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Summary
This document describes configurations required for using POWL based Inbox in Manager Self-Service
in SAP ERP 6.0 EhP5 and above. It includes backend table configurations for the inbox, configuring
actions and POWL configurations.
Introduction
UWL is generally used for displaying and acting on the workflow tasks in Manager Self-Service. Since
SAP ERP 6.0 EhP5, POWL (Personal Object Worklist) based inbox is available which can be used as an
alternative to UWL. It has most of the features available in UWL and it can be connected to different
backend systems. Various features offered are –
This document describes backend configurations for POWL based Inbox in order to achieve following
things in Manager Self-service -
Prerequisites
SAP ERP Central Component (SAP ECC) 6.0 with SAP enhancement
package 5
This document does not go into details of creating this iview in SAP portal, but it gives more details on
various configuring possibilities of the POWL Inbox.
In order to understand the configuration, let’ s say you havea custom workflow for shopping cart and the
manager’s approval is needed after shopping cart is raised and you would like to bring this workitem in
POWL inbox of MSS.
The inbox provides standard POWL query for processing Workflow based tasks (in “Workitems” query).
For the MSS inbox, it filters
workflow tasks based on task id’s defined in customizing. In order to display additionalworkitem
corresponding to custom workflow task of shopping cart approval, provide the task id against POWL
application id MANAGER_MSS_INBOX_2 in the maintenance
view IBO_C_WF_TA_P_SC. The type in this maintenance view is the “POWL type” ofstandard
Workitems query. IMG Path for
this customizing step is as follows:
Cross-Application Components -> Process and Tools for Enterprise Applications -> Inbox
-> Assign Task ID’s to POWL Types
If the workitem should come from a different backend system, as you have different backend system for
shopping cart application, then the RFC destination id of the system has to be assigned to the POWL
application id in the maintenance view IBO_C_BE_SYST. The IMG path for this customizing:
Cross-Application Components -> Process and Tools for Enterprise Applications -> Inbox
->Assign Connected Backend Systems to Inbox
Note that Business function FND_IBO_MULTIBE_1 has to be activated in order to use multi-backend
capabilities of Inbox. Also appropriate roles have to be assigned to end user and service user in both
systems. For more details refer to SAP help link in related content section.
1. First create all actions which are possible for MSS application id in the maintenance view
IBO_C_WF_ACC. The IMG path to this customizing is:
Cross-Application Components -> Process and Tools for Enterprise Applications -> Inbox
->Define Tasks and Actions
Also a button id can be assigned for action which is referenced in POWL query. The refresh type can be
OPTIMISTIC or
no value. Optimistic refresh indicates removal of the line from query results.
2. Define properties for actions in the maintenance view IBO_C_WF_APC. The IMG path to this
customizing is:
Cross-Application Components -> Process and Tools for Enterprise Applications -> Inbox
->Define Tasks and Actions
For LAUNCHPADHANDLER type of action, properties like ROLE, INSTANCE and alias can be
configured. The corresponding
application configured in Launchpad would be launched.
3. Now configure in the maintenance view IBO_V_WF_TTAC list of possible actions that are possible
for the task id
corresponding to shopping cart approval workitem. The IMG path to this customizing is:
Cross-Application Components -> Process and Tools for Enterprise Applications -> Inbox
->Define Tasks and Actions
If the action has to be triggered for completed task the enter X in the field here.
4. Finally specify default action for the shopping cart approval task id. This step has to be done in the
maintenance view
IBO_C_WF_TAC, the IMG path is:
Cross-Application Components -> Process and Tools for Enterprise Applications -> Inbox
->Define Tasks and Actions
This section gives only brief overview of POWL configurations of Inbox. Details about POWL query
configurations can be found
in the links provided in related contents section.
In the POWL transaction FPB_MAINTAIN_HIER you can find the application id for MSS POWL inbox.
For this application id several POWL types are registered by default like – Notifications, Workitems, and
Leave approvals. You can view all the POWL types registered against application id in transaction
POWL_TYPER.
You can define new POWL types and associate with your feeder class in transaction POWL_TYPE.
You can also create new POWL types and assign to the MSS application id. This way you can have
custom queries configured in the MSS Inbox. Further properties of POWL queries can be defined in
POWL_QUERY and
POWL_QUERYR transaction. Please read POWL configuration details from related content