1

2 DE P ARTME NT OF THE I NTE RIO R AND LO CAL G OV E RNME NT- REG I O N VI I

3 CE BU P ROV I NCI AL O FFI CE
4
5
6 MINUTES OF THE FIELD OFFICERS’ CONFERENCE HELD ON 6 MARCH 2020 AT DILG-7
7 REGIONAL TRAINING CENTER
8
9
10
11 PRESENT: 45 Field Officers
12 27 Provincial Office Staff
13
14 LATECOMERS:
15 Elvie Gaudan
16 Isabel Ramas
17 Junnel Sarda
18 Leo Nicholas Patriana
19 Michael Jickerie Alvarez
20 Neila Aquino - Half-day
21 Niño Vincent Fiel
22 Norman Contado
23 Shevah Trixy Caoctoy
24
25 ABSENT:
26 PROVINCIAL OFFICE
27 Anthony Nieves - On Sick Leave
28 Janieva Dandan - On Sick Leave
29 Joie Ann Audiencia - On Sick Leave
30 Buddy Alain Ybañez - On Official Business
31 Ginablle Ejoc - On Official Business
32 Jonaluke Tubal II - On Official Business
33
34 CLUSTER TRIBU UNO
35 Emma Joyevelyn Calvo - On Sick Leave
36 Jose Meneleo Aquino - On Sick Leave
37 Liza Fernandez - Excused (Afternoon)
38 Melbourne Navales - On Vacation Leave
39 Vidal Salazar - On Sick Leave
40
41 CLUSTER BUGSAY
42 Easter-April Quirol - On Maternity Leave
43
44
45 I. CALL TO ORDER
46
47The conference was called to order at 9:50 AM and was presided by PD Jhoaden Lucero.
48
49 II. APPROVAL OF THE MINUTES OF THE PREVIOUS CONFERENCE
50
51Minutes from the previous conference dated 27 February 2020 was read and subjected for review.
52Corrections were raised and minutes was duly edited.
53
54MLGOO Lyn Aguelo moved for its approval and it was duly seconded by CH Roxine Coyoca. With no
55objections from the body, the minutes of the previous conference was approved and adopted.
 56
57 III. PD’S TIME
58
59NEW ARTA IDs
60
61Organic personnel were briefed that there would be a pictorial session for the new version of ARTA
62IDs. For this reason, an advisory was sent earlier so as to remind personnel to wear the prescribed
63attire (plain white polo shirt or blouse). A photo booth was set up at a room nearby to facilitate the
64taking of pictures. LGOO II Sarda was tasked to display sample designs later so everyone may
65choose and vote on the final version. A separate session was planned for those who are absent.
66
67SPMS
68
69DILG Cebu Province has not yet submitted its accomplished SPMS forms for the 2 nd semester of
702019. This caused Region 7 to lag behind other regions. Nationwide, there are only two (2) regions
71with pending submissions. Unfinished forms have to be completed today. Cluster heads are to
72coordinate with members who are on leave. PD Lucero has informed the body that then PD Gonzales
73has emailed pertinent forms so as to facilitate completion and implored the cooperation of everyone to
74submit the accomplished forms within the day.
75
Issues/Concerns Raised by Response
The forms still need to be reviewed so it may LGOO V Suan (in PD’s absence):
not be possible to accomplish them within the Concern will be forwarded to PD.
day. Concerned personnel need sufficient
CH Lelanie
time for this task since ratings are a reflection LGOO III Arias: With the
Lopez
of one’s hard work. agreement of PM Neila Aquino
and all cluster heads, deadline is
All cluster heads shared the same concern. moved to next week.
76
77DTR
78
79Today, 6 March 2020, is the deadline for submission of DTRs (with correct and complete
80attachments). Everyone is enjoined to submit on time so as not to delay the submission of the CRA,
81which is never accepted by the regional office if it is incomplete.
82
83COMMUNICATION
84
85Following an incident reported by MLGOO Rojhelou Patac concerning the long time it took for
86memorandum circulars to reach field offices, ADA VI Merlo Pasquil has been given authority to
87disseminate urgent MCs to field offices even before receipt of the same from Regional Office.
88
89The request for opinion/guidance of Carcar City from COA has been duly acknowledged by the
90regional office. They will be writing to COA in behalf of the LGU.
91
92LTIA
93
94The LTIA activity design is still at the accounting unit of DILG Cebu Province, pending approval.
95
96POPS-PCMS
97
98Cluster heads were reminded to forward names of cluster representatives to LGOO V Buddy Alain
99Ybañez. They shall wait for further notification from him regarding the schedule of orientation.
100
 101
102PADAC
103
104Field officers have been advised to notify the provincial office regarding mayors who did not confirm
105attendance to the scheduled PADAC meeting, which PD Lucero will be attending later within the day.
106LGOO V Suan presided over the conference in PD’s absence.
107
108ROAD CLEARING
109
110Atty. Ian Kenneth Lucero, DILG Cebu City OIC-PD and concurrent LGMED Chief, was invited to
111discuss about the current road clearing and address concerns coming from field officers.
112
113 IV. ATTY. IAN KENNETH LUCERO
114
115ROAD CLEARING
116
117In the CSIS meeting held last 5 March 2020, updates have been discussed by the focal person of
118BLGS for road clearing. Questions were raised and suggested modifications to the validation tool
119were brought up.
120
121In the validation tool, Annex A is intended only for municipalities, cities and provinces. A
122corresponding annex for barangays is still unavailable. The six (6) indicators found on MC 2020-27,
123Continued Implementation of the Presidential Directive to Clear Roads of Illegal Obstructions (Road
124Clearing 2.0), were the same indicators discussed during the meeting, namely:
125 1) Presence of ordinance
126 2) Road inventory
127 3) Displacement strategy
128 4) Rehabilitation of cleared roads
129 5) Regular road clearing
130 6) Grievance mechanism
131
132A memo issued about a week before required the submission of names composing the validation
133team. Said list will be forwarded to the Central Office. Only members of the validation team are
134authorized to sign the validation report. Names of alternate members, preferably from the PNP and
135BFP, should also be forwarded. CSOs may also become members of the validation team, pending the
136approval of Central Office. For barangay road clearing, cross validation will be now be conducted by
137team.
138
139An updated computation for grading is still being finalized. The computation will be sent to field
140officers on the condition that they refrain from disseminating the same to LGUs, since it is not yet
141official.
142
143Validators’ signatures will signify that the validating form is “certified”. Per Atty. Lucero’s suggestion, a
144mayor’s signature will mean that the report has been “noted” and will no longer be signing as
145conformer. By this modification, the form will serve as a tool informing local chief executives of the
146conduct of validation. Also, it will not be showing an adjectival or numerical rating.
147
148For the formula under road clearing, length of roads (in kilometers) has been adopted. Length of
149roads cleared will be added in consonance to the length of obstructed roads to make the formula
150fairer to LGUs.
151
152The BLGS could not answer all questions since barangay road clearing is under the NBOO. A letter
153has been sent to Dir. Karl Caesar Rimando of NBOO and Dir. Odilon Pasaraba of BLGS concerning
154barangay cross-posting wherein there would be difficulty when a small LGU validates a much larger
155one. The difference in barangay count between the two would mean that a small team may take a
156longer time in validating a large LGU with more numerous barangays. As a consequence, office
157deliverables will be negatively impacted since more time is dedicated to field work.
158
159Another concern raised is fund allocation. To help maintain integrity during cross-posting, it is not
160desirable to source funding for meals from subject LGU.
161
162Cebu Province, which has 50 component cities and municipalities, will also be creating a team to
163validate provincial roads. In the draft, 4-19 May 2020 (15 days) is the tentative validation period. Due
164to the size of provincial roads, 15 days may not be sufficient for provincial teams.
165
166The mandate of MC 2020-27 is the clearing of local roads. The Department may assist LGUs in
167clearing national roads provided that it is done in coordination with DPWH. If national roads have
168been declared cleared from obstruction, they will also need to undergo validation. Included also are
169roads which have been turned over to the barangay by the municipality or city. Field officers are to
170check if the forms have been accomplished correctly.
171
172The accomplishments of Region 7 (rating: 85%) have been reported to SILG Eduardo A ño. 15% were
173not able to conduct barangay road clearing. LGUs have until 30 April 2020 to submit reports. To
174reiterate, preliminary activities, road inventory and coordination with concerned municipal/city offices
175need to be reflected in the report (in the ‘remarks’ portion) so as to capture LGU efforts.
176
Issues/Concerns Raised by Response
January and February accomplishments Refer to barangay road inventory
have been submitted wherein all roads for reference.
located within the barangay were included.
Should the March report include only
barangay roads?
PNP, through a directive, has also conducted They clear roads by getting rid of
road clearing operations on national MLGOO obstructions such as vehicles.
highways and we have been asked to join. Sheila Denden They are, however, not mandated
to conduct road clearing.

The PNP are tasked to maintain

peace and order during
coordinated road clearing
operations.
Is Brgy. Poblacion “fortunate” since all its It depends. “Cleared” status of
roads are municipal roads? turned over roads have to be
maintained. Reflect updates on
the form provided.
MLGOO
Dennis Itom Roads subject to clearing have to
be public in character.
Can a resident’s long gutter be considered Yes, it is still considered an
an obstruction even if it does not get in the obstruction and is subject to road
way of passers-by? clearing.
Borbon only has a national road; it does not LGU may proceed to clear roads
MLGOO
have barangay roads to clear. but only in coordination with
Cecille Belciña
DPWH per MC 2020-27.
Hypothetical: Who in the barangay will be MLGOO Attempt to turn over roads first
responsible for roads turned over by the Shevah Trixy and inform Regional Office if
Mayor? Caoctoy problems arise.
Toledo City has installed light posts in Brgy. Document the issue on the form,
Poblacion within the 1.5-meter easement due particularly coordination efforts
to constraints in space. DPWH, in reply to the CLGOO exerted by those concerned.
city engineer’s request for guidance, said that Abraham Rey
the City is responsible for the posts since it is Donaldo A dialogue to discuss MC 2020-
a city project. The barangay captain 27 with DPWH is necessary.
expressed concern.
Some trees are causing an obstruction. CLGOO Coordinate with DENR. They or
Michael CENRO will be the ones to take
Eltanal appropriate action.
Can the barangay captain refuse to accept Yes.
CH Wyndell
turned over roads which have not yet been
Valle
cleared?
A constituent has secured a permit for his/her Determine first whether affected
fence that is now subject to road clearing. space is private or public
MLGOO
What should the barangay captain do? property. Document efforts done
Adelaida
by the barangay captain, like the
Ancajas
sending of letters to concerned
parties.
Carcar City Mayor ordered road clearing to Determine first the boundary of
start from the road centerline moving CLGOO public roads or properties prior to
outward. Randel Jayme clearing. Road tolerances are
only secondary considerations.
What is the standard easement It is found in the Building Code.
measurement (meters) for barangay roads? The minimum could be 1.5
Said measurement was not identified in meters. PD Lucero will also
Ronda’s zoning ordinance. MLGOO present it in the PADAC meeting
Lewelyn later.
Arquillano
Refer also to the municipal
engineer who should have
knowledge on this matter.
A commercial building, in order to secure a Forward the issue to Regional
business permit, rented space (about 200 Office so it may be forwarded to
square-meters for the parking area) to Central Office.
comply with the easement requirement.
MLGOO
Despite this, the municipal engineer refuses
Grace
to issue a permit.
Caburnay
No local ordinance exists to address the
matter; the LGU is adhering to the National
Building Code.
In Consolacion, some roads have sidewalks Yes, it is the LGU’s concern, not
while others don’t. Should we refer to the the DILG.
municipal engineer on the presence of
MLGOO Mary
designated sidewalks?
Evelyn Peñan
Municipal engineer has limited knowledge on
the matter.
Police, operating within their discipline zones, CH Lelanie Yes, the Regional Office will
are clearing parts of the road that are owned Lopez inform PNP concerning the
privately. This should not be so. A special matter. Please submit the name
 report may instead be prepared so that of the LGU concerned.
potentially affected private properties are
handled appropriately. PNP is not mandated to clear
roads. They are, however, called
The Regional Office should work this out with on to assist during the conduct of
the PNP for the purpose of harmonizing operations.
understanding on road clearing.
Barangay officials, not DILG field
It should be noted that taking private property officers, should be the ones doing
in the guise of road clearing is never allowed. the road clearing.
In San Francisco, affected business people It the space used by the burger
are complaining why a burger stand owned stand is regulated by the LGU, it
by the mayor’s relative is spared from the MLGOO may not be subject to road
clearing operations. The stand is using space Gregory clearing. The concern should be
dedicated for motorcycle parking. Sosmeña raised to the municipality since
said space is officially for
motorcycle parking only.
177
1786 March 2020 is the deadline for LGUs to submit names of their validation team members. Alternate
179members may be sent at a later date. A list containing where teams are assigned to cross-post will be
180submitted to Central Office today.
181
182TRICYLCE ROUTE PLAN
183
184Per TRP guidelines found in MC 2020-36 (Prohibiting Tricycles, Pedicabs, and Motorized Pedicabs
185from Operating on National Highways), roads may be traversed by tricycles in the absence of other
186routes.
187
Issues/Concerns Raised by Response
Should Aloguinsan still submit a TRP if there Check to see whether such ban
is already a total ban on tricycles from is legal. DILG is not depriving
MLGOO Lyn
traversing national roads? them of livelihood. Regulation is
Aguelo
necessary so as to help avoid
accidents.
Is it necessary to submit a TRP even if there Report LGU’s unique condition.
are no tricycles plying the streets of Tudela? CH Roxine An ordinance (with the TRP
Coyoca included) may still be created for
future use.
Carcar City has set a 40 kilometer/hour The LTFRB and LTO are experts
speed limit for routes shared by tricycles. Is on this subject. They should be
CLGOO
there a body tasked to review the TRP and invited to discuss MC 2020-36
Randel Jayme
ordinance in relation to MC 2020-36? together with the guidelines from
DOTr.
Sogod has no alternate route for tricycles. The TRP has to be submitted to
Should it be mentioned in the ordinance that the Sanggunian for the crafting of
tricycles are now banned and are only given ordinance. Responsibility is given
a temporary pass while there is still no TRP? to the LGU since LTFRB cannot
MLGOO
monitor all highway accidents in
Sheila Denden
the province.

The only available access road

may be regulated.
While an ordinance is still in the works, are MLGOO LGUs are given only 30 days to
 tricycles already banned from traversing adopt the TRP into an ordinance.
Susan
national highways? The mayor can issue a Certificate
Tolentino
of Urgency.
17 March 2020 is the deadline for the TRP. Is Yes, although the TRP should
it okay to just include the status of the already be included in the
ordinance on the report? ordinance by then.
The report form for MC 2020-31 (Mandatory A sense of urgency should be
Establishment of Impounding Areas by inculcated to LGUs since it is part
LGOO II
LGUs) has arrived, with a 25 March 2020 of the SILG’s directive.
Randel Cedie
deadline. With this, can it be stated that the
Samonte
associated ordinance is not urgent? Impounded vehicles are starting
to cause obstruction in some
areas so designated impounding
areas have to be established as
soon as possible.
188
189ELCAC (NOW LEO 70)
190
191Talisay, Medellin and Tabuelan have not yet submitted EOs declaring armed communist rebel groups
192as persona non grata. The logos of the LGU and the ELCAC National Task Force (NTF) should be put
193on the tarpaulin design. PNP and AFP logos are not to be included.
194
195 V. PROGRAM UPDATES
196
197 LGOO V BLANCHE CATHERINE SUAN
198
Report Requirement Medium/Form Deadline
SK Fund Utilization Report PDF 4 March 2020
CORE Signature Campaign PDF 31 March 2020
Hardcopy 15 April 2020
199
200NEO FOR LOCAL SANGGUNIANS
201
202Venue: Bai Hotel
203Schedule: By batch (please refer to advisory)
204Registration: Coordinate with VMLP
205
206CORE
207
208The signature campaign for CORE will push through. Materials (English template) for CORE may be
209discussed during barangay assemblies. The required number of signatures for the province is 10,660
210for all 1,066 barangays. To meet the quota, each barangay is expected to secure at least 10
211signatures.
212
Issues/Concerns Raised by Response
Due to the high number of barangays in Yes, for as long as the provincial
some LGUs, field officers may be unable to quota is met.
attend all barangay assemblies before the
MLGOO
signature campaign deadline. To
Sheila Denden
compensate for this, would it be okay to
acquire more signatures in assemblies that
can be attended?
As per last conference, at least four (4) MLGOO Eppie An advisory shall be sent relative
 barangays assemblies need to be attended to this. However, it is ideal to
per month. Given the deadline, can the secure signatures from all
municipal quota be sourced from said Nacaytuna barangays.
number of assemblies, or should signatures
be secured from all barangays?
213
214 LGOO V JUDELYN SALINAS
215
Report Requirement Medium/Form Deadline
Project Coordinates Google sheet 23 March 2020
Notarized LGU Certificate of Compliance for Hardcopy 13 March 2020
Fund Release
PMC Quarterly Report bit.ly Every 2nd day of
ensuing quarter
216
217LFP
218
219Deadlines for the LFP bimonthly reports for 2020 have been displayed and emailed to field officers.
220
221SUBAYBAYAN
222
223Even if internet bandwidth is sufficient, uploading of files is still slow. This is due to the server’s limited
224capacity. Duplicate entries should be deleted.
225
226Amount disbursed should be equivalent to the national data’s total allocated funds. Other lacking data
227and photos also need to be supplied.
228
Issues/Concerns Raised by Response
Danao City needs to retrieve their account CLGOO Concern will be forwarded to the
and password. Celerino IT officer of Regional Office.
Magto Jr
229
230ADM/AM
231
232Project coordinates (latitude, longitude) are required by Central Office for the upcoming DevLive 2020
233roll-out. They should be in decimal form, up to 7 decimal places. Specify two (2) coordinates per
234project (start, end).
235
236PMC
237
238For Local Project Monitoring Committee report, the revised parameters in defining an active PMC are
239(bit.ly/D7PMC):
240 1) Executive Order
241 2) Date organized
242 3) Approved Work and Financial Plan (RPMES Form 5)
243 4) Trainings/Workshops conducted (RPMES Form 9)
244 5) RPMES forms submitted
245 6) Attendance sheets, minutes (RPMES Form 8)
246 7) Project monitoring/inspections conducted (RPMES Form 7)
247
248Clusters Tig-A and Bugsay LGUs are finished with EO submission. For Tribu Uno, only Minglanilla,
249Talisay and Naga have not yet complied.
250
251 LGOO V SEGUNDA ALONZO
252
Report Requirement Medium/Form Deadline
PDS Hardcopy 28 February 2020
CDP Monitoring Report
20 March 2020
CLUP Monitoring Report
Google drive
HIV/LAC Monitoring Report 18 March 2020
National Women’s Month Celebration 31 March 2020
253
254PDS/SALN
255
256Pending PDS/SALN submission:
257 1) MLGOO Adelaida Ancajas
258 2) MLGOO Grethel Ortega
259 3) ADAS II Isabel Ramas
260
261CDP
262
263Status monitoring for CDP has been prepared and is accessible by PD Lucero. The following are
264being monitored:
265 1) Orientation
266 2) Workshop
267 3) Finalization
268 4) LDC adoption
269 5) SP/SB adoption
270
271LAC PERFORMANCE AUDIT
272
Pilot LGU DATE OF ON-SITE VALIDATION
Consolacion 18 March 2020 (9:00 AM)
Cordova 17 March 2020 (9:00 AM)
Toledo City 19 March 2020 (2:00 PM)
Talisay City 19 March 2020 (9:00 AM)
Naga City 20 March 2020 (9:00 AM)
273
274Letters were emailed to mayors thru field officers on 5 March 2020.
275
276 LGOO II JUNNEL SARDA
277
278Materials (in Zip file format) for Barangay Assembly, African Swine Flu, COVID-19, Road Clearing and
279Constitutional Reform have been emailed to field officers on 5 March 2020. USB flash drives may be
280used for files (like high-resolution tarpaulin designs) that are too large.
281
282 LGOO III NORMAN CONTADO
283
284The FDP Portal closes on 30 March 2020. If LGUs are unable to upload reports before this time, field
285officers shall be tasked to do the uploading.
286
287For the BPLS 1st Quarter Report, an authorized representative may if the mayor is not present.
288Deadline is on April 2020.
289
290For LGUs requesting FDP Certification, a new template will be emailed to field officers. Said template
291will now require validation at the provincial level. A picture of the validator inspecting the designated
292conspicuous places should now be included.
293
Issues/Concerns Raised by Response
Are the supplemental documents uploaded Yes, since there are no
MLGOO
during this period from CY 2019? supplemental documents yet for
Dennis Itom
this year.
Will it be okay for the Supplemental Yes.
MLGOO Irene
Procurement Plan for CY 2019 be uploaded
Anonar
on 2020?
What happens to the documents we have They have been saved
uploaded last year? Do the need to be successfully to the system.
MLGOO
summarized again?
Grace
There is a form in the portal
Caburnay
wherein previous reports may be
attached.
294
295 LGOO II EDEL GRACE SERONAY
296
Report Requirement Medium/Form Deadline
KP 1st Quarter Report 31 March 2020
297
298LTIA
299
300Awarding may be scheduled once the activity design is approved. Tentative dates for the RAC
301validation are 17-18 March 2020.
302
Winning Barangay Category
Brgy. Nasipit, Barili 1st – 3rd Class Municipality
Brgy. Villahermosa, Tudela 4th – 6th Class Municipality
Brgy. Uling, Naga Component City
303
304 LGOO II RANDEL CEDIE SAMONTE
305
Report Requirement Medium/Form Deadline
Monitoring of Road and Other Similar Public
Works (MC 2018-19)
Requirement for Contractors of Local
Excel 31 March 2020
Government Projects to Properly Inform the
Public Before the Commencement of Road
Projects (MC 2018-30)
Monitoring Report on MC 2020-36 (Annex A) 16 March 2020
EO for a Tricycle Task Force PDF
17 March 2020
TRP
306
307
308
Report Requirement Medium/Form Deadline
Guidelines in the Implementation of Policies, 25 March 2020
Rules and Regulations on Motor Vehicle
Overloading and Speed Limits by the LGUs PDF
and Designation LGU Law Enforcement
Officers (LEOs) (MC 2020-28) (Annex A)
Activation of OPCEN for COVID-19
Google sheet
PWD/PAO Monitoring 31 March 2020
309
310For COVID-19, presence of LCEs within their area of responsibility should be noted by field officers.
311The SILG is keen on this, in addition to the number of PUMs or PUIs (if any) in their respective
312jurisdictions.
313
Issues/Concerns Raised by Response
How will cluster heads attest the PDF report? Cluster heads will print the report
MLGOO and affix his/her signature.
Cecille Belciña Attaching an e-signature may
also be done.
314
315 LGOO II MICHAEL JICKERIE ALVAREZ
316
317JMC 2018-1 IMPLEMENTATION
318
319LGUs whose reports have not yet been captured by the google drive as of 5 March 2020:
320 1) Aloguinsan 11) Liloan
321 2) Badian 12) Madridejos
322 3) Balamban 13) Pilar
323 4) Bantayan 14) Pinamungajan
324 5) Borbon 15) Poro
325 6) Carmen 16) San Fernando
326 7) Catmon 17) Sibonga
327 8) Daanbantayan 18) Sogod
328 9) Dalaguete 19) Toledo City
329 10) Danao City 20) Tuburan
330
Issues/Concerns Raised by Response
Per the JMC, the LGU is required to submit a MOVs are not yet needed.
request for training and upload road crash Actions taken by the LGU may be
MLGOO Mary
data to the LTO website. Consolacion PNP is indicated on the report.
Evelyn Peñan
using google drive but has not forwarded
data to LTO.
331
Report Requirement Medium/Form Deadline
Implementation of JMC 2018-1: Re: Road 12 March 2020
Google sheet
crash data
SDG-FACES 20 March 2020
Habitual Absenteeism, Tardiness and
Loafing 31 March 2020
CBMS Progress Report
332
333
334
335 LGOO III IRIS ARIAS
336
337LCPC
338
339Documents submitted in 2020 will be used for the CFLGA 2020. It is ideal to submit all required
340documents so that a request for consideration (similar to 2019) may be avoided.
341
Report Requirement Medium/Form Deadline
LCPC 2019 Functionality Excel 11 March 2020
342
 343DEATH BENEFIT CLAIM
344
345Some LGUs have lacking documents. Checks will be issued once requirements are complete.
346
LGU STATUS/REMARKS
Brgy. Patupat, Barili
For claiming once check is available
Brgy. Cadaruhan, Borbon
Brgy. Lupa, Compostela BOIS upload pending
Brgy. Kang-actol, Dumanjug BOIS upload pending
Marriage certificate of the deceased needed
Original/certified copies of uploaded documents
needed
Brgy. Cansaloay, Oslob Claimant’s SPA needed
Brgy. Canduling, Ronda
For claiming once check is available
Brgy. Casalonoy, Ronda
Brgy. Basak, Sibonga
Original/certified copies of uploaded documents
Brgy. Bagacay, Sibonga
needed
Brgy. Magcagong, Sibonga
347
348ADMIN
349
350SPMS 2020 Targets (1st semester) have all been forwarded to Regional Office (3 March 2020 for
351Provincial Staff and Bugsay, 5 March 2020 for Tribu Uno and Tig-A) except hardcopies from the
352following:
353 1) MLGOO Leo Nicholas Patriana
354 2) MLGOO Jose Meneleo Aquino
355 3) MLGOO Lope Lim Jr.
356 4) MLGOO Dennis Itom
357 5) MLGOO Liza Fernandez
358
359Signed file copies have been requested by PD Lucero. Hence, the need for softcopies (1 st page) from
360the following personnel:
361 1) MLGOO Joseph Elizar Merlas 7) MLGOO Glenda Gabuya
362 2) MLGOO Melissa Cartuciano 8) MLGOO Emma Joyevelyn Calvo
363 3) MLGOO Criselda Tagaylo 9) MLGOO Jose Rey Pacres
364 4) CLGOO Randel Jayme 10) MLGOO Lewelyn Arquillano
365 5) MLGOO Mildred Lasala 11) MLGOO Vidal Salazar
366 6) MLGOO Susan Tolentino 12) ADA IV Ginafe Canlobo
367
368
369
370
371 ADAS II ISABEL RAMAS
372
373DTR
374
375The DILG Cebu Province (DCP) Dashboard (https://sites.google.com/view/dilgcebuprov) is still up and
376running. Logbook entries are not yet up to date but Admin is catching up with the backlogs.
377
378A DTR Submissions Tracker has been added to the dashboard. The tracker may be used by
379personnel to track the status of their DTRs. Also, field officers are to submit their DTRs to their
380respective cluster heads for review before it can be forwarded to Admin.
381
382Regarding biometrics, field officers now need to have missing info on their printed biometrics to be
383countersigned by their HR. If they were unable to time in or out due to a meeting, an attached
384Certificate of Appearance will suffice. In addition, the printout must now be certified by HR. This policy
385will take effect on the March DTRs.
386
Issues/Concerns Raised by Response
Is there a way to track leave balances? MLGOO A tracker for that is being
Glenda planned.
Gabuya
387
388CRA
389
390Regional Office will no longer be receiving the CRA if it is incomplete. The December CRA was not
391received due to one (1) DTR lacking signatures from PD Jerome Gonzales. The January CRA was
392already submitted. it is hoped that the February CRA would be complete as well. 6 March 2020 is the
393deadline for February DTRs. Memos will be sent to those who file late.
394
395 LGOO V BUDDY ALAIN YBAÑEZ (REPORTED BY LGOO II SERONAY)
396
Report Requirement Medium/Form Deadline
POPSP-PCMS Form 1 (2nd semester, 2019)
POPSP-PCMS Form 2 (2019) Google sheet 15 March 2020
POC Secretariat Report (2nd semester, 2019)
POPS Plan 2020-22 Portal (pops.dilg.gov.ph)
BADAC Monthly Meetings Google sheet
31 March 2020
LEO 70 Monthly Report Excel
CBRP Monthly Report 5 March 2020
DRR Quarterly Reports 30 March 2020
1) LCCAP Status
2) DRRM
3) Mapping of Capacities Google sheet
4) Accreditation of LDRRMOs
POC Functionality Quarterly Report
31 March 2020
MCC Functionality Quarterly Report
PLEB Cases Quarterly Report 3 April 2020
397
398POC
399
400Requirements for the RPOC Head Secretariat Certification for 2020 are:
401 1) LCE’s letter of intent
402 2) POC Resolution (approving POPS Plan)
403 3) Proof of Appropriation
404 4) Original/certified POPS Plan copy
405
406For the security clearance, full name, date of birth, place of birth and name of organization should be
407included. They are to be emailed to acp302bde@gmail.com (Attn: Lt. Col. Sandro Sereno and Sgt.
408Mark Authentico). Security clearance for CSO representatives in C/MPOCs should be addressed to:
409 1) Col. Roderick D. Mariano
410 Cebu Provincial Police Office
411 Sudlon, Lahug, Cebu City
412 2) Col. Jerry T. Borja
413 Task Group Cebu Bohol Siquijor
414 Camp Lapu-Lapu, Apas, Cebu City
415
416MC 2020-47 (An Update of the Functionality Indicators, Rules and Responsibilities and Monitoring
417Guidelines of BPOC Thereby Amending MC 2008-101) has been forwarded to field officers.
418
419BADAC 2019 FUNCTIONALITY AUDIT
420
DATE/S ACTIVITY
22 January – 31 March 2020 Conduct of audit and communication of results
8 April 2020 Deadline for G-Drive, CRF encoding of results
421
422LEO 70
423
424For the creation of Barangay Task Force on ELCAC, there has to be a joint resolution from the BPOC
425and the BDC.
426
427 VI. ADJOURNMENT
428
429There being no other issues and concerns to be tackled, MLGOO Patriana moved for adjournment
430and it was duly seconded by MLGOO Denden.
431
432With no objections, the provincial conference was adjourned by LGOO V Suan at 3:00 PM, giving way
433to the CVGEMC members’ meeting which was held at the same venue.
434
435 Prepared by:
436
437
438 NIÑO VINCENT B. FIEL
439 LGOO II/Secretariat
440
441 Noted by:
442
443
444 JHOADEN G. LUCERO, CESO V
445 Provincial Director