram

It is a flowchart that illustrates the order in which you perform

project activities. Network diagram helps in planning process of my

project by giving me chance to try out different strategies and before

performing the project. It encompasses the time you need for a project

14
the sequence and the duration.

e. Gantt chart

A Gantt chart is a project management tool assisting in the

planning and scheduling of projects of all sizes, although they are

particularly useful for simplifying complex projects. The Gantt chart

helps to monitor the progress of my project.

f. Managing Risks

As a project manager when you

start planning the process for a

project one of the first things you

need to consider is the “RISK” along

the journey. You need to identify,

analyzed and respond to any risk

that arises over the life cycle of a project. Three things to consider

prevent, navigate and solve. How are you going to prevent risk along

the process, how to navigate the risk from spreading and lastly how to

solve the risk this help the project remain on track and meet its goal.

g. Teams

The project team is the group of people responsible for executing

the tasks and producing deliverables outlined in the project plan and

15
Schedule. Your project team will be you’re allied in accomplishing the

project. Through team works everything works as the saying says.

Through cooperation and collaboration of your project team everything is

possible to achieve the project success.

4. EXECUTION

a. Conflicts

A conflict is a situation when the interests, needs, goals or values

of the project stakeholders interfere with one another. As project

manager it is very essential to see conflict that arises along

implementing my project and think it is as opportunities to grow and to

move the project forward toward delivery.

b. Managing Changes in Projects

Nothing is constant in this world except change. There are

certain situations beyond our control and all we have to do is to move

along with it. In managing changes in projects resiliency and

communication is the key. Proper communication of delegating

changes to your team members should be observe and as leader of the

team you need to be resilient be open about changes go outside the

status que.

c. Resistance to Change

16
There is no such a perfect organization and we need to accept that not

All the people working in the organization are welling to adopt change.

In addressing those people who are resistant to change you need to

identify the reason behind those resistances and provide a solution.

When people don’t understand the process they usually assume

something bad educate them let them be inform and understand the

benefits of the changes of the project.

d. How to Influence Others?

For me, you need to practice what you preach and you should

lead with example. As a person we have principles and value that

shape us of we are today. You need to stand of the principles that you

believe in no matter what circumstances that comes along way. And

lastly in order to empower people you should have a wide ear to listen.

You should listen to your people not to reply but to understand.

5. CONTROL AND REPORT

a. Communication

Communication plays a vital rule in achieving the project

success. As a project manager you need to create an open

17
communication environment in achieving the project success of the

organization. Communicating relevant information is essential in using

controls effectively. To help improve the process of the project

remembers to evaluate the quality of information and communication

system it should be reliable, must be identified, documented and

shared for a significant activity or process.

b. Listening

As they say a good leader is also a good listener. In doing the

project it is very important to learn how to be an empathic listener or

active listener in order to develop better relationship to your team

member, get the root of issues effectively and win people trust and

confidence.

c. Reporting

Reporting refers to providing a high-level overview that offers the

critical data the project generates in a simple, easy-to-use format. In

implementing my project it is very essential to project management

success since it provides a window into what's happening and what to do

about it for the entire team like in how to track current progress of the

project and compare it against the original plan. You will able to identify

18
the risk early on and take corrective action.

d. Managing Delays

Project delays can lead to project failure and this is the most

common problems in implementing your project. In managing delays in

your project you need to communicate and strategize in addressing the

causes of delays, you need to prioritize task to accomplish and lastly

set new deadlines to overcome the delayed project.

e. Escalation

There are certain circumstances that beyond our control the best

thing to do is avoid getting personal and refrain from finger pointing.

Instead take an action to solve the problem first is being prepared,

assess and qualify the risk, communicate the escalation and follow up.

Proper communication will reduce misunderstanding and important

thing to do is to create an action plan to resolve the escalation.

f. Negotiating Rational Delays

The best way to handle project delays is to see them coming before

they actually do happen, tackling the cause and avoiding interruptions.

Although this is sadly easier said than done, you can still anticipate

"expected" delays and do something about them at the planning stage.

The project delays are inevitable. They can happen for a number of

19
reasons, but the important thing is not why they occur – it's how you

handle them and keep your project on course.

g. Team Meetings

A project meeting is an effective way to disseminate

information and communicate with the project team and stakeholders.

The purpose of the project meeting is to arrive at decisions that result in

completed projects that meet their requirements and goals, on time and

onbudget.

6. PROJECT OR PHASE CLOSE

The Project Closure Phase is the fourth and last phase in the

project life cycle. Project Closure involves handing over the deliverables

to your customer, passing the documentation to the business, cancelling

supplier contracts, releasing staff and equipment, and informing

stakeholders of the closure of the project. And this are the things that

you need to do in bringing you project to closure. You plan for a

successful project completion. You handle administrative issues. You

provide a smooth transition for team members and lastly you need to do

the post project evaluation. This technique will bring success to your

project closure.

20
THE PROJECT

21
 Chapter II: The Project

I. Project Title: “A LEADER IN ME webinar”

Imagine, Inspire, and Lead.

Unleashing leadership potentials

among Business Students of

MISAMIS ORIENTAL INSTITUTE OF

SCIENCE AND TECHNOLOGY.

II. Participants: BUSINESS ADMINISTRATION

STUDENTS OF MISAMIS ORIENTAL

INSTITUTE OF SCIENCE AND

TECHNOLOGY

22
III. Amount Allocated: Free Webinar

IV. Date of Implementation: January 04, 2022

V. Rationale:

Leadership is about the art of motivating, influencing, and

directing people so that they work together to achieve the goals of a team

or broader organization. It’s important for students to experience

leadership opportunities during their schooling, to learn the art of

building relationships within teams, defining identities, and achieving

tasks effectively. It also provides an opportunity to learn to identify and

display effective communication and interpersonal skills.

A LEADER IN ME webinar empower student with the leadership

and life skills they need to thrive in the 21st century. It will teach the

students learn how to become self-reliant, take initiative, plan ahead, set

and track goals, do their homework, prioritize their time, manage their

emotions, be considerate of others, express their viewpoint persuasively,

resolve conflicts, find creative solutions, value differences, and live a

balanced life. The process helps students develop the skills and self-

confidence they need to lead their lives and succeed in school and

beyond.

23
 These students of Business Administration Department of Misamis

Oriental Institute of Science and Technology are the future leaders of or

society it is very vital for their young age to educate and empower

leadership skills. For it is a skill for life, and we ensure all students have

regular opportunities to be involved and strengthen their skills. For each

one of us possesses uniqueness and has the ability to be a leader.

VI. Objectives:

The webinar adheres to the following objectives:

a. The participants will be able to learned and develop best practices

of being a leader.

b. The participants will be able to learn life skills such as leadership,

responsibility, accountability, problem solving, adaptability and

effective communication.

c. Empower students and develop better understanding about

leadership skills and confidence they need to lead their lives and

succeed in school and beyond.

VII. Expected Output:

The following are the expected output after the event:

24
 a. To gather business administration students in Misamis Oriental

Institute of Science and Technology to participate in “A Leader in

Me” webinar.

b. The participants understand and learn how to apply their

knowledge to motivate, guide and influence other people, their co-

students and create a common language and culture within the

school.

c. A Leader in Me webinar started to impact the life of students, their

families and the community at large. A key ingredient to

successfully creating positive change in a school.

VIII. Program Content:

Target Date: January 4, 2022

Location: Online

Description:

A two hours webinar about leadership in titled “A Leader in Me” Imagine,

Inspire and lead. Unleashing Leadership Potential among Business

Students in Misamis Oriental Institute of Science and Technology.

25
 Activity Ven Time Materials Expected Output Person
ue Needed /s
Involv
ed

Part I: TBA 9:00-  Prayer & National TBA

Opening 9:30 Anthem
Program  Opening
Remarks
 Introduction of
the speaker

Part II: TBA 10:00 TBA

Discussio -  Presentation and
n and 10:30 Discussion of the
Question Topic.
and  Q&A The
Answer participant is
Portion allowed to asked
question about
the topic
discussed in the
webinar.
 Leadership
Activity

Part III: TBA 10:30  Awarding of TBA

Closing - Certificates
Program 11:00  Closing remarks
 Picture taking

26
IX. Budget Requirement:

Free Webinar

X. Recommendation:

Every child possesses unique strengths and has the ability to be a

leader which shapes the views, values that develop the wholeness of a

person. As a facilitator of learning it’s our responsibility to help students

to see what they don’t see in themselves, by unleashing the leadership

potential that each individual possess. By the help of the principal, the

faculty and staff, the dean and instructor of the Misamis Oriental

Institute of Science and Technology with their approval and support we

empower future leaders to unleash their leadership skills and potential

to lead in our future generation.

27
ALLOCATION OF RESOURCES

Project Name Project Project start Date Project End Date

duration

“A LEADER IN ME webinar” 25 January 4, 2022 January 4, 2022

Imagine, Inspire, and Lead.
Unleashing leadership potentials
among business Students of
MISAMIS ORIENTAL INSTITUTE
OF SCIENCE AND TECHNOLOGY.

Task Task Description Task Duration Start dates End Dates

ID
No.

1 Submission and Approval of 3 December 11, 2021 December 14, 2021

Project Proposed

2 Information Dissemination 10 December 15, 2021 December 25, 2021

3 Implementation of the project 1 January 4, 2022 January 4, 2022

4 Collecting data and 2 January 4, 2022 January 6, 2022

documentation of the project.
MONITORING AND COTROL METHOD

WORK BREAKDOWN STRUCTURE

for
A Leader in Me Webinar

OBJECTIVES
a. The participants will be able to learned and develop best practices of being a leader.
b. The participants will be able to learn life skills such as leadership, responsibility, accountability, problem
solving, adaptability and effective communication.
c. Empower students and develop better understanding about leadership skills and confidence they need to lead
their lives and succeed in school and beyond.

Task 1 Task 2 Task 4

Submission and Information Task 3 Collecting data and
Approval of project Dissemination Implementation of the project documentation of
proposal the project.

Task 3.1
Task 1.1 Task 2.1  Opening
Dissemination of Task 4.1
Crafting of project program
Information to the Collecting the data
proposal  Discussion
participant and of the participant
Task 1.2 and Q&A of and documentation
Submission of the school personnel. the topic
Using social media of the project.
project proposal for  Closing
validation and platforms like program 29
approval Facebook.
ACTION PLAN

Task Person Start date Due date Required resource Potential

Involved blockers

1. Submission and approval of project proposal

Creating of the project
proposal, revising,
budgeting. Aiza Glor J. December December Laptop and Internet Disapproval of
Saburnido 11, 2021 14, 2021 connection the professor
and multiplicity
of methodology.

Submission of the project College of

to the school principal, Business
dean of the college of Administration December December Laptop and Internet Disapproval of
business administration faculty and 11, 2021 14, 2021 connection the professor
and school personnel for staff of Misamis and multiplicity
approval. Oriental of methodology.
Institute of
Science and
Technology.

2. Information Dissemination

Disseminating of
information to the school
principal, dean of the College of December December Laptop, Internet Internet
Bus. Ad connection, connection

30
college of business Faculty and 15, 2021 25, 2021 Cellphone problem and
administration and school Staff of MOIST unresponsive
personnel. target
participant.
- Posting of
Information through
social media.
Facebook, email,
poster etc.

3. Implementation of the project

Opening Program

- Prayer and national Florentino January January 4, Headset, Laptop, and Internet
anthem Bagtasos 4,2022 2022 internet connection connection
- Opening Remarks Student problem due to
- Introduction of the bad weather and
Maris Jorgen
speaker Cadavez number of
MC participant

Discussion and Question

and Answer Portion
Aiza Glor J. January January 4, Headset, Laptop, and Internet
- Motivational Video Saburnido 4,2022 2022 internet connection connection
- Lead in photo Speaker problem due to
towards topic bad weather and
- Presentation and number of

31
 discussion of the participant
topic.
- Question and Answer
regarding on the
topic of webinar.
- Leadership Activity

Closing Program
- Awarding of January January 4, Headset, Laptop, and Internet
certificates Maris Jorgen 4,2022 2022 internet connection connection
Cadavez
- Closing remarks problem due to
MC
- Picture taking bad weather and
number of
participant
4. Collecting data and documentation of the project.

Collecting data from the

participant and
documentation for the Aiza Glor J. January 4, January 6, Google Forms Participants
record of the school. Saburnido 2022 2022 Unable to
provide
information

32
 PROJECT CLOSURE
Project Name: “A LEADER IN ME webinar” Imagine, Inspire, and
Lead. Unleashing leadership potentials among
Business Students of MISAMIS ORIENTAL INSTITUTE
OF SCIENCE AND TECHNOLOGY.
Participants: BUSINESS ADMINISTRATION STUDENTS OF
MISAMIS ORIENTAL INSTITUTE OF SCIENCE AND
TECHNOLOGY.
Date: JANUARY 4, 2022

Purpose

The purpose of the Project closure documents is to confirm

completion of the project and authorize the handoff from project

operations.

1. Project Description

A two hours webinar about leadership in titled “A Leader in Me”

Imagine, Inspire and lead. Unleashing Leadership Potential among

Business Students in Misamis Oriental Institute of Science and

Technology.

2. Scope Statement

The project was expected to:

 a. To gather business administration students in Misamis

Oriental Institute of Science and Technology to participate in

“A Leader in Me” webinar.

b. The participants understand and learn how to apply their

knowledge to motivate, guide and influence other people,

their co-students and create a common language and culture

within the school.

c. A Leader in Me webinar started to impact the life of students,

their families and the community at large. A key ingredient

to successfully creating positive change in a school.

3. Project Accomplishments

The project is expected to accomplish the following:

a. The participants will be able to learned and develop best

practices of being a leader.

b. The participants will be able to learn life skills such as

leadership, responsibility, accountability, problem solving,

adaptability and effective communication.

c. Empower students and develop better understanding about

leadership skills and confidence they need to lead their lives

and succeed in school and beyond.

34
4. Project Milestones

Milestone Target Date Completed Date

1. Submission and Approval December 11, December 14,

of Project Proposed 2021 2021

2. Information December 15, December 25,

Dissemination 2021 2021

3. Implementation of the January 4, January 4, 2022

project 2022

4. Collecting data and January 4, January 6, 2022

documentation of the 2022
project.

5. Financial Summary

Free Webinar

6. Lesson Learned

In the formulation and implementation of the project, the

following lesson, as a form of evaluation can be noted:

35
 a. Proper communication with the project implementer and

respective individual who plays important role on

implementing the project.

b. Any changes of the format, date and process of the project

should communicate directly to avoid conflicts.

c. Consider the stability of the internet access of the

participant their maybe some unpredictable circumstance

may arise like bad weather condition.

d. Conducting webinar especially during this pandemic is one

of the safest effective ways to educate and convey

information to your audience.

7. Project Manager Comments

Knowledge will never be a power if not imparted and shared to

others. As a facilitator of learning it was an honor and a privilege to

impart the learnings that I gain throughout the years and shared an

experience that will help other people in their respective in devours

in life as well.

Due to the pandemic that we are experiencing right now

technology creates an essay and accessible way to interact and

36
convey information to your learners. Through this project it helps us

to be more innovative and creative to think outside of the status que

without limitation.

There may be challenges and trials that I encounter

throughout this project but I highly believed that this project will

help young generation and future leaders in our nation in

unleashing their potential and set of skills to become a leader that

will contribute growth and prosperity in our country.

37
APPENDICES

Webinar Poster Program

Certification of the Speaker
Certification of Participants

40
Documentation during the Webinar

41
42
43