Prioritization Dashboard

DO THE RIGHT THINGS

A PPM Consulting Solution Public
Prioritization Dashboard
Our Service
 An implementation-ready Solution
 Implementation of the Solution
 Documentation of the Solution
 6 Months of Bugfixing
 Optional Online Scoping Session and/or Presentation at Customer
Prioritization Dashboard
The Portfolio and Project Management Consulting Solution “Prioritization
Dashboard” allows flexible and real time comparisons of portfolio items
using KPIs as well as information from the financial and capacity planning.

This allows portfolio managers to leverage the items in their portfolio based
on given monetary or capacity limits.
Prioritization Dashboard
Functionality

The solution is based on the PPM object review and offers here a new tab strip
offering the prioritization grid.

The items in the grid are displayed including attributes (depending on configuration)
and financial and capacity groups (depending on configuration). The ranking (sort
order) of the items is based on their attributes (e.g. NPV, assest risk or IRR).

For each financial and capacity group there will be the information on the given limit
(coming from the Bucket where the Review is assigned to), and the current
consumption as summary of all items in the review.

Per item and for each financial and capacity group there will be information if the
limited has been exceeded already.

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Prioritization Dashboard
Schematic Overview

Total Manual Capacity Financials

Items Score Score NPV IRR Team A Team B Team C Invest Hardware Software Travelcost
Bucket Limit 1200 1200 900 6.700.000,00 2.500.000,00 500.000,00 200.000,00
Comsumption 1039 1140 900 6.350.000,00 2.360.000,00 475.000,00 195.000,00
Total 1039 1310 955 6.950.000,00 3.660.000,00 1.325.000,00 275.000,00
PPM Implementation 87 87 31.245,00 € 13,4 105 210 54 350.000,00 60.000,00 100.000,00 12.500,00
Project A 86 86 135.234,00 € 11,2 145 432 75 1.500.000,00 1.500.000,00 150.000,00 75.000,00
Project B 33 80 3.423,00 € 12 112 123 54 1.000.000,00 800.000,00 75.000,00 25.000,00
Project F 76 76 234.565,00 € 11,4 98 87 97 800.000,00 350.000,00 50.000,00 50.000,00
Project Z 45 45 76.345,00 € 10,4 42 63 65 750.000,00 125.000,00 100.000,00 10.000,00
Project K 45 45 34.523,00 € 9,5 53 98 232 250.000,00 250.000,00 150.000,00 12.500,00
Project L 44 44 6.835,00 € 8,5 89 74 63 800.000,00 350.000,00 200.000,00 10.000,00
Project D 34 34 88.435,00 € 8,4 62 53 80 250.000,00 50.000,00 100.000,00 15.000,00
Project T 31 31 7.234,00 € 8,2 134 97 90 150.000,00 60.000,00 50.000,00 25.000,00
Project C 23 23 92.356,00 € 8,1 123 31 90 500.000,00 80.000,00 100.000,00 20.000,00
Project O 11 11 82.346,00 € -1,4 76 42 55 600.000,00 35.000,00 250.000,00 20.000,00

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 5

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 6
Prioritization Dashboard
Functionality – Screen mockup

5
3 4

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 7

Prioritization Dashboard
Functionality – Details

No. Description

1 On top of the table three lines are show to display following values:
• Bucket Limits: Limit per financial or capacity group from bucket where review is assigned to
• Consumption: The summary of consumed budget of item until limited in exceeded
• Total: Total summary of column
2 Financial and capacity groups are displayed. User can add or remove groups to be flexible in
the planning
3 List of all items with their attributes. Sort of list is based on ALV sort settings

4 User can adjust values like total score to influence the sort order of list. This as direct influence
on the consumed budget (see No.1)
5 Cells are green until the planning of the current item in addition to the above one exceed the
budget. As soon as the current planning does no longer fit the budget, the cell turns red.

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 8

Prioritization Dashboard
DO THE RIGHT THINGS …

The number of projects is a constantly growing figure in all business areas whereas the resources
delivering those projects are usually limited. Using the prioritization dashboard you can leverage your
resources to optimize your project portfolio.
Availability, Technical Details Links
Business Challenges
 Available for SAP PPM 6.1  SAP Note: 2171295
 Number of projects and ideas is constantly growing  Technical Documentation and  Material No.: 50109202 -
User Manual Enhancement Svcs for SAP
 Financial and human resources are limited PPM
 Modification-Free
 Need to identify the right projects considering the limited resources  Contact:
 Customer Includes to add
 Visualize the budget situation for management approval additional fields, functions and
screens
Key Features  Based on SAP HANA

 Use SAP PPM reviews to selected the projects or ideas (items in PPM) Related Services
that you need to evaluate  Integrated Financial & Capacity Planning
 Rank the items with the prioritization dashboards according to key
figures of the item like NPV, IRR, assessed risk etc.
 Get an on-the-fly overview of the consumed financial and capacity
figures against their limits for the ranked items in the dashboard
 Include or exclude financial or capacity information from the list very
easy and flexible

Business Benefits

 Instant information on budget situation for financials and capacity with

the ranked portfolio
 Prioritization for the growing number of projects and ideas
 Support the decision process to do the right things

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 9

Contact Information
Tobias Gläser
SAP Portfolio and Project
Management Consulting

SAP Deutschland AG & Co. KG

Hasso-Plattner-Ring 7
69190 Walldorf, Germany

M +49 160 908 23181

tobias.daniel.glaeser@sap.com

© 2014 SAP AG or an SAP affiliate company. All rights reserved.

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