Records Database Traking

Republic of the Philippines
Department of Education
REGION VI – WESTERN VISAYAS
SCHOOLS DIVISION OF ILOILO
LEGAL SECTION- SCHOOL SITE TITLING
DOCUMENT MANAGEMENT SYSTEM FOR RECORDS SECTION
I. Evaluation of Current Status of School Lot
 Letter Request to Schools Division Superintendent and attention to focal person in

charge of School Site Titling
 Tax Declaration from Municipal Assessor (Certified and Latest)
 Tax Clearance from Municipal Treasurer (Certified and Latest)
 Approved Survey Plan from DENR-LMS (Certified and Latest)
 Cadastral Lot Data Computation from DENR-LMS (Certified and Latest)
 Cadastral Map from DENR-LMS (Certified and Latest)
 School Site History of Possession (Certified by School Head)
 With folder and label on all sides
II. Drafting of Documents for Transfer of Title from Donor to DepEd
 Letter Request to Schools Division Superintendent and attention to focal person in

charge of School Site Titling
 Sangguniang Bayan (SB) Resolution, Municipal Ordinance, if owner is LGU
 Donation from any person or entity if not LGU , attached machine copy
 Any Deed of Transfer (Deed of Donation, Deed of Sale, Deed of Adjudication,
Waiver of Rights, etc.)
 Other documents to support possession of school
 Certified true copy of Title issued within 6 months upon filing this request
Address: Luna St., La Paz, Iloilo City 5000

Tel./Fax No. (033) 320-1402 | (033) 320-0719 | (033) 320-0707 | (033) 327-2252
Website: http://www.depediloilo.ph | e-mail: iloilo@deped.gov.ph
III. Conference with Claimants/ heirs of the Donor /Donors, Lot Owners for proposed
Donation for School Lot; Conference with LGU; Sangguniang Bayan (SB) Session for
School Site Titling, Lecture on School Titling, Survey of School Lots, and others
 Letter Request addressed to the Superintendent, attention to concerned focal

person in charge of School Site Titling
IV. Technical Assistance (for securing of Documents needed for School Titling from the
following offices):
National Archives (Manila), or
National Archives (Cebu), or
Bureau of Internal Revenue (Region VI), or
Bureau of Internal Revenue (Quezon City), or
Land Registration Authority (Iloilo), or
Land Registration Authority (Quezon City), or
Local Government Units (Barangay, Municipality, Province, and other government agencies), or
Department of Agrarian Reform (DAR) Provincial Office, or
Department of Agrarian Reform (DAR) Municipal Office, or
Other Concerned agencies for school titling.
 Letter Request to Schools Division Superintendent and attention to focal person
in charge of School Site Titling
 Sangguniang Bayan (SB) Resolution, Municipal Ordinance, if owner is LGU
 Donation from any person or entity if not LGU , attached machine copy
 Any Deed of Transfer (Deed of Donation, Deed of Sale, Deed of Adjudication,
Waiver of Rights, etc.)
 Other documents to support possession of school

Tel./Fax No. (033) 320-1402 | (033) 320-0719 | (033) 320-0707 | (033) 327-2252

V. Special Power of Attorney to sign the Deed of Donation by the Schools Division
Superintendent from DepEd Central Office - School Site Titling Office

 Copy of Donation signed by Donor
 Tax Declaration with documentary stamp (Certified and Latest)
 Tax Clearance with documentary stamp (Certified and Latest)
 Title, certified copy from Land Registration Authority with documentary stamp
and issued within 6 months upon request
 With folder and label on all sides.
VI. Special Patent Application Assistance

 Indorsement from Public Schools District Supervisor or School Head
 Application FORM OF DENR (DENR- CENRO SARA in San Dionisio ,DENR -
CENRO Barotac Nuevo, DENR – CENRO Miagao)
 DENR- CENRO Concerned, Certification of the status of school lot
 Regional Trial Court Certification of No Pending Land Registration Case
 Land Registration Authority (LRA) Iloilo Certification of No Decree Issued
 Land Registration Authority (LRA) Quezon City Certification of No Decree
Issued
 Panoramic Picture of School Lot certified true copy by School Head
 School Site History signed by School Head
VII. Transfer of Title Assistance

 Copy of Title from Land Registration Authority issued within 6 months at the
time of processing (Certified True Copy with documentary stamp)

Tel./Fax No. (033) 320-1402 | (033) 320-0719 | (033) 320-0707 | (033) 327-2252
 Tax Declaration from Municipal Assessor (Certified True Copy with

documentary stamp)
 Tax Clearance from Municipal Treasurer (Certified True Copy with documentary
stamp)
 Deed of Transfer (Donation, Sale, Adjudication, Waiver, etc.) Original Copy
VIII. Budget Request (Survey, Transfer taxes Province and BIR, LRA and others)

 Billing of Provincial Treasurer, Billing of Bureau of Internal Revenue (BIR) and
Land Registration Authority (LRA)
 Deed of Transfer (Deed of Donation, Deed of Sale, Adjudication, Waiver of
Rights, etc.)
 Special Power of Attorney to process Transfer of Title (for School Head or
School Titling Coordinator)
 Special Power of Attorney to sign the Deed of Donation from DepEd Central
Office to Schools Division Superintendent
 Sangguniang Bayan (SB) Resolution, Ordinance if school is owned by LGU
(Local Government Unit; Barangay; Municipality; City; or Province)
IX. Report a Title
 Cover Letter noted by Public Schools District Supervisor

 Copy of Title (Scanned Copy)
 Tax Declaration
 Tax Clearance
 Special Power of Attorney to receive and sign for the release of title
 Certificate of Geographic Philippine Plane Coordinates (GPPC) from Department
of Environment and Natural Resources and Land Management Services (DENR-
LMS)
 Photocopy of Official Receipt of payment of registration from Land Registration
Authority (LRA) Iloilo
 Photocopies of Official Receipt of submission of Report a Title to all offices
concerned with School Titling

Tel./Fax No. (033) 320-1402 | (033) 320-0719 | (033) 320-0707 | (033) 327-2252
X. Other Requests related to School Site Titling

Respectfully submitted this 17th day of January 2020, General Luna St., La Paz, Iloilo City, in
compliance to the office policy on Document Management System of Records Section, this
Division.
Submitted by: MARY CLAUDETTE B. BACTUNG

Public School District Supervisor
Special Education and School Titling
Noted: ATTY. CHITO JOHN J. COLONIA

Attorney III, Chief of Legal Section

Tel./Fax No. (033) 320-1402 | (033) 320-0719 | (033) 320-0707 | (033) 327-2252

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Republic of the Philippines

LEGAL SECTION- SCHOOL SITE TITLING

DOCUMENT MANAGEMENT SYSTEM FOR RECORDS SECTION

I. Evaluation of Current Status of School Lot

 Letter Request to Schools Division Superintendent and attention to focal person in

II. Drafting of Documents for Transfer of Title from Donor to DepEd

 Letter Request to Schools Division Superintendent and attention to focal person in

Address: Luna St., La Paz, Iloilo City 5000

 Letter Request addressed to the Superintendent, attention to concerned focal

Address: Luna St., La Paz, Iloilo City 5000

 School Site History of Possession (Certified by School Head)

 Letter Request addressed to the Superintendent, attention to concerned focal

VI. Special Patent Application Assistance

 Letter Request addressed to the Superintendent, attention to concerned focal

VII. Transfer of Title Assistance

 Letter Request addressed to the Superintendent, attention to concerned focal

Address: Luna St., La Paz, Iloilo City 5000

 Tax Declaration from Municipal Assessor (Certified True Copy with

 Letter Request addressed to the Superintendent, attention to concerned focal

IX. Report a Title

 Cover Letter noted by Public Schools District Supervisor

Address: Luna St., La Paz, Iloilo City 5000

X. Other Requests related to School Site Titling

 Letter Request addressed to the Superintendent, attention to concerned focal

Submitted by: MARY CLAUDETTE B. BACTUNG

Noted: ATTY. CHITO JOHN J. COLONIA

Address: Luna St., La Paz, Iloilo City 5000

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