SBM MONITORING TOOL CHECKLIST

Name of School: _____________________________________

Name of School Head: _______________________________________
(YES) (NO
INDICATORS  ) REMARKS/RECOMMENDATION
X
1. Key Performance Indicators (60 %)
Enrolment 3 years back (2017-18, 2018-19, 2019-20)
Drop-out, Promotion, Graduation, GPA
 Latest (3 years back)
2017-18, 2018-19, 2019-20
 Documents/ MOVs & Justifications
in separate folder
2. Video Presentation of Effective/ Best Practices for the
last 3 years
(5 mins. voice over)
 KPIs
 4 Principles
3. SBM Showroom
 Tagline (#SBM LEVEL 2 ON THE GO)

 Best Practices by principle (with concept)

4. Physical Environment/ School Facilities/
Learning Environment

 Cleanliness of School Surroundings

 Health Protocol Implementation

6. SBM Principles Documents/ MOVs/ Evidences for DOD
( Focus on the process, awareness & involvement of
stakeholders)
 LEADERSHIP & GOVERNANCE

Indicator 1 - SIP, AIP, WFP, APP, SOB

Indicator 2 - SIP review, SMEPA Implementation, Documentation of

SIP Process
Indicator 3 - CBLs (SFA, SGC, PTA, SPG/ SSG
Indicator 4 - Communication System, Plan, Flow, School Website,
technologies, fb,social media etc.,linkages with BLGU, LGU & Other
Sectoral Group, MOA, MOU, school paper, newsletters, letters,
leaflets, brochures, memos, orders, management reports,
technologies, facebook page,social media etc.
Indicator 5 - L&D System, Summary of Individual
Development Plan (IDP) for Teachers, School Plan for
Professional Development (SPPD) for Teachers L&D
Programs for Leaders, Parenting Seminar, Learning
Resource Packages (TIP Modules, PPST Modules),
LAC Implementation Plan, Training Designs

INDICATORS (YES) (NO REMARKS/RECOMMENDATION

 )
 X
 CURRICULUM & INSTRUCTION
Indicator 1 - Implementation Documents:
Science Curriculum (DO 53 & 57 s. 2012)
Sports Curriculum (DO 56, s. 2012)
Arts Curriculum (DO 56, s. 2012)
Curriculum for Journalism (DO 46, s. 2012)
TechVoc Education (DO 68, s. 2012)
SPED (DO 60, s. 2003)
Madrasah Education (DO 40, s. 2011)
IP Educ. (DO 62, s. 2012)
 Senior High School Curriculum (Secondary Schools)
Indicator 2 - Localized Curriculum:
Contextualized LMs/TGs, Big Books, Curriculum
Adaptation, Ortography, MTB Dictionary,IMs on IKSP
Improvised IMs, ARATA based on EGRA, Senior High
School Curriculum (Secondary Schools)
Indicator 3 - Action Research on effective Teaching Methods and
Strategies, LPP Implementation, Lesson Plan, Daily Logs, Science
Investigatory Projects, Linkages with CSOs/NGOs/HEIs in improving
Quality Instruction, Visual Aids, ICT-Based
Instruction (ex: Txt2Teach), Workbooks/Worksheets
locally developed
Indicator 4 - Action Research on students Learning
Outcomes - basis for developing Remedial Programs
SMEPA Dashboards & Results
Indicatoor 5 - Teachers’ Test Notebook, Teachers’ Portfolio
Test Results & Analysis of any the following Tools:
EGRA resulting to ARATA, Phil-IRI results used in
developing Reading Program, Pre-Test /Diagnostic Tests
Formative/Summative Tests (HOTS or aligned with KPUP)
used in designing Remediation Programs, Enhanced Assessment
Tools adopted from Partners (ex. Save the Children: QLE (ECCD &
Basic Ed.; Literacy Boost: Basic Ed., etc.)
Indicator 6 - Child Protection Policy Implementation Report
cum CFSS, Co-curricular Activities Report (ex: Scouting,
Religious Instruction, Science Camp, etc.)
Indicator 7 - Daily Lesson Log/Lesson Plans, Student’s
Portfolio, Library, Guidance Services, Computer
Laboratory, ADM Modules , Awards received by
Learners, Learners-initiated projects, Classroom
Structuring, Reading Centers, Study Lounge
 (YES) (NO
INDICATORS  ) REMARKS/RECOMMENDATION
X
 ACCOUNTABILITY & CONTINUOUS
IMPROVEMENT
Indicator 1 - Structure of School Accountable Organizations:
School Faculty Association – CBL, School Governing Council
Structure (SGC), Parents-Teachers Association – CBL (DO
No. 54, s. 2009, DO No. 67, s. 2009, Supreme Student
 Government / Supreme Pupil Government (DM 4, s.
2012)
Indicator 2 - Appropriate Actions to address Gaps based
on the following:
SMEPA Implementation, Recognition and incentive
System, General PTA Assembly Meetings, Homeroom
PTA Meetings, Attendance, Photos, Minutes of the
Meeting in the development/capability building
program on Performance Accountability System
(SMEPA)
Indicator 3 - Accountability System’ processes, mechanisms
and tools
Attendance, Photos, Minutes of the Meeting of the
Enhancement and Review of M&E System, School Report
Card - State of the School Address (SOSA)
Indicator 4 - Assessment Tools: Clients’ Satisfaction Survey, Parent’s
Opennionaire, Checklist Form, Survey Questionnaire, Tracer Study
Tool, School Report Cards
* Feedback Mechanisms: Gen. Assembly Meeting, Education
Summit, Stakeholders Forum, School Report Card, State of the
School Address (SOSA), Parents’ Conference, School Website, Home
Visitation, School Bulletin, Parenting Seminar
* Information Collection: Sampling - Convenient & Purposive,
Suggestion Box, Documentation, Conduct Survey
* Validation Techniques and Processes: FGD, Participation,
Brainstorming, Interview, Triangulation, Observation – Direct &
Indirect
- Attendance, Photos, Minutes of the Meeting in the development of
accountability assessment criteria
Indicator 5 - M&E Process - Midyear/Annual Review, SMEPA
Institutionalization focusing on Assessment of:
KPIs on Access (Enrolment & Drop-out rate) Quality (NAT) &
Governance (SBM Assessment), School’s PPAs: WSRP
BrigadaEsjwela, GulayansaPaaralan, Guidance Program,
ADM/DORP, LPP, Feeding Program, PPP, etc
* Assessment Results based on M&E Feedback:
Enhanced Implementation of School’s PPAs
Technical Assistance: Remedial Instruction Program, Training
Program, Proposed new Programs Recognition:
Plan Adjustment: Catch-up Plan of AIP or PPAs
(Attendance, Photos, Minutes of the Meeting in the conduct of
Participatory Assessment Performance (SMEPA)
 (YES) (NO
INDICATORS  ) REMARKS/RECOMMENDATION
X
 MANAGEMENT OF RESOURCES
Indicator 1 - Process - Regular Resources Inventory of:
Human Resources (Teachers, Students, Partners),
Financial Resources (PTA, MOOE, Canteen Fund, IGP,
Clubs), Technological Resources, Instructional
Materials, Furniture, Rooms, WatSan, School Site
Titling, Instructional Tools & Equipment
* Output: Resources Allocation & Mobilization Plan (RAMP)
Indicator 2 - Process: Regular Resource Planning and Programming
through Strategic Planning Output:
Human Resource Dev’t Plan (HRDP), Financial Mgt.
Dev’t Plan (FMDP), Technology Resource Improvement
Plan (TRIP), School Physical Dev,t Plan (SPDP), Annual
Procurement Plan, IGP Sustainability Plan
Indicator 3 - Mechanisms:
Updated Transparency Board of all Finances (MOOE,
PTA, IGP, Canteen Fund, Donations, etc, Innovations
for the collective and judicious utilization and
transparent, effective and efficient resource
management system
Indicator 4 - SMEPA of the following:
Human Resource Dev’t Plan (HRDP), Financial Mgt.
Dev’t Plan (FMDP), Technology Resource Improvement
Plan (TRIP), School Physical Dev,t Plan (SPDP), Annual
Procurement Plan (APP), Inventory List of all resources
Indicator 5 - Cash Disbursement (MOOE), Transparency
Board, Financial Reports (PTA, IGP, Canteen, School
Clubs/Organization)

_______________________________ ____________________________
DSCT DSCT

_______________________________ ____________________________
DSCT DSCT

_________________________________
KPI In-Charge

_________________________________
School Head
 NEED TO BE IMPROVED
 KEY PERFORMANCE INDICATORS (KPIs)

 EBEIS based Key Performance Indicators (KPIs)

 Use the latest KPIs 3 years back
 Community Mapping/Justifications for the decreasing & fluctuating enrolment
 Tracking of the transferred out pupils (certification from their present school
 Certification from the LGU/BLGU stating that all school age children/ pupils are in school
 Tracking of the pupils who dropped out. (certification from the school where they are
presently enrolled) Attach all the interventions made with MOVs
 Prepare GPA 3 years back based on generated SF 5 replacement of low NAT result

 LEADERSHIP AND GOVERMANCE

 Community performing the leadership roles (SGC,PTA etc.)

 Stakeholders involvement & awareness in the SIP crafting, review & all school activities
-lead, initiate & facilitate the process by the school stakeholders
 Community stakeholders lead in defining the organizational structure, roles and
responsibilities
 Access to information sources beyond the school community
- ex. website, internet access, school paper, newsletter
 Leaders assume responsibility for their own training and development
 Coaching and mentoring to one another to achieve the VMG

 CURRICULUM AND INSTRUCTION

 Schools differentiated programs that is frequently benchmark by other schools (ex.

reading program)
 Lack of contextualized LMs/ TGs
 Bigbooks downloaded stories
 No curriculum adaptation
 Few schools have improvised IMs
 Few usage of ICT based instruction
 Absence of assessment/ monitoring tools
 Lack of self initiated interventions
 Action Researches with result and outcomes

 ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

 Project accomplishments of each organization/ stakeholders

 Appointment/ designation of all officers and coordinators
 Written roles, responsibilities and accountabilities of each stakeholders or officers
 Familiarization of each roles and responsibilities
 CBL and other pertinent documents should be signed by the officials
 Recognition or any incentive from the different stakeholders/ organization
 MOA in all partner agencies
 Any recognition activities shall be properly documented
 Tools for effective practices and other localized tools
 Monitoring tools developed by the community and stakeholders
 Analysis/ interpretation and result of the conducted surveys and activities
 SRC should be with 19 indicators and should be distributed/ given to all stakeholders
especially the parents.
 Accomplished of SOSA as feedback mechanism.
 Reviewed and enhanced tools should be signed by the stakeholders
 Clients satisfaction (parents opinions, survey questionnaire, checklist form and other
accountability systems, process and tools and other accountability systems, processes
and tools)- the result will be the basis for development plans
 Visibility of suggestion box
 Localized M&E tools for all PAPs implementation
 The need to conduct regular meeting in all organization especially SGC and PTA
 All tools should be developed and practiced by the community

 MANAGEMENT OF RESOURCES

 Stakeholders lead, engage and involve themselves in the inventory, planning,

implementation, reporting and sustainability of resources management