M 013481

Creating Assets Using Oracle
Applications Desktop
Integrator (ADI)
Student Guide
14795GC10
1.0
October 2000
M013481
Copyright © Oracle Corporation, 2000. All rights reserved.
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Author
Melanie Heisler
Technical Contributors and Reviewers
Steve Paradisis, Karen Dela Torre, Gladys Leung, John Hays
This book was published using:
Oracle Tutor
Table of Contents
Creating Assets Using Oracle Applications Desktop Integrator (ADI).............................1-1

Creating Assets Using Oracle Applications Desktop Integrator (ADI) ...............................1-2
Objectives ............................................................................................................................1-3
Agenda.................................................................................................................................1-4
Oracle Assets Integration.....................................................................................................1-6
Using ADI to Create Assets.................................................................................................1-7
Using the Assets Toolbar in ADI.........................................................................................1-8
Agenda.................................................................................................................................1-9
Creating an Asset Worksheet...............................................................................................1-10
Demonstration......................................................................................................................1-11
Practice 1 Overview.............................................................................................................1-12
Practice 1 Instructions with Solution ...................................................................................1-13
Entering Data in a Worksheet ..............................................................................................1-14
Entering Flexfield Combinations.........................................................................................1-15
Cross-Validation Rules ........................................................................................................1-16
Marking the Upload Column ...............................................................................................1-17
Demonstration......................................................................................................................1-18
Practice 2 Instructions with Solution - Step 1......................................................................1-20
Agenda.................................................................................................................................1-26
Uploading to Oracle Assets .................................................................................................1-27
Selecting Create Assets Now Option...................................................................................1-28
Creating Assets After Upload Option ..................................................................................1-29
Troubleshooting the Upload Process ...................................................................................1-30
Demonstration......................................................................................................................1-31
Agenda.................................................................................................................................1-36
Creating a Template.............................................................................................................1-37
Including Required Fields....................................................................................................1-38
Using Dependent Fields.......................................................................................................1-39
Demonstration......................................................................................................................1-41
Agenda.................................................................................................................................1-46
Importing Data into a Worksheet.........................................................................................1-47
Selecting Import Assets Text File Parameters .....................................................................1-48
Creating a Mapping Template .............................................................................................1-49
Demonstration......................................................................................................................1-50
Summary..............................................................................................................................1-54
Creating Assets Using Oracle Applications Desktop Integrator (ADI) Table of Contents
i
Preface
Profile
Before You Begin This Course
Before you begin this course, you should have the following qualifications:
• Basic knowledge of the assets process
Prerequisites
• Overview of the Asset Management Process
How This Course Is Organized
Creating Asset Using Oracle Applications Desktop Integrator (ADI) is an

instructor-led course featuring lecture and hands-on exercises. Online
demonstrations and written practice sessions reinforce the concepts and skills
introduced.
iii
Related Publications
Oracle Publications
Title Part Number
Oracle Assets User Guide A81358-01
Oracle Assets Technical Reference Manual A81200-01
Applications Desktop Integrator User Guide A85329-01
Applications Desktop Integrator Installation Guide A85328-01
Applications Desktop Integrator Tutorial A85327-01
Additional Publications
• System release bulletins
• Installation and user’s guides
• read.me files
• Oracle Magazine
iv
Typographic Conventions
Typographic Conventions in Text
Convention Element Example

Bold italic Glossary term (if The algorithm inserts the new key.
there is a glossary)
Caps and Buttons, Click the Executable button.

lowercase check boxes, Select the Can’t Delete Card check box.
triggers, Assign a When-Validate-Item trigger to the
windows ORD block.
Open the Master Schedule window.
Courier new, Code output, Code output: debug.set (‘I”, 300);

case sensitive directory names, Directory: bin (DOS), $FMHOME (UNIX)
(default is filenames, Filename: Locate the init.ora file.
lowercase) passwords, Password: User tiger as your password.
pathnames, Pathname: Open c:\my_docs\projects
URLs, URL: Go to http://www.oracle.com
user input,
User input: Enter 300
usernames
Username: Log on as scott
Initial cap Graphics labels Customer address (but Oracle Payables)

(unless the term is a
proper noun)
Italic Emphasized words Do not save changes to the database.

and phrases, For further information, see Oracle7 Server
titles of books and SQL Language Reference Manual.
courses, Enter user_id@us.oracle.com,
variables where user_id is the name of the user.
Quotation Interface elements Select “Include a reusable module component”
marks with long names and click Finish.
that have only
initial caps; This subject is covered in Unit II, Lesson 3,
lesson and chapter “Working with Objects.”
titles in cross-
references
Uppercase SQL column Use the SELECT command to view

names, commands, information stored in the LAST_NAME
functions, schemas, column of the EMP table.
table names

Arrow Menu paths Select File—> Save.
v
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously:
[Ctrl]+[Alt]+[Del]
Typographic Conventions in Code

Caps and Oracle Forms When-Validate-Item
lowercase triggers
Lowercase Column names, SELECT last_name
table names FROM s_emp;
Passwords DROP USER scott

IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER
(OG_GET_LAYER
(‘prod_pie_layer’))
Lowercase Syntax variables CREATE ROLE role

italic
Uppercase SQL commands and SELECT userid
functions FROM emp;
Typographic Conventions in Navigation Paths
This course uses simplified navigation paths, such as the following example, to
direct you through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice > Entry > Invoice Batches
Summary.
2. (M) From the menu, select Query > Find.
3. (B) Click the Approve button.
Notations :
(N) = Navigator
(M) = Menu
(T) = Tab
vi
(I) = Icon
(H) = Hyperlink
(B) = Button
Typographical Conventions in Help System Paths
This course uses a “navigation path” convention to represent actions you perform
to find pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General
Ledger entry.
2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the
help system window.
Getting Help
Oracle Applications provides you with a complete online help facility.
Whenever you need assistance, simply choose an item from the Help menu to
pinpoint the type of information you want.
To display help for a current window:
1. Choose Window Help from the Help menu, click the Help button on the
toolbar, or hold down the Control key and type 'h'.
A web browser window appears, containing search and navigation frames on

the left, and a frame that displays help documents on the right.
The document frame provides information on the window containing the

cursor. The navigation frame displays the top-level topics for your
responsibility, arranged in a tree control.
2. If the document frame contains a list of topics associated with the window,
click on a topic of interest to display more detailed information.
vii
3. You can navigate to other topics of interest in the help system, or choose
Close from your web browser's File menu to close help.
Searching for Help
You can perform a search to find the Oracle Applications help information you
want. Simply enter your query in the text field located in the top-left frame of the
browser window when viewing help, then click the adjacent Find button.
A list of titles, ranked by relevance and linked to the documents in question, is

returned from your search in the right-hand document frame. Click on whichever
title seems to best answer your needs to display the complete document in this
frame. If the document doesn't fully answer your questions, use your browser's
Back button to return to the list of titles and try another.
viii
Creating Assets Using Oracle
Integrator (ADI)
Chapter 1
Creating Assets Using Oracle Applications Desktop Integrator (ADI)

Chapter 1 - Page 1
Creating Assets Using Oracle Applications Desktop
Integrator (ADI)
Creating
Creating Assets
Assets Using
Using Oracle
Oracle
Applications
Desktop Integrator
Integrator (ADI)
(ADI)
Copyright  Oracle Corporation, 2000. All rights reserved.

Chapter 1 - Page 2
Objectives
Objectives
Objectives
After
After completing
completing this
this course,
course, you
you should
should be
be able
able to
to
do
do the
the following:
following:
•• Describe
Describe how
how Create
Create Assets
Assets integrates
integrates with
with Oracle
Oracle
Assets
Assets
•• Create
Create and
and customize
customize asset
asset worksheets
worksheets
•• Upload
Upload and
and create
create assets
assets in
in Oracle
Oracle Assets
Assets
•• Create
Create an
an asset
asset worksheet
worksheet template
template
•• Import
Import text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 3
Agenda
Agenda
Agenda
•• Integrating
Integrating ADI
ADI with
with Oracle
Oracle Assets
Assets
•• Creating
Creating asset
asset worksheets
worksheets
•• Uploading
Uploading and
and creating
creating assets
assets in
in Oracle
Oracle Assets
Assets
•• Creating
Creating an
an assets
assets worksheet
worksheet template
template
•• Importing
Importing text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 4
Agenda
Agenda
Agenda
•• Integrating
Integrating ADI
ADI with
with Oracle
Oracle Assets
Assets
•• Creating
Creating asset
asset worksheets
worksheets
•• Uploading
Uploading and
and creating
creating assets
assets in
in Oracle
Oracle Assets
Assets
•• Creating
Creating an
an assets
assets worksheet
worksheet template
template
•• Importing
Importing text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 5
Oracle Assets Integration
Oracle Assets Integration
Upload
Upload Post
Post
Enter assets FA_MASS_ADDITIONS Oracle Assets

in ADI table
Asset created in
Oracle Assets

Chapter 1 - Page 6
Using ADI to Create Assets
Using
Using ADI
ADI to
to Create
Create Assets
Assets
•• Define
Define and
and generate
generate personalized
personalized spreadsheet-
spreadsheet-
based
based asset
asset creation
creation worksheets.
worksheets.
•• Use
Use Cut,
Cut, Copy,
Copy, and
and Paste
Paste functionality
functionality to
to enter
enter
assets quickly.
assets quickly.
•• Use
Use List
List of
of Values
Values for
for easy
easy access
access to
to valid
valid field
field
information
information
•• Import
Import legacy
legacy asset
asset data
data into
into ADI
ADI worksheets
worksheets
without
without writing
writing custom
custom SQL
SQL scripts
scripts
•• Define,
Define, modify,
modify, and
and reuse
reuse worksheet
worksheet templates
templates
•• Validate
Validate accounts
accounts and
and reference
reference fields
fields at
at time
time of
of
data
data entry
entry
®

Chapter 1 - Page 7
Using the Assets Toolbar in ADI
Using
Using the
the Assets
Assets Toolbar
Toolbar in
in ADI
ADI
Create
Create Assets
Assets
Record
Record Physical
Physical Inventory
Inventory
Import
Import Text
Text File
File
List
List of
of Values
Values
Upload
Upload to
to Interface
Interface
Submit
Submit Process
Process
®
(Help) > Oracle Financial Applications > Applications Desktop

Integrator > Getting Starting with ADI > ADI Toolbar

Chapter 1 - Page 8
Agenda
Agenda
Agenda
•• Integrating
Integrating ADI
ADI with
with Oracle
Oracle Assets
Assets
•• Creating
Creating asset
asset worksheets
worksheets
•• Uploading
Uploading and
and creating
creating assets
assets in
in Oracle
Oracle Assets
Assets
•• Creating
Creating an
an assets
assets worksheet
worksheet template
template
•• Importing
Importing text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 9
Creating an Asset Worksheet
Creating
Creating an
an Asset
Asset Worksheet
Worksheet
1.
1. Open
Open the
the Create
Create Assets
Assets window.
window.
2.
2. Specify
Specify parameters:
parameters:
–– Corporate
Corporate depreciation
depreciation book
book
–– Select
Select layout
layout
–– Choose
Choose workbook
workbook
3.
3. Click
Click OK
OK and
and ADI
ADI builds
builds your
your asset
asset worksheet.
worksheet.
(Help) Oracle Financial Applications > Applications Desktop

Integrator > Create Assets > Creating Asset Worksheets

Chapter 1 - Page 10
Demonstration
Demonstration
Demonstration
This
This demonstration
demonstration covers
covers how
how to
to create
create an
an asset
asset
worksheet.
worksheet.
(N)
(N) Assets
Assets >> Create
Create Assets
Assets

Chapter 1 - Page 11
Practice 1 Overview
Practice
Practice 11 Overview
Overview
In
In this
this practice,
practice, you
you will
will create
create an
an asset
asset worksheet.
worksheet.

Chapter 1 - Page 12
Practice 1 Instructions with Solution
Practice
Practice 11 Instructions
Instructions
with
with Solution
Solution
Create
Create an
an asset
asset worksheet
worksheet using
using the
the following
following
parameters:
parameters:
•• Select
Select OPS
OPSCORP
CORP depreciation
depreciation book
book
•• Select
Select the
the default
default layout
layout template
template
•• Create
Create worksheet
worksheet inin aa new
new workbook
workbook
Practice 1 Solution
1 Click the Create Assets icon on your toolbar.
(N) Assets > Create Assets
2 The Create Assets window appears. Select the OPS CORP from the Select
Corporate Depreciation Book drop-down list.
3 Select [Default] from the Select Layout drop-down list.
4 Select the New Workbook option in the Create Worksheet in region.
5 Click the OK button. ADI builds your asset worksheet.
6 Save your work.

Chapter 1 - Page 13
Entering Data in a Worksheet
Entering
Entering Data
Data in
in aa Worksheet
Worksheet
You
You can
can enter
enter asset
asset information
information by:
by:
•• Entering
Entering information
information directly
directly
•• Using
Using the
the List
List of
of Values
Values
•• Using
Using Excel
Excel functionalities
functionalities
–– Cut,
Cut, copy,
copy, and
and paste
paste
–– Link
Link to
to another
another worksheet
worksheet
–– Save
Save your worksheet as
your worksheet as aa file
file
(Help) Oracle Financial Applications > Applications Desktop

Integrator > Create Assets > Entering Data in Your Asset Worksheet

Chapter 1 - Page 14
Entering Flexfield Combinations
Entering
Entering Flexfield
Flexfield Combinations
Combinations
You
You can
can enter
enter flexfield
flexfield combinations:
combinations:
•• Directly
Directly
•• By
By using
using the
the list
list of
of values
values
•• By
By using
using account
account aliases
aliases

Chapter 1 - Page 15
Cross-Validation Rules
Cross-Validation
Cross-Validation Rules
Rules
Enter Data: Validation

Directly On upload
Using list of values On data entry
Using Aliases None
Set Flexfields:Validate On upload
On Server option to Yes

Chapter 1 - Page 16
Marking the Upload Column
Marking
Marking the
the Upload
Upload Column
Column
•• The
The Upload
Upload column
column is is used
used to
to mark
mark rows
rows for
for
upload.
upload.
•• The
The column
column isis populated
populated automatically
automatically when
when you:
you:
–– Enter
Enter asset
asset information
directly
–– Use
Use the
the List
List of
of Values
Values
•• IfIf you
you copy
copy and
and paste
paste asset
asset information,
information, mark
mark the
the
column
column manually
manually by
by typing
typing any
any character
character in
in the
the
Upload
Upload column
column for
for the
the corresponding
corresponding asset
asset row.
row.

Chapter 1 - Page 17
Demonstration
Demonstration
Demonstration
This
This demonstration
covers how
how to
to enter
enter asset
asset
information
information into
into aa worksheet.
worksheet.
(N)
(N) Assets
Assets >> Create
Create Assets
Assets

Chapter 1 - Page 18
Practice 2 Overview
Practice
Overview
In
In this
this practice,
practice, you
you will
will enter
enter asset
asset information
information by
by
using
using aa variety
variety ofof methods.
methods. This
This practice
practice has
has four
four
parts
parts and
and covers
covers thethe following
following topics:
topics:
•• Entering asset information
Entering asset information
•• Using
Using the
the list
list of
of values
values
•• Using
Using Microsoft
Microsoft Excel
Excel functionalities
functionalities
–– Cut,
Cut, copy,
copy, and
and paste
paste
–– Linking
Linking to another worksheet
to another worksheet

Chapter 1 - Page 19
Practice 2 Instructions with Solution - Step 1
Practice
Instructions
with
with Solution
Solution -- Step
Step 11
You
You need
need toto add
add several
several assets
assets to
to Oracle
Oracle Assets.
Assets. For
For
the
the first
first asset,
asset, you
you can
can enter
enter the
the information
directly
into
into the
the asset
asset worksheet
worksheet you
you created
created in
in Practice
Practice 1.
1.
Step 1 Enter Asset Information Directly
Leave the fields in the header region as is. Enter the following asset
information, replacing XX with your initials. Make sure to use capital letters
where appropriate. Any column with the word List is case sensitive.
Asset Number: XX123
• Country: USA
• State: NY
• City: NEW YORK
• Building: OFFICE1
• Major Category: BUILDING
• Minor Category: OFFICE
• Units: 1
• Cost: 10000000
• Description: Office building
• Expense Account: 01-110-7320-0000-000
• Clearing Account: 01-000-1570-0000-000
Note: Make sure you enter each segment of the Expense and Clearing
accounts segments in the appropriate column.
• Date Placed in Service: Use date specified by instructor in MM/DD/YY
format.

Chapter 1 - Page 20
Practice 2 Solutions
Step 1 Enter Asset Information Directly
1 Use the worksheet you created in Practice 1, do not change the Accounting
Date, Asset Type, Depreciate, and In Physical Inventory fields.
2 Enter the following information:
• Asset Number: XX123
• Country: USA
• State: NY
• City: NEW YORK
• Building: OFFICE1
• Major Category: BUILDING
• Minor Category: OFFICE
• Units: 1
• Cost: 10000000
• Description: Office building
• Expense Account: 01-110-7320-0000-000
• Clearing Account: 01-000-1570-0000-000
Note: Make sure you enter each segment of the Expense and Clearing
accounts segments in the appropriate column.
• Date Placed in Service: Use date specified by instructor in MM/DD/YY
format.
3 Save your work.

Chapter 1 - Page 21
Practice
Instructions
with
with Solution
Solution -- Step
Step 22
For
For the
the next
next few
few assets,
assets, you
you need
need toto validate
validate some
some ofof
the
the information
information ,, so
so you
you decide
decide to
to use
use the
the list
list of
of
values
values toto enter
enter the
the Location,
Location, Category,
Category, and
and
Accounting
Accounting fields. You are not sure
fields. You are not sure which
which city
city to
to use
use
for
for these assets, but know that there is only one valid
these assets, but know that there is only one valid
selection.
selection.
Step 2 Enter Asset Information by Using the List of Values
Enter the following assets, using the information below. Use the list of values to
enter the location, category and accounting information
Asset Number: XX124 XX125 XX126
Country: USA USA USA
State: CA CA CA
City: ? ? ?
Building: NONE NONE NONE
Major Category: VEHICLE VEHICLE VEHICLE
Minor Category: OWNED-STANDARD for all
Units: 1 1 1
Cost: 20000 18500 19000
Description: BMW TRUCK VAN
Expense Account: 01-110-7350-0000-000
Clearing Account: Copy account used for XX123
Date Placed In Service: Use date specified by instructor
Step 2 Enter Asset Information by Using the List of Values

Chapter 1 - Page 22
1 Enter three assets using the information below. In the columns marked (List)
follow the directions in Steps 3 - 6.
Asset Number: XX124 XX125 XX126
Country: USA USA USA
State: CA CA CA
City: SAN FRANCISCO for all
Building: NONE NONE NONE
Major Category: VEHICLE VEHICLE VEHICLE
Minor Category: OWNED-STANDARD for all
Units: 1 1 1
Cost: 20000 18500 19000
Description: BMW TRUCK VAN
Expense Account: 01-110-7350-0000-000
Clearing Account: Copy account used for XX123
Date Placed In Service: Use date specified by instructor
2 Place your cursor in the Asset Number field and type the asset numbers
directly, replacing XX with your initials.
3 Place your cursor in the Location field. Click on the List of Values icon in
your toolbar.
4 In the Select Location Flexfield Values window, select the value USA for for
the Country segment.
5 Repeat this step for the following fields:
Segment Value
State CA
City SAN FRANCISCO
Building NONE
6 Enter remaining data and save your work.

Chapter 1 - Page 23
Practice
Instructions
with
with Solution
Solution -- Step
Step 33
The
The next
next assets
assets you
you have
have toto enter
enter are
are similar
similar to
to the
the
assets
assets you
you entered
entered inin Step
Step 2.2. You
You decide
decide to
to use
use the
the
copy and paste functionality in Excel to enter
copy and paste functionality in Excel to enter the the
asset
asset information.
information.
•• Copy
Copy thethe three
three rows
rows from
from Step
Step 22 and
and paste
paste them
them
into
into the
the worksheet.
worksheet.
•• Change
Change the the asset
asset numbers
numbers to to XX127,
XX127, XX128,
XX128, and
and
XX129.
XX129.
•• Delete
Delete the
the amounts
amounts in in the
the Units,
Units, Cost
Cost and
and
Descriptions fields.
Descriptions fields.
•• Then
Then complete
complete StepStep 44 of
of this
this practice.
practice.
Step 3 Enter Asset Information by Using Excel Functionality
1 Using your mouse, highlight the three rows you created in Step 2, starting
from the Asset Number field and ending with the Date Place In Service field.
2 Click the Copy icon on the Excel toolbar or select Edit > Copy from the
Excel menu and copy the highlighted rows.
3 Place your cursor beneath the last highlighted row in the Asset Number field
and paste these rows by clicking the Paste icon or selecting Edit > Paste from
the Excel menu.
4 Change the Asset Numbers to XX127, XX 128, and XX129, replacing XX
with your initials.
5 Save your work and proceed to Step 4.

Chapter 1 - Page 24
Practice
Instructions
with
with Solution
Solution -- Step
Step 44
One
One of
of your
your colleagues
colleagues has has given
given you
you aa spreadsheet
spreadsheet
with
with the
the unit,
unit, cost,
cost, and
and description
description information
information forfor thethe
assets you just copied. In this step you will
assets you just copied. In this step you will recreate recreate
the
the spreadsheet
spreadsheet by by inserting
inserting aa worksheet
worksheet in in your
your
workbook
workbook and entering the data below. Then link
and entering the data below. Then link itit to
to
the
the appropriate
appropriate cells
cells in
in your
your first
first worksheet.
worksheet.
Units Cost Description

1 25000 LEXUS
1 22000 RANGER
1 24000 BLAZER
Step 4 Enter Asset Information by Linking
1 Insert a worksheet by selecting Insert > Worksheet from the Excel menu. You
will see a new tab at the bottom of your screen, “Sheet 3”.
2 Enter the following data into the spreadsheet:
Units Cost Description
1 25000 LEXUS
1 22000 RANGER
1 24000 BLAZER
3 Select the Assets 1 worksheet tab and place your cursor on the cell for the
units for asset XX127.
4 Enter = in the cell.
5 Using your mouse, select the Sheet 3 worksheet tab.
6 Place your cursor in the corresponding field and press the [Enter] key.
7 Repeat steps 3-6 to link the other fields to your asset worksheet.
8 Save your work.

Chapter 1 - Page 25
Agenda
Agenda
Agenda
•• Integrating
Integrating ADI
ADI with
with Oracle
Oracle Assets
Assets
•• Creating
Creating asset
asset worksheets
worksheets
•• Uploading
Uploading and
and creating
creating assets
assets in
in Oracle
Oracle Assets
Assets
•• Creating
Creating an
an assets
assets worksheet
worksheet template
template
•• Importing
Importing text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 26
Uploading to Oracle Assets
Uploading
Uploading to
to Oracle
Oracle Assets
Assets
Manual
or
Automatic
Select rows Select Create

Submit
to upload Asset Options

Integrator > Create Assets > Uploading Asset Data into Oracle
Assets

Chapter 1 - Page 27
Selecting Create Assets Now Option
Selecting
Selecting Create
Create Assets
Assets Now
Now Option
Option
IfIf you
you select
select the
the Create
Create Assets
Assets Now
Now (Post)
(Post) option,
option,
ADI
ADI automatically:
automatically:
•• Submits
Submits your
your Create
Create Assets
Assets request
request
•• Submits
Submits aa concurrent
concurrent request
request to
to monitor
monitor your
your
Create
Create Assets
Assets request
request
•• Displays
Displays aa window
window that
that shows:
shows:
–– Number
Number ofof errors
errors in
in the
the upload
upload toto the
the interface
interface
table
table
–– Post
Post Mass
Mass Additions
Additions request
request IDID
–– A
A message
message indicating
indicating that
that aa concurrent
concurrent
request
request has
has been
been submitted
submitted for for the
the Post
Post Mass
Mass
Additions
Additions request
request IDID ®

Assets > Asset Upload Options

Chapter 1 - Page 28
Creating Assets After Upload Option
Creating
Creating Assets
Assets After
After Upload
Upload Option
Option
•• IfIf you
you do
do not
not want
want to
to create
create assets
assets during
during upload,
upload,
do
do notnot select
select thethe Create
Create Assets
Assets Now
Now (Post)
(Post) check
check
box.
box.
•• Select
Select status
status forfor assets:
assets: NEW,
NEW, ON
ON HOLD,
HOLD, or
or POST
POST
•• Submit the Post Mass Additions program
Submit the Post Mass Additions program in Oracle in Oracle
Assets
Assets at at aa later
later time.
time.

Assets > Asset Upload Options

Chapter 1 - Page 29
Troubleshooting the Upload Process
Troubleshooting
Troubleshooting the
the Upload
Upload Process
Process
•• The
The Upload
Upload process:
process:
–– Validates
Validates field
field type
type and
and length
length
–– Validates
Validates flexfields
flexfields
–– Performs
Performs cross-validation
cross-validation
–– Checks
Checks segment
segment security
security
•• IfIf asset
asset status
status is
is POST,
POST, ADI
ADI ensures
ensures all
all required
required
fields are entered
fields are entered
•• For
For NEW
NEW andand ON
ON HOLD
HOLD status,
status, null
null entries
entries in
in the
the
required
required data
data fields
fields are
are accepted
accepted
•• ADI
ADI interprets
interprets three
three adjoining
adjoining blank
blank rows
rows asas the
the
end
end ofof journal
journal entry.
entry. Any
Any blank
blank lines
lines that
that appear
appear
after
after three
three blank
blank rows
rows are
are ignored.
ignored.
®

Chapter 1 - Page 30
Demonstration
Demonstration
Demonstration
This
This demonstration
covers how
how to
to upload
upload assets
assets to
to
in
in Oracle
Oracle Assets.
Assets.
(N)
(N) Assets
Assets >> Upload
Upload to
to Interface
Interface

Chapter 1 - Page 31
Demonstration
Demonstration
Demonstration
This
This demonstration
covers how
how to
to verify
verify asset
asset upload
upload
in
in Oracle
Oracle Assets.
Assets.
(N)
(N) Oracle
Oracle Assets
Assets >>Inquiry
Inquiry >> Financial
Financial Information
Information

Chapter 1 - Page 32
Practice 3 Overview
Practice
Overview
In
In this
this practice,
practice, you
you will
will upload
upload an
an asset
asset worksheet
worksheet
and
and verify
verify the
the assets
assets added
added successfully
successfully in
in Oracle
Oracle
Assets.
Assets.

Chapter 1 - Page 33
Practice
Instructions
with
with Solution
Solution -- Step
Step 11
Using
Using your
your asset
asset worksheet
worksheet from
from Practice
Practice 2,
2, upload
upload
the
the assets
assets you
you created
created in
in ADI
ADI to
to Oracle
Oracle Assets.
Assets.
1.
1. Make
Make sure
sure all
all rows
rows have
have been
been flagged
flagged for
for upload.
upload.
2.
2. Upload
Upload the
the worksheet
worksheet to
to Oracle
Oracle Assets
Assets and
and
choose
choose to
to create
create assets
assets now.
now.
Practice 3 Solution
Step 1 Upload Your Worksheet to Oracle Assets
1 Make sure all rows have been flagged for upload by verifying a flag in the
Upload column. If there is no flag, you can type any character on your
keyboard in that column.
2 Click the Upload to Interface icon in your toolbar.
3 The Upload Assets to Interface window appears.
• Choose to upload the Flagged Rows option.
• Select the Create Assets Now option and make sure the Asset Status is
Post
• Click the green check mark (OK button).
4 You should receive a message indicating that seven rows were successfully
uploaded.
5 If you receive an error message, look at the Messages column in your
spreadsheet. The reason for the unsuccessful upload will be displayed here.
Correct any errors and upload again.

Chapter 1 - Page 34
Practice
Instructions
with
with Solution
Solution -- Step
Step 22
Verify
Verify that
that the
the assets
assets uploaded
uploaded successfully
successfully to
to Oracle
Oracle
Assets:
Assets:
1.
1. Log
Log in
in to
to Oracle
Oracle Assets
Assets
2.
2. Navigate
Navigate to
to the
the Financial
Financial Information
Information window
window and
and
query
query your
your assets.
assets.
3.
3. Verify
Verify that
that the
the correct
correct GL
GL account
account was
was used.
used. Verify
Verify
depreciation
depreciation information.
information.
Practice 3 Solution
Step 2 Query Your Assets
1 Log in to Oracle Applications and select the Assets, Vision Operations (USA)
responsibility.
2 Navigate to the Financial Information window.
(N) Inquiry > Financial Information
3 Query your assets by selecting Query by Example > Enter or press the [F11]
key.
• Place your cursor in the Asset Number field
• Enter XX%, replacing XX with your initials
• Run your query by selecting Query > Run from the menu or press[F12]
4 With your cursor on the first line, click the Assignments button to verify the
correct GL account. The GL account should be 01-110-7320-0000-000.
5 Click the Books button to verify depreciation information.
6 From the View Financial Information window, select the Transactions button.
7 Click the Details button to view the details of the transaction.
8 From the View Financial Information window, click Cost History to view
cost history information.
9 To verify your other assets, select a different line in the Asset window and
repeating steps 4 through 8.

Chapter 1 - Page 35
Agenda
Agenda
Agenda
•• Integrating
Integrating ADI
ADI with
with Oracle
Oracle Assets
Assets
•• Creating
Creating asset
asset worksheets
worksheets
•• Uploading
Uploading and
and creating
creating assets
assets in
in Oracle
Oracle Assets
Assets
•• Creating
Creating an
an assets
assets worksheet
worksheet template
template
•• Importing
Importing text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 36
Creating a Template
Creating
Creating aa Template
Template
1.
1. From
From the
the Create
Create Assets
Assets window,
window, click
click the
the Actions
Actions
button.
button.
2.
2. Choose
Choose the
the New
New Option
Option from
from the
the poplist.
poplist.
3.
3. Enter
Enter aa name
name for
for the
the new
new layout
layout template.
template.
4.
4. In
In Edit
Edit Layout
Layout window,
window, use
use the
the drag
drag and
and drop
drop
functions
functions and
and the
the directional
directional buttons
buttons to
to arrange
arrange
the
the fields
fields in
in your
your layout
layout template.
template.
5.
5. Save
Save your
your work.
work.

Integrator > Create Assets > Asset Worksheet Parameters > Select
Layout

Chapter 1 - Page 37
Including Required Fields
Including
Including Required
Required Fields
Fields
•• When
When building
building your
your layout
layout template,
template, you you must
must
include
include all
all required
required fields.
fields. These
These fields
fields are
are
marked
marked with
with red
red asterisk
asterisk (( ** ).).
•• You
You must
must also
also Include
Include at
at least
least one one ofof the
the
conditionally
conditionally required fields. These fields
required fields. These fields are
are
marked
marked with
with aa green
green asterisk
asterisk (( ** )) and
and at at least
least one
one
of
of these
these fields
fields must
must bebe included
included for for the
the Mass
Mass
Additions
Additions Post
Post program
program toto create
create your
your assets.
assets.
–– Asset
Asset Number
Number
–– Tag
Tag Number
Number
–– Asset
Asset Key
Key

Chapter 1 - Page 38
Using Dependent Fields
Using
Using Dependent
Dependent Fields
Fields
The
The placement
placement of
of the
the Date
Date Placed
Placed In
In Service
Service field
field
depends
depends on the location of the Category field:
on the location of the Category field:
If Category is: DPIS must be:
Header Header or Lines
Lines Lines
Salvage
Salvage Value,
Value, Depreciation
Depreciation Reserve,
Reserve, and
and YTD
YTD
Depreciation
Depreciation fields depend on Asset Cost field:
fields depend on Asset Cost field:
If Asset Cost is: Salvage Value, Deprn Resv
YTD Deprn must be:
Lines Lines

Chapter 1 - Page 39
Using Dependent Fields
Using
Using Dependent
Dependent Fields
Fields
The
The Original
Original Depreciation
Depreciation Start
Start Date
Date field
field depends
depends on
on
the Conversion Date field:
the Conversion Date field:
If Conversion Original Deprn Start

Date is: Date must be:
Lines Lines

Chapter 1 - Page 40
Demonstration
Demonstration
Demonstration
This
This demonstration
covers how
how to
to create
create an
an asset
asset
template.
template.
(N)
(N) Assets
Assets >> Create
Create Assets
Assets (B)
(B) Actions
Actions >> New
New

Chapter 1 - Page 41
Practice 4 Overview
Practice
Overview
In
In this
this practice,
practice, you
you will
will create
create aa new
new asset
asset worksheet
worksheet
template,
template, enter
enter assets,
assets, and
and upload
upload toto the
the Mass
Mass
Additions
Additions table.
table.

Chapter 1 - Page 42
Practice
Instructions
with
with Solution
Solution
You
You realize
realize that
that you
you are
are not
not satisfied
satisfied with
with the
the layout
layout
of
of the
the spreadsheet
spreadsheet when
when using
using the
the default
default template.
template.
You
You decide
decide toto create
create your
your own
own template
template and
and use
use itit to
to
enter new assets.
enter new assets.
Step 1: Name your template
Name your new template XX assets template, replacing XX with your initials.
Make the template available to share with other people in your organization.
Step 2: Create Your Template
Select the following fields for your template:
• Header: Accounting Date, Asset Type
• Lines: Asset Number, Tag Number, Description, Units, Cost , Category,
Employee Number, Location, Expense Account, Clearing Account, Date
Placed In Service
• Click the OK button. If you have a problem, go to Step 3.
Step 3: Edit Your Template
ADI is not responding when you click OK. You realize you have left out some
of the required fields. Add the remainder of the fields to the Header region of
your template. Click OK when you are done.
Step 4: Enter Asset Information
Using your new template, enter the following asset information. Leave the
Asset Number column blank. Oracle Assets will number the assets during the
Post Mass Additions process. Replace XX with your initials.
Tag Number: XXPC1 XXPD2 XXPC3
Description: LAPTOP LAPTOP LAPTOP

Chapter 1 - Page 43
Units: 1 1 1
Cost: 2000 2000 2000
Major Category: COMPUTER COMPUTER COMPUTER
Minor Category: PC PC PC
Employee No: 43 25 61
Location: Account Alias = New York for all
Expense Account: 01-410-7360-0000-000 for all
Clearing Account: 01-000-1570-0000-000 for all
Date Placed In Service: Use date specified by your instructor
Step 5: Upload to the Interface Table
Upload your assets only to the interface table. Select POST as the status.
Step 1: Name Your Template
1 Click the Create Assets icon.
2 In the Create Assets window, click the Actions button (pencil icon). Select
New.
3 In the New Layout window, enter XX assets template, replacing XX with
your initials.
4 Click OK. The Edit Layout window opens.
Step 2: Create Your Template
1 Place your cursor in the Accounting Date field. Click and drag it to the
Header region.
2 Repeat step 1 for the Asset Type field.
3 Scroll through the Available Fields list and find Asset Number.
4 Place your cursor in the Asset Number field. Click and drag it to the Lines
region.
5 Repeat step 4 for the following fields: Tag Number, Description, Units, Cost,
Category, Employee Number, Location, Expense Account, Clearing Account,
Date Placed In Service.
6 Make this template available to share with other people in your organization
by selecting the Public check box.
7 Click the OK button. ADI will not respond since you have not entered all the
required fields into your template. Go to next step.
Step 3: Edit Your Template
1 Add the remaining required fields, Depreciate and In Physical Inventory, to
the Header region of your template by dragging and dropping.
2 Click OK. Leave the Create Assets window open.
Step 4: Enter Asset Information
1 From the Create Assets window:

Chapter 1 - Page 44
• Select the OPS CORP depreciation book
• Select the template you just created
• Select the Current Workbook option.
2 Click OK. ADI creates a new worksheet for you in the same workbook.
3 Enter the following information, replacing XX with your initials. Leave the
Asset Number field blank.
Tag Number: XXPC1 XXPC2 XXPC3
Description: LAPTOP LAPTOP LAPTOP
Units: 1 1 1
Cost: 2000 2000 2000
Major Category: COMPUTER COMPUTER COMPUTER
Minor Category: PC PC PC
Employee No: 43 25 61
Location: Account Alias = New York for all
Expense Account: 01-410-7360-0000-000 for all
Clearing Account: 01-000-1570-0000-000 for all
Date Placed In Service: Use date specified by your instructor
4 For Location, place your cursor in the Location field. Using the list of values,
select the Account Alias list and select New York.
5 Save your work.
Step 5: Upload to the Interface Table
1 When you have completed entering you asset information, click the Upload
to Interface icon on your toolbar.
2 Choose to upload flagged rows.
3 In the Create Assets region, clear the Create Assets Now check box and select
Post from the Asset Status drop-down list.
4 Click OK (green check mark).

Chapter 1 - Page 45
Agenda
Agenda
Agenda
• Integrating ADI with Oracle Assets

• Creating asset worksheets
• Uploading and creating assets in Oracle Assets
• Creating an assets worksheet template
• Importing text files into asset worksheets

Chapter 1 - Page 46
Importing Data into a Worksheet
Importing
Importing Data
Data into
into aa Worksheet
Worksheet
Open Asset Click Import Enter Click OK

Worksheet Text File Icon Parameters to Import

Integrator > Import Text Files > Import File Parameters > Mapping
Templates

Chapter 1 - Page 47
Selecting Import Assets Text File Parameters
Selecting
Selecting Import
Import Assets
Assets Text
Text File
File
Parameters
Parameters
Before
Before importing
importing aa text
text file
file you
you must
must specify
specify the
the
following
following parameters:
parameters:
•• Specify
Specify source
source file
file
•• Select
Select delimiter
delimiter to
to separate
separate data
data fields
fields
•• Choose
Choose Mapping
Mapping template
template

Chapter 1 - Page 48
Creating a Mapping Template
Creating
Creating aa Mapping
Mapping Template
Template
•• You
You can
can create
create aa new
new mapping
mapping template
template or or revise
revise
an
an existing
existing template.
template.
•• ADI
ADI displays
displays thethe fields
fields from
from the
the source
source file
file you
you
identify and the fields from your open
identify and the fields from your open asset asset
worksheet
worksheet in in the
the Mapping
Mapping window.
window.
•• To
To create
create your
your mapping
mapping template,
template, drag
drag and
and drop
drop
source
source fields
fields to
to the
the appropriate
appropriate worksheet
worksheet fields.
fields.
•• To
To make
make mapping
mapping easier,
easier, use
use the
the same
same column
column
names
names when setting up your source file fields
when setting up your source file fields and
and
asset worksheet fields.
asset worksheet fields.

Chapter 1 - Page 49
Demonstration
Demonstration
Demonstration
This
This demonstration
covers how
how to
to create
create aa mapping
mapping
template.
template.
(N)
(N) Assets
Assets >> Import
Import Text
Text File
File (B)
(B) Actions
Actions >> New
New

Chapter 1 - Page 50
Practice 5 Overview
Practice
Overview
In
In this
this practice,
practice, you
you will
will create
create aa mapping
mapping template
template
for
for an
an assets
assets worksheet
worksheet and and use
use the
the mapping
mapping
template
template toto load
load aa flat
flat file
file into
into your
your asset
asset worksheet.
worksheet.

Chapter 1 - Page 51
Practice
Instructions
with
with Solution
Solution
You
You have
have aa file
file that
that you
you need
need to
to import
import into
into Oracle
Oracle
Assets
Assets using
using ADI.
ADI.
1.
1. Create
Create aa new
new asset
asset worksheet
worksheet using
using the
the default
default
Layout
Layout Template. Use OPS CORP as the
Template. Use OPS CORP as the
depreciation
depreciation book.
book.
2.
2. Locate
Locate text
text file
file Asset.txt.
Asset.txt.
3.
3. Create
Create aa Mapping
Mapping Template
Template called
called XX
XX Import
Import
4.
4. Import
Import file
file into
into your
your worksheet.
worksheet.
Practice 5 Solution
1 Create a new asset worksheet, selecting OPS CORP as the depreciation book
and using the default Layout Template.
2 Click OK.
3 Locate the import file, Asset.txt, by clicking the Start button on your
Windows task bar. Select Find > Files or Folders and type Asset.txt in the
Named field. Verify there is a file called Asset.txt.
4 Open the file from this window by double-clicking the file or selecting File >
Open from the menu. Look at the file but do not make any changes. Close both
windows by clicking the X in the upper right hand corner of the window.
5 Make sure the asset worksheet you created in step 1is open and click the
Import Text File icon in your toolbar.
6 The Import Assets Text File window opens. Notice that the Asset.txt file
defaults to the Choose Source File field. You do not need to find the file.
7 Notice that the Source File Content columns match the columns in your
worksheet.
8 Make sure the “First row contains field names” check box is selected.
9 Select Tab as the delimiter.
10 Click the Actions icon (pencil) to create your mapping template. Select New
from the list. The Mapping Template window opens.
12 Name your template XX Import, replacing XX with your initials.

Chapter 1 - Page 52
13 Clear the Public check box so that this template will not be shared with
anyone in your organization.
14 Map the fields in the Import File Fields column to the Excel Spreadsheet
Fields column by dragging and dropping.
15 Click OK to create your new mapping template.
16 In the Import Assets Text File window, click OK. ADI will import the text
file into your spreadsheet.

Chapter 1 - Page 53
Summary
Summary
Summary
In
In this
this course,
course, you
you should
should now
now be
be able
able to
to do
do the
the
following:
following:
•• Describe
Describe how
how Create
Create Assets
Assets integrates
integrates with
with Oracle
Oracle
Assets
Assets
•• Create
Create and
and customize
customize asset
asset worksheets
worksheets
•• Upload
Upload and
and create
create assets
assets in
in Oracle
Oracle Assets
Assets
•• Create
Create an
an asset
asset worksheet
worksheet template
template
•• Import
Import text
text files
files into
into asset
asset worksheets
worksheets

Chapter 1 - Page 54

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Creating Assets Using Oracle

Restricted Rights Legend

Technical Contributors and Reviewers

Steve Paradisis, Karen Dela Torre, Gladys Leung, John Hays

This book was published using:

Creating Assets Using Oracle Applications Desktop Integrator (ADI).............................1-1

Copyright © Oracle Corporation, 2000. All rights reserved.

• Basic knowledge of the assets process

• Overview of the Asset Management Process

How This Course Is Organized

Creating Asset Using Oracle Applications Desktop Integrator (ADI) is an

Copyright © Oracle Corporation, 2000. All rights reserved.

Title Part Number

Oracle Assets User Guide A81358-01

Oracle Assets Technical Reference Manual A81200-01

Applications Desktop Integrator User Guide A85329-01

Applications Desktop Integrator Installation Guide A85328-01

Applications Desktop Integrator Tutorial A85327-01

• System release bulletins

• Installation and user’s guides

Copyright © Oracle Corporation, 2000. All rights reserved.

Convention Element Example

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Courier new, Code output, Code output: debug.set (‘I”, 300);

Initial cap Graphics labels Customer address (but Oracle Payables)

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Uppercase SQL column Use the SELECT command to view

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Copyright © Oracle Corporation, 2000. All rights reserved.

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Typographic Conventions in Code

Convention Element Example

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Lowercase Syntax variables CREATE ROLE role

Typographic Conventions in Navigation Paths

This simplified path translates to the following:

2. (M) From the menu, select Query > Find.

3. (B) Click the Approve button.

Typographical Conventions in Help System Paths

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

To display help for a current window:

A web browser window appears, containing search and navigation frames on

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A list of titles, ranked by relevance and linked to the documents in question, is

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Creating Assets Using Oracle Applications Desktop Integrator (ADI)

Copyright  Oracle Corporation, 2000. All rights reserved.

Copyright © Oracle Corporation, 2000. All rights reserved.

Creating Assets Using Oracle Applications Desktop Integrator (ADI)

Copyright  Oracle Corporation, 2000. All rights reserved.

Copyright © Oracle Corporation, 2000. All rights reserved.

Creating Assets Using Oracle Applications Desktop Integrator (ADI)

Copyright  Oracle Corporation, 2000. All rights reserved.

Copyright © Oracle Corporation, 2000. All rights reserved.

Creating Assets Using Oracle Applications Desktop Integrator (ADI)

Copyright  Oracle Corporation, 2000. All rights reserved.