Professional Documents
Culture Documents
2007
IN
IN THIS
THIS ISSUE
ISSUE
• Technical Article -
Using Simulation to
Optimize Excavator
Truck Selection
• Technical Article -
Construction Audit —
An Essential Project
Controls Function
• Technical Article -
A Comparison
Between the Non-
Mixed and Mixed
Convention in CPM
Scheduling
COST
COST ENGINEERING
ENGINEERING FOCUS:
FOCUS: • President’s Message -
PLANNING AND SCHEDULING Earn an Incredible
Return on Your
Investment
• Women in
Project Controls -
Bonnie L. Halkett
• Education Board News -
Volunteers Needed
to Review Chinese
S&K 5th Edition
• Legal Brief -
Contractors’ Tort
Claims Leave Design
Professionals
Wondering if
Liability is Spiraling
Out of Control
President
William E. (Bill) Kraus, PE CCE ESTABLISHED 1958
International Aviation Consult., GA
615-828-2037
e-mail: president@aacei.org
Depar tments
President-Elect
Stephen P. Warhoe, PE CCE CFCC President’s Message ................................3 From the Cover ....................................26
WSDOT, WA Women in Project Controls ..................6 Professional Services Directory ..............33
206-770-3591
e-mail: preselect@aacei.org Education Board News ..........................8 AACE International Bulletin ..............34
Legal Brief ............................................10 AACE International Bookstore ............41
Past President
James G. Zack Jr., CFCC For the Bookshelf..................................18 Article Reprints and Permissions ..........43
Fluor Corporation, CA Special Focus ........................................19 Calendar of Events ..............................44
949-349-7905/fax: 949-349-7919
e-mail: pastpres@aacei.org Featured Ar ticles
Vice President-Administration
Kerri J. Hunsaker Stannard Using Simulation to Optimize Excavator Truck Selection 12
BWXT Y-12, LLC, TN
865-241-3262 Dr. Eric Asa
e-mail: vpadmin@aacei.org The effective selection/matching and operation of the best excavator-truck systems are paramount to the suc-
cess of construction operations. In view of the uncertainty inherent in the excavator-truck system, huge front-
Vice President-Finance
end costs involved, varying operating and maintenance costs, project managers cannot leave the equipment
Marlene M. Hyde, CCE
matching process to chance. Computer simulation involves the use of complex mathematical modeling tech-
PARSONS, FL
407-702-6857 niques to duplicate the processes to be optimized. This approach facilitates system analysis, decision support
e-mail: vpfinance@aacei.org and serves as a cost-effective tool in sensitivity analysis (what-if scenarios) of construction excavation operations.
The use of simulation together with best practices approach can lead to the identification of system drivers and
Vice President-TEC aid in the optimization of the entire systems.
Vera A. Lovejoy, CCE PSP
Parsons Transportation Group, HI
626-440-6241
Construction Audit — 20
e-mail: vptec@aacei.org An Essential Project Controls Function
Vice President-Regions Alexia Nalewaik, CCE
Mark G. Grotefend, CCC Many construction projects, both publicly- and privately-funded, require that a project audit be performed by
CH2M Hill Inc., WA an independent party. The audit not only tests the accuracy of invoices and other charges incurred against the
206-988-5503 construction project, but may include a review of processes used in project management and project cost/
e-mail: vpregions@aacei.org
schedule controls, and a comparison of those processes to industry best practices. Thus, the audit function is
Director-Region 1 an essential project controls tool.
Stephen O. Revay, CCC CFCC
Revay & Associates, Ltd. Calgary, Canada
403-777-4900
A Comparison Between the Non-Mixed and 28
e-mail: dirregion1@aacei.org Mixed Convention in CPM Scheduling
Director-Region 2 Dr. Gunnar Lucko
Michael A. Withers This article analyzes a basic difference between two methodological approaches that are in current use for crit-
M.A. + Associates, Inc., MD
ical path method (CPM) calculations, both in professional practice and in teaching CPM scheduling. Based
301-961-1578
on a literature review and on a comprehensive discussion of this major issue, the article clarifies this inconsis-
e-mail: dirregion2@aacei.org
tency, illustrates the correct use of either method with an example, and provides guidance on how to avoid any
Director-Region 3 confusion in CPM calculations by using the clarified definitions for periods and instances in time developed
Michael B. Pritchett, CCE herein. This article thus achieves a reconciliation of these two competing methods to benefit the entire sched-
Faithful+Gould, GA uling community.
770-957-8070
e-mail: dirregion3@aacei.org
Director-Region 4
In This Issue
Robert D. Bakewell, CCC
Board of Directors Contact List ........................1 The 4h Quarter (4Q) Certification Exams ......9
Cummins & Barnard, Inc., MI
517-522-4621
Statement of Ownership ....................................4 How to Submit a Technical Manuscript ........11
e-mail: dirregion4@aacei.org Passport Reminder for Annual Meeting ..7 Annual Meeting Abstract Deadline ............17
2007 Exam-On-Demand Schedule ................9 Index to Advertisers ......................................33
Director-Region 5
Andy Padilla, CCC On the Cover: The Sunset Drive Office building in Olathe, Kansas is a LEED (Leadership in Energy and
PNM Resources, NM Environmental Design) Gold certification structure under the Green Building rating system. See page 26 for article.
505-241-0553
e-mail: dirregion5@aacei.org
COST ENGINEERING AACE International Headquarters
Director-Region 6 Vol. 49, No.10/October 2007
209 Prairie Avenue, Suite 100
Alexia A. Nalewaik, CCE MRICS Managing Editor - Marvin Gelhausen - mgelhausen@aacei.org
Morgantown, WV 26501
Moss Adams LLP, CA Graphic Designer/Editor - Noah Kinderknecht - nkinderknecht@aacei.org
213-399-1373 ph: 800.858.COST
IT/IM/Graphics Specialist - Robin Donley - rdonley@aacei.org
e-mail: dirregion6@aacei.org fax: 304.291.5728
Construction program scope clearly exceeds the Accountability to voters or funding source, possible
available funds. legal implications, facilities needs not met.
Funding for construction program was obtained Failure to accurately track expenditures against
from several different sources. funding source, difficulty in identifying key sched-
ule milestones for funding requests.
Owner’s purchasing department procures some Project controls does not capture owner’s expendi-
construction program FF&E and services. tures, resulting in understatement of project
progress and incorrect cash flow reporting.
Failure to review payment applications and invoic- Potential overpayment with respect to hourly rates,
es against contract provisions. quantities, reimbursable expenses, scope, and
schedule.
Change orders are calculated using unit rates high- Potential overpayment with respect to hourly rates,
er than those included in the contract. quantities, reimbursable expenses, scope, and
schedule.
Failure to require justification for reimbursable Hidden increase to the contractor’s fee.
expenditures.
General requirements are included in the schedule Potential overpayment of general conditions items,
of values as direct costs, upon which general condi- and hidden increase to the contractor’s fee.
tions and fee are added.
Retention is not held consistently on subcontracts. No financial recourse available for subcontractor
Program manager time is allocated between proj- nonperformance.
ects on a percentage basis, not on actual time
incurred.
Monthly equipment charge over the course of the Understatement / overstatement of actual project
project exceeds the Fair Market Value for the costs, lack of an appropriate time reporting system.
equipment. Potential overpayment for equipment.
The procurement process is shortchanged by limit- Not enough bids to create competition.
ed advertisement, a succinct supplier list, or a short
turnaround time.
Owner does not have a restricted list of individuals Lack of expenditure controls.
who are authorized to sign invoices or contracts.
Duplicated charges and math errors. Potential overpayment for labor, materials, equip-
ment, reimbursables. Hidden profit.
Billing for late fees, failure to give credit for early Potential overpayment. Contractor absolved of
payment savings. responsibility for lateness. Possibility of contractor
cash flow issues.
Billing for materials purchased but not installed. Potential overpayment for materials. Hidden profit.
Failure to give credit for deductive change orders. Hidden increase to the total contract value.
Table 1 — Typical Audit Findings (Continued)
• Tighter internal controls. Construction projects represent Springs, FL: Institute of Internal
• Strengthening of project controls. considerable financial risk for both the Auditors, 2002.
• A reduction in errors and overcharges. owner and the contractor. Any reduction of 2. Cashell, James D., George R.
• Improved communication between that risk represents cost savings. While a Aldhizer, and Rick Eichmann,
the owner, contractor, and project construction project audit may generate Construction Contract Auditing.
team. measurable cost reductions for the owner Internal Auditor, February 1999.
• An increase in focus on prevention through the recovery of overcharges and Altamonte Springs, FL: Institute of
and early detection of risk. the discovery of errors, the monetary value Internal Auditors, 1999.
• Greater visibility of change and trends. of improvements in internal and project 3. Creech, W. Doug. Sarbanes-Oxley
And, controls cannot easily be quantified, if they and Cost Engineering. AACE
• Evolution by the owner, contractor, can be calculated at all. International Transactions, 2005.
and project team toward a culture of The primary benefit from audit work is Morgantown, WV: AACE
continuous improvement in the effective resolution of the audit International, 2005.
findings and implementation of the audit 4. Flannagan, Deborah. Here Come the
While it can be said that the auditor is recommendations. Strengthened controls Auditors. AACE International
often the least welcome person in any and continuous improvement generate Transactions, 1988. Morgantown,
organization, a distinct change in attitude increases in efficiency and profitability WV: AACE International, 1988.
does occur when the project team over the lifetime of the project and the 5. Steele, Mark D. and Peter A.
perceives and accepts that the previously organization. Because the role of project Shannon. Detecting Hidden Fees in a
“unwelcome intrusion” by the auditor has controls involves educating the project GMP. AACE International
resulted in positive change. team, managing project cost and schedule, Transactions, 2005. Morgantown,
Subsequent audits are often performed addressing risk and change, and accurately WV: AACE International, 2005.
more quickly and with measurably less reporting project status, the audit function
resistance from the project team, which is is an essential part of project controls. ◆ ABOUT THE AUTHOR
a result of both greater acceptance by those Alexia Nalewaik is Director -
being audited and the auditor’s level of RECOMMENDED READING Region 6 on the AACE International
familiarity with the organization. Team 1. Applegate, Dennis and Curtis Board of Directors. She is a senior
members who have seen positive change Matthews. Building Controls Into manager with Moss Adams, LLP,
occur following an audit are more likely to Capital Construction. Internal
leading the firm’s construction audit
recommend that audits be conducted on Auditor. June 2002. Altamonte
other projects.
and advisory practice. She has over 15
Coalition to Promote
Role Code Officials
Play in Public Safety
A US coalition will under take the goal
to educate the public, industry, and elected
officials about the critical role officials play
in improving the level of safety in the built
environment.
The “Raise the Profile” Coalition,
committed to creating awareness about the
important role code officials play in making
everyday life safer, is made up of building
safety professionals, trade associations, man-
ufacturers, consumers, and other stakehold-
ers committed to improving public safety
by raising awareness of code officials’ roles.
Throughout the US and round the
world, people have sustained injuries,
death, and economic loss because of unsafe
buildings and systems. These losses are suc-
cessfully minimized through the applica-
tion and ongoing enhancements to codes
and standards (building, electrical, fire,
HVAC, plumbing, property maintenance,
zoning, environmental, etc) and a regulato-
ry system to administer them. ◆