Desktop Mentor

PowerPoint 2007

Overview
PowerPoint 2007 Overview

Table of Contents
What is PowerPoint 2007? ................................................................................................................... 2
Starting PowerPoint 2007 ..................................................................................................................... 3
Screen Layout ....................................................................................................................................... 4
The Title Bar ..................................................................................................................................... 4
The Office Button .............................................................................................................................. 4
The Quick Access Toolbar ............................................................................................................... 5
The Ribbon ....................................................................................................................................... 6
The Navigation Pane ........................................................................................................................ 7
The Notes Pane ................................................................................................................................ 7
The Status Bar .................................................................................................................................. 8
PowerPoint 2007 Views .................................................................................................................... 8
The Zoom Bar ................................................................................................................................... 9
Ribbons ................................................................................................................................................10
The Home Ribbon...........................................................................................................................10
The Insert Ribbon ...........................................................................................................................11
The Design Ribbon .........................................................................................................................11
The Animations Ribbon ..................................................................................................................12
The Slide Show Ribbon ..................................................................................................................12
The Review Ribbon ........................................................................................................................13
The View Ribbon ............................................................................................................................14
Getting Help .........................................................................................................................................15
Where is It? ..........................................................................................................................................16
Obsolete Commands ......................................................................................................................16
Standard Toolbar ............................................................................................................................17
Formatting Toolbar .........................................................................................................................18
Drawing Toolbar .............................................................................................................................18
File Menu ........................................................................................................................................20
Edit Menu ........................................................................................................................................20
View Menu ......................................................................................................................................21
Insert Menu .....................................................................................................................................21
Format Menu ..................................................................................................................................22
Tools Menu .....................................................................................................................................22
Slide Show Menu ............................................................................................................................23
Window Menu .................................................................................................................................23

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PowerPoint 2007 Overview

What is PowerPoint 2007?

PowerPoint 2007 is a presentation graphics application
that can be used to create presentation materials that
can be shown on projectors or as multimedia screen
shows.

Presentations play an important role in business

communications. Although many speakers give formal
presentations to hundreds of participants, most of the
33 million presentations delivered daily in the US are
delivered informally to groups of 10 or less. This means
people throughout organisations are being called upon
to present their ideas, often on short notice.

With PowerPoint, you can create presentation slides that include:

 Fonts, text sizes and styles such as bold, italics and underlining
 Bullets, numbering, alignment and other paragraph formatting
 Diagrams drawn from scratch or based on master PowerPoint diagrams
 Charts to display figures in an easy-to-understand way
 Images inserted from file or Microsoft's image library
 Effects for on-screen shows, such as transition and animation
 Multimedia such as movies, sounds and CD tracks

PowerPoint 2007 promotes consistency across presentations, allowing you to re-use formatting, text and
other information in all slides to create a coherent look and feel. Features that assist with this include:

 Styles and themes to keep all formatting the same within a presentation and across similar
presentations
 Templates to allow you to create many presentations with the same format and similar content
 Slide masters to ensure items are positioned in the same way on each slide

PowerPoint 2007 also makes it easier for you to share your presentations and collaborate with colleagues.
You can publish presentations in a document workspace or on the web, and can save your slides in PDF
format so that you can distribute the presentation in a standard format that cannot be tampered with.

You can exchange information between PowerPoint, Word and Excel as required. You can copy text and
images from Word onto a PowerPoint slide, or can copy any worksheet range or chart from Excel into
PowerPoint.

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PowerPoint 2007 Overview

Starting PowerPoint 2007

Once you have logged onto Windows, you are ready to launch PowerPoint 2007 and start creating and
editing documents.

If you have a PowerPoint 2007 icon on your desktop, double-click on this to launch PowerPoint.

If you don't have an icon on your desktop, you can launch PowerPoint 2007 via the Start menu.

 Click on the Start button

 Click on All Programs - new menu will be displayed
 Choose Microsoft Office from the Programs menu
 Choose Microsoft Office PowerPoint 2007

If you are using Windows 2000, or the classic Start menu of Windows XP, choose Start, Programs, Microsoft
Office and Microsoft Office PowerPoint 2007.

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PowerPoint 2007 Overview

Screen Layout
The Title Bar

The title bar is positioned at the top of the screen and displays the name of the application as well as the
name of the presentation you are currently viewing.

If the current presentation has not been saved, the word Presentation will appear followed by a sequential
number matching the number of documents created in the current session.

The standard Windows controls appear at the end of the Title Bar:

 Click on Minimise to hide the window and place it on the Task Bar

 Click on the Task Bar button to restore the window

 Click on Maximise to enlarge the window so that it fills the entire screen

 Click on Restore to return the window to its original size

 Click on Close to exit PowerPoint 2007

The Office Button

The Office button of PowerPoint 2007 is the main access point for commands for working with
presentations. From this menu you can open a presentation, create a new presentation, save files in
various formats and print your presentations.

You can also prepare your presentation for publishing by changing properties, adding digital signatures and
marking the version as final. Once fully prepared, you can publish your presentation e.g. to a Sharepoint
space or document management system.

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PowerPoint 2007 Overview

The Office button is also used to close presentations, set options and exit PowerPoint 2007.

A list of the most recent presentations you have worked in will show on the right-hand side of the Office button
menu. Click on a presentation in this list to re-open a file.

The Quick Access Toolbar

The Quick Access Toolbar displays to the right of the Office button
and contains shortcuts to common commands such as Save and
Undo. This toolbar can be customised to add commands you use on a
regular basis.

To add a default button to the quick access toolbar:

 Click on the drop-down arrow at the end of the toolbar

 Choose the command you wish to add - each command
already showing on the toolbar will appear ticked

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PowerPoint 2007 Overview

The Ribbon

In PowerPoint 2007, the ribbon replaces the menu and toolbars of previous versions of PowerPoint. This is
a strip of buttons and drop-down menus that is divided into groups of related commands via tabs.

The following tabs display by default on the ribbon:

Ribbon Contains

Home Editing commands such as cut, copy, paste and the find and replace commands. Text,
alignment and number formatting, plus drawing tools, are also included

Insert Commands to insert items onto your slides, from tables, images and charts to headers,
footers, movies and sounds

Design Page formatting commands such as setup and orientation, plus themes and
background styles

Animations Tools for adding transitions and animations to slides and objects, as well as slide
timings

Slide Show Commands to run and set up a slide show, including hiding slides, rehearsing timings,
screen resolution and custom shows

Review Commands to review your presentation including spell check, thesaurus and
translation. Collaboration commands such as comments and protection are also
included

View Options for viewing your presentation, as well as which elements are displayed
(gridlines, ruler, etc.). Commands to work with multiple presentation windows are also
included

You can also display a Developer ribbon for recording and managing forms and macros. Click on the Office
button and click on PowerPoint Options, then check Show Developer Tab in the Ribbon. Click on OK.

The ribbon changes to show all commands relevant to the selected object. If an image is selected, for
example, an additional group of Picture Tools tabs are displayed with the Format tab selected by default.

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PowerPoint 2007 Overview

The Navigation Pane

The navigation pane is divided into two tabs:

 The Slides tab shows a miniature of each slide in the presentation. This tab can be used to
reorder slides by dragging them up and down

 The Outline tab is used to type the headings and different levels of paragraphs on each slide. Up
to 6 levels of text can be created, including the slide title

You can hide the navigation pane by clicking on the X to the right of the Slides tab.

The Notes Pane

Each slide of the presentation has an accompanying notes page. Notes

page contain a copy of the slide and a blank space in which notes can be
typed to remind the speaker of key points during the presentation.

Notes can be added to the current slide using the notes pane at the bottom
of the PowerPoint screen.

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PowerPoint 2007 Overview

The Status Bar

The status bar appears at the bottom of the screen. By default, this shows the current slide, the theme
applied and the status of the spelling check. The language used in the presentation is also displayed:

The status bar can be customised to add and remove elements.

 Right-click over the status bar

 Choose the option you wish to add - each command already showing on the status bar will be
ticked

PowerPoint 2007 Views

There are three views in which you can work in PowerPoint. These views can be selected using the view
buttons towards the right of the status bar along the bottom of the screen.

View Button Description

Normal This view shows three panes by default - the navigation pane, notes pane and the
current slide. The current slide shows exactly as it will print or display in an on-
screen presentation.

Slide Sorter This view displays a miniature of each slide, complete with graphics and text. This
view is used to reorder slides and prepare electronic presentations.

Slide Show This view is used to show electronic presentations. All screen elements such as
the ribbon will be hidden, and the slide will fill the entire screen.

You can also change the view by clicking on the View ribbon and choosing the required view from the
Document Views group:

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PowerPoint 2007 Overview

The Zoom Bar

The magnification of the slide can be changed to increase or decrease the size that the slide displays on
screen. You can zoom out to display the entire slide as a whole, or can zoom in to view the detail of a
certain image or diagram.

 Click on the + in the zoom bar to zoom in to the slide. Magnification will increase by 10% each
time you click on the button
 Click on the - in the zoom bar to zoom out of the slide. Magnification will decrease by 10% each
time you click on the button
 Drag the arrow up or down to decrease or increase the magnification manually

The button to the right of the + button will quickly fit the slide to the screen, so that the entire slide is visible.

Click on the percentage indicator on the zoom box to show more zoom options:

 Choose a set percentage, or increase or decrease the Percent box as required

 Click on OK

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PowerPoint 2007 Overview

Ribbons
The Home Ribbon

The Home ribbon is the default ribbon that displays when you launch PowerPoint and create new
presentations.

This ribbon contains the following groups:

Group Commands
Clipboard  Cut, copy and paste
 The format painter to copy formatting from one range to another
 Click on the Paste drop-down arrow to show additional options e.g. Paste
Special
 Click on the More Options button to view the Clipboard
Slides  Create a new slide based on a layout, duplicate or existing slide
 Change the slide layout
 Reset the slide to match the layout used
 Delete the slide
Font  Font and font size
 Bold, italics, underlining, strike-through and shadow
 Character spacing
 Increase and decrease font size
 Font colour
 Clear character formatting
 Click on the More Options button to view the Font dialog box
Paragraph  Bullets
 Numbering
 Line spacing
 Indenting options
 Convert text into columns
 Horizontal and vertical alignment options
 Text direction
 Convert object to Smart Art
 Click More Options to view the Paragraph dialog box
Drawing  Insert a shape or line
 Arrange options: Align, distribute, group and show the selection pane
 Apply quick styles
 Shape Fill
 Shape outline
 Shape Effects
 Click on More Options to view the Format Shape dialog box

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PowerPoint 2007 Overview

Group Commands
Editing  Find
 Replace text and fonts
 Selection options

The Insert Ribbon

The Insert ribbon is used to insert items onto slides.

This ribbon contains the following groups:

Group Commands
Tables  Insert a table
 Draw a table
 Embed an Excel spreadsheet
Illustrations  Insert images
 Insert ClipArt and SmartArt diagrams
 Create photo albums
 Draw shapes
 Insert charts
Links  Insert a hyperlink
 Add an action setting
Text  Insert a text box
 Add a header and footer to the presentation
 Insert WordArt
 Insert the date and time
 Insert the slide number
 Insert an object or character symbol
Media Clips  Insert a sound from file or the Clip Gallery
 Insert a movie from file or the Clip Gallery

The Design Ribbon

The Design ribbon is used to set up the presentation for printing or display.

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PowerPoint 2007 Overview

This ribbon contains the following groups:

Group Commands
Page Setup  Show the Page Setup dialog box
 Set the slide orientation i.e. portrait or landscape
Themes  Apply a theme to the presentation
 Customise a theme by changing colours, fonts and effects
Background  Set the background style e.g. a colour, image or effect
 Hide background items from the current slide
 Click on the More Options button to show the Format Background dialog
box

The Animations Ribbon

The Animations ribbon is used to set animation and transition effects.

This ribbon contains the following groups:

Group Commands
Preview  Preview animations and transitions on the slide
Animations  Animate selected object
 Custom animation
Transition to  Transition Gallery
This Slide  Transition Sound
 Transition Speed
 Apply to All
 Options to advance slide: on click on automatically

The Slide Show Ribbon

The Slide Show ribbon is used to view and set up slide shows.

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PowerPoint 2007 Overview

This ribbon contains the following groups:

Group Commands
Start Slide  Start slide show from beginning
Show  Start slide show from current slide
 Custom slide shows
Set Up  Set up the slide show
 Hide the current slide
 Record narration
 Rehearse timings
 Use rehearsed timings in the slide show
Monitors  Set monitor resolution
 Choose which monitor to display the slide show on
 Use presenter view

The Review Ribbon

The Review ribbon is used to proof the presentation and add comments.

This ribbon contains the following groups:

Group Commands
Proofing  Check spelling
 Show Research pane
 Thesaurus
 Translate data
 Set the slide language
Comments  Show / hide comments
 Add a new comment
 Edit a comment
 Delete the current comment or all comments in the presentation
 Show next comment
 Show previous comment
Protect  Protect the presentation by restricting access

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PowerPoint 2007 Overview

The View Ribbon

The View ribbon is used to view the presentation in various ways.

This ribbon contains the following groups:

Group Commands
Presentation  Show Normal view
Views  Show Slide Sorter view
 Show Notes Page view
 Display the Slide Show
 Show the slide master
 Show the handout master
 Show the notes master
Show/Hide  Show or hide the ruler
 Show or hide gridlines
 Show or hide the message bar
Zoom  Show the Zoom dialog box
 Fit the slide into the window
Colour /  Show the presentation in colour
Grayscale  Show the presentation in greyscale
 Show the presentation in black and white only
Window  Create a new window
 Arrange all open PowerPoint windows
 Cascade windows
 Move the division between the slide/outline pane, the slide and the notes pane
 Switch between open windows
Macros  Create and run macros

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PowerPoint 2007 Overview

Getting Help
PowerPoint 2007 offers both offline and web-based help, depending on whether you have an Internet
connection or not.

To get help in PowerPoint 2007, click on the Help button at the end of the ribbon.

The help window will be displayed:

 Click on any topic in blue to link to more information

 On the toolbar, click on the Back button to return to the previous help topic
 Click on the Home button to show the Help home page with links to all major categories of
PowerPoint 2007
 Click in the Search box to search for a particular help topic. Click on the Search button after
typing the text you wish to find.

By default, PowerPoint help topics will be found in the offline help files as well as the Microsoft Office online
web help. You can choose where help is found by clicking on the Connected to Office Online link in the
status bar of the help screen.

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PowerPoint 2007 Overview

Where is It?
In PowerPoint 2007, a ribbon replaces the menu and toolbars of previous versions of PowerPoint. This is a
strip of buttons and drop-down menus that is divided into groups of related commands via tabs.

The ribbon changes to show all commands relevant to the selected object. If an image is selected, for
example, an additional group of Picture Tools tabs are displayed with the Format tab selected by default.

The File menu within an item window has been replaced by the Office button which allows you to run
commands such as saving, printing and creating new items.

The Quick Access Toolbar displays to the right of the Office button and contains shortcuts to common
commands such as Save and Undo. This toolbar can be customised to add commands you use on a
regular basis.

Obsolete Commands

Some commands are no longer available in PowerPoint 2007, but the majority of these can be added to the
Quick Access Bar as follows:

 Click on the Office button

 Click on the PowerPoint Options button
 Click on Customise in the left-hand menu
 From the Choose Commands From drop-down list, choose All Commands not on the Ribbon
 Choose the command you wish to add, then click on the Add button
 Click on OK when complete

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PowerPoint 2007 Overview

Standard Toolbar
Command New Location
New Office button > New > Create
Open Office button > Open
Save Office button > Save
Permission Office button > Save As
Email (as Attachment) Office button > Send > Email
Print Office button > Print > Print
Print Preview Office button > Print > Print Preview
Spelling Review ribbon > Proofing group > Spelling
Research Review ribbon > Proofing group > Research
Cut Home ribbon > Clipboard group > Cut
Copy Home ribbon > Clipboard group > Copy
Paste Home ribbon > Clipboard group > Paste
Format Painter Home ribbon > Clipboard group > Format Painter
Undo Quick Access toolbar > Undo
Redo Quick Access toolbar > Redo
Insert Chart Insert ribbon > Illustrations group > Chart
Insert Table Insert ribbon > Tables group > Table > Insert Table
Tables & Borders Under the context tab when a table is selected
Insert Hyperlink Insert ribbon > Links group > Hyperlink
Expand All Customise PowerPoint to add this option to the Quick Access Bar
Show Formatting Customise PowerPoint to add this option to the Quick Access Bar
Show / Hide Grid View ribbon > Show / Hide group > Gridlines
Color / Greyscale View ribbon > Color / Grayscale > Color or Greyscale
Zoom Status bar > Zoom slider

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PowerPoint 2007 Overview

Command New Location

Help "?" button at top of ribbon

Formatting Toolbar
Command New Location
Font Home ribbon > Font group > Font
Font Size Home ribbon > Font group > Font Size
Bold Home ribbon > Font group > Bold
Italic Home ribbon > Font group > Italic
Underline Home ribbon > Font group > Underline
Shadow Home ribbon > Font group > Shadow
Align Left Home ribbon > Paragraph group > Align Left
Align Centre Home ribbon > Paragraph group > Center
Align Right Home ribbon > Paragraph group > Align Right
Numbering Home ribbon > Paragraph group > Numbering
Bullets Home ribbon > Paragraph group > Bullets
Increase Font Size Home ribbon > Font group > Increase Font Size
Decrease Font Size Home ribbon > Font group > Decrease Font Size
Decrease Indent Home ribbon > Paragraph group > Decrease Indent
Increase Indent Home ribbon > Paragraph group > Increase Indent
Font Color Home ribbon > Font group > Color
Design Design ribbon > Themes group > Select a Theme
New Slide Home ribbon > Slides group > New Slide

Drawing Toolbar
Command New Location
Draw > Group Home ribbon > Drawing group > Arrange group > Group
Draw > Ungroup Home ribbon > Drawing group > Arrange group > Ungroup
Draw > Regroup Home ribbon > Drawing group > Arrange group > Regroup
Draw > Order > Bring to Home ribbon > Drawing group > Arrange group > Bring to Front
Front
Draw > Order > Send to Home ribbon > Drawing group > Arrange group > Send to Back
Back
Draw > Order > Bring Home ribbon > Drawing group > Arrange group > Bring Forward
Forward
Draw > Order > Send Home ribbon > Drawing group > Arrange group > Send Backward
Backward
Draw > Grid and Guides Home ribbon > Drawing group > Arrange group > Align > Grid Settings
Draw > Nudge > All Customise PowerPoint to add this option to the Quick Access Bar
Draw > Align or Format ribbon > Arrange group > Align > Align Left

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PowerPoint 2007 Overview

Command New Location

Distribute > Align Left
Draw > Align or Format ribbon > Arrange group > Align > Align Center
Distribute > Align Center
Draw > Align or Format ribbon > Arrange group > Align > Align Right
Distribute > Align Right
Draw > Align or Format ribbon > Arrange group > Align > Align Top
Distribute > Align Top
Draw > Align or Format ribbon > Arrange group > Align > Align Middle
Distribute > Align Middle
Draw > Align or Format ribbon > Arrange group > Align > Align Bottom
Distribute > Align Bottom
Draw > Align or Format ribbon > Arrange group > Align > Distribute Horizontally
Distribute > Distribute
Horizontally
Draw > Align or Format ribbon > Arrange group > Align > Distribute Vertically
Distribute > Distribute
Vertically
Draw > Align or Format ribbon > Arrange group > Align > Align to Slide
Distribute > Relative to
Slide
Draw > Rotate or Flip > Select an object, select the green anchor and drag to rotate freely.
Free Rotate
Draw > Rotate or Flip > Home ribbon > Drawing group > Arrange group > Rotate > Rotate Left 90°
Rotate Left 90°
Draw > Rotate or Flip > Home ribbon > Drawing group > Arrange group > Rotate > Rotate Right 90°
Rotate Right 90°
Draw > Rotate or Flip > Home ribbon > Drawing group > Arrange group > Rotate > Flip Horizontal
Flip Horizontal
Draw > Rotate or Flip > Home ribbon > Drawing group > Arrange group > Rotate > Flip Vertical
Flip Vertical
Draw > Reroute Format ribbon > Insert Shapes group > Edit Shape > Reroute Connectors
Connectors
Draw > Edit Points Format ribbon > Insert Shapes group > Edit Shape > Edit Points
Draw > Change Customise PowerPoint to add this option to the Quick Access Bar
AutoShape
Draw > Set AutoShape Customise PowerPoint to add this option to the Quick Access Bar
Defaults
Select Objects Home ribbon > Editing group > Select > Select Objects
AutoShapes Home ribbon > Drawing group > Shapes
AutoShapes > More Insert ribbon > Illustrations group > ClipArt
AutoShapes
Line Home ribbon > Drawing group > Shapes
Arrow Home ribbon > Drawing group > Shapes
Rectangle Home ribbon > Drawing group > Shapes
Oval Home ribbon > Drawing group > Shapes

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PowerPoint 2007 Overview

Command New Location

Text Box Insert ribbon > Text group > Text Box
Insert WordArt Insert ribbon > Text group > WordArt
Insert Diagram Insert ribbon > Illustrations group > SmartArt
Insert Clip Art Insert ribbon > Illustrations group > Clip Art
Insert Picture Insert ribbon > Illustrations group > Picture
Fill Color Home ribbon > Drawing group > Shape Fill
Line Color Home ribbon > Drawing group > Shape Outline > Color
Font Color Home ribbon > Font group > Font Color
Line Style Home ribbon > Drawing group > Shape Outline > Weight
Dash Style Home ribbon > Drawing group > Shape Outline > Dashes
Arrow Style Home ribbon > Drawing group > Shape Outline > Arrows
Shadow Style Home ribbon > Drawing group > Shape Effects > Shadow
3-D Style Home ribbon > Drawing group > Shape Effects > 3-D Rotation

File Menu
Command New Location
Close Office button > Close
Save As Office button > Save As
Save as Web Page Office button > Save As > Other Formats > Save as Type = Web Page
File Search Searching not available from within PowerPoint 2007
Package for CD Office button > Publish > Package for CD
Web Page Preview Customise PowerPoint to add this option to the Quick Access Bar
Page Setup Design ribbon > Page Setup group > Page Setup
Send To Office button > Send > E-mail
Exit Office button > Exit

Edit Menu
Command New Location
Office Clipboard Home ribbon > Clipboard group > More Options
Paste Special Home ribbon > Clipboard group > Paste > Paste Special
Paste as Hyperlink Home ribbon > Clipboard group > Paste > Paste as Hyperlink
Fill Home ribbon > Editing group > Fill
Clear Press the DELETE key.
Select All Home ribbon > Editing group > Select > Select All
Duplicate Home ribbon > Clipboard group > Paste > Duplicate
Delete Slide Home ribbon > Slides group > Delete
Find Home ribbon > Editing group > Find

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PowerPoint 2007 Overview

Command New Location

Replace Home ribbon > Editing group > Replace
Go to Property Customise PowerPoint to add this option to the Quick Access Bar
Links Office Button > Prepare > Edit Links to Files
Object Menu option no longer available - double-click on an object to edit it

View Menu
Command New Location
Normal View ribbon > Presentation group > Normal
Slide Sorter View ribbon > Presentation group > Slide Sorter
Slide Show View ribbon > Presentation group > Slide Show
Notes Page View ribbon > Presentation group > Notes Page
Master > Slide Master View ribbon > Presentation group > Slide Master
Master > Handout View ribbon > Presentation group > Handout Master
Master
Master > Notes Master View ribbon > Presentation group > Notes Master
Color / Grayscale View ribbon > Color / Grayscale group > Color or Grayscale
Task Pane Use the More Options button for a task
Toolbars Toolbars are not available in PowerPoint 2007
Ruler View ribbon > Show Hide group > Ruler
Grid and Guides Home ribbon > Drawing group > Arrange > Align > Grid Settings
Header and Footer Insert ribbon > Text group > Header & Footer
Markup Review ribbon > Comments group > Show Markup
Zoom View ribbon > Zoom group > Zoom

Insert Menu
Command New Location
New Slide Home ribbon > Slides group > New Slide
New Slide Master View ribbon > Presentation Views group > Slide Master > Slide Master ribbon
> Edit Master group > Insert Slide Master
New Title Master View ribbon > Presentation Views group > Slide Master > Slide Master ribbon
> Edit Master group > Insert Layout
Duplicate Slide Home ribbon > Slides group > New Slide > Duplicate Selected Slides
Slide Number Insert ribbon > Text group > Slide Number
Date and Time Insert ribbon > Text group > Date & Time
Symbol Insert ribbon > Text group > Symbol
Comment Review ribbon > Comments > New Comment
Slides from Files Home ribbon > Slides group > New Slide > Reuse Slides
Slides from Outline Home ribbon > Slides group > New Slide > Slides from Outline
Picture > Clip Art Insert ribbon > Illustrations group > Clip Art

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PowerPoint 2007 Overview

Command New Location

Picture > From File Insert ribbon > Illustrations group > Picture
Diagram Insert ribbon > Illustrations group > SmartArt
Text Box Insert ribbon > Text group > Text Box
Movies and Sounds > Insert ribbon > Media Clips group > Movie from File
Movie from File
Movies and Sounds > Insert ribbon > Media Clips group > Sound from File
Sound from File
Chart Insert ribbon > Illustrations group > Chart
Table Insert ribbon > Tables group > Table
Object Insert ribbon > Text group > Object

Format Menu
Command New Location
Font Home ribbon > Font group > Dialog Launcher
Bullets and Numbering Home ribbon > Paragraph group > Bullets or Numbering > Bullets and
Numbering
Line Spacing Home ribbon > Paragraph group > Line Spacing
Change Case Home ribbon > Font group > Change Case
Replace Fonts Home ribbon > Editing group > Replace > Replace Fonts
Slide Design Design ribbon > Themes
Slide Layout Home ribbon > Slides group > Layout
Background Design ribbon > Background group > Background Styles > Format
Background
Object Double-click an Object to see its associated Formatting Tools

Tools Menu
Command New Location
Spelling Review ribbon > Proofing group > Spelling
Research Review ribbon > Proofing group > Research
Thesaurus Review ribbon > Proofing group > Thesaurus
Language Review ribbon > Proofing group > Set Language
Speech Speech is not available in PowerPoint 2007
Shared Workspace File ribbon > Publish group > Create Document Workspace
Compare & Merge Compare & Merge Presentations is not available in PowerPoint 2007
Presentations
Online Collaboration Online Collaboration is not available in PowerPoint 2007
Macro > Macros Developer ribbon > Code group > Macros
Add-Ins Office button > PowerPoint Options > Add-Ins
AutoCorrect Options Office button > PowerPoint Options > Proofing > AutoCorrect Options

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PowerPoint 2007 Overview

Command New Location

Customize Office button > PowerPoint Options > Customize
Options Office button > PowerPoint Options

Slide Show Menu

Command New Location
View Show View ribbon > Presentation Views group > Slide Show
Set Up Show Slide Show ribbon > Set Up group > Set Up Slide Show
Rehearse Timings Slide Show ribbon > Set Up group > Rehearse Timings
Record Narration Slide Show ribbon > Set Up group > Record Narration
Online Broadcast Online Broadcast is not available in PowerPoint 2007
Action Buttons Insert ribbon > Illustration group > Shapes
Action Settings Insert ribbon > Links group > Action
Animation Schemes Animations ribbon > Animations group > Animate
Custom Animation Animations ribbon >Animations group > Custom Animation
Slide Transition Animations ribbon > Transition To This Slide group > Choose a Transition
Hide Slide Slide Show ribbon > Set Up group > Hide Slide
Custom Shows Slide Show ribbon > Start Slide Show group > Custom Slide Show

Window Menu
Command New Location
New Window View ribbon > Window group > New Window
Arrange All View ribbon > Window group > Arrange All
Cascade View ribbon > Window group > Cascade
Next Pane Customise PowerPoint to add this option to the Quick Access Bar

Note: If the Developer ribbon is not showing, click on the Office button and the PowerPoint Options button.
Check the Show Developer tab in the Ribbon option, then click on OK.

© Hewlett-Packard 2009 Page 23 of 23