Department of Chemical and

Environmental Engineering
J13PRM PROJECT MANAGEMENT

Coursework:
Project Management
Document

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 Course Assessment

• Examination = 70%

• Project management document = 10%

• Project presentation = 10%

• Continuous assessment = 10%

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 PM Document: Background
Theme: Rural Community Development Project
• Kampung Damai is a village situated in a remote part of Sarawak, near Mount
Murud. The community has a population of 300, and does not have easy access
to large towns, schools and utilities such as electricity and tap water.

• The nearest school is in Long Luping, where the children would need to trek for 5
hours on pebbled, unpaved road by foot. As such, the children go on boarding
during term time, and only get to go home during the holidays.

• The main source of livelihood is by fishing from the nearby Trusan River, paddy
planting, and hunting wild, small animals in the forests. The village is surrounded
by some breathtaking scenery of mountains and caves, and is also close to a rich
supply of woods.

• Villagers in search of a “better” life would have to go to the “faraway” land -

Lawas, the district capital located in the north, which is 3 days’ walking away.

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 Background (cont’d)
• The head of village, Mr. Lincoln, is frustrated with the constant
poverty that has stricken the village, and is desperately in need of
external assistance to improve the accessibility of the village, and
the welfare of the villagers, the longhouse dwellers with a rich and
well-preserved cultural heritage.

• Mr. Lincoln’s ultimate aim is for the village to become self-

sustainable by year 2016, rather than relying on continuous external
aid.

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 Your Project
• Your company’s task is to come up with a project focusing on
matching the real life needs of the village folks, with appropriate
solutions, and to implement such solutions, whilst at all times being
respectful of the community’s own traditions.

• You are responsible to build a network to provide assistance,

whether in the form of products, training, funding or technical
knowhow, with the eventual purpose of providing independence
and self-sustainability.

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 Your project (cont’d)
• Scope

To prepare the project management document

To prepare a project presentation

To prepare a single prototype (if applicable)

• Schedule

You have to deliver the plans on 18 April 2012

You have to deliver the presentation (and prototype if
applicable) on 24 April 2012

• Budget

Depends on the time and talents of your team

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 Mr. Lincoln’s Requests

PROJECT SCHEDULE
• The successful company is expected to execute the project on 01
November 2012

PROJECT BUDGET
• No fixed budget requirements
• The costs are to be decided by your company

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 The aims of the project
• To win the contract from the customer by submitting the
best overall proposal.

• Who wins the competition will be decided as follows:

– continual assessment of team performance during
the entire period
– presentation to the villagers of Kampung Damai
– project management documentation

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 Rules

• This is a team project - scores will be awarded on that basis.

If someone is not pulling their weight your whole team will suffer.

Any unresolved disputes should brought to the attention of Dr. Lau
Phei Li or Dr. Chan Yi Jing

• Everyone is to participate.

• You are to sit in your groups each week.

• Note : Change is inevitable!!

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 Important dates:

Hand in the Project Management Report on Wednesday 18 April

2012

• April 24 Presentation ☺

• DO NOT LEAVE THE PM Document and presentation slides to the

last week. Write it up as you are going along

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 PM Document: General Points
• Remember the aim is to convince the customer (Mr. Lincoln) that if you win you
will be able to effectively manage the project.

• Your PM doc is made up mainly of the questions from the in-class exercises.

• You should include only the results of the exercise.

• Include only those that consider essential and of value .

• You can include others things not covered in this course if it helps.

• Keep it concise, you will lose marks if it is not clear or if it is too long.

• No marks for appendix.

• In all section you should be brief but include a small amount of text to explain
what you have done and how the various exercises fit together.

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 Suggested Format & Marking Scheme
No. Section Maximum marks
0.0 Summary 10

1.0 Introduction 10
• this section should talk about your product/service and your pitch
2.0 Project Selection 10
• this should start with your project selection process, then you should run
through your selection process, showing your results until you select the
project you are going to use
3.0 Project Initiation 20
• this should include your project charter, and any additional exercises you see
fit
4.0 Project Planning 30
• you should include the results from any of the exercises you consider
appropriate
5.0 Monitoring and control 10
• you should include the three project baselines and describe how you are
going to monitor progress
6.0 Closing 10
• in this section you should say how you are going to close the project

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 Gentle Reminder

• In all section you should be brief but include a small amount of text
to explain what you have done and how the various exercises fit
together

• MAXIMUM number of pages = 10

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 Presentation

• Duration: 8 mins

• Q&A: 2 mins

• Scope: Cover the same sections as outlined for your report

•

Focus on your product first, then the PM document

Cover how you will manage the project if you are successful!

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