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03.1 - Part 3 - SOW غدا 21
03.1 - Part 3 - SOW غدا 21
Ghadan21/2019/022
PART 3 ‐ SCOPE OF SERVICES
Ghadan 21 Quick Wins Wave 1 – Supervising Engineer
Ghadan21/2019/022
Table of Contents
1 Scope of Services ................................................................................................................... 3
1.1 Overall Scope .......................................................................................................................... 3
1.2 Agreement Dates .................................................................................................................... 3
1.3 Project Background ................................................................................................................. 3
1.4 Quick Win and City Colour Projects ........................................................................................ 4
1.5 Project Location ...................................................................................................................... 6
1.6 City Colour ............................................................................................................................... 7
2 Services to be Performed ....................................................................................................... 8
2.1 Contract Admin ....................................................................................................................... 8
2.1.1 Contract Administration Management ........................................................................... 8
2.1.2 Information Technology .................................................................................................. 8
2.1.3 The Engineer ................................................................................................................... 9
2.2 Commercial Management Services ........................................................................................ 9
2.2.1 Cost Control and Management ....................................................................................... 9
2.2.2 Change Management .................................................................................................... 10
2.2.3 Claims Management ..................................................................................................... 10
2.2.4 Procurement Management ........................................................................................... 10
2.3 Risk Management ................................................................................................................. 11
2.4 Planning and Scheduling Control .......................................................................................... 11
2.5 Design Guardian .................................................................................................................... 11
2.6 Reporting and Meetings ....................................................................................................... 11
2.6.1 Progress Meetings ......................................................................................................... 11
2.6.2 Reporting ....................................................................................................................... 12
2.7 Authority Approvals / Self Certification ................................................................................ 12
2.8 Quality Assurance and Quality Control ................................................................................. 13
2.9 Health, Safety, Security and Environment ............................................................................ 13
2.10 Submittals and RFIs ............................................................................................................... 14
2.11 Adjacent Works ..................................................................................................................... 14
2.12 Project Completion ............................................................................................................... 14
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2.12.1 Completion and Taking Over......................................................................................... 14
2.12.2 Testing, Commissioning and Training. .......................................................................... 15
2.12.3 Defects Notification Period (DLP). ................................................................................ 15
2.13 Early Stage Deliverables ........................................................................................................ 16
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1 Scope of Services
1.1 Overall Scope
The Tenderer is to provide Construction Supervision services for the 30 ‘Quick Win’ projects and 10
City Colour projects involved in Wave 1 as identified within this document to the extent as described
by this scope of services.
The Employer will separately engage with other parties involved in the projects and the Tenderers
scope will be limited to Construction Supervision. Further details of the other parties which the
Employer will engage with are included in Section 1.4.
The Tenderer will be responsible for the overall proactive management of the Project, including all
coordination and interfacing with the various stakeholders and third parties and monitoring the
performance of any party contracted to the Employer.
The Consultant shall serve as an integral part of the Employer’s team and receive directions from the
Employer, attend weekly, monthly and ad hoc meetings and workshops when invited, giving
comments and advice to contribute towards the overall success of the Project.
The Consultant will promptly inform the Employer in the event of non‐compliance with the approved
design intent/Employer’s requirements, any item which may impact the program, any item which may
impact cost; the Consultant shall provide advice and recommendations in this regard and manage the
implementation of the approved recommendations.
1.2 Agreement Dates
The Commencement Date for the Services is the date of execution of this Agreement. The services will
last throughout the extent of the Construction works which is currently identified as 15 weeks from
Notice to Proceed. The Tenderer is required to be engaged two weeks prior to Notice to Proceed as a
pre‐start period.
1.3 Project Background
The Quick Win projects are light, quick and highly visual interventions across the city with the purpose
of creating an immediate and vibrant impact. The project locations are often underutilised and vacant
spaces in need of regeneration and place making.
Quick Wins are projects which contribute to the public realm and make a direct and measurable
contribution to the liveability of the Emirate. These initiatives are designed to create immediate
impact to liveability within the locality that address the needs of the local populace. A key element of
the quick wins is their intended speed of delivery, with the projects being fast tracked from conception
to completion in a 6 to 12 month window.
The Quick Wins include 100+ sites across the city with Wave 1 consisting of 30 sites, to be delivered
by December 2019, with subsequent waves being released thereafter. This RFP covers the first 30 sites
(Wave 1) only with the role of the Tenderer noted on each site hereunder.
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The scope of this RFP is limited to the Wave 1 projects (i.e. only the first 30 sites). Subsequent to this,
the remaining sites will be allocated. The allocation process is subject to the responses received in this
RFP.
1.4 Quick Win and City Colour Projects
The complete list of projects included in Wave 1 are listed below. The Tenderer should note that
projects will have different parties involved and the Tenderer is expected to liaise with all included
parties to ensure a consistent supervision and management strategy.
Public Realm Projects
The Employer has separately engaged with a Designer and Contractor for these projects. The Designer
will be responsible for the full concept and detailed design whilst the Contractor will obtain all
necessary approvals, construct the Works and handover at Completion. The Tenderers scope is
Construction Supervision. These projects are identified below.
Project Details
Ref Name Category
110_QW01_CRS‐002 Mosque Avenue Parking QW01 Creative Spaces
110_QW01_CRS‐003 Liwa Centre Underground Parking QW01 Creative Spaces
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‘Art’ Projects
For the ‘Art’ projects, the Employer will engage with an artist and an artist management Consultant.
The artist will be responsible for the design and install of the project, with the Contractor providing
attendance to support the artist. The Tenderers scope is Construction Supervision. These projects are
identified below.
Project Details
Ref Name Category
110_QW03_SCP‐044 Al Bateen Scientific Private School QW03 School Perimeters
110_QW03_SCP‐045 Emirates Heritage Club QW03 School Perimeters
110_QW03_SCP‐046 Applied Technology High School QW03 School Perimeters
110_QW03_SCP‐047 Zayed Al Thani School QW03 School Perimeters
110_QW03_SCP‐048 International School of Choueifat QW03 School Perimeters
110_QW08_UTIL‐011 Water Tank QW08 Utility Plots
210_CC_M001 Central Bus Terminal City Colour
210_CC_M002 Al Bateen Dry Docks City Colour
210_CC_M003 Al Falah St Building City Colour
210_CC_M004 Water Tank 001 City Colour
210_CC_M005 Water Tank 002 City Colour
210_CC_M006 Delma St Underpass City Colour
210_CC_M007 E4_01 Utility Structures City Colour
210_CC_M008 Madinat Zayed Produce Market City Colour
210_CC_M009 Al Zahiya Shopping Centre City Colour
210_CC_M010 Delma Street Tower City Colour
Art Crossings
For Art Crossings, the Employer will engage with an artist to design the works and a supplier to supply
and install the crossing. The Tenderers scope is Construction Supervision. These projects are identified
below.
Project Details
Ref Name Category
110_QW05_ARC‐003 E20_02 E22 Hasa Street QW05 Art Crossings
110_QW05_ARC‐004 Fatima Al Khaja Mosque QW05 Art Crossings
110_QW05_ARC‐005 Choueifat QW05 Art Crossings
110_QW05_ARC‐007 Zayed University Delma Street QW05 Art Crossings
110_QW05_ARC‐011 Wanis Street QW05 Art Crossings
110_QW05_ARC‐011 City Garden QW05 Art Crossings
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1.5 Project Location
The map below demonstrates the locations of the Wave 1 Quick Wins projects which have been
selected for implementation before the end of 2019. This can also be found under Scope of Services
documents.
Figure 1: Wave 1 Quick Win Projects
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1.6 City Colour
The map below demonstrates the locations of the Wave 1 City Colour projects which have been
selected for implementation before the end of 2019. This can also be found under Scope of Services
documents.
Figure 2: Wave 1 City Colour Projects
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2 Services to be Performed
The Tenderer shall be responsible for the Construction Supervision services and the provision of the
required directions and necessary coordination of the Contractor in order to construct the Works.
The following Scope of Services is intended to set out the minimum requirements to be met by the
Tenderer with respect to the Project and associated deliverables. The Tenderer shall allow for, and be
deemed to have included for, all the Services required to complete the commission, standards of
presentation and all other duties and responsibilities pertaining to the Project.
All sites in Wave 1 are in Abu Dhabi city and are open to public access (with the exception of the water
tank and Heritage Centre). The Tenderer shall visit each of the site locations to ensure they have
considered the physical characteristics of each site in the preparation of their proposal. The Tenderer
shall advise the client at tender stage of any missing information and/or additional information that is
required to progress with the proposal. No claim for lack of understanding or knowledge of the site(s)
will be accepted.
The Consultants fees to be inclusive of;
Payroll Burdens
Overhead and Profit
Applicable Head Office Functions
Travel Within the Emirates
Working to Provide Cover for Contractor’s hours typically 9 hour days, 6 day weeks
Reasonable Amount of Out of Hours Working Including Nighttime for Art Crossings or Similar
Fixed Price for Duration of Works
Printing and Reproduction Costs
IT Equipment
It is envisaged the Contractor will provide a basic office on site for Consultants use as described within
the P&G section of the Bill of Quantities.
All staff will otherwise be based in the Consultant’s office.
2.1 Contract Admin
2.1.1 Contract Administration Management
The Consultant shall administer the Construction Contracts based on the FIDIC suite of Contracts with
Client amendments, acting as the Engineer/Employer's Representative. The Consultant shall provide
support in the administration of all other contracts between Employer and other parties (Contractors,
Consultants, 3rd Parties, Operators, and Owners) in relation to the Project.
2.1.2 Information Technology
While the implementation of an Electronic Data Management System (EDMS) is not a requirement,
the Tenderer is assumed to engage with a fully comprehensive collaboration system which
demonstrates a robust and vigilant process, throughout the duration of the project. DPM may, at any
point in the project, implement an EDMS which the Tenderer shall follow at no additional cost to DPM.
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2.1.3 The Engineer
The Consultant shall administer the Contract, including but not limited to;
Arrange for and handover the site to the Contractor.
Issue instructions and additional or modified drawings (drawings prepared by the Designer),
which have no time and cost impact, to the Contractor following approval and direction
from the Employer.
Make instructions to the Contractor which have no time and cost impact following approval
and direction from the Employer.
Make fair determination in accordance with the Contract, taking due regard of all relevant
circumstances.
Inspect, agree, determine whether to and what extent physical conditions were
unforeseeable.
Give consent to the removal of major items from site.
Approve all Subcontractors to the Main Contractor.
Carry out all examination, inspection and testing without unreasonable delay and giving
notice of the Engineers intention to attend.
Give notice to the Contractor regarding their Programme, stating the extent to which it does
not comply with the Contract.
Determine any extensions of time.
Instruct the Contractor to suspend progress of part of the works after obtaining approval
from the Employer.
Issue or reject the taking over certificate for the Works after obtaining the written approval
of the Employer.
2.2 Commercial Management Services
2.2.1 Cost Control and Management
The Consultant shall;
Track, log and manage all costs, payments, applications, variations, provisional sums, claims
and risks.
Recommend payment applications and issue draft payment recommendation including
adjustments for any defective works.
Receive, log, issue and monitor payment certificates.
Evaluate Contractual entitlement.
Verify the physical progress of the works against applications.
Receive, verify / validate, log, maintain and recommend closure of Payment Guarantees,
Insurances and Bonds.
Issue and present a cost report on a monthly basis, covering as a minimum the anticipated
cost report, payment status, variation status, claims status, cashflow status, status of all
provisional sums and re‐measurable components, status of all bonds, guarantees and
insurances.
Chair meetings when required with relevant parties to evaluate future cost projections /
evaluations in the Cost Report.
Support DPM Cost Managers in developing final cost plans.
Agree the final account.
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2.2.2 Change Management
The Employer will develop and manage the overall Change Management process The Consultant
cannot approve change. Only the Employer can approve change. The Consultant will support the
Change Management process as follows;
Provide all the guidance, sketches, drawings, preliminary impact of potential change to allow
a ROM to be developed in conjunction with the Designer.
Produce ROM’s and detail estimates for potential changes.
The Consultant shall develop, administer and manage the complete change management
process in accordance with the Employer’s systems and procedures.
Develop a scope of work for each variation
Ensure valuation of variations are based on BoQ rate or star rates where required ensure use
of proper invoices to support material prices.
Secure all approvals for changes with any required authority and stakeholder.
Provide detailed reviews and provide combined recommendation of impact of schedule / cost
claims by the Contractor.
Manage the update of drawings and specifications, including as built drawings, based on
approved change.
Verify that all approved variations are implemented in the works.
2.2.3 Claims Management
The Consultant shall manage all claims on the project including but not limited to;
Receiving claims, responding to claims and maintaining a log.
Evaluating the validity of claims based on assessment of Contract Condition and Legal terms
and providing recommendations.
Provide claims support documentation for daily site observations and construction
supervision documentation.
Assessing the value of valid claims based on the contract and current market benchmarks.
Assessing the time impact of valid claims.
Notifying the claimant of approved assessment and basis of assessment.
Negotiating amicable settlement.
Provide necessary documentation, evidence and witnesses for DAB, arbitration and
litigation.
2.2.4 Procurement Management
The Consultant shall;
Manage and support the procurement of provisional sums as defined in the Construction
Contracts.
The Consultant shall support the Employer’s procurement of any specialist suppliers,
Contractors or Consultants in relation to this wave of projects.
Monitor and evaluate procurement of long lead items.
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2.3 Risk Management
The Consultant shall lead the overall risk management for the projects including;
Preparation of a risk management plan.
Preparation and maintenance of a risk register.
Identify risks with all parties and hold meetings as appropriate to identify project risks and
develop mitigation strategies.
Quantify the cost and time impacts of identified risks.
Oversee the implementation of approved mitigation strategies.
2.4 Planning and Scheduling Control
The Employer will prepare and maintain the overall Ghadan 21Project Master Schedule. The
Consultant shall;
Obtain a developed and maintained Project Schedule from the Contractor and verify that it
feeds into and aligns with the Employer Master Schedule. This should include procurement
activities.
Review the Contractor Project Schedule and confirm to the Employer that it meets
requirements.
Obtain a two week look ahead programme on a weekly basis from the Contractor with risks
identified. Verify that this is correct and achievable and report to the Employer.
Agree reporting protocols with the Contractor and supervise their adherence to the same.
Monitor, track, document, log, evaluate and notify of weekly and monthly progress against
the Construction Schedule.
Identify and forecast potential delays or programme slippages and identify opportunities for
mitigation. Provide recommendations for schedule recovery or opportunities for
acceleration.
Evaluate, recommend and negotiate claims and delays to the project schedule.
2.5 Design Guardian
DPM have appointed separately a Design Guardian for the project. Their primary role will be to
monitor from a design perspective, the procurement, materials selection, mocks ups & design
progress onsite. Ensuring the original design intent & project vision is realized, within the built works.
It is the responsibility of the Consultant to actively engage the Design Guardian throughout key
milestones throughout the construction & implementation program.
Working to ensure the direction provided by the Design Guardian & DPM is implemented within the
project.
2.6 Reporting and Meetings
2.6.1 Progress Meetings
The Consultant shall lead and contribute to regular meetings with the Contractor (which the Employer
may wish to attend). The Consultant shall be responsible for preparing accurate records of meetings
and follow‐up actions. The standard agenda items and reporting format of these meetings will be in
accordance with procedures agreed with the Employer.
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2.6.2 Reporting
The Consultant shall report to the Employer as follows;
Develop a consistent reporting format for daily logs and site diaries that report on all site
conditions and enforce that it is used by the Contractor.
Establish, maintain and issue the weekly meeting schedule.
Prepare and present a weekly dashboard report to the Employer on the overall progress of
the Project. The content and format shall be mutually agreed between the parties.
The Consultant shall prepare and issue a monthly report; the content and format shall be
agreed by the Employer but shall include the following as a minimum:
Project Dashboard
Programme
Risk & Mitigation
Authority Approvals
Quality
HSE
Progress Pictures
Prepare a Final Project Report.
2.7 Authority Approvals / Self Certification
Authority Approvals will be managed via the Client’s Enterprise Delivery system, which aims to
streamline approvals and encourages all parties to work together collaboratively to reach efficient
project outcome. The Consultant will;
Commit to the Enterprise Collaboration Charter which defines how project stakeholders will
work together through the promotion of collaborative and productive relationships;
Tenderer will be required to align their approach and behaviors to the client’s philosophy. The
client wants to engage partners who will openly adopt and actively promote the Enterprise
Delivery Model
Monitor the Contractor’s progress of obtaining all necessary approvals / NoC’s from the
various authorities in line with Enterprise Delivery.
Throughout the duration of the project; provide support where appropriate.
Obtain from the Contractor trackers to outline authority interfaces required. Support where
appropriate. Attend any meetings that the Contractor holds with Authorities.
Maintain a record of all formal communications that the Contractor holds with Authorities,
third parties and service providers.
Maintain a master log of all permits attained and required for the project and deliver a final
master log with all NOC's, Permits and Approvals attached at the end of the Project to the
Employer.
Notify DPM immediately should any issues arise during the Enterprise Delivery process and
agree on corrective actions.
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2.8 Quality Assurance and Quality Control
The Consultant shall provide an oversight role in terms of quality assurance and quality control; in the
execution of the Services, the Consultant shall:
Carry out the Services under a formal Quality System;
Obtain and approve the Contractor Project Quality Plan and Quality Control Procedures.
Monitor and supervise the Contractors’ implementation of the approved Project Quality
Assurance and Quality Control Systems as it applies to their Work.
Perform, track, document, log, evaluate and notify of quality inspections as required.
Perform, track, document, log, evaluate and notify of key installations when required.
Identify and raise NCR’s where required and monitor and inspect the timely close out of these.
Evaluate the Contractors snag list and ensure timely close out of identified items.
Monitor the Construction Supervision and validate/audit that they are performing their role,
identify deficiencies and implement change.
Continuously promote the implementation of quality assurance and quality improvements
during the execution of the Work.
2.9 Health, Safety, Security and Environment
Health and Safety is of paramount importance to DPM and the Tenderer shall comply with all
requirements in this regard. The Tenderer shall adopt the health, safety and security and
environmental policy, practices and procedures in accordance with best practice which may be
amended throughout the Project life cycle. The Consultant shall:
Prepare a HSE Plan for review and approval of the Employer within an agreed time frame and
implement;
Monitor and supervise the Contractors’ implementation of his approved HSSE Plans and
Systems as it applies to their Work.
Review and comment on Project Safety Plans provided by the Contractor.
Review all construction Method Statements and verify that they meet the Employers
Requirement’s.
Monitor, track, document, log, evaluate and notify of, through daily walks, the site safety in
compliance to the Project Safety Plan.
Ensure that the Contractor carried out safety audits at least once per fortnight and review
these in accordance with the Project Safety Plan.
Monitor and notify of any safety violations throughout the project.
Engage in all Employer safety audits and follow‐up with the close out of issues.
Drive the implementation of an improved safety incentive plan with the Contractor.
Review and approve and permits required by the Contractor that pertain to safety.
Attend weekly safety meetings with the Contractor and report back to the Employer with any
pertinent issues.
Monitor, track, document, log, evaluate and notify of compliance with the Contractors CEMP
and HSE policy.
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2.10 Submittals and RFIs
The Consultant shall;
Provide input and analysis towards any departure from the original scope.
Determine critical list of submittals based on schedule, quality, cost, and risk for the Engineer
and Design Consultants review.
Manage submittals and RFIs ensuring that the relevant documents go to the Design Guardian
where required. Follow up with timely reviews by other parties and be the point of contact in
responding back to the Contractor with Submittal and RFI responses.
Review approved submittals and report on any departures, concerns from the contract
documents to the PMC.
Verify that ‘back‐end’ submittals and O&M manuals are submitted in a timely fashion/
Verify that approved submittals are implemented in the works.
Implement, maintain, log, report and monitor an RFI process.
Receive, filter, review for compliance, reject with clear reason and redistribute RFI’s to
appropriate parties.
Respond to all RFI’s that pertain to contractual / commercial / technical matters, having
obtained the responses from the appropriate parties.
Review RFI responses and determine if there is a cost or time impact and advise the PMO.
Validate the implementation of RFI responses within the Works.
2.11 Adjacent Works
The Consultant shall;
Monitor and notify of adjacent works like road closures, utility interruptions, noise, pollution,
dust control and other activities that may impact the project and provide recommendation on
mitigation associated risk
2.12 Project Completion
2.12.1 Completion and Taking Over
Prior to Completion and Taking Over, the Consultant shall manage the process of handing over to the
Employer, ensuring the following:
Produce a close out plan for the Employer for approval.
Revie and comment on the taking over schedule and process provided by the Contractor.
Incorporate the taking over schedule into the Master Project Schedule and ensure alignment
with identified project milestones.
Inspect, comment and advise on works offered by the Contractor for handover.
Issue defects and snag lists where required and monitor and drive process of closing out snags
and defects with the Contractor.
Check that all warranties are submitted and valid and in accordance with approved
specifications.
All as‐built drawings, operation and maintenance manuals and spares are submitted and
acceptable.
Perform final inspections of works, verifying that all defects and snags are closed out and issue
a final statement to the Employer to confirm satisfactory completion of the Works.
Ensure that the Contractor has demobilized, removed all equipment and temporary works
and left the site in a clean and tidy manor appropriate for handover.
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All utility provider requirements have been complied with and all necessary documentation is
compiled for handover to the authorities.
Draft a Taking Over Certificate for the Contractor.
Provide a recommendation that the Contractor has met all the obligations of the Taking Over
Certificates.
Ensure that any operations and training procedures required have been conducted no later
than 7 days prior to handover
All occupation certificates permits are in place as required by applicable laws and local
authorities
The Employer has made all necessary preparations to take possession of the completed
project including all operators, utilities, facility management, insurances, security and the like.
The Consultant shall provide their recommendation and undertaking confirming the Project
to be handed over to the Employer is safe for public occupation, is in accordance with the
Employer’s requirements and is compliant with all local statutory authority requirements.
2.12.2 Testing, Commissioning and Training.
During the testing, commissioning and training phase, the Consultant shall undertake the following:
Review and comment on the testing, commissioning, training and taking over plan prepared
by the Contractor.
Establish a schedule for the testing, commissioning and training.
Coordinate the attendance of the Employer and operator (where applicable) for training.
Witness pre‐commissioning tests, commissioning tests and taking over tests.
Review the commissioning report by the Contractor.
Obtain quotations and proposed service agreements for preventative maintenance of the
various components, assess and present to the Employer with recommendations.
Confirm to the Employer that any commissioned systems meet the basis of design and are
acceptable.
2.12.3 Defects Notification Period (DLP).
During the DLP period (365 days) the Consultant shall be required, but not limited to:
Inspections and closing out of outstanding works and defects, manage that all outstanding
items are completed within a minimum period of time.
Manage that the Contractor fulfils their obligations in relation to warranties, guaranteed and
maintenance during the DLP period.
Coordinate the occupation process.
When requested by the Employer, be available to visit the handed over Project to assist the
Employer in any outstanding technical or commercial matters.
Reviewing and recommending Performance Certificates.
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2.13 Early Stage Deliverables
For ease, we note below the initial deliverables required at 14 days after Contract Award.
Timeframe (from Deliverables
Commencement Date)
14 Calendar days a) Organisation chart of the Project Team across all 40 sites.
b) Agree template / format for Progress Reporting, and regular Dashboard
report
c) Present look ahead tracker for parts of the work which require co‐
ordination with the Authorities
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