ARELLANO UNIVERSITY

Jose Abad Santos Campus, Pasay City

College of Arts and Sciences
GCAS IR-Community Development
Name: ELMHIERA CACDAC Date: April. 15, 2021
Year/Course: BSHM 2A Student No: 19-00190
FINAL
Activity 11-Project Management Cycle

A project is defined start and end, specific scope, cost and duration. It is a temporary
endeavor undertaken to create a unique product, service or result. It is a series of activities
aimed at bringing about clearly specified objectives within a defined time period and with a
defined budget.
Project management was developed to save time by properly planning a project and
considering all relevant factors which may affect its outcome. Even though project
management gives you set of tools to schedule and organize, there are many factors that
need to be considered if projects are to be successful. It is not a magical solution
Project management does not do the work for you, but helps you to be specific and
organized without losing the overview of what you are doing and why. With limited
resources, project management can be very important by: Increasing productivity; Boosting
efficiency; Making the most of every resource and Making sure that deadlines are met.
The project management cycle describes high-level processes for delivering a
successful project. Whether you’re working on a small project with modest business goals or
a large, multi-departmental initiative with sweeping corporate implications, an
understanding of the project management life cycle is essential.
For project managers seeking to understand their process and work according to best
practices, they are often guided by standards of practice which outlines the project
management life cycle. The life cycle of any project can get confusing. There are a lot of
activities going on at different phases of a project. Plus, those phases tend to overlap.
The delivery process is what your team members are primarily engaged in. Usually,
that’s the nuts and bolts of the project in action. That’s distinct from project manager’s
process for running a project from start to finish.
By remaining on task even though the project’s work is completed, you will be
prepared to take everything you’ve learned and implement it for your next project.
Part I. Answer the following questions.

1. What is project management life cycle?

A project management life cycle is a framework comprising a set of distinct high-

level stages required to transform an idea of concept into reality in an orderly and
efficient manner. Life cycles offer a systematic and organised way to undertake
project-based work and can be viewed as the structure underpinning deployment.

2. What are the five stages of project management? Explain each.

 INIATION PHASE- Project constrains and problem statement, project

charter, project initiation. This is the start of the project, and the goal of this
phase is to define the project at a broad level. This phase usually begins with
a business case. This is when you will research whether the project is
feasible and if it should be undertaken.
 PLANNING PHASE- detailed planning-estimation & scheduling. This phase
is key to successful project management and focuses on developing a
roadmap that everyone will follow. This phase typically begins with setting
goals.
 EXCECUTION PHASE- Project team, acquisition, Development &
management. his is the phase where deliverables are developed and
completed. This often feels like the meat of the project since a lot is
happening during this time, like status reports and meetings, development
updates, and performance reports.
 PROJECT CLOSURE- This phase represents the completed project.
Contractors hired to work specifically on the project are terminated at this
time. Valuable team members are recognized. Some PMs even organize
small work events for people who participated in the project to thank them for
their efforts.
 PROJECT PERFORMANCE/MONITORIING- This is all about measuring
project progression and performance and ensuring that everything
happening aligns with the project management plan. Project managers will
use key performance indicators (KPIs) to determine if the project is on track.

3. What are the 4 phases of the project life cycle? Explain

 INITIATION PHASE- During the first of these phases, the initiation phase,
the project objective or need is identified; this can be a business problem or
opportunity. An appropriate response to the need is documented in a
business case with recommended solution options.
 PLANNING PHASE- e next phase, the planning phase, is where the project
solution is further developed in as much detail as possible and the steps
necessary to meet the project’s objective are planned. In this step, the team
identifies all of the work to be done. The project’s tasks and resource
requirements are identified, along with the strategy for producing them.
  EXCECUTION PHASE- During the third phase, the implementation phase,
the project plan is put into motion and the work of the project is performed. It
is important to maintain control and communicate as needed during
implementation. Progress is continuously monitored and appropriate
adjustments are made and recorded as variances from the original
plan.
 CLOSURE PHASE- During the final closure, or completion phase, the
emphasis is on releasing the final deliverables to the person, handing
over project documentation to the business, terminating supplier contracts,
releasing project resources, and communicating the closure of the project to
all stakeholders.
4. What is the importance of project cycle management?

project cycle management also ensures that the project itself is feasible. Through
cycle management, projects are protected from wasting valuable resources by
deciding if they can be realistically achieved and are worthwhile before execution,
as well as noting if the benefits of the project are sustainable. In order to do all this,
project cycle management requires that stakeholders participate. It also requires
the use of the logical framework approach and other tools to support the process.
There is also an incorporation of quality assessment criteria and documentation at
each stage of the project.
5. What are the steps for the project initiation phase?

 Undertaking the feasibility study of the study

 Assessing the scope of work of the project
 Identifying the deliverables
 Identifying stakeholders of the project
 Comparing the potential costs and benefits of the project

6. What are the steps for the project planning phase?

 Creating a project plan

 Creating workflow documents or process maps
 Estimating budget and creating a financial plan
 Gathering resources
7. Anticipating risks and potential quality roadblocks

What are the steps for the project execution phase?

 Creating tasks and organizing workflow

 Provide necessary guidance, briefing and trainings to the team members
 Regular communication with the team members
 Managing budget

8. What are the steps for the project closure phase?

 Confirm work is done as per the requirements

 Once the project is closing, all deliverables of the project must have been
completed and delivered to the customer. You should also take formal
acceptance of the customer for the completed work.
 Complete procurement closure
Since the project is closing, you should complete any remaining payments
that need to be made to the suppliers or partners. The procurement steps
are also completed.
 Gain formal acceptance
 Formal acceptance of the project and project deliverables are taken from the
customer. Usually, the customer presents a written document, it can be an
email or a signed off document, which states that the project has been
completed and they accept the outputs of the project.
 Complete final performance reporting
The final performance of the project is calculated and recorded.
These include cost performance, schedule performance, quality
performance etc. For instance, whether the project has been
completed under budget or if it could not be completed, how much
did the project exceeded the planned budget?
 Index and archive records
Collected documents are finalized. Final versions of the project management
plans and all necessary documents about the project are archived in the
company records.
 Update lessons learned

9. What are the key project management steps for monitoring and controlling
a project?
 Scope Verification and Change Control.
 Schedule Control.
 Cost Control.
 Quality Control.
 Performance Reporting.
 Risk Control.
 Contract Administration.
 Complete Monitoring and Controlling Phase Review.

10. Is project management is important in community development?

It is important because it brings leadership and direction to projects. Project

management provides leadership and vision, motivation, removing roadblocks,
coaching, and inspiring the team to do their best work. Project managers serve the
team but also ensure clear lines of accountability. Implementation may improve project
design through the use of local knowledge, increase project acceptability; produce a
more equitable distribution of benefits; promote local resource mobilization; and help
ensure project sustainability. management has a place in all public organizations
because management by projects has become a powerful way to integrate
organizational functions and motivate groups to achieve higher levels of productivity
and performance.
Part II. Make a sample project management cycle. You are the one to decide what
project you want to propose. Below is a sample.

Example: Let’s consider a simple house building project which passes through the
phases.

Use the table below for your proposed project.

Name of Concept and Design and Implementation Commissioning

Project Initial Phase Development Phase and Handover
Phase Phase

Feeding The desire for The selected All plans for the The program is
project for improve healthy option is currently Feeding program examined and
malnourishe diet and lifestyle designed and were approved by approved and this
d Children habits. The developed in the barangay and is ready to handle
possibility and comprehensive, this Feeding the program.
replacement are together with all program was
considered and the associated developed in detail.
the chance of planning of Change can be
the greatest schedules, fulfill, made and in case a
option is set. resources and problem comes up
funds. great information
will come.