Project life cycle

The 4 Project Life Cycle Phases

The importance of Project Life
cycle

 To an outsider, it might seem like the project

management process is easy…just talking to
clients, scheduling meetings, assigning
tasks, and reminding team members of
deadlines.
 But anyone who has managed a project will
tell you it’s much more than that, which is
why the project life cycle is so useful.
Summary of the 4 stages

 The project initiation stage: understand the

goals, priorities, deadlines, and risks of the project
 The project planning stage: outline the tasks
and timeline required to execute on the project
 The project execution stage: turn your plan into
action and monitor project performance
 The project closure stage: analyze results,
summarize key learnings, and plan next steps
The initiation stage
 The initiation stage of the project management life cycle is
when you meet with clients and stakeholders to understand
their goals, motivations, and hopes for the project.
 During this stage the aim is to hash out the high-level goals that
must be met for you to consider the project a success. There’s lots
of research, discovery, and discussion, but very little detailed
planning in this phase.
 The key project management steps for the initiation stage
include:
 Identifying project objectives and deliverables
 Outlining project risks, dependencies, constraints, and priorities
 Establishing project scope based on deadlines and available
resources
 Submitting a project proposal for approval
The planning stage
 Once your project proposal has been approved, it’s time to
move on to the project planning stage of the project life cycle.
 The project planning stage is when you create a
comprehensive project plan, which involves:
 Translating your proposal into a series of actionable tasks
and scheduling them in a project roadmap
 Documenting processes or workflows that your team will
use (you could try using a process infographic for this)
 Creating measurable short-term goals from high-level
project goals
 Addressing potential issues that could derail your roadmap
The execution stage
 The project execution stage is the true start of the project, when you
carry out all of the tasks and activities you mapped out in the
planning stage.
 This is where the majority of the project work takes place, and it
requires constant monitoring. Expect to adjust your goals and
roadmap as you get deeper into the project.
 As a project manager, your main responsibilities of the project
execution stage are to:
– Monitor and control the execution process, reviewing the
quality of the team’s output
– Adjust and update tasks, goals, and deadlines to meet
changing conditions
– Communicate between your team and the project stakeholders
The closure stage
 Once you’ve achieved your project goals and the results have
been signed off on by your stakeholders, it’s time for the project
closure stage.
 In the project closure stage of the project management
process, you:
 Hand off deliverables
 Release team members and project resources
 Analyze project performance in a project retrospective
The cycle
End of session

 Thank you very much

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