NEW

STARTER
GUIDE BOOK

WSP
22/F HANSTON SQUARE BUILDING,
17 SAN MIGUEL AVE,
ORTIGAS CENTER, PASIG CITY
MANILA, PHILIPPINES 1605

TEL: +632 310 4000

FAX: +632 310 4000
wsp.com
New Starter Guide Book

Prepared For Registered Address

Insert Name WSP Asia Philippines Inc
Insert Company 22/F Hanston Square Building,
Insert Address 1 17 San Miguel Ave,
Insert Address 2 Ortigas Center, Pasig City
Manila, Philippines 1605
Tenderer
Tel: +632 310 4000
WSP Asia Philippines Inc
Fax: +632 310 4000
SEC no – A20002953, TIN no - 205-713-260-000
WSP Contact
Double-click to insert contact details; or fill out below
Insert Name
Insert Role title
Insert Telephone number
Insert Email address

NAME DATE SIGNATURE

Prepared by:

Reviewed by:

Approved by:

This document may contain confidential and legally privileged information, neither of which are intended to be waived,
and must be used only for its intended purpose. Any unauthorised copying, dissemination or use in any form or by any
means other than by the addressee, is strictly prohibited. If you have received this document in error or by any means
other than as authorised addressee, please notify us immediately and we will arrange for its return to us.
TABLE OF
1 ABOUT US.............................................................................1
CONTENTS
2 OUR IDENTITY......................................................................2
THE WSP LOGO ...................................................................................... 2
TEMPLATES AND TOOLS...................................................................... 2
EMAIL SIGNATURE ................................................................................ 3
SOCIAL MEDIA ....................................................................................... 3

3 THE WSP INTRANET ..........................................................4

4 TO DO LIST ...........................................................................5
SUBMISSION OF ACKNOWLEDGEMENT FORMS .............................. 5
CREATING YOUR TIMESHEET .............................................................. 5
UPDATING YOUR STAFF PHOTO ......................................................... 9
ONLINE TRAINING ................................................................................ 10
CREATING YOUR CV ........................................................................... 11

5 YOUR POINTS OF CONTACT..........................................12

6 REFERENCES ....................................................................13
1 ABOUT US

WSP Manila Inc. (formerly WSP Asia Philippines, Inc.) was founded in January 2000 with its current office address being
at Unit 2201, 22nd Floor, Hanston Square Building, 17 San Miguel Avenue, Ortigas Centre, Pasig City, Philippines.

ANZ operating companies

A number of operating companies are the legal entities responsible for delivery of services in the Australia – New Zealand
region including; Parsons Brinckerhoff Australia Pty Limited ABN 80 078 004 798; PB New Zealand Limited AK308350;
WSP Environmental Pty Ltd ABN 82 119 251 179; WSP Structures Pty Ltd ABN 78 006 769 339; WSP Buildings Pty Ltd ABN
47 005 113 468; WSP New Zealand Ltd CN 1131155.

The ANZ business has offices in the cities of Adelaide, Auckland, Brisbane, Canberra, Christchurch, Melbourne, Perth,
Sydney and Wellington. These are supported by other regional offices throughout Australia and New Zealand.

As part of this network, WSP Manila office is able to provide you with the benefits of having a renowned International
consultancy associated with your project. With the advantage of having local design teams, we are able to offer a highly
professional service at a competitive price, backed by the considerable technical expertise and resources from the global
WSP Group offices.

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2 OUR IDENTITY
THE WSP LOGO

WSP’s logo speaks to the complexity and intelligence of engineering, while remaining open to the endless possibilities
driving the work of our employees. The iconic logo is supported by rich and unique photography; together, they embody
the urge to ask questions and to plan, design, and engineer an impactful legacy.
When using the logo, these guidelines must be followed:

 The WSP logo's red corresponds to Pantone Warm Red C.

 Modifying or separating components of the logo is not permitted.
 Visual identity guidelines must be followed at all times.

Preview
Format File Size Link

JPEG 123 Ko Download

Preview
Format File Size Link

JPEG 80.9 Ko Download

Download the logo guidelines.

For questions on using the logo or to request another file type, please contact wspbrand@wsp.com.
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TEMPLATES AND TOOLS

WSP supplies a wide range of tools to ensure we present ourselves consistently and professionally.

Get started!
Microsoft Word templates can be accessed within Word itself. Here is a guide on how to use the new templates:
http://cdn.wspgroup.com/mesp3z/en_guidebrand2017.pdf.

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EMAIL SIGNATURE
To ensure consistency of our corporate image, each email sent by a WSP employee must include the same email
signature. A default signature can be created within your message system for inclusion at the end of each email.

To maintain a professional appearance and to minimize email size, additional slogans, images, backgrounds, colours,
logos or text SHOULD NOT be added to your signature.

INSTRUCTIONS:
■ There are two ways to format your email signature:
1) Copy and paste from the template signature provided (remembering to change the details to reflect your
own)
2) Create / format your own signature in accordance with the format guidelines below

First Name Surname

Position

T: +63 2 310 4000

WSP Manila Inc

Unit 2201, 22/F Hanston Square Building, 17 San Miguel Avenue
Ortigas Centre, Pasig City
Manila ,
1605 Philippines

This message, including any document or file attached, is intended only for the addressee and may contain wsp.com
privileged and/or confidential information. Any other person is strictly prohibited from reading, using,
disclosing or copying this message. If you have received this message in error, please notify the sender
and delete the message. Thank you

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SOCIAL MEDIA
Social media continues to emerge as valuable communication tools. WSP Manila is active on Facebook and LinkedIn.
Connect with us!

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3 THE WSP INTRANET

Our intranet is a common platform for all employees. It is where news and important internal resources can be found,
and where you can stay connected with your colleagues around the world.

It provides:

 News concerning the company and the various regions.

 Access to the Global Intranet and other WSP intranet sites from around the world in the section “All Intranets”.
 An opportunity to take part in global discussion forums.
 An opportunity to create internal social networks and communities of practice.
 And many more!

The best way to discover this communication tool is to start navigating!

http://intranet.wspgroup.com/AP-Root/AsiaPacific/

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4 TO DO LIST
SUBMISSION OF ACKNOWLEDGEMENT FORMS
The following documents can be found HERE for you to read and acknowledge:

 WSP Manila Inc. Company Handbook

 Memo For Early Dismissal Plan
 Guidelines for Office Closure due to Increment Weather
 Guidelines for Applaud Redemption
 Acceptable Computer Usage Policy
 Memo for Submission and Approval of Overtime Authorization Form
 Workplace Breastfeeding Policy
 Guidelines for Local and International Travel.

Acknowledgement forms should be submitted to the HR within your first week with WSP.

CREATING YOUR TIMESHEET

As per WSP’s Timesheet procedures, all employees need to submit a timesheet in UBW every end of the week. This is to
ensure that all our work are properly billed.

Below are the guidelines on how to create your timesheet:

1. Go to https://ubw.unit4cloud.com/au_wsp_prod_web_adfs/Default.aspx
2. Under Your employment click on Timesheets – standard

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 3. Select the Date or type in the Period.

4. Click button to add your work task/absence.

5. Enter all the required information:

5.1. Select the correct Time Code :

For Holiday & Absences, you can select first the Time Code, then other fields (WO, Project, Activity, Description, Legentity &
Officeloc) will automatically populated.

5.2. Type / Search the correct Work Order, then hit Tab on your keyboard :
Example: Project : PS105843 – My Budget / Work Order : PS105843-102 (Design Development)

5.3 The Project, Activity (only if Holiday & Absences) and Description fields will be populated once the Work
Order has been set. Description field can still be edited. You can put all your comments there.

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 5.4. If you cannot search the Work Order, please contact the respective Project Managers.

5.5. Type in the hours :

5.6. See sample Timesheet:

6. Save / Submit your timesheet :

6.1. To save as Draft, put the status : Draft & click

6.2. To submit the timesheet, put the status to Ready and click

Click : OK

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7. Checking the status of your timesheet :

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UPDATING YOUR STAFF PHOTO
You may upload your staff photo for your Skype and Outlook profile using the file provided by the HR and Admin. All
employees are required to have their photo uploaded on their profile as a form of your WSP Digital ID.

Below are the instructions on how to update your staff photo using the Office 365 Portal:
1. Go to www.office.com. (Recommended to use Internet Explorer)
2. Sign in with your digital ID/organisational credentials (username = firstname.lastname@wsp.com)
NB: If you have never signed into this portal before, you may be prompted to secure your account via a
set of security questions.

3. Once signed in, click your name on the top right portion of the screen (see below)
4. Click on the circular photo/placeholder image (see below).

5. Click ‘Browse’ to upload a new or replacement image.

6. Click ‘Save’

If you wish to upload a different photo please conform on the below guidelines:
 Image Background: White
 Image style: Avoid direct front-on (passport) shots.
 Should be in Office Attire

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ONLINE TRAINING
Your development is a key business priority and we have a number of systems which are designed to support your
ongoing learning and development.

When you reach the Learning Portal your username is your email address and your initial password is “training”.

In the ‘My Learning Portal’ you will be able to:

 View a catalogue of online and classroom courses and register to take part.
 Access and track your own assigned classroom courses.
 View and add to your own training history
 Utilise training certificate.

If you require assistance, please contact the HR team.

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CREATING YOUR CV
Our business is a people business and our CVs are used every day to win work and introduce our clients to the best
professionals in our fields of expertise.
Being able to access relevant and up-to-date information about the skills and experience of our people is critical. Your
CV is your responsibility and it’s important you regularly update it to feature your latest project experience,
achievements, industry recognition and more.

How to complete/update your CV

The CV template is found in Word under ‘WSP Templates’

The template has been designed to be intuitive so simply overtype your content on the prompting text (greyed areas).

Photo

Professional associations
Includes external
professional associations
and qualifications

Areas of expertise
List derived from the
sub-area headings used
within the ‘Professional
experience’ section. No
need for bullets.
Professional experience
Include the project details as
prompted. Ensure you
include a brief description of
the project and your
responsibilities/achievements

Professional development
List non-tertiary qualifications
and optional to include teaching
experience

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5 YOUR POINTS OF CONTACT

The following are the point person you need to contact for some concerns:

CONCERN CONTACT PERSON POSITION EMAIL ADDRESS / CONTACT

NUMBER

HR Concerns Merci Garnette Axalan HR/Admin Officer Merci.GarnetteAxalan@wsp.com

(including Payroll)
Jenalynne Leonoza HR Assistant Jenalynne.Leonoza@wsp.com

Recruitment Joffrey Lontoc Talent Acquisition Joffrey.Lontoc@wsp.com

Specialist

Safety, Health, Leo Barroa SHEQ Administrator Leo.Barroa@wsp.com

Environment, and
Quality

Office Supplies Nestor Jalandoni Nestor.Jalandoni@wsp.com

IT Related Concerns Global IT Service Desk ServiceDesk@help.wsp.com

http://help.wsp.com
1800 008 438

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6 REFERENCES
1. WSP Manila Inc. Company Handbook. Pasig City : s.n., 2017.
2. WSP Logo. WSP. [Online] WSP, 2017. [Cited: 3 August 2018.] https://www.wsp.com/en-GL/legal/the-wsp-logo.
3. Templates and Tools. Intranet - WSP Canada. [Online] WSP, 17 July 2018. [Cited: 3 August 2018.]
http://intranet.wspgroup.com/en-GB/Canada-Root/Canada/Document-Center/Communications/Templates-and-
tools/.
4. WSP Intranet. WSP. [Online] 2017. [Cited: 3 August 2018.]
http://intranet.wspgroup.com/PageFiles/128305/New%20Brand/170509-FA-LC-
New%20Email%20Signature%20Guidance%20R03.pdf.
5. Intranet - WSP Canada. Intranet - WSP Canada. [Online] January 2016. [Cited: 3 August 2018.]
http://intranet.wspgroup.com/Documents/Canada/Documents/EN/Intergration/Levelton/Levelton%20-
%20Employee%20Welcome%20Guide.pdf.
6. Intranet - WSP Middle East. Intranet - WSP Middle East. [Online] WSP Middle East, 01 May 2016. [Cited: 3
August 2018.] http://intranet.wspgroup.com/en-GB/MiddleEast-Root/MiddleEast/Business-Support/Human-
Resources/Career--Learning/Reviewing--enhancing-my-performance--development/Agresso-users-WSP--Parsons-
Brinckerhoff-university/.
7. Intranet - WSP ANZ. Intranet - WSP ANZ. [Online] 18 June 2018. [Cited: 3 August 2018.]
http://intranet.wspgroup.com/en-GB/AP-Root/AsiaPacific/Employee-Hub/CV-Upload/.

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WSP
Project No
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