Powell UK

WORK INSTRUCTION & METHOD STATEMENT

Modifications to Switchboard ASEDA-N-1801
A08 to become an additional incomer.

Rev 02

18/02/2020

Author
George Docherty
Site Services
E-mail: George.Docherty@powellind.com
Direct Line: 01274 704845

HSP020
Revision 01
Table of Contents
Revision History ............................................................................................. 3
Glossary of Terms.......................................................................................... 3
Project Information ........................................................................................ 4
Sequence of works ........................................................................................ 6
General ........................................................................................................... 6
Site Work ........................................................................................................ 7
Management of Change................................................................................. 7
Follow up work ............................................................................................... 7
Housekeeping ................................................................................................ 7
Emergency Procedures ................................................................................. 7
PPE .................................................................................................................. 8
Work Site ........................................................................................................ 8
Hazardous Substances ................................................................................. 8
Lifting & Handling .......................................................................................... 8
Access ............................................................................................................ 8
Working at height ........................................................................................... 8
Tools ............................................................................................................... 9
Site Welfare .................................................................................................... 9
Detailed Scope of Works ............................................................................. 10
Risk Assessment Summary ........................................................................ 11
Method Statements ...................................................................................... 12
Guidelines when working on an electrical system .................................... 13
Site Services Engineers Declaration .......................................................... 14
Job Safety Analysis (Point of Works)......................................................... 15
Appendices................................................................................................... 16

Powell UK Ltd. Tel: +44 (0) 1274 734221

Ripley Road Fax: +44 (0) 1274 731390
Bradford BD4 7EH, UK www.powellind.com
BFD-site-service@powellind.com
Revision History
Revision Author Changes Made Date Revised
01 G.Docherty Original 13/09/2019
02 G.Docherty Clients Comments added 09/10/2019
03 S Houson Clients comments added 18/02/2020

Glossary of Terms
 PAT Portable Appliance Test
 COSHH Control of Substances Hazardous to Health
 PPE Personal Protective Equipment
 D&D Design & Development
 QHSE Quality Heath Safety & Environment
 JSA Job Safety Analysis
 EAP Electrically authorised person

Page 3

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Project Information

Original Project Number 234853

Site Work Project
234853
Number
Instruction Issue Number 1976
Project Title Modifications to Switchboard ASEDA-N-1810
Customer Contact Name Paul Thompson
End-User Name North Oil Company
Site Address (inc. PO Box 21264
Postcode & Special Doha
instructions i.e. gate #) Qatar

Date required on Site February/March 2020

Is this a shut down? YES ☐ NO ☒

Powell (UK) Ltd Technical Authority Contact Details

Contact Name: Aaron Greenwood
Contact Telephone Number: 01274 734933
Contact Email Address: Aaron.Greenwood@powellind.com

Powell (UK) Ltd Service Project Manager Contact Details

Contact Name: Victor Greenan
Contact Telephone Number: 01274 704917
Contact Email Address: Victor.Greenan@powellind.com

Page 4

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
 Powell UK Service Organogram

Page 5

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Sequence of works
Work to commence at:
Isolation start:
Isolation finish:
Works to be completed by:

General
All works to be conducted in line with the following Powell safety documents (where
applicable):

HSP 1001 Health Safety Security when Travelling on Company Business

HSP 1002 Site Safety Rules
HSF 080 Site Safety Assessment Questionnaire
BM 01 Health & Safety Policy
HSP 045 Personal Protective Equipment
HSF 100 Risk Assessment
BP 020 Portable Appliance Testing

Liaise with the customer representative regarding the proposed activity times and date.
Discuss extent and implications of activities.

Liaise with the customer representative regarding access to the substation area in which the
switchgear is located as well as suitable storage for plant and equipment.

Arrange that the customers representative briefs Powell UK personnel on arrival at site with
respect to safety, use of facilities, emergency procedures and general information (site
induction).

Client representative shall prepare a work plan to identify the asset, required task and access
arrangements.

Client representative shall confirm site access and method to define area of work
arrangements for site visit.

Review with the client representative the prepared work instruction, resources and risk
assessment for task. The risk assessment will highlight any known risks, which have been
identified for each major work item as well as those affecting the work environment. This
information, together with the risk control measures will then be communicated to all
members of the work team and issued to staff via a project file. All staff to be briefed as to the
extent of the work, associated risks, site rules and regulations and any restrictions of
limitations

The client representative to ensure that work of third parties on site is planned so as not to
conflict or overlap with the area of work established for the activities of Powell UK.

Page 6

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Site Work
All personnel to sign in on arrival.

Site induction to be attended by Powell UK personnel. The site induction will include: H&S
information, site access, rules and safety information, should safety passports be required
they shall be made available at the induction.

Powell UK personnel shall re-evaluate the issued risk assessment against site conditions and
note and take any additional actions required. Carry out Job Safety Analysis, record & report
any changes to work area or procedures to site management.

Powell UK personnel shall carryout an inspection of the work area and confirm suitability to
continue with the works.

Powell UK personnel shall carry out the works as detailed within project drawings/information.

On completion check with customer’s representative all is satisfactory.

Management of Change
The Powell UK service project manager is to be advised if any urgent action is required prior
to undertaking any additional work.

If additional works are required, client to obtain written authority from Powell UK service
project Manager. Ensure that personnel have the required competency and materials to carry
out the work. The method statement will require updating to reflect any changes to the scope
and a risk assessment reviewed prior to commencement.

Follow up work
Prepare and submit report on works completed to the client. The report includes items
covering work carried out, conditions found and any remedial actions taken/further actions
required.

Housekeeping
Ensure work area is tidy at all times all waste is managed in accordance with site procedures.

Clean tidy and leave site secure.

Emergency Procedures
Client representative shall ensure that site emergency procedures covering serious injury,
fire, site evacuation, major environmental incidents. Etc. will be communicated to the Powell
UK personnel prior to the commencement of work. Means of providing assistance by a first
aider will be identified prior to the commencement of work and will be communicated to all
staff involved. This will include telephone contact number.
Page 7

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
PPE
Personnel Protective Equipment (PPE) will be used as a last resort in protecting personnel
against hazards and dangers. All site personnel will wear, hard hats, metal capped footwear,
hand and eye protection, appropriate clothing and use appropriate hand lotions, cleaners and
skincare products as required of the task being carried out.

Specialist PPE will be issued and used on tasks where additional risks are identified and
there use is appropriate (i.e. working in hazardous areas).

Work Site
The working areas will be suitably protected so as not to cause danger to the customers
employees, visitors and protect adjacent equipment from damage

Hazardous Substances
All substances and chemicals used by Powell UK personnel will be COSHH assessed and
appear as approved in Powell UK COSHH register.
The following COSHH assessment forms have been identified for use on this project:

None

Lifting & Handling

All lifting machines, appliances and associated equipment will have current certificates and
will be produced as required.

Mechanical handling of equipment and plant will be carried out in accordance with approved
procedure and risk controlled under Powell UK’s HSF100 risk assessment(s).

Access
Vehicle parking/material storage will be carried out in a manner, which does not present a risk
to the client or his work force or plant.

All parking and material storage will be subject to maintaining access to existing plant and all
emergency throughways.

Any access needs to be agreed with the site management/client representative.

Working at height
Steps shall only be used for short duration works and 3 points of contact must be maintained.
Steps shall be safety checked and identified, visual inspection and verifications of safety
check date to be undertaken prior to any use.

All client supplied scaffold shall be safety checked and verified prior to access being sought.

Page 8

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Tools
All power tools will be 110Vac or Battery operated.

All test equipment 230V/240V to have been PAT tested and recorded on the Powell UK
testing register.

Tools will only be used for their designated purpose.

Site Welfare
Mess facilities will be provided by utilising existing facilities as identified by client
representative.

Toilet and cleaning facilities will be provided by utilising existing facilities within site and
identified by client representative.

Page 9

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Scope of Works
Installation ☒ Commissioning ☒ Planned Preventative Maintenance ☐ Systems ☒

ASEDA-N-1810-A08
Install new LV compartment to A08 on 11kV switchboard ASEDA-N-1801 as per drawing
23485301000I01. Install new CT’s, VT, VCB, labels, Castell Interlock and any associated
wiring to/from incomers.

ASEDA-N-1810-A01
A01 incomer requires fitment of new Castell key, refer to Castell interlocking drawing
M217H/MA/001/001.

ASEDA-N-1810-T
BUS TIE ‘T’ requires new 24V DC auxiliary relays and wiring to be installed as per
drawing M217H/IS/001/003.

ASEDA-N-1810-B01
B01 incomer requires new mechanical interlock, changing from Castell interlock to
padlock type.
Provision of VCB auxiliary contact for bus-tie interlock

Bus-wiring
All interlinking cables to be wired to/from all Siemens RIO located on cubicle A02 refer to
M247H/CD/001/003
M247H/CD/001/006
M247H/CD/001/009
M247H/CD/001/010
M247H/CD/001/012

and bus-wiring for interlocks

M247H/SC/001/100.

**ALL WORK TO BE CARRIED OUT WHILST SWITCHBOARD IS LIVE**

Additional Specific Hazards Identified on site (as highlighted on HSF 080 – Site Safety
Assessment Questionnaire):

LIVE SWITCHBOARD.

Page 10

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
PPE Requirements – as a Minimum (See HSP045)
Safety Helmet – as required
Ear Defenders – as required
Safety Boots (BS EN ISO 20345 201)
Eye Protection
Task specific gloves
Hi – Vis Vest or Coat

Additional control measures required:

BARRICADE THE LIVE SIDE

FULLY INSULATED TOOLS

THE ABOVE 3 TASKS REQUIRE LOCAL CUBICLE ISOLATION TO BE PERFORMED

SAFELY.

Page 11

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
 Risk Assessment Summary

Document Title HSF 100 Reference Highest Risk Rating

MV Switchboard Maintenance 201 10
Use of Hand Tools 202 6
Circuit Control Testing & Fault Diagnosis 203 10
Intelligent Device Interrogation/Update/Replacement 204 10
Milli-Volt Drop Testing 207 10
Insulation Resistance Testing 209 10
Vacuum and SF6 MV Circuit Breaker Maintenance 212 10
Testing Compartments 215 10
Secondary Injection Testing 216 10
Modification to Switchboard 221 10

Circulation of Risk Assessment

Client Representative ☒ Employee(s) ☒ Project File ☒
Powell UK H&S File ☒

Page 12

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Method Statements

Modifications to Switchboard ASEDA-N-1810

WARNING
**ALL WORK TO BE CARRIED OUT WHILST SWITCHBOARD BUS IS LIVE**

DO NOT REMOVE PANELS TO BUSBAR CHAMBER OR ACCESS BUSBAR CHAMBER

DO NOT OPEN BUSBAR SHUTTERS

Pre-requisites
Permit to work shall be generated and the work party shall read, understand and agree all
elements of the permit prior to commencing any activities.

Activities to be undertaken by North Oil Company

1. Preparation of Permit to Work
2. Isolation of mains and control supplies within individual panels identified by Powell,
and prove dead
3. All LOTO activities to be demonstrated to Powell Engineers

Activities to be undertaken by Powell

[1] ASEDA-N-1810-A08
Install new LV compartment as per drawing 23485301000I01. Prior to commencement of
work the bus-wired supplies to A08 shall be isolated in panel A07 by removal of the terminal
block jumpers (ref: M217H-SC-001-001). At A08, prove dead in panel prior to removing
existing equipment.

Note:
 tie in of Busbar earth switch close inhibit on terminals 4K45/4k47 will require the
230Vac in panel -AA to be isolated. Ref: M247H/IS/001/004
 Tie in of bus-tie interlock on terminals 3K1K/3k2 will require the 230Vac in panel -T to
be isolated. Ref: M247H/IS/001/003

The back section of the existing LV section shall be removed and the new back plate shall be
installed.

The existing door to the LV section shall be removed and replaced with the new door
equipped with required parts.

Install new CT’s, VT, labels, Castell Interlock and any associated wiring to/from incomers.
When installing CT and VT wiring be aware of possible live equipment when feeding through
the wiring duct chamber.

Page 13

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
 Modifications to Switchboard ASEDA-N-1810

Install VCB and umbilical and connect to LV section

[2] ASEDA-N-1810-A01
Requires fitment of new Castell key, refer to Castell interlocking drawing M217H/MA/001
/001.

Installation of the Castell requires to open and remove the VCB from the cubicle in order to
access the mechanism.

Shutters shall be padlocked in order to segregate the individual from live equipment.

[3] ASEDA-N-1810-T
BUS TIE ‘T’ requires new 24V DC auxiliary relays to be installed as per drawing M217H/IS/
001/003. The VCB needs to be open and the control circuit needs to be isolated in order to
work on the control side. Removal of fuses CF1 & CL1 is necessary in order to complete
these works.

[4] ASEDA-N-1810-B01
B01 incomer requires existing mechanical castell interlock changing to padlock type. The
VCB needs to be open and remove from the cubicle in order to remove the Castel.

Shutters shall be padlocked in order to segregate the individual from live equipment

Note:
 Tie in of bus-tie interlock on terminals 3K21/3k23 will require the 230Vac in panel -T
to be isolated. Ref: M247H/IS/001/003

[5] Bus-wiring
All interlinking cables to be wired to/from all Siemens RIO system located on cubicle A02.
M247H/CD/001/003
M247H/CD/001/006
M247H/CD/001/009
M247H/CD/001/010
M247H/CD/001/012

Access will be required to the LV cubicles of A08, A07, A06, A05, A04, A03, A02, A01, AA, T,
BB, B01 for routing of interlocking cabling to cubicles A01, T and B01.
M247H/SC/001/100

Page 14

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
 Modifications to Switchboard ASEDA-N-1810

Tools / Test equipment

The following tools / test equipment will be provided by Powell:

 Lap top for Relay interface
 Basic Screwdrivers
 Multimeter

The following tools / test equipment should be provided by NOC

 Metric Socket set
 Metric Spanner Set
 Torque wrench
 5kV Insulation Resistance Test Set (Megger)
 100A Primary Current Injection Test Set (CT Testing)
 30A Secondary Current Injection Test Set (Relay Testing)

Page 15

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Guidelines when working on an electrical system
It is the responsibility of the client to take ownership of all switching and isolations during all
works carried out and to ensure no inadvertent switching or loss of power to the plant

Guidelines when working on an Electrical System at Customer’s Premises

These guidelines are issued in line with the Memorandum of Guidance on the Electricity at Work
Regulations 1989, specifically:
Reg 4(3) guidance note 12
Reg 13 guidance note 9
Reg 16 guidance notes 3 & 5

Powell UK staff, or contract staff working on behalf of Powell UK, will only carry out work on electrical
equipment connected to an operational Electrical System after an Electrical Safety Certificate (e.g. permit
to work or approved safe system of work) has been issued by a suitably authorised person approved by
the Site Electrical Duty Holder. In addition, the Powell UK personnel (or contract staff working on behalf
of Powell UK) will witness “proving for dead” carried out by the customer’s representative on the relevant
equipment. The instrument used for “proving for dead” shall itself be tested immediately prior to and
immediately following its use.

The permit to work should only be issued after the relevant switching operations have been carried out,
including earthing where deemed necessary, and locks applied. In the case of complex switching (more
than one isolation required), the switching should take place in accordance with a switching schedule
issued by a suitably authorised person approved by the Site Electrical Duty Holder. The keys to the locks
will be retained in accordance with the relevant site procedure.

Powell UK staff (or contract staff working on behalf of Powell UK) will not be involved in the above
switching activities.

These guidelines do not apply to equipment not connected to an electrical system.

Paul Dale
Switchgear D&D Manager
15th June 2011

Page 16

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
 Site Services Engineers Declaration
It is the duty of all employees, contractors and agents to continually assess the safe operation of the
work being undertaken and integrity of the equipment being worked upon, and to suspend any work that
they deem is unsafe or has the potential to lead to an unsafe condition.
In such an event the employee, contractor or agent must report the condition to the responsible Powell
UK Site Services Supervisor and the Client Site Representative. Instruction to proceed with the work
can only be provided after consultation and approval of the Client site Representative, Powell UK
Technical Authority and Site Services Supervision.

I acknowledge that I have read and will comply with the above H&S method statement. Any deviations
noted during my initial visit to the site that warrants a change to the method statement will be
documented in the method statement and agree (countersigned) by the relevant site safety
representative before I commence work. A copy of the modified method statement will be retained by
the site safety representative and a copy of the revised method statement will be attached to my site
report. I will be responsible for ensuring that any additional personnel that Powell UK supply to support
me in this activity are briefed in accordance with this method statement. I will also ensure that I have,
and will wear, the correct, serviceable Personal Protective Equipment as detailed in risk assessment in
order to perform this activity.

I confirm that I will observe both Powell’s policies and the customer’s (the policies which take precedent
will be those which are most strenuous) regarding alcohol consumption.

Distribution:
Powell UK
QHSE Department (Intranet action)
Site Services Manager (Engineer/Customer action)

Customer
Site Safety Representative
Site Operations

All members of the crew must sign prior to commencing work at task location:
Printed Name Initials Date Printed Name Initials Date

Powell Lead Technician

Signature Date
Customer in Charge
Signature Date
Work Authority (UWA)
Signature Date

Page 17

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
 Job Safety Analysis (Point of Works)

Date JSA Author Location

Job#: Emerg Ph#/Channel:
Eyewash: Emerg. Shower: First Aid:
Fire Extinguisher: Muster Point: MSDS/SDS Location:
Check all that apply to work:
Where: Vehicle Access: Environ Hazards: Ground Conditions Physical Hazards:
Conf. Space ☐ Yes ☐ Fumes ☐ Hard ☐ Manual Lifting ☐
On Deck Platform ☐ No ☐ Liquid ☐ Medium ☐ Heavy Load ☐
PCR ☐ Work Access:: Chemical/Acid ☐ Soft ☐ Over Reaching ☐
In Walkway ☐ Good ☐ H2S/SO/Gases ☐ Ice/Snow ☐ Prolonged Bending ☐
Transformer ☐ Poor ☐ Noxious Odours ☐ Mud ☐ Prolonged Twisting ☐
Substation ☐ Work Type Dust ☐ Dry ☐ Repetitive Motions ☐
Other ☐ Electrical ☐ Asbestos/Lead ☐ Wet ☐ Unstable Positions ☐
Work Action Systems ☐ Other ☐ Working at Heights Part(s) of Body in the Line of Fire ☐
Erection/Assembly ☐ Installation ☐ Congested Areas: Workers Above ☐ Physical Limitations - Need Assistance ☐
Working off
Disassembly ☐ Other ☐ Yes ☐ Ladders ☐ Uncontrolled Release of Energy ☐
Falls from
Testing ☐ No ☐ Heights ☐ Exposures ☐
Material Handling ☐ Work Conditions Lifelines Installed ☐ Other ☐
Preventative
Maintenance ☐ Dry ☐ Lifting by Crane ☐ Personal Hazards
Other ☐ High Wind ☐ Objects Falling ☐ Procedure not Available for Task ☐
Gen. Hazards Snow/Frost ☐ Barriers in Place ☐ Confusing Instructions ☐
Poor Ventilation ☐ Ice/Snow/Rain ☐ Wet ☐ Other ☐ No Training in Procedure/Task ☐
Slip/Trip/Fall ☐ Lighting ☐ Rain/Hail ☐ ☐ No Training on Tools to be used ☐
Possible Leaks ☐ Flammable ☐ Fog ☐ Extreme Temp: First Time Performing this Task ☐
Pressurized Pipes ☐ Electrical Lines ☐ Lightning ☐ Hot ☐ Mental Limitations/Distractions ☐
Equipment Hazards
Hot Pipes ☐ Valves ☐ Other ☐ Cold ☐
Operating Rescue Plan Operating Power Operating
Equipment ☐ Gauges ☐ ☐ Discussed ☐ Tools ☐ Equipment ☐
Hot Work ☐ Sharp Objects ☐ ☐ ERP Discussed ☐ Hand Tools ☐ Grinders ☐
Open Holes ☐ Pinch Points ☐ ☐ ☐ Utility Knives ☐ Welding/Cutting ☐
Hazard Watch
Required ☐ Other ☐ ☐ ☐ Other ☐ Other Info ☐
PPE Required
Permits: Approval Numbers Hard Hat ☐ Safety Glasses ☐ Goggles ☐ Spoggles ☐
Fire Retardant Arc Flash
Confined Space ☐ Face Shields ☐ Hearing Protection ☐ Clothing ☐ Protection ☐
Energized Work ☐ Voltage Detector ☐ Leather work gloves☐ Rubber Blankets ☐ Hot Stick ☐
Signs &
Hot Work ☐ Fire Extinguishers ☐ Grounds ☐ Barricades ☐ Other ☐
Lace up Safety Respiratory Protection Voltage Rated Rubber Glove
Customer Permit ☐ Boots ☐ ☐ Gloves ☒ Class: ☒
Other ☐ Fall Protection ☐ Chemical PPE ☐ w/Leathers

Engineer Signed …………………………………. Date …………………

Page 18

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com
Appendices

Page 19

Powell UK Ltd. Tel: +44 (0) 1274 734221

Fax: +44 (0) 1274 731390
Ripley Road  Bradford  BD4 7EH
www.powellind.com
West Yorkshire  UK
sales@Powellind.com