M 013839

Manage Asset Budgets
Student Guide
14723GC10
1.0
November, 2000
M013839
Copyright © Oracle Corporation, 2000. All rights reserved.
This documentation contains proprietary information of Oracle Corporation. It is provided under a license
agreement containing restrictions on use and disclosure and is also protected by copyright law. Reverse
engineering of the software is prohibited. If this documentation is delivered to a U.S. Government Agency of the
Department of Defense, then it is delivered with Restricted Rights and the following legend is applicable:
Restricted Rights Legend
Use, duplication or disclosure by the Government is subject to restrictions for commercial computer software
and shall be deemed to be Restricted Rights software under Federal law, as set forth in subparagraph (c)(1)(ii)
of DFARS 252.227-7013, Rights in Technical Data and Computer Software (October 1988).
This material or any portion of it may not be copied in any form or by any means without the express prior
written permission of the Education Products group of Oracle Corporation. Any other copying is a violation of
copyright law and may result in civil and/or criminal penalties.
If this documentation is delivered to a U.S. Government Agency not within the Department of Defense, then it is
delivered with “Restricted Rights,” as defined in FAR 52.227-14, Rights in Data-General, including Alternate III
(June 1987).
The information in this document is subject to change without notice. If you find any problems in the
documentation, please report them in writing to Worldwide Education Services, Oracle Corporation, 500 Oracle
Parkway, Box SB-6, Redwood Shores, CA 94065. Oracle Corporation does not warrant that this document is
error-free.
Oracle and all references to Oracle Products are trademarks or registered trademarks of Oracle Corporation.
All other products or company names are used for identification purposes only, and may be trademarks of their
respective owners.
Author
Janice Lee
Technical Contributors and Reviewers
Steve Paradisis, John Hays
This book was published using:
Oracle Tutor
Table of Contents
Manage Asset Budgets...........................................................................................................1-1

Manage Asset Budgets.........................................................................................................1-2
Objectives ............................................................................................................................1-3
Agenda.................................................................................................................................1-4
Overview of Budgeting........................................................................................................1-5
Budgeting Assets .................................................................................................................1-6
Agenda.................................................................................................................................1-7
Discussing Budget Information ...........................................................................................1-8
Entering Budget Data Major Category Level ......................................................................1-9
Entering Budget Data Full Category Flexfield ....................................................................1-10
Using the Budget Open Interface.........................................................................................1-11
Uploading in the Budget Open Interface .............................................................................1-12
Manually Entering or Updating Budget Information..........................................................1-13
Demonstration......................................................................................................................1-14
Creating Budget Assets........................................................................................................1-15
Agenda.................................................................................................................................1-16
Using Budgeting Reports.....................................................................................................1-17
Comparing Actual and Planned Spending ...........................................................................1-18
Capital Spending Report......................................................................................................1-19
Projecting Depreciation for an Asset ...................................................................................1-20
Projecting Depreciation .......................................................................................................1-21
Review Question..................................................................................................................1-22
Answer to Review Question ................................................................................................1-23
Summary..............................................................................................................................1-24
Manage Asset Budgets Table of Contents

i
Preface
Profile
Before You Begin This Course
Before you begin this course, you should have the following qualifications:
• Basic knowledge of the assets process
Prerequisites
• Overview of the Asset Management Process
How This Course Is Organized
Manage Asset Budgets is an instructor-led course featuring lecture and hands-on

exercises. Online demonstrations and written practice sessions reinforce the
concepts and skills introduced.

iii
Related Publications
Oracle Publications
Title Part Number
Oracle Assets User Guide A81358-01
Oracle Assets Technical Reference Manual A81200-01
Additional Publications
• System release bulletins
• Installation and user’s guides
• read.me files
• Oracle Magazine

iv
Typographic Conventions
Typographic Conventions in Text
Convention Element Example

Bold italic Glossary term (if The algorithm inserts the new key.
there is a glossary)
Caps and Buttons, Click the Executable button.

lowercase check boxes, Select the Can’t Delete Card check box.
triggers, Assign a When-Validate-Item trigger to the
windows ORD block.
Open the Master Schedule window.
Courier new, Code output, Code output: debug.set (‘I”, 300);

case sensitive directory names, Directory: bin (DOS), $FMHOME (UNIX)
(default is filenames, Filename: Locate the init.ora file.
lowercase) passwords, Password: User tiger as your password.
pathnames, Pathname: Open c:\my_docs\projects
URLs, URL: Go to http://www.oracle.com
user input,
User input: Enter 300
usernames
Username: Log on as scott
Initial cap Graphics labels Customer address (but Oracle Payables)

(unless the term is a
proper noun)
Italic Emphasized words Do not save changes to the database.

and phrases, For further information, see Oracle7 Server
titles of books and SQL Language Reference Manual.
courses, Enter user_id@us.oracle.com,
variables where user_id is the name of the user.
Quotation Interface elements Select “Include a reusable module component”
marks with long names and click Finish.
that have only
initial caps; This subject is covered in Unit II, Lesson 3,
lesson and chapter “Working with Objects.”
titles in cross-
references
Uppercase SQL column Use the SELECT command to view

names, commands, information stored in the LAST_NAME
functions, schemas, column of the EMP table.
table names

Arrow Menu paths Select File—> Save.

v
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously:
[Ctrl]+[Alt]+[Del]
Typographic Conventions in Code

Caps and Oracle Forms When-Validate-Item
lowercase triggers
Lowercase Column names, SELECT last_name
table names FROM s_emp;
Passwords DROP USER scott

IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER
(OG_GET_LAYER
(‘prod_pie_layer’))
Lowercase Syntax variables CREATE ROLE role

italic
Uppercase SQL commands and SELECT userid
functions FROM emp;
Typographic Conventions in Navigation Paths
This course uses simplified navigation paths, such as the following example, to
direct you through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice > Entry > Invoice Batches
Summary.
2. (M) From the menu, select Query > Find.
3. (B) Click the Approve button.
Notations :
(N) = Navigator
(M) = Menu
(T) = Tab

vi
(I) = Icon
(H) = Hyperlink
(B) = Button
Typographical Conventions in Help System Paths
This course uses a “navigation path” convention to represent actions you perform
to find pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General
Ledger entry.
2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the
help system window.
Getting Help
Oracle Applications provides you with a complete online help facility.
Whenever you need assistance, simply choose an item from the Help menu to
pinpoint the type of information you want.
To display help for a current window:
1. Choose Window Help from the Help menu, click the Help button on the
toolbar, or hold down the Control key and type 'h'.
A web browser window appears, containing search and navigation frames on

the left, and a frame that displays help documents on the right.
The document frame provides information on the window containing the

cursor. The navigation frame displays the top-level topics for your
responsibility, arranged in a tree control.
2. If the document frame contains a list of topics associated with the window,
click on a topic of interest to display more detailed information.

vii
3. You can navigate to other topics of interest in the help system, or choose
Close from your web browser's File menu to close help.
Searching for Help
You can perform a search to find the Oracle Applications help information you
want. Simply enter your query in the text field located in the top-left frame of the
browser window when viewing help, then click the adjacent Find button.
A list of titles, ranked by relevance and linked to the documents in question, is

returned from your search in the right-hand document frame. Click on whichever
title seems to best answer your needs to display the complete document in this
frame. If the document doesn't fully answer your questions, use your browser's
Back button to return to the list of titles and try another.

viii
Chapter 1

Chapter 1 - Page 1
Manage
Manage Asset
Asset Budgets
Budgets
Oracle
Oracle Assets
Assets Release
Release 11i
11i
Copyright  Oracle Corporation, 2000. All rights reserved.

Chapter 1 - Page 2
Objectives
Objectives
Objectives
After
After completing
completing this
this module,
module, you
you should
should be
be able
able
to
to do
do the
the following:
following:
•• Describe
Describe the
the capital
capital budgeting
budgeting process
process
•• Enter capital budget information
Enter capital budget information
•• Use
Use budgeting
budgeting reports
reports

Chapter 1 - Page 3
Agenda
Agenda
Agenda
•• Overview
Overview ofof the
the capital
capital budgeting
budgeting process
process
•• Entering
Entering capital
capital budget
budget information
information
•• Using
Using budgeting
budgeting reports
reports

Chapter 1 - Page 4
Overview of Budgeting
Overview
Overview of
of Budgeting
Budgeting
Enter budget information Create budget

worksheet
Feeder system
Manual entry
Capital Budget
Report
Depreciation Budget book

Projection Report
(Help) > Oracle Financial Applications > Oracle Assets > Capital
Budgeting

Chapter 1 - Page 5
Budgeting Assets
Budgeting
Budgeting Assets
Assets
•• Enter
Enter budget
budget information
information
–– You
You can
can create
create aa budget
budget depreciation
depreciation book
book for
for
each year. You can also create budget assets.
each year. You can also create budget assets.
–– You
You can
can enter
enter budget
budget information
information manually
manually or
or
upload
upload itit from
from aa feeder
feeder system.
system.
•• Project
Project depreciation
depreciation for for budget
budget assets
assets
–– You
You can
can project
project depreciation
depreciation expense
expense for
for
budget
budget assets in each category to
assets in each category to plan
plan
spending
spending based
based onon expected
expected depreciation
depreciation
expense.
expense.
•• Compare
Compare actual
actual and
and planned
planned spending
spending to
to manage
manage
purchasing.
purchasing.
®

Chapter 1 - Page 6
Agenda
Agenda
Agenda
•• Overview
Overview of
of the
the capital
capital budgeting
budgeting process
process
•• Entering
Entering capital
capital budget
budget information
information
•• Using
Using budgeting
budgeting reports
reports

Chapter 1 - Page 7
Discussing Budget Information
Discussing
Discussing Budget
Budget Information
Information
Two
Two ways
ways to
to enter
enter budget
budget information
information
Full Category Flexfield

Major Category Level
Combination
Reporting
Reporting is
is performed
performed onon the
the major
major category
category and
and
cost
cost center
center level,
level, regardless
regardless of
of the
the detail
detail entered.
entered.

Chapter 1 - Page 8
Entering Budget Data Major Category Level
Entering
Entering Budget
Budget Data
Data
Major
Major Category
Category Level
Level
•• Enter
Enter aa budget
budget amount
amount forfor each
each major
major category.
category.
•• Hold
Hold all
all other
other category
category flexfield
flexfield segments
segments
constant
constant by using a value such as NONE.
by using a value such as NONE.
•• Set
Set up
up aa category
category combination
combination for for the
the associated
associated
corporate
corporate book
book for
for each
each major
major category
category byby using
using
NONE
NONEforfor the
the other
other segments.
segments.
•• Project
Project depreciation,
depreciation, andand report
report on
on the
the major
major
category
category level.
level.

Chapter 1 - Page 9
Entering Budget Data Full Category Flexfield
Entering
Entering Budget
Budget Data
Data
Full
Full Category
Category Flexfield
Flexfield
•• Enter
Enter aa budget
budget amount
amount for
for each
each category,
category, using
using all
all
segments.
segments. TheThe category
category must
must exist
exist in
in the
the
associated
associated corporate
corporate book.
book.
•• Project
Project depreciation with full
depreciation with full category
category detail.
detail.
•• Run
Run the
the Budget-to-Actual
Budget-to-Actual Report
Report toto compare
compare
spending
spending atat the
the major
major category
category level.
level.
•• Run
Run the
the Capital
Capital Spending
Spending Report
Report toto compare
compare
spending
spending before
before aa cutoff
cutoff date
date at
at the
the full
full category
category
detail level.
detail level.

Chapter 1 - Page 10
Using the Budget Open Interface
Using
Using the
the Budget
Budget Open
Open Interface
Interface
Budget on external
system
FA_BUDGET_INTERFACE
Oracle Assets budget
interface
Budget transferred to
Oracle Assets system

Chapter 1 - Page 11
Uploading in the Budget Open Interface
Uploading
Uploading in
in the
the Budget
Budget Open
Open Interface
Interface
Budget maintained Use SQL*Loader to populate

on feeder system the interface table
Load data
production_information_dat
into TABLE FA_PRODUCTION_INTERFACE
FA_BUDGET_INTERFACE
Move budget to
budget worksheet
Move budget to a
budget book
®

Chapter 1 - Page 12
Manually Entering or Updating Budget Information
Manually
Manually Entering
Entering or
or Updating
Updating
Budget
Budget Information
Information
To
To manually
manually add
add budget
budget information
information or
or make
make
changes
changes
to
to existing
existing data:
data:
1.
1. Navigate
Navigate to
to the
the Capital
Capital Budgets
Budgets window.
window.
2.
2. Select
Select the
the budget
budget book,
book, asset
asset category,
category, and
and GL
GL
expense
expense account
account for
for which
which you
you want
want to
to budget.
budget.
3.
3. Enter
Enter or
or update
update the
the budget
budget amounts.
amounts.
4.
4. Save
Save your
your work.
work.
Budgeting

Chapter 1 - Page 13
Demonstration
Demonstration
Demonstration
This
This demonstration
demonstration covers
covers how
how to
to update
update budget
budget
information.
information.
(N)
(N) Budget
Budget >> Enter
Enter

Chapter 1 - Page 14
Creating Budget Assets
Creating
Creating Budget
Budget Assets
Assets
•• Oracle
Oracle Assets
Assets creates
creates aa budget
budget asset
asset for
for each
each
category,
category, expense
expense account,
account, and
and budget
budget amount
amount
that
that is
is entered
entered forfor each
each period
period in
in the
the Capital
Capital
Budgets form.
Budgets form.
•• The
The budget
budget asset
asset isis placed
placed in
in service
service in
in the
the period
period
specified
specified in
in the
the budget.
budget.
•• The
The budget
budget book
book depreciation
depreciation calendar
calendar must
must be
be
the
the same as the associated corporate book and
same as the associated corporate book and
can
can have
have up
up toto twelve
twelve periods.
periods.

Chapter 1 - Page 15
Agenda
Agenda
Agenda
•• Overview
Overview of
of the
the capital
capital budgeting
budgeting process
process
•• Entering
Entering capital
capital budget
budget information
information
•• Using
Using budgeting
budgeting reports
reports

Chapter 1 - Page 16
Using Budgeting Reports
Using
Using Budgeting
Budgeting Reports
Reports
•• Budget
Budget Report:
Report: Reviews
Reviews the
the annual
annual capacity
capacity
budget
budget by
by category
category for
for each
each cost
cost center
center
•• Budget-to-Actual
Budget-to-Actual Report:
Report: Shows
Shows the
the difference
difference
between
between budgeted purchases and actual
budgeted purchases and actual asset
asset
purchases
purchases
•• Capital
Capital Spending
Spending Report:
Report:Compares
Compares thethe additions
additions
cost
cost before
before the
the date
date specified
specified with
with the
the whole
whole fiscal
fiscal
year
year cost
cost
Reports
®
Budgeting > Reports > Budget Reports

Chapter 1 - Page 17
Comparing Actual and Planned Spending
Comparing
Comparing Actual
Actual and
and Planned
Planned Spending
Spending
Budget-to-Actual
Budget-to-Actual Report
Report
•• Determine
Determine how
how much
much ofof the
the budgeted
budgeted amount
amount has
has
been spent in each major category
been spent in each major category
•• View
View purchases
purchases inin asset
asset categories
categories which
which have
have no
no
budget
budget amounts
amounts
•• Use
Use this
this report
report to
to compare
compare atat the
the major
major category
category
and
and cost-center
cost-center level
level

Chapter 1 - Page 18
Capital Spending Report
Capital
Capital Spending
Spending Report
Report
Capital
Capital Spending
Spending Report
Report
•• Compare
Compare thethe cost
cost of
of additions
additions before
before aa specified
specified
date with the cost for the whole fiscal year
date with the cost for the whole fiscal year
•• Determine
Determine whether
whether Mid-Quarter
Mid-Quarter Convention
Convention
applies
applies
•• This
This report
report requires
requires full
full category
category flexfield
flexfield
combinations
combinations to to compart
compart budgeted
budgeted and
and actual
actual
acquisitions
acquisitions

Chapter 1 - Page 19
Projecting Depreciation for an Asset
Projecting
Projecting Depreciation
Depreciation for
for
an
an Asset
Asset
Annual Budget
$40,000
$30,000
$20,000
$10,000
0
Q1 Q2 Q3 Q4
(Help) > Oracle Financial Applications > Oracle Assets >

Depreciation > Projecting Depreciation Expense

Chapter 1 - Page 20
Projecting
Depreciation
•• Project
depreciation to to plan
plan spending
spending based
based on
on
expected
expected depreciation
depreciation expense.
expense.
•• Experiment
Experiment with
with different
different budgets
budgets andand spend
spend
according
according to the one that yields the most
to the one that yields the most
advantageous
advantageous depreciation
depreciation expense.
expense.
•• Project
depreciation andand report
report on
on the
the major
major
category
category or
or full
full category
category flexfield
flexfield combination.
combination.
•• Project
depreciation expense
expense forfor amounts
amounts
budgeted
budgeted using the category default depreciation
using the category default depreciation
rules
rules from
from the
the associated
associated corporate
corporate book.
book.

Chapter 1 - Page 21
Review Question
Review
Review Question
Question
Which
Which ofof the
the following
following statements
statements is is true?
true?
A.
A. New
New capital
capital budgets
budgets can
can be
be uploaded
uploaded when
when
previously-entered
previously-entered budget information exists.
budget information exists.
B.
B. You
You can
can change
change budget
budget amounts
amounts for for your
your existing
existing
budget
budget assets
assets at
at any
any time.
time.
C.
C. Depreciation
Depreciation Projection
Projection is
is not
not available
available inin budget
budget
books.
books.
D.
D. You
You must
must enter
enter budget
budget data
data for
for each
each full
full category
category
flexfield.
flexfield.
E.
E. The
The Budget
Budget Report
Report compares
compares actual
actual purchases
purchases to to
budgeted
budgeted purchases.
purchases.
®

Chapter 1 - Page 22
Answer to Review Question
Answer
Answer to
to Review
Review Question
Question
Which
Which of of the
the following
following statements
statements is is true?
true?
A.
A. New
New capital
capital budgets
budgets can
can be
be uploaded
uploaded when
when
previously-entered budget information
previously-entered budget information exists.exists.
B.
B. You
You can
can change
change budget
budget amounts
amounts for for your
your existing
existing
budget
budget assets
assets at
at any
any time.
time.
C.
C. Depreciation
Depreciation Projection
Projection is
is not
not available
available in
in budget
budget
books.
books.
D.
D. You
You must
must enter
enter budget
budget data
data for
for each
each full
full category
category
flexfield.
flexfield.
E.
E. The
The Budget
Budget Report
Report compares
compares actual
actual purchases
purchases toto
budgeted
budgeted purchases.
purchases.
®

Chapter 1 - Page 23
Summary
Summary
Summary
You
You should
should be
be able
able to
to do
do the
the following:
following:
•• Describe
Describe the
the capital
capital budgeting
budgeting process
process
•• Enter
Enter capital
capital budget
budget information
information
•• Use
Use budgeting
budgeting reports
reports

Chapter 1 - Page 24

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Manage Asset Budgets

Restricted Rights Legend

Technical Contributors and Reviewers

Steve Paradisis, John Hays

This book was published using:

Manage Asset Budgets...........................................................................................................1-1

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets Table of Contents

• Basic knowledge of the assets process

• Overview of the Asset Management Process

How This Course Is Organized

Manage Asset Budgets is an instructor-led course featuring lecture and hands-on

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets Table of Contents

Title Part Number

Oracle Assets User Guide A81358-01

Oracle Assets Technical Reference Manual A81200-01

• System release bulletins

• Installation and user’s guides

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets Table of Contents

Convention Element Example

Caps and Buttons, Click the Executable button.

Courier new, Code output, Code output: debug.set (‘I”, 300);

Initial cap Graphics labels Customer address (but Oracle Payables)

Italic Emphasized words Do not save changes to the database.

Uppercase SQL column Use the SELECT command to view

Convention Element Example

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets Table of Contents

Commas Key sequences Press and release keys one at a time:

Typographic Conventions in Code

Convention Element Example

Passwords DROP USER scott

Lowercase Syntax variables CREATE ROLE role

Typographic Conventions in Navigation Paths

This simplified path translates to the following:

2. (M) From the menu, select Query > Find.

3. (B) Click the Approve button.

Manage Asset Budgets Table of Contents

Typographical Conventions in Help System Paths

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

To display help for a current window:

A web browser window appears, containing search and navigation frames on

The document frame provides information on the window containing the

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets Table of Contents

Searching for Help

A list of titles, ranked by relevance and linked to the documents in question, is

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets Table of Contents

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets

Copyright  Oracle Corporation, 2000. All rights reserved.

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets

Copyright  Oracle Corporation, 2000. All rights reserved.

Copyright © Oracle Corporation, 2000. All rights reserved.

Manage Asset Budgets