ARELLANO UNIVERSITY

Jose Abad Santos Campus, Pasay City

College of Arts and Sciences
GCAS IR-Community Development
Name: SCHEJADE AMPASO Date: APRIL 15, 2021
Year/Course: AB-PSYCHOLOGY 2ND YR Student No. 19-00416
FINAL
Activity 11-Project Management Cycle

A project is defined start and end, specific scope, cost and duration. It is a temporary
endeavor undertaken to create a unique product, service or result. It is a series of activities
aimed at bringing about clearly specified objectives within a defined time period and with a
defined budget.
Project management was developed to save time by properly planning a project and
considering all relevant factors which may affect its outcome. Even though project
management gives you set of tools to schedule and organize, there are many factors that
need to be considered if projects are to be successful. It is not a magical solution
Project management does not do the work for you, but helps you to be specific and
organized without losing the overview of what you are doing and why. With limited
resources, project management can be very important by: Increasing productivity; Boosting
efficiency; Making the most of every resource and Making sure that deadlines are met.
The project management cycle describes high-level processes for delivering a
successful project. Whether you’re working on a small project with modest business goals or
a large, multi-departmental initiative with sweeping corporate implications, an
understanding of the project management life cycle is essential.
For project managers seeking to understand their process and work according to best
practices, they are often guided by standards of practice which outlines the project
management life cycle. The life cycle of any project can get confusing. There are a lot of
activities going on at different phases of a project. Plus, those phases tend to overlap.
The delivery process is what your team members are primarily engaged in. Usually,
that’s the nuts and bolts of the project in action. That’s distinct from project manager’s
process for running a project from start to finish.
By remaining on task even though the project’s work is completed, you will be
prepared to take everything you’ve learned and implement it for your next project.
Part I. Answer the following questions.
1. What is project management life cycle?

- A framework comprising a set of distinct high-level stages required to

transform an idea of concept into reality in an orderly and efficient manner.
The project management life cycle is usually broken down into four phases:
initiation, planning, execution, and closure. These phases make up the
path.

2. What are the five stages of project management? Explain each.

- Project Initiation
The first of the project management stages is all about giving the project a
relatively broad definition and establishing whether or not it is feasible.
- Project Planning
In the project planning stage, a more in-depth outline of the project’s goals
and requirements is created.
- Project Execution
This is the beginning of the creative stage, where the carefully laid project
plans are turned into tangible deliverables.
-Project Monitoring
The project manager is a key point of contact between the project team
working at the “coalface” and the other stakeholders who are more removed
from the day-to-day details of what’s happening.
-Project Closure
This is the last of the project management stages, when the final
deliverables are handed over or go live. This stage provides you, your team
and stakeholders with an opportunity to evaluate how successful the
project was and what lessons were learned during the process. It is also
wise to create an ongoing process to capture this knowledge and formally
and feed it back into your project management system.

3. What are the 4 phases of the project life cycle? Explain

- Initiation
First, you need to identify a business need, problem, or opportunity and
brainstorm ways that your team can meet this need, solve this problem, or
seize this opportunity.
- Planning
Once the project is approved to move forward based on your business case,
statement of work, or project initiation document, you move into the
planning phase. During this phase of the project management life cycle,
you break down the larger project into smaller tasks, build your team, and
prepare a schedule for the completion of assignments.
- Execution
You’ve received business approval, developed a plan, and built your team.
Now it’s time to get to work. The execution phase turns your plan into
action.
- Closure
 Once your team has completed work on a project, you enter the closure
phase. In the closure phase, you provide final deliverables, release project
resources, and determine the success of the project.

4. What is the importance of project cycle management?

- The importance of project management in organizations can't be

overstated. When it's done right, it helps every part of the business run
more smoothly. It allows your team to focus on the work that matters, free
from the distractions caused by tasks going off track or budgets spinning
out of control. Project cycle management also ensures that the project itself
is feasible. Through cycle management, projects are protected from wasting
valuable resources by deciding if they can be realistically achieved and are
worthwhile before execution, as well as noting if the benefits of the project
are sustainable

5. What are the steps for the project initiation phase?

- Creating a business case.

-Conducting a feasibility study.
-Establishing a project charter.
-Identifying stakeholders and making a stakeholder register.
-Assembling the team and establishing a project office.
-Final review.

6. What are the steps for the project planning phase?

Step 1: Identify all stakeholders.

Step 2: Define roles and responsibilities.
Step 3: Hold a kickoff meeting.
Step 4: Define project scope, budget, and timeline.
Step 5: Set and prioritize goals.
Step 6: Define deliverables.
Step 7: Create a project schedule.

7. What are the steps for the project execution phase?

- Execute the project scope.

-Manage the team's work.
-Recommend changes and corrective actions.
-Manage project communication with stakeholders.
-Conduct team-building exercises.
-Celebrate project milestones and motivate team members.

8. What are the steps for the project closure phase?

- Project Closure Step #1: Confirm work is done as per the requirements.
-Project Closure Step #2: Complete procurement closure.
 -Project Closure Step #3: Gain formal acceptance.
-Project Closure Step #4: Complete final performance reporting.
-Project Closure Step #5: Index and archive records.

9. What are the key project management steps for monitoring and controlling
a project?

- Scope Verification and Change Control.

-Schedule Control.
-Cost Control.
-Quality Control.
-Performance Reporting.
-Risk Control.
-Contract Administration.
-Complete Monitoring and Controlling Phase Review.

10. Is project management is important in community development?

- Absolutely. Regardless of the organizational structure, project management

has a place in all public organizations because management by projects has
become a powerful way to integrate organizational functions and motivate
groups to achieve higher levels of productivity and performance.
Project management is important because it brings leadership and direction to
projects. ... Project management provides leadership and vision, motivation,
removing roadblocks, coaching, and inspiring the team to do their best work.
Project managers serve the team but also ensure clear lines of accountability.

Part II. Make a sample project management cycle. You are the one to decide what
project you want to propose. Below is a sample.

Example: Let’s consider a simple house building project which passes through the
phases.

Name of Concept and Design and Implementation Commissioning

Project Initial Phase Development or Construction and Handover
Phase Phase Phase
The desire for The preferred The contracts are The building is
Pabahay a new house option is now let and the house inspected and
Project for develops into a designed and is built to the approved this
the victims need. The developed in detailed plans now ready to be
of Typhoon options and detail, together developed in the handed over to
Rolly. alternatives with all the previous phase. the owner.
are considered, associated Change may be
and the planning of made the original
feasibility of schedules, baseline plane as
the best procurement, problems arise or
options is resources and better information
 evaluated. budgets. The is forthcoming.
land and long
lead items may
be bought in
this phase.

Use the table below for your proposed project.

Name of Concept and Design and Implementation Commissioning

Project Initial Phase Development Phase and Handover
Phase Phase

By cleaning To do this, we It is not that The project to be

CLEANING our need to work difficult to do but done is well and
OPERATION surroundings, together. it must be approved for
PROJECT which is very Budget for planned well. It everyone and
For the important those who will should be can start.
cleanliness because other help with the discussed
and to people are project to be properly where to
prevent ruthless in done. start and what to
other nature and it do to make a
diseases is difficult to community cozy.
that can be understand
transmitted the signs that
in the dirt it is forbidden
around. to throw
garbage
anywhere.