EUROPEAN COMMISSION

CONSUMERS, HEALTH, AGRICULTURE AND FOOD EXECUTIVE AGENCY

Consumers Unit

Proposal template
Part B – Description of the action

GRANTS FOR COOPERATION BETWEEN NATIONAL

AUTHORITIES RESPONSIBLE FOR THE ENFORCEMENT
OF THE CONSUMER PROTECTION LAWS

CALL FOR PROPOSALS N° CONS-CPC-2020

Objective IV of Regulation (EU) No 254/2014 of the European Parliament and of the Council on
a multiannual consumer programme for the years 2014-2020.

Part B - Description of the action 1/13

Please follow the structure of this template when preparing your proposal. It has been designed
to ensure that the important aspects of your planned work are presented in a way that will enable
the evaluators to make an effective assessment against the evaluation criteria.

Page limit: All sections should not be longer than 120 pages. All tables in these sections
must be included within this limit (including a table of contents). The minimum font size
allowed is 11 points. The page size is A4, and all margins (top, bottom, left, right) should be at
least 15 mm (not including any footers or headers).

If you attempt to upload a proposal longer than the specified limit, before the deadline you will
receive an automatic warning, and will be advised to shorten and re-upload the proposal. After
the deadline, any excess pages will be overprinted with a ‘watermark’, indicating to evaluators
that these pages must be disregarded.

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Please do not regard the page limit as a target! It is in your interest to keep your text as concise
as possible, since experts rarely view unnecessarily long proposals in a positive light.

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Please read and follow carefully the instructions given in the Guide for applicants, which is

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outlining in detail the requirements for the below section of your proposal.

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Part B - Description of the action 2/13

TITLE AND ACRONYM OF THE PROPOSAL

Title

Acronym

LIST OF APPLICANTS

Applicant Applicant organisation name Country

No*

1 (Coordinator)

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2

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3

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4

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* Please use the same applicant numbering as that used in the administrative proposal forms.

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Part B - Description of the action 3/13

 TABLE OF CONTENTS

TITLE AND ACRONYM OF THE PROPOSAL .............................................................. 3

LIST OF APPLICANTS ..................................................................................................... 3
1. AIMS AND OBJECTIVES OF THE PROJECT ........................................................ 5
1.1. General objective of the project (including description of results and benefits)5
1.2. Specific objective(s) of the project .................................................................... 5
2. WORK PLAN ............................................................................................................. 5

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2.1. Working methodology....................................................................................... 5

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2.2. Overview on work packages ............................................................................. 5
2.3. Work package descriptions ............................................................................... 6

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2.4. Deliverables and reporting ................................................................................ 7
2.5. Timetable or Gantt Chart ................................................................................... 7

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2.6. Project meetings table overview ....................................................................... 7
3.
4.
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ORGANISATION STRUCTURE AND MANAGEMENT ....................................... 7
BUDGET..................................................................................................................... 7
4.1. Estimated budget ............................................................................................... 7
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5. PREVIOUS AND CURRENT EU FINANCIAL CONTRIBUTIONS ...................... 9
LIST OF ANNEXES TO PART B ..................................................................................... 9
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ANNEX I. TEMPLATE REPORT ON SUBCONTRACTING ....................................... 10

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Part B - Description of the action 4/13

1. AIMS AND OBJECTIVES OF THE PROJECT

1.1. General objective of the project (including description of results and benefits)

Please describe the general objective of the project and link it to the objectives and priorities
mentioned in section 3 of the call document.
[Free section]

1.2. Specific objective(s) of the project

Please describe your specific objectives following the SMART approach.

[Free section]

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2. WORK PLAN

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2.1. Working methodology

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Please include a detailed description of activities and describe a methodology you will use to
achieve the objectives.

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[Free section]

2.2. Overview on work packages co

WP Title Description
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number

1 Coordination of the Actions undertaken to manage the project and to

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project make sure that it is implemented as planned

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…
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Part B - Description of the action 5/13

2.3. Work package descriptions

For each work package, your proposal must describe a table as below:
Work package
number

Work package title

Starting month Ending month

Name and acronym of

leading applicant

Applicants Nr

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Person month per
applicant1

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Objectives:

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Description of work: please describe in detail the work envisaged under the work package (where
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appropriate, broken down into tasks) together with the role of leading partner and other applicants (if any)
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Deliverables linked to this work package: brief description of deliverables, month of delivery,
reference to the list of deliverables under point 2.4, dissemination level (PU = Public, fully open, e.g. web, CO =
Confidential, restricted under conditions set out in Model Grant Agreement)
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Milestones to be reached by this WP2

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1 Estimate the number of person-months allocated to the respective objective compared to the total staff months.
2 A milestone refers to a significant point or event in a project that receives special attention. It can also be used to
mark key deliverables or control points.

Part B - Description of the action 6/13

 2.4. Deliverables and reporting

Dissem
Deliverable Deliverable Leading Content
ination Delivery month
number name applicant specification
level
D.1 PU*[CO]

… PU*[CO]

*please note that deliverables should be mainly of public nature unless justified

Dissemi
Report Report Leading Content
nation Delivery month
number name applicant specification
level

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This report describes the

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activities carried out, For projects longer than 12
R.1 Interim report Coordinator milestones and results PU months*
achieved in the given period
[delivery month to be set]

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of the project.

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This report describes the Submission of Final report
R.2 Final report Coordinator project implementation and PU within 60 days following the
the results achieved. end of the action

*if not applicable, please remove this line

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2.5. Timetable or Gantt Chart
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Your proposal must illustrate the work packages, milestones and delivery dates of deliverables in
a graphical form, such as a timetable or Gantt chart.
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[Free section]
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2.6. Project meetings table overview

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[Free section]
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3. ORGANISATION STRUCTURE AND MANAGEMENT

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This section will describe the management structure, the means for communicating within the
organisation to monitor the work in progress and project risk analysis.

[Free section]
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4. BUDGET

4.1. Estimated budget

 Please complete the table below for each applicant (insert a separate budget table for
coordinator and for each consortium member separately).
 Please provide a detailed justification and explanation in the textboxes. The justification,
among other parts of your application, will be used for the evaluation of the award
criteria on budget.

Part B - Description of the action 7/13

 Applicant Number/
Short Name*
(A) Direct personnel costs Persons working exclusively on the action
Estimated
(please insert a new line for Staff member Monthly rate Total costs per
number of
each staff member) (name and role) (€) person (€)
months

Other persons
Estimated
Staff member Total costs per
Daily rate (€) number of
(name and role) person (€)

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days3

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Total costs (€) of (A)

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(B) Direct costs of sub-
Costs (€) Task(s)/Justification

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contracting
(please repeat line for each
subcontract foreseen)
Total Costs (€) of (B)
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(C) Other direct costs
(C.1) Travel Costs (€) Justification
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(C.2) Equipment Costs (€) Justification

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(C.3) Other goods and

Costs (€) Justification
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services
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Total Costs (€) of (C)

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Total Costs
(D) Indirect Costs
(€)
(Max. 7% on A, B and C)
Total estimated eligible
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costs

3 Rounded up or down to the nearest half-day.

Part B - Description of the action 8/13

 5. PREVIOUS AND CURRENT EU FINANCIAL CONTRIBUTIONS

Please describe previous and current EU financial contributions (in EUR) obtained by the main
partner, directly or indirectly, from a European Union institution or body.

Please specify any references relating to participation in actions in the past three financial years
financed by a European institution or body, conclusion of grant agreements, conclusion of
contracts with the Commission or other international organisations and EU Member States.

Title of
Agreement signature
EU Programme project/operating EU funding received
year and duration
grant/contract

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Please use more lines if required

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LIST OF ANNEXES TO PART B co
These annexes will have to be uploaded via the online submission system in PDF format
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and should not be included in Part B.

Annex Document Who

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Template report on subcontracting – description of

procurement procedures if the value of the service is above Applicant
Annex I.
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EUR 60 000 threshold for private bodies and above EUR (Coordinator)
139 000 threshold for public bodies
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Part B - Description of the action 9/13

 Annex I. TEMPLATE REPORT ON SUBCONTRACTING

(please delete if not applicable)

REPORT ON SUBCONTRACTING
For NON-PUBLIC BENEFICIARIES

Instructions: to be submitted to CHAFEA by non-public beneficiaries in case of

subcontracting expenses above EUR 60 000.

CHAFEA disclaimer: the approval of this deliverable in the system does not imply the

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confirmation of the eligibility of any of the costs related to the implementation of the related

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task. The assessment of the costs' eligibility will be completed following the submission of
the relevant report, financial statement and related supporting documents. Moreover, the

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submission and approval of this deliverable does not prevent the Agency from asking
additional information during other stages of the implementation of the action or

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afterwards.

As stipulated in Article 131 of the Financial Regulation, the amount of the grant shall not
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become final until after the authorising officer responsible has approved the final reports
and accounts, without prejudice to subsequent checks. Therefore, the approval of the
present deliverable does not preclude the outcome of potential checks, reviews, audits and
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investigations that could lead to the rejection of ineligible costs, reduction of the grant,
recovery of undue amounts or to any other measures as described in the grant agreement.
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Project id

Beneficiary name
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Work packages concerned

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by subcontracting
Subcontracting amount
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(value of the procurement

procedure)
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Did national rules apply?

If yes, please add the
reference
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Did customary practices

apply? If yes, please add
the reference

Was the best value for

money criterion ensured?
Was the qualitative award
criterion evaluated?
Was the procedure
documented?
Part B - Description of the action 10/13
 Was the absence of
conflict of interest
ensured?
If there is subcontracting
to an entity with a
structural link with the
beneficiary, is it ensured
that the price is limited to
the actual costs incurred
by the entity (absence of
profit margin)?

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Date and signature:

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Part B - Description of the action 11/13

 REPORT ON SUBCONTRACTING
FOR PUBLIC BENEFICIARIES

Instructions: to be submitted to CHAFEA by public beneficiaries 47 in case of

subcontracting expenses above EUR 139.000.

CHAFEA disclaimer: the approval of this deliverable in the system does not imply the
confirmation of the eligibility of any of the costs related to the implementation of the
related task. The assessment of the costs' eligibility will be completed following the
submission of the relevant report, financial statement and related supporting
documents. Moreover, the submission and approval of this deliverable does not prevent
the Agency from asking additional information during other stages of the

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implementation of the action or afterwards.

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As stipulated in Article 131 of the Financial Regulation, the amount of the grant shall
not become final until after the authorising officer responsible has approved the final

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reports and accounts, without prejudice to subsequent checks. Therefore, the approval
of the present deliverable does not preclude the outcome of potential checks, reviews,

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audits and investigations that could lead to the rejection of ineligible costs, reduction
of the grant, recovery of undue amounts or to any other measures as described in the
grant agreement.
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Project id

Beneficiary name
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Work packages
concerned by
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subcontracting
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Subcontracting amount
(value of the
procurement procedure)
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Did you apply national

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procurement rules? If
yes, please add the
reference to the
applicable legal basis
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Was the best value for

money criterion
ensured?
Was the procedure
documented?

4 Acting as contracting authorities within the meaning of Directive 2014/24/EU or of Directive 2014/25/EU
 Was the absence of
conflict of interest
ensured?
If there is subcontracting
to an entity with a
structural link with the
beneficiary, is it ensured
that the price is limited
to the actual costs
incurred by the entity
(absence of profit
margin)?

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Date and signature:

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