Hercule III Programme

Proposal Template

Administrative Forms (Part A)

Project Technical Description (Part B)

Technical Assistance 2020

HERCULE-TA-AG-2020

Version 1.0
18 February 2020
 HISTORY OF CHANGES

Publication
Version Change Page
Date
1.0 18.02.2020  Initial version

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms

Hercule III Programme

Call:
()

Topic:
Type of action:

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()
Proposal number:

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Proposal acronym:
Deadline Id:
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Table of contents
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Section Title Action

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1 General information
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2 Participants & contacts

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3 Budget
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How to fill in the forms

The administrative forms must be filled in for each proposal using the templates available in the submission system. Some data fields
in the administrative forms are pre-filled based on the previous steps in the submission wizard.

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory

1 - General information
Topic Type of Action

Call Identifier Deadline Id

Acronym Acronym is mandatory

The title should be no longer than 200 characters (with spaces) and should be understandable to the non-
Proposal title
specialist in your field.
Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &

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Duration Estimated duration of the project in full months.

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Free keywords Enter any words you think give extra detail of the scope of your proposal (max 200 characters with spaces).

Abstract*

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Short summary (max. 2,000 characters, with spaces) to clearly explain:
o Objectives
o Activities
o Type and number of persons benefiting from the project
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o Expected results
o Type and number of outputs to be produced
Will be used as the short description of the proposal in the evaluation process and in communications with the programme management
committees and other interested parties.
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• Do not include any confidential information.

• Use plain typed text, avoiding formulae and other special characters.
If the proposal is written in a language other than English, please include an English version of this abstract in the “Technical
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Annex” section.
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Remaining characters 2000

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory

Declarations

The applicant declares:

1)* that the information provided in this application is true, correct and complete.

2) that s/he is fully aware of the eligibility conditions and has the financial and operational capacity to carry out the
proposed action, in accordance with the criteria set out in the specifications of this Call for Proposals and its annexes.

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3) that s/he has not received any other EU funding to carry out the action subject of this grant application and commits
to declare immediately to the Commission any other such funding it would receive until the end of the action.

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4) that, if selected to be awarded a grant, the applicant accepts the general and specific conditions as laid down in the
published grant agreement and its annexes.

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Note:
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For multi-beneficiary applications, the coordinator vouches for its own organization and that all other participants confirmed their participation
and compliance with conditions set out in the call. If the proposal is retained for funding, each participant will be required to submit a formal
declaration of honor confirming this.
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False statements or incorrect information may lead to administrative sanctions under the Financial Regulation 2018/1046.

Personal data will be collected, used and processed in accordance with Regulation 2018/1725 and the Funding & Tenders Portal privacy statement.
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Please be however aware that, to protect EU financial interests, your data may be transferred to other EU institutions and bodies and be registered in
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the EDES database. Data in the EDES database is also subject to Regulation 2018/1725 and the EDES privacy statement.
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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory

2 - Participants & contacts

# Participant Legal Name Country Action

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory Short name

2 - Administrative data of participating organisations

PIC Legal name

Short name:

Address

Street

Town

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Postcode

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Country

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Webpage

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Specific Legal Statuses
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Legal person .............................................................unknown

Public body ...............................................................unknown Industry (private for profit)..................unknown

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Non-profit ..................................................................unknown
International organisation .........................................unknown
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International organisation of European interest ........unknown

Secondary or Higher education establishment .........unknown
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Research organisation ..............................................unknown

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Enterprise Data
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Based on the below details from the Beneficiary Registry the organisation is not an SME (small- and medium-sized enterprise) for the call.
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SME self-declared status........................................... unknown

SME self-assessment ............................................... unknown

SME validation sme................................................... unknown

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory Short name

Department(s) carrying out the proposed work

Department 1

Department name Name of the department/institute carrying out the work. not applicable

Same as proposing organisation's address

Street Please enter street name and number.

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Town Please enter the name of the town.

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Postcode Area code.

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Country Please select a country

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory Short name

Person in charge of the proposal

The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access rights and
basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.

Title Sex Male Female

First name Last name

E-Mail

Position in org. Please indicate the position of the Contact Point above in the organisation.

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Same as

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Department Name of the department/institute carrying out the work. organisation name

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Same as proposing organisation's address

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Street Please enter street name and number.

Town Please enter the name of the town. Area code.

Country Please select a country

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Website
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Phone +xxx xxxxxxxxx Phone 2 +xxx xxxxxxxxx Fax +xxx xxxxxxxxx

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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory

3 - Budget for the proposal

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Compliance with the criteria for 90% co-financing

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Estimated eligible costs Estimated EU contribution
income

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A B.1 B.2 C D E F G H I J K
Direct Direct travel Direct Direct costs of Direct costs of Other direct Indirect costs /€ Total costs /€ Receipts Maximum Requested EU
personnel costs costs /€ subsistence sub-contracting / providing costs /€ Max 7% of direct (A)+(B)+(C)+(D) /€ Reimburse EU contribution /€

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/€ costs /€ € financial support costs (sum of +(E)+(F) ment Contribution (K<=G-H)
/€ budget Rate % /€
categories A-E)
No Name of Beneficiary Country

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1 0 0 0 0 0 0 0,00 0,00 0,00 0,00 0,00

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Total 0 0 0 0 0 0 0,00 0,00 0,00 0,00 0,00
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European Commission
Research & Innovation - Participant Portal
Proposal Submission Forms
Proposal ID Acronym Acronym is mandatory

Validation result
Show Error The red 'Show Error' button indicates an error due to a missing or incorrect value related to the call eligibility criteria. The submission of the
proposal will be blocked unless that specific field is corrected!

Show Warning The yellow 'Show Warning' button indicates a warning due to a missing or incorrect value related to the call eligibility criteria. The submission
of the proposal will not be blocked (proposal will be submitted with the missing or incorrect value).

Section Description

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The form has not yet been validated, click "Validate Form" to do so!

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Hercule III Programme

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PROPOSAL (PART B)
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Hercule III 2020 Technical Assistance

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HERCULE-2020-TA-AG
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Version 1.0
6 February 2020
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 COVER PAGE
Part B of the proposal must be filled out by the participants in WORD, assembled and uploaded as PDF in the Participant
Portal (PP) Submission System.

PROJECT

Project acronym: [acronym]

Project title: [title]

Contact person: [name NAME]

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TABLE OF CONTENTS
COVER PAGE ................................................................................................................................................................ 2

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1. PROJECT SUMMARY ................................................................................................................................................ 3
2. CONTEXT & NEEDS ANALYSIS ................................................................................................................................ 4

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3. OBJECTIVES, IMPACT & METHODOLOGY .............................................................................................................. 4
3.1 Objectives ............................................................................................................................................................. 4
3.2 Relevance ............................................................................................................................................................. 5
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3.3 Impact ................................................................................................................................................................... 5
3.4 Concept & methodology ...................................................................................................................................... 5
3.5 Cost effectiveness ................................................................................................................................................ 5
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3.6 European added value ......................................................................................................................................... 5
4. TIMETABLE ................................................................................................................................................................ 6
5. BUDGET INFORMATION ........................................................................................................................................... 7
6. APPLICANT INFORMATION ...................................................................................................................................... 7
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6.1 Applicant ............................................................................................................................................................... 7

6.2 Project management ............................................................................................................................................ 7
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6.3 Dissemination & communication activities ........................................................................................................ 8

7. DECLARATIONS ........................................................................................................................................................ 9
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1. PROJECT SUMMARY

Project summary (max 2000 characters)

Provide an overall description of your project
Please use the same text here and in Part A (Abstract).
Note: The summary must always be in English even if the rest of your proposal is in another EU language (only
official EU languages are allowed).
We may publish this summary for publication/dissemination purposes. Avoid any references to information that is not
publicly accessible and do not include any confidential information or personal data (e.g. names and addresses).

Context & overall objectives

Describe the context and overall objectives of your project.

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Work planned & main achievements
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Describe the activities planned and the main achievements expected.
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Results & impacts

Describe the expected results, the deliverables of the project and its expected impact with regard to the protection of
the Union's financial interests by preventing and combatting fraud, corruption and any other illegal activities. .
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2. CONTEXT & NEEDS ANALYSIS

To which of the categories below does your action belong?

Actions listed in Art. 8(b) of Regulation 250/2014 – several boxes may be ticked.

providing specific knowledge, specialised and technically advanced equipment and effective information
 technology (IT) tools facilitating transnational cooperation and cooperation with the Commission

ensuring the necessary support and facilitating investigations, in particular the setting up of joint investigation
 teams and cross-border operations

supporting Member States' capacity to store and destroy seized cigarettes, as well as independent analytical
 services for the analysis of seized cigarettes

enhancing staff exchanges for specific projects, in particular in the field of the fight against cigarette smuggling
 and counterfeiting

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providing technical and operational support for the law enforcement authorities of the member States in their

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fight against illegal cross-border activities and fraud affecting the financial interests of the Union, including in

particular support for customs authorities

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building information technology capacity throughout participating countries by developing and providing specific
 databases and IT tools facilitating data access and analysis

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increasing data exchange, developing and providing IT tools or investigations, and monitoring intelligence work


Place and time

Describe where and when the project will take place.
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Context & needs analysis (max 2000 characters)

Describe the project context (including your understanding of the relevant EU policies and to what extend your project
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builds on previous project results in the field) and analyse the needs which will be addressed by the project.
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3. OBJECTIVES, IMPACT & METHODOLOGY

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3.1 Objectives

Objectives (max 2000 characters)

Define the specific objectives of the project. What issue/challenge/gap does the proposal aim to address?
The objectives should be clear, measureable, realistic and achievable within the duration of the project. For each
objective, define appropriate indicators for measuring their achievement.

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3.2 Relevance

Relevance (max 2000 characters)

How does your project address the general objectives and themes & priorities of the EU call to which you are
applying? What is the project’s contribution?

3.3 Impact

Impact (max 2000 characters)

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Define the short, medium and long-term effects of the project.

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How will the target groups benefit concretely from the project and what would change for them?

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3.4 Concept & methodology

Concept & methodology (max 2000 characters)

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Outline the approach and methodology behind the project. Explain why they are the most suitable for achieving the
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project’s objectives.
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3.5 Cost effectiveness

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Cost effectiveness (max 2000 characters)

Demonstrate that your proposed budget is sufficient and appropriate for a proper implementation of the project and
that you aimed for cost efficiency.
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3.6 European added value

European dimension (max 2000 characters)

Illustrate the European dimension of the planned activities: trans-national dimension; possibility to use the results in
other Member States; potential to develop mutual trust/cross-border cooperation among EU Member States, etc.

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4. TIMETABLE

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Timetable

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List the activities per type (e.g. desk research, interviews, contacting participants, organising event(s), publication. etc.) Colour cells to show the duration of the activities.
Add lines/columns if necessary.
Please take into account the maximum duration of the project (18 months for a purchase of equipment).

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MONTHS

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ACTIVITY
M M M M M M M M M M M M M M M M M M
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

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Activity 1.1 - …

Activity 1.2 - …

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Activity …

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5. BUDGET INFORMATION

Criteria for 90% funding of the grant (this question has to be answered only if the "90%" funding box in Part
A was ticked. Two boxes must be ticked to qualify for the exceptional funding rate)

The project

 takes place at an external EU border, especially the EU’s eastern border, or in other vulnerable location

 reflects the results of the Eurobarometer survey on public perception of illicit tobacco trade

reflects the findings of the annual reports on implementation of Article 325 TFEU on combating fraud (e.g. as
regards the number of cases of smuggled cigarettes reported and the estimated traditional own resources

involved), in particular the identification of the Member States and situations that are vulnerable and most
exposed to threats in relation to the Union’s financial interests

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Justification (explain how this project satisfies the indicated criteria, max: 200 words per criterion)

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6. APPLICANT INFORMATION

6.1 Applicant

Type of applicant (only one box can be ticked):

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
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national administration

 regional administration
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Description (give a description of the main activities of the applicant in relation to the protection of the
financial interests of the Union)
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Does the applicant confirm that it "promotes the strengthening of action at Union level to protect the financial
interests of the Union"
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 Yes, I confirm

 No, I cannot confirm

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6.2 Project management

Project management (max 2000 characters)

Explain the overall project management concept. Describe the organisational set up (your unit/team within the
organisation). Describe methods to ensure planning and control.

Staff involved (max 2000 characters)

List the staff included in the project budget (budget category A) by function (e.g. project manager, senior

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 expert/advisor/researcher, junior expert/advisor/researcher, trainers/teachers, technical personnel, administrative
personnel etc. — use the same functions as in the detailed budget table) and describe shortly their tasks in the
project and their relevant qualifications.

Monitoring & evaluation strategy (max 2000 characters)

Describe how you intend to monitor and evaluate the progress of the project.
Explain which quantitative and qualitative indicators you propose to use for the evaluation of the project activities and
results.

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6.3 Dissemination & communication activities
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Dissemination & communication activities (if applicable)
Describe the dissemination and communication activities which are planned in the framework of the project.
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List only activities directly linked to the project.

Type of activity (press release, conference, media coverage, etc.)

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7. DECLARATIONS

Other EU funding

Information concerning other EU grants for this project

Please note that there is a strict prohibition of double funding. It is important that you provide full and YES/NO
complete information on all other EU funding for the project. (if NO, add
details)
Give information on any other grant applications pending or similar projects that receive funding. Name
the EU programme, project reference number and title. Include EU funding managed by authorities in EU
Member States or other funding bodies (e.g. Regional Funds, Agricultural Funds etc).

We confirm that to our best knowledge neither the project as neither a whole nor any parts of it have
benefitted from any other EU grant.

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We confirm that to our best knowledge neither the project as a whole nor any parts of it are (nor will be)
submitted for any other EU grant.

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YES/NO
Information concerning other funding for this project (if YES, add

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details)
Will the project get any funding from other public sources (EU, national, international)?

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Will the project be part of a set of coordinated/complementary/joint projects, which get funding from other
public sources (EU, national, international).

Information concerning other EU funding in the same policy area co

Have you already benefitted from funding under this EU programme? Include EU funding managed by authorities in EU
Member States or other funding bodies (e.g. EIB loans, etc.).
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The labels used mean:
COO — Coordinator
BEN — Beneficiary
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LTP — Linked third party/affiliated entity.

Name of EU programme Reference Role Amount Project Are there any

number and title website overlaps/synergies/c
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(COO, BEN, (EUR)

of the project LTP, OTHER) omplementarities?
(Yes/No; which?)
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Information concerning other EU funding in other policy areas

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Have you already benefitted from EU funding in other policy areas in the last 4 years? Include EU funding managed by
authorities in EU Member States or other funding bodies (e.g. Regional Funds, Agricultural Funds, EIB loans, etc.).
Note: If the funding was awarded to a group of beneficiaries, mention only the amount awarded to the participant.

Name of EU Reference number Role Amount Project website Are there any
programme and title of the project awarded overlaps/synergies/
(EUR) complementarities?
(Yes/No; which?)

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LIST OF ANNEXES TO BE UPLOADED

- Direct quotes from suppliers, or copies taken from suppliers' (internet) catalogues, should be
provided [system code TA 2]

- Detailed budget table [system code Annex 2] please indicate Project ID number on the document

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