Annexure No Cluster Company Workbook-Sheet Reference

Annexure No Cluster Company Workbook-Sheet Reference
17.2.1 Assets Assets EST-033


17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW
17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)




17.2.4 Finance
17.2.4 Finance
17.2.4 Finance
Heading Reference Requirements
Property creation: Maintain properties by using up to

three hierarchies such as Property group, Property,
Floors and Individual units, Hierarchy helps to quickly
Sales and Leasing identify which unit is occupied and which is available.
Template definition: To facilitate such needs, templates

can be created to define pricelists and specifications of a
saleable property, retrieve a template at the property
unit level to ease data entry, Modify the retrieved values
Sales and Leasing for any specific business scenario.
Property information management: Specify

specifications that pertain to the property unit that will
become part of the sale agreement, Define and maintain
sale price of the property unit along with breakup of
each component that constitutes the sale value,
Maintain unlimited Unit types such as apartments, villas,
Sales and Leasing office shops, kiosks etc.
Reservations management : Receive customer payments

against reservations made and knock-off the payments
against the agreement or contract once signed, Cancel
reservations if needed and refund the payments
received after deducting cancellation charges, Convert
reservations into agreements once the deal is firmed up,
Handle reservation extensions and changes using a
configured workflow setup, Facilitates accounting for
multiple reservation payment by the customer , On
generating reservation, Opportunity is created along
with reservation which helps to have proportionate
study on potential customer in the future ,Reservation
can be cancelled along with cancellation charges and
Sales and Leasing amount refunded to customer can be accounted.
Sale agreements: Standard statutory information
pertaining to the agreement can be entered and
maintained, modify agreement value and sale price
elements based on various parameters to suit the
specific customer requirements, enable workflows and
manage approvals by users based on the defined
hierarchy, Finalize the agreement once approval is
Sales and Leasing obtained.
Rent and lease agreements: Create agreements with

parameters such as duration, applicable calendar,
payment terms, invoicing frequency, and activity
association and so on, modify agreement value and rent
components based on various parameters to suit the
specific customer requirements, enable workflows and
manage approvals by users based on the defined
hierarchy. Amend agreements with reasons and re-
trigger the workflow process for a better control
Sales and Leasing mechanism.
Agreement execution functions: Monthly unearned and

accrued revenue calculation on a straight-line basis
along, View of the revenue based on the components
that the agreement comprises of, renew an agreement
for a defined period with modified terms and conditions,
generate invoices on a periodic basis, receive payments
Property Operations and settle invoices to ensure seamless reconciliation.
Rent appraisal: Periodically appraise rent and associated

components to match the market conditions and based
on business demands, maintain a history of rent
Property Operations appraisals done over a period.
Estimation - Trade Cost to Company Camp Expenses
Land Lease & Service Module Lease Transactions
Land Lease & Service Module Contract Master

Land Lease & Service Module Lease Request
Land Lease & Service Module Lease Quotation

Land Lease & Service Module Lease Allocation
Land Lease & Service Module Lease Billing
Land Lease & Service Module Lease Master
Camp Module Camp Master
Camp Module Rate Master
Camp Module Internal Employee Master
Camp Module External Employee Master
Camp Module Camp Management Billing Setup
Camp Module Approval Setup
Camp Module Document Sequence Setup
Camp Module Transactions
Camp Module Accommodation Request
Camp Module Quotation – Per Head Basis
Camp Module Quotation – Room Basis
Camp Module Contract Agreement

Camp Module Customer – Room Allocation
Camp Module Employee - Room Allocation
Camp Module Billing – Room Basis
Camp Module Billing – Per Head Basis
Camp Module Room Availability
Camp Module Credit Memo Billing

Camp Module Material Issue Request - PPE and Bedding
Camp Module Material Issues - PPE and Bedding
Camp Module Material Return Request - PPE and Bedding
Land Lease & Service Module Service Transactions
Land Lease & Service Module Service Quotations
Land Lease & Service Module Service Agreement
Land Lease & Service Module Service Billing
Land Lease & Service Module Approval
Land Lease & Service Module Approval Setup
Land Lease & Service Module Document Sequence Setup
Land Lease & Service Module Billing Setup
Fixed assets Leases under IFRS - 16
Fixed assets Fixed assets lending
C- IFRS all rental / lease type contracts working
Fixed assets schedules
Integration
SAP Module Module BPML Process ID
RE-01-01
RE-01-02
RE-01-03
RE-FX RE-01 RE-01-04
RE-02 RE-02-02
RE-03 RE-03-01
RE-04 RE-04-01
RE-FX RE-04-02
RE-03 RE-03-02
RE-03-01
RE-03 RE-03-02
RE-FX FICO
RE-02 RE-02-02
RE-03 RE-03-01
RE-04 RE-04-01
RE-FX RE-04-02
RE-03-02
RE-04-01
RE-FX FICO RE-04 RE-04-02
RE-04-01
RE-04-02
RE-04-03
RE-04-04
RE-04-05
RE-FX FICO RE-04
RE-04-01
RE-04-02
FI/CO
RE-04-02

RE-FX/C4C C4C
RE-FX C4C RE-02 RE-02-02

RE-FX C4C RE-04 RE-04-01
RE-01-01
RE-01-02
RE-01-03
HCM REFX
HCM REFX

RE-04-02
RE-04-02

RE-04-02
RE-04-02

RE-04-02
RE-04-02
RE-04-01
RE-04-02

Inventory
Inventory
Inventory
SD
SD
SD
SD
SD
SD
SD
SD
RE-FX/FI
RE-FX/FI
RE-FX/FI
Process Description BPD Ref# SSD Ref# Standard/ Development
Propery mapping in new system with

different hierarchy which help to
understand the status of properties Standard
Custom development
Maintain information in Sale agreemnt

for pricing component in real estate
master data Standard
Reserving Real Estate Objects, prices

specification for room reservation,
Reservation requester later created as
Business Partner Standard
Maintain information pertaining to
sales agreements in new system
Standard
Compenents of Sale and Lease

agreements to be maintained in
Sales/Lease Contract Standard
1. Accrual and Deferral posting

2. Revenue recognition based on
contract conditions(components in
Contract)
3. Renewal of contract with revised
payment terms
4. Periodic posting and Invoice
generation, payment posting Standard
Rent appraisal: Periodically appraise

rent and associated components to
match the market conditions and
based on business demands, maintain
a history of rent appraisals done over a
period. Standard
Finance/Cost Control process Standard
Accounting entry posting for Rent
payble and rent received Standard
Contract with Land owners Standard

Lease request from prospects Custom development
Contract offers for Land lease with
sister and outside companies Custom development
Contract with BP Standard
Contract posting Standard
Contract creation against contract offer Standard
Location and room details Standard
Rate from PIH for each sister

companies, based on lablour categories Custom development
Employee master for UCC and sister
companies, per head billing Custom development
Details of external employees

maintained for security reasons, billing
based on room basis Custom development
Client name and location to prepare for
Invoice Custom development
Invoicing to client: approval process

Accountant, commercial manager,
approval Director Custom development
Invioce numbers, Document types Standard
Lease billing Standard

Request for allocation of unit from
business partner Standard
Contract offer for lease accomodation Custom development
Contract offer for lease accomodation Standard
Contract with BP Standard

Room allocation to BP Standard
Create real esate contract for
employee-internal Custom development
Contract creation for one tenant Standard
Contract creation for multiple tenants Custom development
Report for Occupancy of Rental Units Standard

Adjustment entry for excess rent
recovery for earlier periods Standard
Request to issue bedding/PPE Custom development
Beddings provided based on occupancy
(PPE: personeel protectivity
equipments only for UCC ) Custom development
Bedding Return Request Custom development
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Standard
Standard
Standard
Understanding of the Client requirement
In REFX, Property hierarchies wil be maintained as business

entity, land / Budilding, pool space and rentl units. With this
hierarchy, details of units occupied, available for leasing etc can
be esily found out.
Formats given by client for Lease/Sales agrrement, Contract

offers, Reservation agreement should be called up during the
process of printing of forms
1. Price breakup of sales unit

2. Usage Types to be mapped in system
1. Reservation as part of Presales process wherein customer by

paying certain amount reserves the unit for certain period
2. Reservations are created when a business partner would like
to secure a property. The reservation effectively blocks the
property for use, and initiates the contract creation process
Maintain information pertaining to sales agreements in new
system
All these will be managed in REFX & Finance.
1. Accrual and Deferral posting

2. Revenue recognition based on contract
conditions(components in Contract)
3. Renewal of contract with revised payment terms
4. Periodic posting and Invoice generation, payment posting
1. Rent escalations on periodic basis
Accounting entry posting for Rent payble and rent received

Contract with Land owners, parties in contract need to confirm
with Imran Finance
Customer approaches PIH for allotment of rental space
Contract offers for Land lease with sister and outside
companies
Contract creation against contract offer
Contract posting
Location and room details
PIH wants to capture rate specifications for allocation of space

in Camp
PIH wants to capture the Employee master of PIH and
arrangements done for its employees in camp
PIH wants to capture external employee master data
Client name and location to prepare for Invoice
Invoicing to client: approval process

Accountant, commercial manager, approval Director
PIH wants to capture accounting document for Invoice and
camp charges recovery
Camp charges recover from employee/external employee

Request from internal/external employee for allotment of
space in camp
Calculation of charges based on per Bed alloted
Calculation of charges based on per rooms alloted
Contract report which shows the billied and unbilled details

Contract creation with employee details
Employee billing
Customer billing
Report for status of room
Receivables Management
Clarification
Solution Overview (How to do in SAP?) Responsibility
T code
Business Entity: REBDBE
Building/Land: REBDBU/REBDBU
Rental Object: REBDRO
2. Price breakup of sales unit using condition type

3. Usage Types mapping
1. Create Contract with tenant and unit details along with

condition types for Room Reservation
2. If tenant later wish to cancel reservation, charges will be
refunded back with condition Reservation refund and
contract will be closed
Create Sales contract type in REFX
Transaction code: RECN
Real Estate Contract
Specify scenario for rent adjustment in Real Estate Contract
RERAPP and REEXF_28
RECN Client
C4C
REOROF
RECN
RERAPP and RERAIV
RECN
Employee management can be used to fulfill this

requirement
Contract status management
RERAPP and REEXF_28
RERAPP and REEXF_28
Contract offer management
Contract and Business Partner Management
Contract and Business Partner Management
RECN
RECN
Employee billing
Incoming payment posting in FI
Standard Vacancy report
Receivables Management in SAP

Internal
Internal
Internal
Remarks Classification
Justin to check parties associated in Vendor contract with
Imran from Finance team
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD
Allocated to SD

Annexure No Cluster Company Workbook-Sheet Reference

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Annexure No Cluster Company Workbook-Sheet Reference

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Annexure No Cluster Company Workbook-Sheet Reference

17.2.1 Assets Assets EST-033

17.2.1 Assets Assets EST-034

17.2.1 Assets Assets EST-035

17.2.1 Assets Assets EST-038

17.2.1 Assets Assets EST-040

17.2.1 Assets Assets EST-045

17.2.1 Assets Assets EST-046

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

17.2.10 UCC FMD WSD-FSD-FMD-AB - WSD SOW (2)

Property creation: Maintain properties by using up to

Template definition: To facilitate such needs, templates

Property information management: Specify

Reservations management : Receive customer payments

Rent and lease agreements: Create agreements with

Agreement execution functions: Monthly unearned and

Rent appraisal: Periodically appraise rent and associated

Land Lease & Service Module Lease Transactions

Land Lease & Service Module Contract Master

Land Lease & Service Module Lease Quotation

Camp Module Camp Master

Camp Module Rate Master

Camp Module Internal Employee Master

Camp Module External Employee Master

Camp Module Camp Management Billing Setup

Camp Module Approval Setup

Camp Module Document Sequence Setup

Camp Module Transactions

Camp Module Accommodation Request

Camp Module Quotation – Per Head Basis

Camp Module Quotation – Room Basis

Camp Module Contract Agreement

Camp Module Employee - Room Allocation

Camp Module Billing – Room Basis

Camp Module Billing – Per Head Basis

Camp Module Room Availability

Camp Module Credit Memo Billing

RE-FX RE-04 RE-04-01

RE-FX C4C RE-02 RE-02-02

RE-FX RE-04 RE-04-03

RE-FX FICO RE-04 RE-04-02

RE-FX RE-04 RE-04-02

RE-FX RE-04 RE-04-01

RE-FX RE-04 RE-04-01

RE-FX RE-04 RE-04-01