Project – JBVNL

User manual
Document Management System

Process: Document Management System

Document Archive Link

Creation Date
Last Update Date
Version No.

Prepared By Email ID Signature Date

Rajesh Konidena

Brief Description

This document details the Archive Link for JBVNL.

Review History

Reviewer Email ID Signature Date

JBVNL_DMS_User Manual Page 1

 Project – JBVNL
User manual
Document Management System

TABLE OF CONTENTS

1. Archive Link……………………………………………………………………………

1.1 Creation of Archive link document……………………………………………………

1.2 View document/File attachment to object link: Employee Document………………

1.3 Find Archive link documents…………………………………………………………..

1.4 Mass Upload Documents……………………………………………………………….

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 Project – JBVNL
User manual
Document Management System

1. Archive link

Purpose: Linking of Archive Link – Link a document type (HCM) to an object type, a content
repository, and a link table (PREL)
S.No Document Type Description
1 HRICOLFOTO Color photos
2 HRIEVALUAT Appraisal
3 HRITRVFAPL Travel request
4 HRITRVEDOC Travel document
5 HRTBEN_B2 Confirmation Letter
6 JHRIN01 Promotion Letter
7 JHRIN02 Transfer Letter
8 JHRIN03 Increment Letter
9 JHRIN04 Recovery Letter
10 JHRIN05 Abscond Letter
11 JHRIN06 Termination Letter
12 JHRIN07 Deputation Letter
13 JHRIN08 Suspension Letter
14 JHRIN09 Investment Declaration
15 JHRIN10 Policy Declaration
16 JHRIN11 Leave Letter

1.1 Creation of Archive link document- HRIEVALUAT

 Link a document type to an object type, a content repository, and a link table. This determines
the following for the documents of this document type: The documents can only be linked to
instances of the specified business object type.

 The link entry is written in the specified link table. The documents are always stored in the
specified content repository.

 Some Customizing settings for storage scenarios are made according to the document type.
Before a document is stored, it must be assigned to a document type so that the correct processing
for the document is triggered.

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 Project – JBVNL
User manual
Document Management System

T-code: OAOH (to store HCM documents)

Click on
Create

Enter Business object as

PREL and required
Document Type

Take business object as –PREL and Document type – HRIEVALUAT and click on create

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 Project – JBVNL
User manual
Document Management System

Enter Employee
number and
date of origin

Click on
“OK”
Button

After enter the Employee number, Date of origin if required and enter ok button as show above
screen shot

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 Project – JBVNL
User manual
Document Management System

Select required file relative to Document type and click on open

You will get below popup window once document is created

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 Project – JBVNL
User manual
Document Management System

1.2 View document/File attachment to object link: Employee Number

To view Document attachment to – Employee, go to Maintain HR Master Data–PA30/PA20

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 Project – JBVNL
User manual
Document Management System

Enter Employee
number

To open the document relative to employee number, click on “Display all facsimiles”

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 Project – JBVNL
User manual
Document Management System

1.3 Find Archive link documents

To retrieve or search a document that is created in the system .Find Document ‘Find
Documents (Technical Search)’ Initial screen is displayed as shown below.

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 Project – JBVNL
User manual
Document Management System

Enter specific search criteria based on which the system retrieves the documents stored in the system

Enter Business object: PREL and Document Type: HRIEVALUAT and Click on execute button

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 Project – JBVNL
User manual
Document Management System

Once execute button you will get popup window like below screen and here you can give required
search data and enter

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 Project – JBVNL
User manual
Document Management System

Will get “Hit list stored documents’: Archive link

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