Shipping Instruction for Local Import Shipment

Ref No.: WILIMP

Version: A
Date: Nov 11, 2019

Purpose: To standardize Local Import Shipment.

Scope : Product Import from Local to TTIVN Factory.
Coverage: To All Vendors located in Vietnam.

Shipping contact details for local shipment handling:

Full name Position Tel no Cellphone E-mail
Cassie Nguyen Thi Duc Shipping AM +02746251555 + 84 938143304 td.nguyen01@tti.com.hk
Moon Le Thi Minh Nguyet Shipping +02746251555 +84 933408786 tmn.le@tti.com.hk
David Tran Hong Nham SHP supervisor +02746251555 +84868660202 hn.tran@tti.com.hk
Le Van Nhat Tuong - TTIVN Shipping +02746251555 +84 985201121 vnt.le@tti.com.hk
Nguyen Thi Thu - TTIVN Shipping +02746251555 +84 983931747 tt.nguyen10@tti.com.hk
Tran Thi Ha Luy Truc - TTIVN Shipping 2746251555 +84 984631088 thlt.tran@tti.com.hk
Tran Trung Tin - TTIVN Shipping 2746251555 +84908076602 tt.tran04@tti.com.hk

Procedure:
General Requirements
1. All shipments need to finish Customs Clearance for both Export and Import before
delivery.
2. Any shipments deliver without Customs Clearance will be rejected to receive by
warehouse.
3. For partial shipments, Customs clearance will be opened for whole quantity before first
delivery and finish at last delivery. Timeline to complete the partial delivery is within 15
days from the import CDS’s date.
Flow chart
 Shipping Instruction for Local Import Shipment
Ref No.: WILIMP
Version: A
Date: Nov 11, 2019

Details steps:
1. PMC will place order to supplier, limit in 01week demand.2.
2. Local supplier work with PMC to full fill the form (if new part) as below format for customs
declaration and share to SHP team.

New part.xlsx

- After checking info, send it to VN Shipping to check and confirm HS code.

- Before ship out the cargoes, vendors open and complete export customs clearance
and send to TTTIVN shipping team the scanned full set of documents at least 2 days
prior delivery date when comparing with delivery date by official email.
- Original documents will be sent with cargos when delivery as below:
.2.1 Commercial Invoice.
.2.2 Packing List.
Template as below:

副本INVOICE
& PACKING LIST 2019.12.16 KD-D.xls

.2.3 Completed Export Customs Clearance.

Template as below for registered ex-declaration.
 Shipping Instruction for Local Import Shipment
Ref No.: WILIMP
Version: A
Date: Nov 11, 2019

TTI-11_30294253573
0.xls

.2.4 Send email to Shipping team with the email subject as below rule:
- Vendor name – BU code (GV5,2,3,7) – export CDS#.
- If combined shipments in same email, details need to be show in email body for the
summarize of these info
Ex: YUTO – GV5 – 30XXXXXXXX
3. TTIVN shipping team will prepare and send shipping docs customs broker.
4. Customs broker will perform import customs declaration in Customs systems.
5. Customs approve the import CDS (if no physical inspection required).
6. Shipping will inform vendors and send docs to warehouse as below cases:
.6.1 If physical inspection’s required, Inform to vendor the inspection schedule.
.6.2 If no, inform to vendors for delivery schedule and send docs warehouse.
7. Vendors will deliver the cargoes to customs office for inspection (if needed) or deliver to
TTI Warehouse directly. The cargoes need to be delivered within 15 days from the import
CDS date.
8. Customs will inspect and approve the physical (if needed).
9. Customs broker will complete customs procedure for the shipment.
10. Warehouse will receive the cargoes and update internal system.
Timeline for customs clearance handling
 Shipping Instruction for Local Import Shipment
Ref No.: WILIMP
Version: A
Date: Nov 11, 2019

Cargo receiving Management

1. TTIVN warehouse will check cargo carefully from vendors:
1.1 If found any discrepancy data (q’ty, ctns …) with invoice and packing from
shipping team.
Action: Have to re-check with shipping team.
1.2 If actual goods do not align with documents and customs clearance.
Action: Do not receive the goods and inform to vendor to get back.
1.3 If any damage
Action: Have to record and send the damage report to TTIVN shipping/PMC to
follow up and re-work with vendor.

Prepared by: Mia Tran Thi Kim Tho Approved by: Cassie

Signature by: ______________ Signature:

Date: _____________________ Date: ________________________