National Council General Meeting 2020 @ Stingray Base, Batangas

Agenda:

1. Election of New Sets of Officers for Year 2020

2. Evaluation/Reassessment of the current standing and status of the organization
3. Chapter’s comments and suggestion on how the organization is being managed
4. Policy review and creation
5. Finalization of Summer Ugnayan

Meeting proper: was called to order at 9:55am

Chapter presidents and vice presidents were recognized by the incumbent Chairman Sir Alpha.
Assurance that KRFRF is remains strong and rooted despite the challenges it have faced and is
still experiencing because of the previous incident during the TAAL operation and the
deactivation of POSEIDON Base/Chapter.

HIGHLIGHTS:
1. Membership Renewal - is suggested to be conducted a per annum basis to affirm committee
to the organization. It is also one way of updating the data base as to the status of the members
whether they are still active or inactive.

2. Ruling on Maintaining Chapters - it was being questioned as to the implementation of a less

than 10 members in a chapter should already be dissolved. Clarification that at least 10 member
requirement is ONLY during the recognition of a chapter. Once a chapter has been recognized
and members were reduced to less the chapter will still remain BUT maybe regrouped to join an
existing active chapter until it regained its active status. Such action will ONLY be decided by
the Chairman. Tiger Base was taken as an example as point of clarification. Since Tiger Base is
an EMERITUS Chapter it will never be dissolved because it is the home base of the Founding
Chairman regardless of number of active members listed. Currently, Manila Chapters were
regrouped and the Chairman temporarily stands as the president. This “Healing” set up of
Manila is only set for a year to give the remaining officers/members to gain momentum and
recruit new deserving members.

3. Election of the new set of officers for 2020-2022 - again the clarification of the job functions of
the positions were explained prior election and that it was stressed out that they must be
qualified and willing to function to avoid the same mistakes in the past.

The following positions were elected and appointed:

Vice Chairman Admin - Sir Foxtrot (Zandro),
Vice Chairman Operations - Lion 26-01 (Sir Noi),
Treasurer - Lion 14-10 (Sir Gerry),
Auditor (Systems & Finance) - Lion 28-04 (Sir /)

APPOINTEES:
Membership- Sir Carlo,
Training - Lion 14-10 (Mam Jenny)
Technical - Lion Charlie and Lion Juliet

4. Policies Rules and Regulations on Membership and others are to be established, Available
documents are to be reviewed to assess whether it will be maintained, revised or changed.
However, as much as we would like to improve the systems that we have right now a part of our
root the TRADITIONAL KABALIKAT is to be maintained and respected.

5. UGNAYAN 2020 – we request as much as possible to have a 100% attendance rate.

After the lunch break a privilege speech from our newly elected National Treasurer Sir Gerry
Genon from Batangas welcomed the participants and VC for Operations Sir Noi delivered his
message by presenting an analogy of the organization being similar to like farming that both
ways either the leaders or the members must bear fruits for the very purpose why we joined.
Being a good leader the skills of Planning, Leading, Organizing and Control must be practiced.

The observations of the chapters needs to be discussed and presented but it must be resolved
and that our mission must manifest in us.

The open forum was facilitated by Mam Jenny and started to address Sir 28-04 from Leopard
Base. The following concerns, comments and responses are below:

1. NTC License for Quezon Province – will require a nationwide renewal supposedly to
be facilitated by Poseidon because they were the ones assigned as our technical
advisers. But since the Chapter has been demolished the pending tasks needs to be
addressed by the National Chairman. Renewal is costly as to the application that
amounted to P70,000. The cost of renewal will almost be the same. The concern as
to how will the cost be shouldered is still to be discussed and decided because the
application was shouldered by the National Chairman and no contribution of what
sort was demanded from the members. Though it may be done through a National
funding

It was also discovered that the license coverage is for 4A only and NCR is not
included in it.

2. Is there an available Members Data Base? Why do we need to fill up an application

form over and over again? – Data Base is available. Some were requesting
information and copy but will not give unless a reason for request is given. Due to the
on-going renewal of membership the data base is being updated.

3. NDC always communicate directly to the members they should consult the chapter
presidents/officers first – acknowledged

4. 4 Priorities (God, Family, Work and Kabalikat) – must only be 3 because it should be
God + Kabalikat, Family + Kabalikat and Work + Kabalikat

5. Uniform was observed to be not uniform. Designs of the logo was changed without
prior approval.

6. Recognition of members such as Volunteer of the Year must have criteria

 7. ID expiration (operational) is requested to be at least one year so as not the cost be
a burden to the members if every 6 months. Also to make sure that only bonafide
members are using our IDs their status must be reported if still active or not.

8. Hierarchy is to be observe through proper channels

9. Templates are to be provided to standardized documents if needed.

10. Vision, Mission and Trainings must be defined

11. Probationary duration must not be limited to 6 months only, 2 years on that status if
needed until they completed the necessary training and absorbed the true essence
of being a Kabalikat before regularization.

12. National Planning is a must and to be scheduled supposedly done every January to
provide a Yearly Calendar of Activities to include local chapters activities.

Meeting was adjourned at 5pm