DIVISION CRAFTED SCHOOL-BASED MANAGEMENT EVALAUATION TO

DIVISION:
SCHOOL:
ADDRESS:
SCHOOL ID:
SCHOOL HEAD:

* could be found in other indicators

I. LEADERSHIP AND GOVERNANCE ( 30%)

A network of leadership and governance and guides the education system to achieve its sh
vision, mission and goals making them responsive and relevant to the content of diverse
environment.

Indicator 1

Checklist
1*
2*
3*
4*
5

7
8
9
10*
11

12

Indicator 2
Checklist
1
2
3
4
5

Incator 3

Checklist
 1
2

4
5
6
7*
8*

Indicator 4

Checklist
1

3
4*
5
6
7

Indicator 5

Checklist
1
2*

3
4
5
6

8
9
10
11
 DIVISION CRAFTED SCHOOL-BASED MANAGEMENT EVALAUATION TOOL

SBM LEVEL OF
PRACTICE

HOOL ID:
HOOL HEAD:
VALIDATED PRACTICES USING DOD
could be found in other indicators

LEADERSHIP AND GOVERNANCE ( 30%)

network of leadership and governance and guides the education system to achieve its shared
ion, mission and goals making them responsive and relevant to the content of diverse
vironment.
1
In place is a development plan (e.g. ESIP)developed collaboratively by the
stakeholders and community.
ecklist
Enhanced School Improvement Plan
Annual Procurement Plan
School Operating Budget Plan/Monthly Cash Program
Work and Financial Plan
Annual Improvement Plan
Localized Child Protection Policy and Code of Conduct (including crises management
plan)
Approved GAD Plan/ Gad Activity Request/ Activity Completion Report
School Canteen Management Plan (including crises management plan)
WinS and WASH Plan
INSET Plan / Capacity Building, School Based Training Plan
Balik Ekswela Committee/Plan /Activity Completion Report
School Disaster Risk Reduction Committee Plan (including crises management plan/
Quarterly Earthquake Drills)
The development plan is regularly reviewed by the school community.
ecklist
Enhanced Improvement Plan/Annual Procurement Plan/Work and Financial Plan School
Committee/ School Organization Meeting ( Documetation/ Minutes /Reports)
School Report Card
SOSA ( State of the School Address) of school head documentation
School issuances for meetings/ conferences/ orders/
The school is organized by a clear structure and work arrangements
that promote shared leadership and governance.
ecklist
 Places where the DepEd Vision/Mission and/or purpose are displayed
Teachers' Load or Class Programs
School Head daily schedule of activities e.g. supervisory plan ( Prinicpals
Program )
School Schedule of activities/ School Calendar of Activities
Student's Guidelines/Handbook Rules of Discipline
Citizen's Charter
School Committees/ School Organizational Chart/ Club Organizational Chart
Brigada Eskwela Reports (Activity Completion Report)
Leadership network facilitates communication between and among
school and community leaders.
ecklist
Grievance Committee Flow Chart
Schools Advocacy on DepEd, NGOs and LGUs Program and project (e.g. Nanay Teacher,
Project WATCH)
CO,RO, DO Issuances of Corespondence letters ( Memos, Letters etc.)
School Report Card
School Organization Accomplishment Report ( Pers subject Area)
PTA/SGC Conferences/Meetings
Visitor's Logbook
Long term program is in operation that addresses the training and
development needs of school and community leaders.
ecklist
Accomplishment Reports/Training Matrixes CIP/ INSET/ LAC/PLC/TQC
Enhanced School Iprovement Plan
Students and Teachers achievements (Academic and Non-Academic) e.g.
streamers, banners, list of winnings, trophies, records of deffirent kind of honors
per class.
Files of Quarterly Submitted reports of MPS and Item analysis
Interventions in Dropout rates (Evidence of effectiveness)
Intervention in Reading (Evidence of effectiveness)
Guidance Records ( Students referrals/ Action taken/ Students Career Orientation
Plan etc.)
Reports of over aged promoted/ referral through PEPT and AE-ALS
Career Orientation Reports (HS)
Interventions on Sports Management Program (DepEd or LGU programs)
Form 201/ IPCRF Portfolio/ Evaluation ( Teaching and Non-Teaching Personnel )
Total Scores
Average Rating
Weighted Average Rating
OL

SBM LEVEL OF
PRACTICE

Rating

2 3
II. CURRICULUM AND LEARNING ( 30%)
The curriculum and learning systems anchored on the community and learner’s contex
and aspiration are collaboratively developed and continuously improved.

Indicator 1
Checklist

3*
4

5*

Indicator 2
Checklist
1*

2*

Indicator 3
Checklist
1*
2*
3
4
Indicator 4
Checklist
1

3
4
5
6
7*
 8

Indicator 5
Checklist
1
2*
3

Indicator

Checklist
1
2
3
4
5

7*
Indicator 7
Checklist

2
3
Total Scor
Average Rati
Weighted Average Rati
CURRICULUM AND LEARNING ( 30%)
e curriculum and learning systems anchored on the community and learner’s contexts
d aspiration are collaboratively developed and continuously improved. 1
The curriculum provides for the development needs of all types of
learners in the school community.
ecklist a
Intervention Programs Implemented by DepEd, NGOs, LGUs ( Reading
Camps, Nanay-Teacher, Sports Programs, Remedials)

Documentation on school journalism activities and other initiated programs.

Lesson Plan/DLL Monitoring and Observation reports
Implementation of Remediation Programs
Identified Over aged students for PEPT/ALS/ Open High School /Any
alternative delivery modes
The implemented curriculum is localized
ecklist
Localized Lesson Plan /DLL

Localized Instrucational Materials/ SIM/ SLIM

Localized Test Tools / Assessments
The school and community developed methods and materials for
developing creative thinking and problem solving
ecklist
Development Classroom Based Researches
Localized teaching materials for Library/LRMDS Collections
INSET SLAC Reports
Teaching Guide/ Curriculum Guide, Budget of Work
Learning systems are regularly and collaboratively monitored
ecklist
School Head/ Deparment Heads Supervisory reports
Technical Assistance Provided by Master Teachers on the evaluation of IPCRF
and demo teachings.
Master Teachers Mentoring Programs Reports
Technical Assistance Provided by Division Personnel ( Documentation)
SF 2 Monthy Monitoring

Department Meetings/ Grade Level Meetings

School Learning Action Cell
 Professional Learning Community ( School Heads and staff's professional
plans)
ICT-DCP utilization ( e.g. logbook, documentations of electronic management
information system)
Appropriate assessment tools for teaching and learning are
continuously reviewed and improved.
ecklist
Compilation of Test Instrument/ Test Item Bank /Teacher Made Test
Test Result Compilations ( Quarterly MPS)
Demonstration Teaching Evaluation Records/ Best practices
Learning managers and facilitators nurture values and environments
that are protective of all children and demonstrate behaviors
consistent to the organization’s vision, mission and goals
ecklist
Advocacy program on Child Protection Policy/ Guidance Reports
Advocacy program on School Disaster Risk Reduction
Advocacy program on Anti-bullying
Advocacy program on Gender Equality and Sensitivity
Advocacy program on Child Friendly School
Affordability, suitability and safety of foods offering in the school and
cooperative canteen canteen
Advocacy on Free Water, Sanitation and Hygiene (WinS)
Methods and resources are learner and community-friendly
ecklist
Hazard free in schools facility (e.g. Library, Science Lab, Math room,
Computer etc.)
Accessessibility of School Facitities to Learners and Stakeholders
Membership of students to School Organization( Data/Rate) (e.g. club day)
Total Scores
Average Rating
Weighted Average Rating
2 3
III. ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT (25%)
A clear, transparent, inclusive and responsive accountability system is in place,
collaboratively developed by the school community, which monitors performance and
acts appropriately on gasps and gains.

Indicator 1

Checklist
1*
2
3
4

Indicator 2

Checklist

2
3

Indicator 3

Checklist
1
2
3
4

5*

6*

Indicator 4

Checklist
1
2
3
4
5
 6
7
8

Indicator 5
Checklist
1
2
3

Total Scor
Average Rati
Weighted Average Rati
. ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT (25%)
clear, transparent, inclusive and responsive accountability system is in place,
llaboratively developed by the school community, which monitors performance and 1
ts appropriately on gasps and gains.
Roles and responsibilities of accountable person/s are collective
body/ies are clearly defined and agreed upon by community
stakeholders.
ecklist School Head/Department Heads/ Master Teachers instructional supervisory
plan
School Head and Department Heads instructional supervision report
Teacher Induction Program
Teachers and Master Teachers Performance Anecdotal Record
Achievement of goals is recognized based on a collaboratively
developed performance accountability system; gaps are addressed
through appropriate action
ecklist
Addressing school priorty needs through innovations (e.g. /SHDP
projects/action resarches/CIP)
IPCRF Results (summary report)
OPCRF Results
The accountability system is owned by the community and is
continuously enhanced to ensure that management structures and
mechanisms are responsive to the emerging learning needs and
demands of the community.
ecklist
Teachers' Attendance Sheets/DTR/ Summary of attendance
Students Monthly Attendance Report SF2
Professional Development Plan/ IPCRF Commitment Plan ( Timeline plan of teachers)
Community Extension Services/Programs ( Charity Work)
Records of events held spearheaded by Stakeholders (PTCA initiated APPs)

Comprehensive Guidance Program

Accountability assessment criteria and tools, feedback mechanisms,
and information collection and validation techniques and processes
are inclusive and collaboratively developed and agreed upon.
ecklist
Records of Adviser Home Visitation
Utilization of Guidance Forms and Guidance Records
( Feedbacking mechanism) (e.g. Surveys, providing suggestion box)
Programs Monitoring and Evaluation Tools (QAME Results)
Updated Form 137 and Form 138
 Student Tracking System Report ( Students Mapping/Sectioning)
Early Registration Data
Constitution and by-laws of Faculty Club and PTA/ Alumni Association
Participatory assessment of performance is done regularly with the
community.
ecklist
PTCA and SGC list of officers, annual projects, minutes of scheduled Meeting
BEIS Bulletin board ( Updated school profile)
Updated School Transparency Board
Certificates of Recognitions, Trophies and other meriterious accomplishments
of schools ( School Participation)
LAC Activity Completion Report
Records of best practices institutionalized/shared to neighboring
schools/division/regions
Total Scores
Average Rating
Weighted Average Rating
2 3
IV. MANAGEMENT OF RESOURCES (15%)
Resources are collectively organized, judiciously mobilized and managed with
transparency, effectiveness and efficiency to support targeted education outcome.

Indicator 1

Checklist
1*

2*

3*
4
5*
6
7*
8

10

11

Indicator 2

Checklist
1*
2
3

Indicator 3

Checklist
1
2
3
4
5
6
7
8
9
10
 11
12
13

Indicator 4

Checklist
1
2

8
9
10
11
12
13
14
15
16
17

Indicator 5
Checklist
1*
2

3*

4
5*
6

Average R
Weighted Average R
 A.
Indicator

Total S
Average R
Weighted Average R
B.
Indicator 1

Total S
Average R
Weighted Average R
C.
Indicator

Total S
Average R
Weighted Average R
 According to validated practices using
Based on improvement of learning outcome/performance indic
SBM Level of Pra
. MANAGEMENT OF RESOURCES (15%)
sources are collectively organized, judiciously mobilized and managed with
ansparency, effectiveness and efficiency to support targeted education outcome. 1
Regular resource inventory is collaboratively undertaken by learning
managers, learning facilitators, and community stakeholders as
basis for resource allocation and mobilization
ecklist Adopt-A-School Program Inventory of financial and material donations
( Deeds of donations)
School Inventory Reports ( Educational Materials, Buildings, Facilities and
ancillary rooms)
SIP, AIP, APP, PPMP, SOBP and Work and Financial Plan
Year-End Audit Report
Job descriptions/ Personnel inventory ( Teaching and Non-Teachings)
Parent Volunteers inventory (e.g. PTA's, 4 Ps, Nanay-Teacher)
Annual Budget and Expenditures Reports (MOOE)
School operations expenditures through school canteen funds

Results of students' annual medical dental services, deworming, feeding programs

Records of Permit to teach and permit to Study

Talents pool ( Teacher affiliations to civic/ private organization)

A regular dialogue for planning and resource programming, that is
accessible and inclusive
ecklist
PTCA/SGC Meetings/ SOSA/General Assembly
Facullty Meetings
Hoomroom meeting
In place is a community-developed resource management system
that drives appropriate beheviors of the stakeholders to ensure
judicious, appropriate, and effective use of resources
ecklist
Technical Working Group SBM Committee and action plan
Technical Working Group Planning & Researchs Committee and action plan
Technical Working Group SDRMM Committee
Technical Working Group Grievance Committee
Technical Working Group SQATAME Committee
Technical Working Group Students Affair Committee

Technical Working Group Child Protection Committee

Technical Working Group Special Programs Committee
Technical Working Group Sports Programs
Technical Working Group Canteen Operations Committee
 Technical Working Group PLC/TQC/LAC
Technical Working Group Brigda Eskwela/ Balik Eskwela
Technical Working Group GAD/GFPS
Regular monitoring, evaluation, and reporting processes of resource
management are collaboratively developed and implemented by the
learning managers, facilitators, and community stakeholders.
ecklist
Utilization, maintenance and functionality of TLE Laboratories
Utilization, maintenance and functionality of Library/LRMDS
Utilization , maintenance and functionalityof Computer Laboratories E-
Classroom/ICT DCP/Winlab
Utilization , maintenance and functionality of Science Laboratories
Utiization , maintenance and functionality of Sports facility/Sports
equipments
Utilization, maintenance and functionality of Materials Recovery Facility
Utilization, maintenance and functionality of Gulayan sa Paaralan/ Urban
Gardening
Utilization , maintenance and functionality of clinic room
Utilization, maintenance and functionality of other ancillary rooms
Utilization, maintenance and functionality of Classrooms
Utilization , maintenance and functionality of Faculty room/s
Utilization, maintenance and functionality of Registrar room
Utilization , maintenance and functionality of Guidance Room
Utilization , maintenance and functionality of study area/activity center
Utilization , maintenance and functionality of school canteen
Utilization , maintenance and functionality of records room
Utilization, maintenance and functionality of Comfortrooms
There is a system that manages the network and linkages which
strengthen and sustain partnerships for improving resource
management.
ecklist
SOSA of the school head
School EBEIS/LIS Report

Meeting Spearheaded by the school head

School Property Custodian Inventory Report
PTA Meetings
School Records Management

Average Rating
Weighted Average Rating

IMRROVEMENT OF LEARNING OUTCOMES/PERFORMANCE INDICATORS 1

ACCESS (45%)
Enrolment Rate

Total Scores
Average Rating
Weighted Average Rating
EFFICIENCY (25%)
Drop-out rate (DR)

Total Scores
Average Rating
Weighted Average Rating
QUALITY (30%)
Achievement rate (MPS)

Total Scores
Average Rating
Weighted Average Rating
 According to validated practices using DOD
Based on improvement of learning outcome/performance indicators
SBM Level of Practice

The resulting lelvels are described as follows:

SBM Level of Practice

.5 -1.4 Developing
1.5- 2.4 Maturing
2.5-3.5 Advanced

LEVEL I : DEVELOPING - developing structures and mechanisms with acceptable

lever and extent of community participation and impact on learning outcomes.

LEVEL II: MATURING- Introducing and sustaining continuous improvement process

that integrates wider community participation and significantly improve
perfromance and learning outcomes.

LEVEL III: ADVANCE ( ACCREDITED)- Ensuring the production of intended

outputs/ outcomes and meeting all standards of a system fully integrated in the
local community and is-self renewing and self-sustaining.

Validated:

Division SBM Comittee

Principle I Principle II

____________________________ ____________________________
Signature Over Printed Name Signature Over Printed Name

Principle III Principle IV

____________________________ _____________________________
Signature Over Printed Name Signature Over Printed Name

Conformed:
_______________________________
School Head
Signature Over Printed Name
2 3
2 3
Principle II

rinciple IV